CENTRAL CONSOLIDA TED SCHOOL DISTRICT District Administration Complex

PO Box 1199 Shiprock NM 87420 US Hwy 64 Old High School Rd

Administrationmiddot 505-368-4984 bull Fax 505-368-5232

Weaving Traditional Wisdom and Modern Knowledge

REGULAR SCHOOL BOARD MEETING

Shiprock Board Room Shiprock NM May 192015 - 630 pm

MINUTES

School Board Members Administrators

Charlie T Jones Jr President Donald Levinski Superintendent Ruthda W Thomas Vice-President Pandora Mike Assistant Superintendent Christina J Aspaas Secretary Eric James Director of Finance Adam 1 Begaye Member Dr George Schumpelt Director of Human Resources

Randy Manning Member Dr Rebecca Benedict Director of Secondary Education Dr Colleen Bowman Director of Operations Dr Wynora Bekis Director of MulticulturalBilingual

I ROUTINE MATTERS

A Board President Charlie T Jones Jr called the meeting to order and verified that a quorum was present through a roll call at 640 pm

B Randy Manning led the school board and audience in the Pledge of Allegiance

C Adam J Begaye conducted a prayer

D Agenda Review - The Superintendent recommended to remove Section IV - 0 - 2015-16 Title VII Bylaws and Section V - I - 2015-16 Title VII Bylaws

E Motion by Randy Manning second by Christina J Aspaas to approve the Agenda as amended Motion Carried 5-0

II STUDENT STAFF COMMUNITY RECOGNITION

A Dr Rebecca Benedict Director of Secondary Education Dr Benedict introduced the High School Principal Staci Gallaher CPHS Principal recognized Ashley Whalawitsa as Salutatorian and Alyssa Nakai as Valedictorian Shawna Becenti KCHS Principal introduced Cynthia Wagner as Salutatorian and Lauren Signs as Valedictorian Rick Edwards SHS Principal introduced Abraham Hobson as Salutatorian and Madison Shorty as Co-Valedictorian and Rookie Hoskie as Co-Valedictorian Tamara Allison NHS Principal introduced Tyra Clah as Salutatorian and Christin Yazzie as Valedictorian

Regular School Board Meeting 2 May 192015 =======================================================================================

B Shawna Becenti introduced Kenaba Hatathlie s father accepted her award on her behalf for the NMSBA Student Achievement Award

C Shawna Becenti and Rick Edwards received the Certificate for Best High School in the US with Bronze Ranking

D Rick Edwards also recognized the Alexus Uentillie for National Essay Contest

E Rick Edwards recognized the Shiprock High School Band and Band Director Paul Magnuson Mr Magnuson also recognized Mary Dickie Bus Driver for her excellent driving while on their trip to California Mr Magnuson also showed a short power point presentation on the California trip that the band had taken in May

F Max Perez TBA Principal recognized the Boys and Girls Basketball Ms Beyale handed certificates to four students

III COMMENTS FROM THE AUDIENCE

Melvin Sharp of CCEA spoke on behalf of Norm Wagner to the Board for the non-renewal The nursing situation with the district no head nurse with the district that is required by law and Navajo nation employment act

Lewis Stevens Head Custodian of CCSD voiced his concerns with communication with workers willing to be at work to help standards of authority asking the Board to look into the communications of higher authority

Priscilla Johnson community member spoke on behalf of her sister Bernice who has a daughter graduating at SHS Ms Johnson questioned about the vendor Josten and the policy that needs to be revised on their agreement Mr Edwards will have a conversation with Josten regarding remarks made

IV REPORTS

A Dr Colleen Bowman Director of Operations introduced the newest member in the Maintenance Department Robert Piercy who is the Maintenance Supervisor Dr Bowman presented the Bid Recommendation for Kirtland Central High School Kitchen Sewer Line Dennis Fieldsted explained the proposal highlights Recommendation awarded to Fannington Construction

B Dr Colleen Bowman also presented the Bid Recommendation for Grace B Wilson Portable Village Recommendation awarded to Winters Construction DelU1is Fieldsted also explained the Proposal Highlights PSF A will have the fund in place by August 1 2015 PSFA partnership 61 and CCSD 39 In July request for acceptance of the bid at the board meeting A request for a picture to be return to the family from Ruth N Bond Elementary School

C Dr Wynora Bekis Director of MulticulturalBilingual presented the 2015-16 JOM Bylaws Karlena Tso IEC member explained certain sections of the JOM Bylaws Don Levinski commented on changes to be made with the JOM Bylaws such as Article III shy

Regular School Board Meeting 3 May 192015 =======================================================================================

Powers and Duties - A4 to remove staff performance Article VI - Meetings of the JOM IEC - Section 6 - Open Meetings to add The New Mexico Open Meetings Act will be followed Article VII - Compensation - Section 3 - Stipend to remove ten from the section Rannita Henderson requested to make corrections to the Bylaws and bring back to the Board for review The Board recommended to remove Item H - 2015-16 JOM Bylaws from the Consent Agenda and make a special motion

D Dr Kaibah Begay Newcomb Middle School Principal presented donation for the 4th Annual Peshlakai Angels Dont Drink and Drive The Peshlakai family had agreed to use the funds as they choose for Newcomb Middle School Dr Begay is asking for Board approval for the donation of$239182

E Eric James Director of Finance presented the BARs Report Mr James follow-up on an agenda items requests from the Work Session for the Board The 4 medical and employer cost the grants are allocated and directly in their accounts the budget committee survey the option will be on the survey Go Fund Me if its unallowable they need to identify themselves as an affiliated at the high school and disbursement of funds needs to go through the district for auditing purposes The coordinator name incases of small graphical error it is public record very hesitate to make changes and as a role of the procurement officer to make the call and make sure no graphical errors are made in the future Eric James also explained the two BARs report

V CONSENT AGENDA

A Motion by Randy Manning second by Ruthda W Thomas to approve the Consent Agenda as amended to pull Items H - 2015-16 JOM Bylaws and Item I - 2015-16 Title VII Bylaws from the Consent Agenda Motion carried 5-0

Motion by Randy Manning and second by Christina Aspaas to move Item H - 2015-16 JOM Bylaws to take action on a later date Motion 5-0

B Motion by Randy Manning second by Ruthda W Thomas to approve the Minutes for April 21 2015 Regular School Board and April 25 2015 Special School Board and May 142015 Work Session Motion carried 5-0

C Motion by Randy Manning second by Ruthda W Thomas to approve the Bluecom Restaurant Donation for Newcomb High School three checks presented to NHS Athletic Department two checks in the amount of $100000 for scholarship awards for the male and female student athletic and the third check in the amount of $420000 to support the athletic department Motion carried 5-0

D Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title I Consolidated Application Motion carried 5-0

E Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title II Consolidated Application Motion carried 5-0

F Motion by Randy Manning second by Ruthda W Thomas to approve the Intent to 2015-16 Title III Local Plan and Application Motion carried 5-0

Regular School Board Meeting 2 May 192015 =======================================================================================

B Shawna Becenti introduced Kenaba Hatathlie s father accepted her award on her behalf for the NMSBA Student Achievement Award

C Shawna Becenti and Rick Edwards received the Certificate for Best High School in the US with Bronze Ranking

D Rick Edwards also recognized the Alexus Uentillie for National Essay Contest

E Rick Edwards recognized the Shiprock High School Band and Band Director Paul Magnuson Mr Magnuson also recognized Mary Dickie Bus Driver for her excellent driving while on their trip to California Mr Magnuson also showed a short power point presentation on the California trip that the band had taken in May

F Max Perez TBA Principal recognized the Boys and Girls Basketball Ms Beyale handed certificates to four students

III COMMENTS FROM THE AUDIENCE

Melvin Sharp of CCEA spoke on behalf of Norm Wagner to the Board for the non-renewal The nursing situation with the district no head nurse with the district that is required by law and Navajo nation employment act

Lewis Stevens Head Custodian of CCSD voiced his concerns with communication with workers willing to be at work to help standards of authority asking the Board to look into the communications of higher authority

Priscilla Johnson community member spoke on behalf of her sister Bernice who has a daughter graduating at SHS Ms Johnson questioned about the vendor Josten and the policy that needs to be revised on their agreement Mr Edwards will have a conversation with Josten regarding remarks made

IV REPORTS

A Dr Colleen Bowman Director of Operations introduced the newest member in the Maintenance Department Robert Piercy who is the Maintenance Supervisor Dr Bowman presented the Bid Recommendation for Kirtland Central High School Kitchen Sewer Line Dennis Fieldsted explained the proposal highlights Recommendation awarded to Fannington Construction

B Dr Colleen Bowman also presented the Bid Recommendation for Grace B Wilson Portable Village Recommendation awarded to Winters Construction DelU1is Fieldsted also explained the Proposal Highlights PSF A will have the fund in place by August 1 2015 PSFA partnership 61 and CCSD 39 In July request for acceptance of the bid at the board meeting A request for a picture to be return to the family from Ruth N Bond Elementary School

C Dr Wynora Bekis Director of MulticulturalBilingual presented the 2015-16 JOM Bylaws Karlena Tso IEC member explained certain sections of the JOM Bylaws Don Levinski commented on changes to be made with the JOM Bylaws such as Article III shy

Regular School Board Meeting 3 May 192015 =======================================================================================

Powers and Duties - A4 to remove staff performance Article VI - Meetings of the JOM IEC - Section 6 - Open Meetings to add The New Mexico Open Meetings Act will be followed Article VII - Compensation - Section 3 - Stipend to remove ten from the section Rannita Henderson requested to make corrections to the Bylaws and bring back to the Board for review The Board recommended to remove Item H - 2015-16 JOM Bylaws from the Consent Agenda and make a special motion

D Dr Kaibah Begay Newcomb Middle School Principal presented donation for the 4th Annual Peshlakai Angels Dont Drink and Drive The Peshlakai family had agreed to use the funds as they choose for Newcomb Middle School Dr Begay is asking for Board approval for the donation of$239182

E Eric James Director of Finance presented the BARs Report Mr James follow-up on an agenda items requests from the Work Session for the Board The 4 medical and employer cost the grants are allocated and directly in their accounts the budget committee survey the option will be on the survey Go Fund Me if its unallowable they need to identify themselves as an affiliated at the high school and disbursement of funds needs to go through the district for auditing purposes The coordinator name incases of small graphical error it is public record very hesitate to make changes and as a role of the procurement officer to make the call and make sure no graphical errors are made in the future Eric James also explained the two BARs report

V CONSENT AGENDA

A Motion by Randy Manning second by Ruthda W Thomas to approve the Consent Agenda as amended to pull Items H - 2015-16 JOM Bylaws and Item I - 2015-16 Title VII Bylaws from the Consent Agenda Motion carried 5-0

Motion by Randy Manning and second by Christina Aspaas to move Item H - 2015-16 JOM Bylaws to take action on a later date Motion 5-0

B Motion by Randy Manning second by Ruthda W Thomas to approve the Minutes for April 21 2015 Regular School Board and April 25 2015 Special School Board and May 142015 Work Session Motion carried 5-0

C Motion by Randy Manning second by Ruthda W Thomas to approve the Bluecom Restaurant Donation for Newcomb High School three checks presented to NHS Athletic Department two checks in the amount of $100000 for scholarship awards for the male and female student athletic and the third check in the amount of $420000 to support the athletic department Motion carried 5-0

D Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title I Consolidated Application Motion carried 5-0

E Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title II Consolidated Application Motion carried 5-0

F Motion by Randy Manning second by Ruthda W Thomas to approve the Intent to 2015-16 Title III Local Plan and Application Motion carried 5-0

Regular School Board Meeting 3 May 192015 =======================================================================================

Powers and Duties - A4 to remove staff performance Article VI - Meetings of the JOM IEC - Section 6 - Open Meetings to add The New Mexico Open Meetings Act will be followed Article VII - Compensation - Section 3 - Stipend to remove ten from the section Rannita Henderson requested to make corrections to the Bylaws and bring back to the Board for review The Board recommended to remove Item H - 2015-16 JOM Bylaws from the Consent Agenda and make a special motion

D Dr Kaibah Begay Newcomb Middle School Principal presented donation for the 4th Annual Peshlakai Angels Dont Drink and Drive The Peshlakai family had agreed to use the funds as they choose for Newcomb Middle School Dr Begay is asking for Board approval for the donation of$239182

E Eric James Director of Finance presented the BARs Report Mr James follow-up on an agenda items requests from the Work Session for the Board The 4 medical and employer cost the grants are allocated and directly in their accounts the budget committee survey the option will be on the survey Go Fund Me if its unallowable they need to identify themselves as an affiliated at the high school and disbursement of funds needs to go through the district for auditing purposes The coordinator name incases of small graphical error it is public record very hesitate to make changes and as a role of the procurement officer to make the call and make sure no graphical errors are made in the future Eric James also explained the two BARs report

V CONSENT AGENDA

A Motion by Randy Manning second by Ruthda W Thomas to approve the Consent Agenda as amended to pull Items H - 2015-16 JOM Bylaws and Item I - 2015-16 Title VII Bylaws from the Consent Agenda Motion carried 5-0

Motion by Randy Manning and second by Christina Aspaas to move Item H - 2015-16 JOM Bylaws to take action on a later date Motion 5-0

B Motion by Randy Manning second by Ruthda W Thomas to approve the Minutes for April 21 2015 Regular School Board and April 25 2015 Special School Board and May 142015 Work Session Motion carried 5-0

C Motion by Randy Manning second by Ruthda W Thomas to approve the Bluecom Restaurant Donation for Newcomb High School three checks presented to NHS Athletic Department two checks in the amount of $100000 for scholarship awards for the male and female student athletic and the third check in the amount of $420000 to support the athletic department Motion carried 5-0

D Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title I Consolidated Application Motion carried 5-0

E Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 Title II Consolidated Application Motion carried 5-0

F Motion by Randy Manning second by Ruthda W Thomas to approve the Intent to 2015-16 Title III Local Plan and Application Motion carried 5-0

Regular School Board Meeting 4 May 192015

G Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-2016 Elementary Arts Application Motion carried 5-0

H Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-16 State Bilingual Application Motion carried 5-0

1 Motion by Randy Manning second by Ruthda W Thomas to approve the 2014-15 Project Graduation Motion carried 5-0

1 Motion by Randy Manning second by Ruthda W Thomas to approve the Bid Recommendation for Grace B Wilson Portable Village Recommendation to Winters Construction Motion carried 5-0

K Motion by Randy Manning second by Ruthda W Thomas to approve the Bid Recommendation for Kirtland Central High School Kitchen Sewer Line District Project 2015-841-108 Recommendation awarded to Farmington Construction Motion carried 5-0

L Motion by Randy Manning second by Ruthda W Thomas to approve the 4th Annual Peshlakai Angels Dont Drink and Drive Tournament Funds to be used as they choose for Newcomb Middle School Motion carried 5-0

M Motion by Randy Manning second by Ruthda W Thomas to approve the 2015-2016 Budget Motion carried 5-0

N Motion by Randy Manning second by Ruthda W Thomas to approve the Payment of Bills Motion carried 5-0

O Motion by Randy Manning second by Ruthda W Thomas to approve the Budget Adjustments and Journal Entries BARs 1) 14000 Total Instructional Materials Sub-Fund - 0106-1 2) 14000 Total Instructional Materials Sub-Fund - 0107-1 3) 24119 2pt Century Community Learning Centers 2008-2014 - 0105-T 4) 24174 Carl D Perkins Secondary-Current - 0099-B 5) 25147 Impact Aid Indian Education - 0101-T 6) 25147 Impact Aid Indian Education - 0101-M 7) 25205 GEAR UP NM State Initiative - 0109shyT 8) 27103 2009 Dual Credit Instructional MaterialIHB2 - 0108-1 9) 27155 Breakfast for Elementary School - 0100-1 10) 27166 Kindergarten-Three Plus - 0103-I Motion carried 5-0

P Motion by Randy Manning second by Ruthda W Thomas to approve the Items Over $60000 Motion carried 5-0

VI ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION

No Items to be pulled from the Consent Agenda for Discussion

Regular School Board Meeting 5 May 192015 =======================================================================================

VII CONVENE IN EXECUTIVE SESSION [SECTION 10-lS-1(H)(2) NMSA 1978] DISCUSSED LIMTED PERSONNEL MATTER ON THE SUPERINTENDENT EVALUATION

Motion by Randy Manning second by Adam J Begaye to convene in Executive Session [Section 10-15-1 (H)(2) NMSA 1978] Limited Personnel Matter on the Superintendent Evaluation A roll call vote was taken Randy Manning voted yes Adam 1 Begaye voted yes Christina J Aspaas voted yes Ruthda W Thomas voted yes Charlie T Jones Jr voted yes Motion carried 5-0

VIII RECONVENE IN OPEN SESSION

Motion by Randy Manning second by Adam 1 Begaye to reconvene in Open Session Randy Manning stated that the Board has discussed in the executive session only the subject identified in the agenda as the reason for which the meeting was closed [Section 10-15-1 (H)(2) NMSA 1978] Limited Personnel Matter on the Superintendent Evaluation A roll call vote was taken Randy Manning voted yes Adam J Begaye voted yes Christina 1 Aspaas voted yes Ruthda W Thomas voted yes Charlie T Jones Jr voted yes Motion carried 5-0

IX REPORTS

A Board Member Reports

Randy Manning - No Report Adam J Begaye - Attended the NMS 8th Grade Career Day and 6th Grade Promotion at Atsa Biyaazh Community School and also meeting staff at Administration office Christina J Aspaas - Enjoyed the recognitions and awards show excitement upcoming graduation ceremony Ruthda W Thomas - No report Charlie T Jones Jr - No report

B Superintendent Report

Sent out RFPs for lawyers and search for another firm on personnel Review the contracts for 30 days notice and send out bids

X REQUESTED REPORTS FOR NEXT MEETING

No items for next meeting

XI PLUSDELTA

Strengths (+) Changes (6)

Students amp Parents Recognitions Apologize for rudeness out burst Full room of audience

Regular School Board Meeting 6 May 192015

XII ADJOURN

Motion by Randy Manning second by Ruthda W Thomas adjourn the Regular School Board meeting at 11 39 pm Motion carried 5-0

Respectfully Submitted

Regular School Board Meeting 5 May 192015 =======================================================================================

VII CONVENE IN EXECUTIVE SESSION [SECTION 10-lS-1(H)(2) NMSA 1978] DISCUSSED LIMTED PERSONNEL MATTER ON THE SUPERINTENDENT EVALUATION

Motion by Randy Manning second by Adam J Begaye to convene in Executive Session [Section 10-15-1 (H)(2) NMSA 1978] Limited Personnel Matter on the Superintendent Evaluation A roll call vote was taken Randy Manning voted yes Adam 1 Begaye voted yes Christina J Aspaas voted yes Ruthda W Thomas voted yes Charlie T Jones Jr voted yes Motion carried 5-0

VIII RECONVENE IN OPEN SESSION

Motion by Randy Manning second by Adam 1 Begaye to reconvene in Open Session Randy Manning stated that the Board has discussed in the executive session only the subject identified in the agenda as the reason for which the meeting was closed [Section 10-15-1 (H)(2) NMSA 1978] Limited Personnel Matter on the Superintendent Evaluation A roll call vote was taken Randy Manning voted yes Adam J Begaye voted yes Christina 1 Aspaas voted yes Ruthda W Thomas voted yes Charlie T Jones Jr voted yes Motion carried 5-0

IX REPORTS

A Board Member Reports

Randy Manning - No Report Adam J Begaye - Attended the NMS 8th Grade Career Day and 6th Grade Promotion at Atsa Biyaazh Community School and also meeting staff at Administration office Christina J Aspaas - Enjoyed the recognitions and awards show excitement upcoming graduation ceremony Ruthda W Thomas - No report Charlie T Jones Jr - No report

B Superintendent Report

Sent out RFPs for lawyers and search for another firm on personnel Review the contracts for 30 days notice and send out bids

X REQUESTED REPORTS FOR NEXT MEETING

No items for next meeting

XI PLUSDELTA

Strengths (+) Changes (6)

Students amp Parents Recognitions Apologize for rudeness out burst Full room of audience

Regular School Board Meeting 6 May 192015

XII ADJOURN

Motion by Randy Manning second by Ruthda W Thomas adjourn the Regular School Board meeting at 11 39 pm Motion carried 5-0

Respectfully Submitted

Regular School Board Meeting 6 May 192015

XII ADJOURN

Motion by Randy Manning second by Ruthda W Thomas adjourn the Regular School Board meeting at 11 39 pm Motion carried 5-0

Respectfully Submitted