Regular Meeting of the Governing Board June 11, 2013 4:00

Regular Meeting of the Governing Board

June 11, 2013

4:00 PM

Education Center 3811 N. 44th Street

Phoenix, AZ 85018-5420 480-484-6100

www.susd.org

BOARD MEMBERS

2013 Governing Board

Pam Kirby, President

Denny Brown, Vice President

George Jackson

Barbara Perleberg

Bonnie Sneed

Superintendent

David J. Peterson, Ed.D., J.D.

VISION STATEMENT

A community that engages, educates and

empowers all to excel.

MISSION STATEMENT

To deliver a world-class education promoting the

highest level of academic achievement, creativity and

personal growth that will inspire greatness in today’s

students and tomorrow’s leaders.

VALUES

Excellence – we strive for unsurpassed

achievement, challenging students to reach

their personal best.

Collaboration – we work together and

partner with our community, united by a

shared responsibility to educate our students.

Leadership – we seek to inspire and engage,

recognizing that we are developing

tomorrow’s leaders today.

Character – we aspire to instill integrity,

respect and responsibility in all that we do.

Creativity – we pursue innovation and

exploration in our curriculum and our

classrooms.

STRATEGIC GOALS

1. To improve public awareness and foster

relationships that result in strong support,

community/business partnerships,

volunteerism and community pride.

2. To establish optimal class sizes and

differentiated learning opportunities

resulting in a more personalized learning

environment.

3. To recruit and retain highly effective teachers

and invest in their professional development.

4. To enhance the use of technology that

develops student readiness to compete in a

global economy.

5. To establish high standards through

increased academic rigor and relevance

which instill a passion for lifelong learning.

6. To cultivate a safe, structured, and

supportive learning environment which

enables students to grow and achieve.

PUBLIC COMMENT

On Non-Agenda Matters

Those wishing to address the Governing Board on non-

Agenda matters need not request permission in advance.

However, you must complete a BLUE card (available at the

table at the back of the room) indicating your desire to speak,

and submit it to the Board Secretary before the public

comment portion of the agenda begins. There is a three-

minute speaking limit.

(ACTION TAKEN AS A RESULT OF THIS KIND OF

PUBLIC COMMENT WILL BE LIMITED TO

RESPONDING TO ANY CRITICISM MADE BY THOSE

WHO HAVE ADDRESSED THE GOVERNING BOARD,

DIRECTING STAFF TO LOOK INTO THE MATTER, OR

ASKING THAT THE MATTER BE PUT ON A FUTURE

AGENDA. NO OTHER DISCUSSION OR LEGAL

ACTION IS ALLOWED. A.R.S. §38-431.01g.)

On-Agenda Items

Those wishing to address the Governing Board on Agenda

items need not request permission in advance. However, you

must complete a WHITE card (available at the table at the

back of the room) indicating your desire to speak and listing

the item number, and submit it to the Board Secretary before

the meeting begins. Subject to the limitations described

below, you will be permitted to comment when the Agenda

item is discussed. There is a three-minute speaking limit.

Limitations

If the numbers of those wishing to comment, whether on non-

Agenda matters or on any/all Agenda items, jeopardizes the

Board’s ability to conclude the meeting at a reasonable hour,

the President/Board may limit or eliminate public comment.

Public comment is subject to reasonable subject matter, place

and manner restrictions by the President/Board.

Revised 01/10/13

GOVERNING BOARD MEETING SCOTTSDALE UNIFIED SCHOOL DISTRICT NO. 48

Board Room, 3811 North 44th Street, Phoenix, Arizona

Table of Contents Regular Board Meeting June 11, 2013 4:00 PM

Engage, educate and empower every student, every day.

I. Study Session (Education Center - Mesquite Conference Room)

A. Call to Order/Roll Call -Members of the SUSD Governing Board will attend either in

person or by telephone, video or internet conferencing

B. Review of Regular Board Meeting Agenda Items

C. Discussions:

•Update on FY2013-14 M&O Budget Development

•M&O Override - Governing Board Statement

•Possible Topics for August Governing Board Retreat

D. Updates from Superintendent/Board Members (if time permits)

II. Call to Order (Education Center - Boardroom)

III. Pledge of Allegiance

IV. Roll Call-Members of the SUSD Governing Board will attend either in person or by

telephone, video or internet conferencing

V. Approval of Agenda - Board Action Required

VI. Students and Staff Recognition and Celebrations

VII. Public Comments

VIII. Superintendent's Comments

IX. Consent Agenda - Board Action Required

A. Acceptance of Gifts - $395,890.12 6

B. Accounts Payable Vouchers - 05/08/2013 through 05/29/2013 8

C. Payroll Vouchers - 04/25/2013 through 05/23/2013 10

D. Personnel Actions - 05/04/2013 through 05/29/2013 12

E. Approval of Minutes of May 14, 2013 Regular Board Meeting 17

F. Approval of Minutes of May 20, 2013 Special Board Meeting 18

G. Approval of Minutes of May 24, 2013 Special Board Meeting/Executive Session 19

H. Approval of Minutes of May 28, 2013 Special Board Meeting 20

I. Approval of Minutes of May 30, 2013 Special Board Meeting 21

J. Action of Hearing Officer's Recommendations 22

K. Auxiliary Operations Statement for April 30, 2013 23

L. Student Activities Statement for April 30, 2013 25

M. Tax Credit Statement for April 30, 2013 27

N. Overnight, Out-of-State Foreign Field Trips 29

O. Approval of Three-Year Technology Plan 30

P. Approval of Facility Policy Rental Manual for 2013-2014 31

Q. Approval of Renewal of Intergovernmental Agreement (IGA) with Maricopa County

Human Services

32

R. Approval of Annual Renewal of the Intergovernmental Agreement (IGA) with

Maricopa County Community College District (MCCCD) for Dual Enrollment

Programs

33

S. Authorization for Purchases that Meet Public Purpose and the Public Value is not for

Exceeding the Amount Being Paid

34

T. Authorization to Exceed Subsections 200 and 400 in the Maintenance and Operations

Budget per A.R.S. 15-905.G

35

U. Resolution Authorizing the Execution of Warrants Between Board Meetings 36

V. Resolution to Appoint the Maricopa County Schools as the Chief Disbursing Office for

Garnishments

37

W. Approve the Construction of Parking Lot Improvements at the Cholla Facility through

the 1Government Procurement Alliance (1GPA) Contract

38

X. Approve Renovations Change Order – Ingleside Middle School 39

Y. Approve the Renewal of Contracts 40

Z. Approve the Award of the Request for Proposal (RFP) #14014, Student Information

System for Online Classes

43

AA. Approve the Designation of Sole Source for Various Vendors 44

BB. Approve the Issuance of a Request for Proposal (RFP) for Trademark Services 51

CC. Approve the Purchase of Furniture through the Greater Phoenix Purchasing

Consortium of Schools (GPPCS) Contract

52

DD. Award of Invitation for Bid (IFB) #14000, Off Lease Dell Computers and Parts 53

EE. Award of Invitation for Bid (IFB) #14009, Infield and Warning Track Mix 54

FF. Award of Invitation for Bid (IFB) #14010, Supplemental Instructional Materials 55

GG. Award of Invitation for Bid (IFB) #14013, Beverages, Over-The-Counter 57

HH. Award of Invitation for Bid (IFB) #14015, Fuel 58

II. Ratification of Procurement Items Approved by the Superintendent or Designees with

Prior Board Authorization

59

X. Information/Discussion Items

A. Update from the Superintendent’s Blue Ribbon Advisory Council (BRAC) 60

B. Coordinated School Health 61

C. Update on Gifted Program – Scope and Sequence 62

XI. Action Item - Board Action Required

A. Propose Fiscal Year 2013-2014 Expenditure Budget and Call for Public Hearing 63

XII. Future Action

XIII. Governing Board Reports

XIV. Dates of Upcoming Meetings

A. Tuesday, June 25, 2013 - 2:00 PM Regular Governing Board Meeting/Truth in

Taxation Hearing

XV. Adjournment

Please Note: The Board may change the order of items listed in the Agenda prior to the meeting or during

the meeting. ALSO, THE BOARD MAY VOTE TO CONVENE IN EXECUTIVE SESSION ON ANY

ITEM THAT IS LISTED ON THIS AGENDA FOR DISCUSSION/CONSULTATION WITH LEGAL

COUNSEL TO OBTAIN LEGAL ADVICE, PURSUANT TO A.R.S. §38-431.03(A)(3).

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter,

by contacting Marcy Moreno at 480-484-6113. Requests should be made as early as possible to allow

time to arrange the accommodation.

Scottsdale Unified School District June 11, 2013

Consent Item:

Acceptance of Gifts $395,890.12

Submitted by: Funding: Daniel O’Brien, CFO

N/A

RECOMMENDATION:

It is recommended that the Governing Board accept the following gifts which have been approved by the District Gift committee.

BACKGROUND:

School Gift Value

Hopi PTA-Funds for Salaries Hopi ES $100,000.00

Kiva PTO-Funds for Salaries Kiva ES $57,000.00

Laguna PTO-Funds for Instructional Aides Laguna ES $40,000.00

Cocopah APT-Funds for Salaries Cocopah MS $28,500.00

SUSD Foundation-Funds for Collective Capacity Complex Student Services $25,000.00

Cherokee APT-Funds for Aides Cherokee ES $20,000.00

Sequoya APT-Funds for Tutors and Teaching Assistants Sequoya ES $13,500.00

DCES PTO-Funds for Computer Aide Desert Canyon ES $12,000.00

CHAPTS-Funds for Professional Development Chaparral HS $10,000.00

Sequoya APT-Funds for Computer Lab Assistant Sequoya ES $8,600.00

Friends of Chaparral-Funds for Athletics Chaparral HS $8,000.00

Salt River Project-Funds for Robotics ANLC ES $6,175.00

DCES PTO-Funds for Noon Aide Desert Canyon ES $5,000.00

DCES PTO-Funds for General Gift Account Desert Canyon ES $4,100.00

Sequoya APT-Funds for SPI Sequoya ES $2,900.00

DMHS Choir Boosters-Funds for Choir Desert Mtn. HS $1,700.00

DMHS PTO-Funds for Choir Desert Mtn. HS $1,700.00

Wells Fargo-Funds for General Gift Account Saguaro HS $1,419.77

Be Kind People Project-Funds for General Gift Account Cocopah MS $1,000.00

Cheyenne PTO-Funds for General Gift Account Cheyenne ES $631.00

Arizona Educational-Funds for General Gift Account Anasazi ES $500.00

Hopi PTA-Funds for Drama Department Arcadia HS $500.00

Charros Foundation-Funds for General Gift Account Yavapai ES $500.00

Arizona Educational-Funds for General Gift Account Cherokee ES $500.00

Desert Lake Family Dentistry-Funds for General Gift Account Desert Canyon ES $500.00

Saguaro Softball Boosters-Funds for General Gift Account Community Education $500.00

Wells Fargo-Funds for General Gift Account Desert Canyon MS $400.00

6


Gifts(Cont.)

Wells Fargo-Funds for General Gift Account Pueblo ES $400.00

Motorola Foundation-Funds for General Gift Account Chaparral HS $400.00

Wells Fargo-Funds for General Gift Account Arcadia HS $300.00

Cheyenne PTO-Paver Hardscape in Dirt Area at 900 Building Cheyenne ES $16,000.00

Chaparral Class of 2013- Security Cameras for Student Parking Lot Chaparral HS $9,000.00

Cheyenne Student Council-Recess Equipment Cheyenne ES $2,500.00

Vineyard Family Foundation- Twelve Nexus and Seven Google Tablets Sequoya ES $2,400.00

Jacob Rand-Seven Towers and One Laptop TekLink Program $1,500.00

DCMS Student Government-Two Outdoor Tables Desert Canyon MS $1,426.77

Chaparral Yearbook-A MacBook Air Chaparral HS $1,332.00

Cheyenne Student Government-Playground Balls Cheyenne ES $1,243.70

Cheyenne Student Government-Permanent Tables and Two Benches Cheyenne ES $1,242.00

Supai Student Council-A American Eagle Mascot Costume Supai MS $689.99

NJHS-A Picnic Table Cheyenne ES $631.00

Chaparral Yearbook-Two Digital Cameras Chaparral HS $549.99

Gifts Valued Under $300.00 Donated to the District 7/1/12-06/11/13 All Schools $5,648.90

Donations to the District since July 1, 2012-$1,372,604.03

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Gifts are used to help support the instructional process through additional supplies, instructional materials, tutoring and equipment. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

7


Consent Item:

Accounts Payable Vouchers Processed from May 8, 2013 through May 29, 2013.


Various

RECOMMENDATION:

It is recommended that the Governing Board approve payment of accounts payable vouchers processed May 8, 2013 through May 29, 2013. Funding

001-Regular Education $1,722,552.56

052-Rico Community Grant 2,343.28

101-Title I LEA FY13 28,450.42

130-Title I-D Neg. & DEL-LEA 2,485.93

133-Education Homeless Children & Youth 2,860.00

140-Title II Improving Teacher Quality FY12 304.00

141-Title II Improving Teacher Quality FY13 2,225.00

160-Safe & Supportive Schools FY13 1,590.24

162-21st

Century Community L.C. YR 5 8,754.59

164-21st

Century Community L.C. YR 4 299.24

190-Title III Lep Programs 306.00

220-Idea Basic-Ent 12,425.30

290-Direct Services 93,423.34

400-CTE Priority Program 3,271.59

468-Character Ed. Matching Grant 24,434.03

499-AZ Commission on the Arts 3,600.00

505-School Plant-ST Lease<1 YR 11,773.61

510-Nutritional Services 289,184.31

520-Community Schools 37,876.03

524-AUX OPS Principal 11,456.57

525-AUX OP-Bookstore/ATH 165,281.48

526-AUX OPS/Extra Tax Credit 106,836.17

530-Gifts and Donations 49,883.48

540-Fingerprint 66.00

555-Lost/Damaged Books 1,423.77

570-Indirect Costs 67.90

595-Advertisement Fund 5,450.57

596-Joint Tech Education Fund 5,051.23

610-Capital Outlay 176,652.39

611-Capital Outlay Override 198,718.02

620-Adjacent Ways 2,897.50

636-2010 Tax-Exempt Bond 259,983.31

637-2010 QSCBS Bond 9,319.03

638-2010 BAB’s Bonds 9,673.22

665-Energy and Water Savings 28,895.82

850-Student Activities 221,881.00

953-Property-Insurance/Casualty/WC 399.85

8


Funding(Cont.)

955-IGA-Dual Enrollment 9,021.74

959-IGA-City of Scottsdale Prevention 26,214.25

Total $3,537,332.77

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Processing payables allows the sites and teachers to purchase the supplies and outside services needed to assist in the instructional process. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

9


Consent Item:

Payroll Vouchers Processed from April 25, 2013 through May 23, 2013

Submitted by: Funding: Daniel O’Brien, CFO Various

RECOMMENDATION:

It is recommended that the Governing Board approve payment of payroll vouchers processed April 25, 2013 through May 23, 2013. Funding

001-Regular Education $9,689,588.73

011-Classroom Site-Base Salary 92,990.15

012-Classroom Site-Perform Pay 151,648.55

013-Classroom Site-Other 186,046.10

020-INSTR IMPROV-INDIAN GMNG 60,346.02

052-Rico Community Grant 442.39

101-Title I Lea FY13 229,669.46

130-Title I-D Neg & Del LEA 3,728.87

141-Title II Improving Teacher Quality FY13 48,497.09

160-Safe & Supportive Schools FY13 27,507.49

162-21st Century Comm. Learning Centers YR 5 9,110.42

164-21st Century Comm. Learning Centers YR 4 5,057.25

190-Title III LEP Programs 9,896.24

200-Title VII Indian Education Federal Direct 5,945.10

220-IDEA Basic-Ent 262,867.55

221-IDEA Preschool Grant 4,851.91

260-CTE Basic Grant Federal FY13 11,065.71

290-Direct Services 6,772.31

400-CTE Priority Program 2,543.15

505-School Plant-ST Lease< 1 YR 24,548.18

510-Nutritional Services 320,150.26

520-Community School 313,734.21

524-AUX OPS Principal 899.35

525-Aux OPS - Bookstore/ATH 29,931.15

526-Aux OPS-Extra Tax Credit 64,839.88

530-Gifts and Donations 68,918.45

570-Indirect Costs 24,969.49

596-Joint Tech Education Fund 132,492.52

611-Capital Outlay Override 14,225.27

636-2010 Tax-Exempt Bond 11,110.95

850-Student Activities 3,001.09

951-Print Shop(Internal Service Fund) 2,665.84

953-Property-Insurance/Casualty/WC 4,929.68

955-IGA-Dual Enrollment 5,153.35

957-IGA Ball Field Maint 6,853.13

Total $11,836,997.29

10


IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Processing payroll provides the staff necessary for instruction and instructional support. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

11


Consent Item:

Personnel Action Items 05/04/13 – 05/29/13

Submitted by: Funding: Dr. Pam Sitton, Assistant Superintendent of Human Resources M&O or External

RECOMMENDATION:

It is recommended that the Governing Board approve Personnel Actions which include: 4 New Employments, 7 Leaves of Absence, 8 Transfers, 3 Classified Substitutes and Temporary Workers, 8 Eliminated Positions, 93 Separations and 1 Rescission of Retirement.

BACKGROUND:

NEW EMPLOYMENTS: (LA=Limited Appointment, TC=Terminating Contract):

NAME UNIT/ASSIGNMENT EFFECTIVE

Classified:

Scott Berry Bldg Serv/Fac Svc Wkr-Grounds 05/15/13

Marlon Morgan Comm Ed/Childcare Specialist 06/03/13

Zach Osterhoudt Bldg Serv/Fac Svc Wkr-Grounds 05/15/13

Elena Russell Kiva/Noon Aide 05/13/13

LEAVES OF ABSENCE:

NAME UNIT/ ASSIGNMENT EFFECTIVE

Certified:

Penelope Dyer Mtnside/Language Arts 05/13/13-05/24/13

Kathleen Patton Pima/5th 04/22/13-05/24/13

Classified:

Charmaine Carribon Chaparral/Inst Support Para Ed 04/11/13-05/24/13

Steven Kwiatkowski Transp/Bus Aide 03/11/13-05/03/13

Iris Milford Nutr Serv/Sr Nut Svc Wkr 04/11/13-05/23/13

Suzanne Schaub Cocopah/Health Assistant 03/11/13-03/22/13

Jessica Stevens Nutr Serv/Sr Nut Svc Wkr 03/18/13-05/24/13

TRANSFERS:

NAME UNIT/ASSIGNMENT TRANSFER TO EFFECTIVE

Admin:

Linda Flinn Coronado/AP DMHS/AP 07/01/13-06/27/14

Michael Simmons Dir/CTE Grants & St-Fed Titles Arcadia/AP 07/01/13-06/27/14

12


TRANSFERS:

NAME UNIT/ASSIGNMENT TRANSFER TO EFFECTIVE

Classified:

Kim Bildilli Transp/Bus Driver Transp/Coord & Dispatcher 05/13/13

Richard Goldman Nutr Serv/Sr Nut Svc Wkr Nutr Serv/Nut Svc Wkr 05/06/13

David Hodgson IT/IT Support Technician IT/IT Support Coordinator 04/11/13

Libby Krajack Comm Ed/Childcare Asst Comm Ed/Childcare Specialist 06/03/13

Monica McCuller Comm Ed/Childcare Asst Comm Ed/Childcare Specialist 06/03/13

E. Paolinelli-Ruiz Communication/Exec Admin Asst CEO/Enrollment Supp Coord 05/09/13

It is recommended that the Governing Board approve the following as:

CLASSIFIED SUBSTITUTES and TEMPORARY WORKERS:


Cole Benson Bldg Serv/Summer Work Crew 05/28/13

Clifton Ramsey Comm Ed/HS Intern 05/28/13

Sarah Ramsey Comm Ed/HS Intern 05/28/13

ELIMINATED POSITIONS:


Classified: Ronald Davidson Supai/Permanent Sub 05/24/13

Marcus Fikes Comm Ed/Childcare Asst-Float 05/24/13

Desiree Jackson Comm Ed/Childcare Assistant 05/24/13

Toni Kuhl DMHS/Admin Support Asst 05/24/13

Lisa Permoda Comm Ed/Childcare Assistant 05/24/13

Presiela Rodriguez Comm Ed/Childcare Assistant 05/24/13

Sara Schuck Comm Ed/Childcare Assistant 05/24/13

James Sienkiewicz Alt Ed/Community Specialist 05/24/13

SEPARATIONS:

NAME UNIT/ASSIGNMENT REASON EFFECTIVE

Admin:

Travis Benton ANLC/AP Retired 06/28/13

Carla Partridge Exec Director/Comm & Marketing Resigned 06/28/13

Certified:

Sharon Atwood CTE Grants/SPED-General Resigned 05/02/13

Lynne Avram Cppr Ridge/Nurse Resigned 05/24/13

Katherine Beauchamp ANLC/Nurse Resigned 05/25/13

Amy Bell Arcadia/Science Resigned 05/24/13

Monica Brescia Pima/3rd Resigned 05/24/13

Ann Buckley IT/IT Trainer Retired 05/24/13

Ann Buckley IT/TOA Retired 05/24/13

Kevin Burke DMHS/Science Retired 06/30/13

Linda Colburn Redfield/Kindergarten Retired 05/24/13

Amber Cox Coronado/Math Resigned 05/24/13

13


SEPARATIONS:


Certified (Cont):

Carolynn Daley Comm Ed/Pre-K Resigned 05/24/13

S. Delgado-Casler ANLC/SPED-LRC Resigned 05/24/13

Kathleen Denious Ingleside/SPED-LRC Resigned 05/24/13

Jennifer Dye Comm Ed/Pre-K Resigned 05/24/13

Brendon Graber Mohave/Computers Resigned 05/24/13

Andrea Graffa Pueblo/SLP Resigned 05/24/13

Jill Gramer ANLC/1st Resigned 05/25/13

Irma Griffin Coronado/Dance Retired 05/25/13

Roberta Harris Cherokee/Librarian Retired 05/24/13

Katie Hart Kiva/General Music Resigned 05/25/13

D. Hawanczak-Carver Navajo/SLP Resigned 05/24/13

D. Hawanczak-Carver Tavan/SLP Resigned 05/24/13

Molly Henningsen Cochise/SPED-LSC Resigned 05/24/13

Ashley Holian Chaparral/Culinary Resigned 05/24/13

Catherine Janssen ANLC/ELD Retired 05/25/13

Johanna Kaiser Mohave/Science Resigned 05/24/13

Shelly Kenney Arcadia/Guidance Coord Resigned 05/30/13

Donna Kimmel Laguna/Gifted Retired 05/24/13

Diane Knudsen DCES/Gifted Resigned 05/24/13

Kathryn Liggett Mtnside/Nurse Resigned 05/24/13

Robert McCasey Arcadia/Math Resigned 05/24/13

Jane Moty DCES/2nd Resigned 05/24/13

Donna Musser Cherokee/Nurse Resigned 05/24/13

Ellen Ridge Cocopah/Language Arts Retired 05/24/13

Debra Sheets Mohave/Social Studies Resigned 05/24/13

Beatta Simmons Hopi/2nd Retired 05/25/13

Carly Smith Hohokam/SPED-LRC Resigned 05/24/13

Teresa Smith Cheyenne/Librarian Retired 05/24/13

Jennifer Stimson Cppr Ridge/4th Resigned 05/24/13

Kimberley Sullivan Laguna/3rd Retired 05/24/13

Lois Thompson Chaparral/Math Resigned 05/24/13

James Vaughn Mohave/SPED Resigned 04/18/13

Kristin Webster Laguna/Kindergarten Resigned 05/24/13

Stephanie Zaron Cochise/SPED Resigned 05/24/13

Classified:

Susana Alday Arcadia/Admin Support Asst Resigned 05/28/13

Dennis Allison Bldg Serv/Fac Svc Wkr-Cust Retired 06/28/13

Judy Barnes Transp/Bus Driver Resigned 05/24/13

Daniel Bartels Transp/Bus Driver Terminated 05/02/13

Mandi Bolinger Pueblo/Inst Support Para Ed Resigned 05/24/13

Stephanie Brown Cherokee/Inst Support Para Ed Resigned 05/24/13

Wendy Carroll Hopi/Inst Support Asst Resigned 05/03/13

Maria Castaneda Navajo/Crossing Guard Resigned 05/27/13

Maria Castaneda Navajo/Noon Aide Resigned 05/27/13

Diane Chiappe Nutr Serv/Sr Nut Svc Wkr Terminated 04/30/13

14


SEPARATIONS:


Classified (Cont):

Patty Curtis Nutr Serv/Sr Nut Svc Wkr Resigned 04/16/13

Violet Doherty Transp/Bus Aide Retired 05/24/13

Natalie Franca Laguna/Noon Aide 0 Resigned 05/24/13

Natalie Franca Laguna/Crossing Guard Resigned 05/24/13

Julie George Comm Ed/Childcare Provider Resigned 04/19/13

Jeanene Giuntoli Saguaro/Admin Support Asst Retired 05/23/13

Haley Goulart Comm Ed/Childcare Provider Resigned 05/09/13

Giuseppe Granata Bldg Serv/Sr Fac SvcWkr-Grnds Resigned 05/03/13

Richard Hagel Pima/Inst Support Para Ed Resigned 05/24/13

Sawyer Helm Bldg Serv/Fac Svc Wkr-Cust Job Abandonment 05/14/13

Jennifer Hilderbrand Laguna/Noon Aide Resigned 05/24/13

Christina Horta Cherokee/Crossing Guard Resigned 05/24/13

Christy Janos Comm Ed/Childcare Provider Terminated 04/19/13

Ellen Lopercio Cochise/Inst Support Para Ed Resigned 05/24/13

Adelina Lucaci Nutr Serv/Sr Nut Svc Wkr Resigned 05/24/13

Leonard Magerman IT/IT Support Coordinator Deceased 04/04/13

Jeanne Marsh Nutr Serv/Sr Nut Svc Wkr Resigned 05/24/13

Tucker Michels DMHS/Inst Support Para Ed Resigned 05/24/13

Dustin Morrissey Redfield/Inst Support Para Ed Resigned 05/24/13

Joshua Munoz Bldg Serv/Fac Svc Wkr-Grnds Resigned 05/17/13

Lynne Nelson Cocopah/Inst Support Para Ed Resigned 05/10/13

Constance Orson Transp/Bus Aide Job Abandonment 05/01/13

Colton Pursley Comm Ed/Childcare Asst-Float Resigned 05/10/13

Helen Rew DCES/Crossing Guard Retired 05/24/13

Julie Robertson Bldg Serv/ Fac Svc Wkr-Cust Resigned 05/03/13

Adam Ross HR/Inst Support Para Ed Resigned 01/07/13

Kristen Suggs Chaparral/Health Assistant Resigned 05/14/13

April Storer Nutr Serv/Sr Nut Svc Wkr Resigned 05/24/13

Heather Stork Hopi/Inst Support Para Ed Resigned 05/24/13

Kim Trucke Comm Ed/Childcare Specialist Resigned 05/28/13

Jason Vitella Cocopah/Inst Support Para Ed Resigned 05/24/13

Michelle Walker Nutr Serv/Sr Nut Svc Wkr Resigned 04/30/13

Elyse White Comm Ed/Childcare Specialist Resigned 05/31/13

Charles Whitmarsh Coronado/Security Officer Resigned 04/26/13

Kevin Winters Bldg Serv/Fac Svc Wkr-Cust Job Abandonment 05/02/13

Janez Worster Pima/Inst Support Para Ed Resigned 05/24/13

Carolyn Yanda Hopi/Admin Support Asst Resigned 05/03/13

RESCISSION OF RETIREMENT:

NAME UNIT/ASSIGNMENT

Certified:

Patricia Foley Yavapai/General Music

15


IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT These actions support the District’s continued focus on its Mission, Vision and Goals through the work of Human Resources. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___X 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

16


Consent Item:

Approval of Minutes of May 14, 2013 Regular Governing Board Meeting

Submitted by: Funding: Dr. David J. Peterson, Superintendent N/A

RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the May 14, 2013 Regular Governing Board Meeting.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to high standards and accountability. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

17


Consent Item:

Approval of Minutes of May 20, 2013 Special Governing Board Meeting


RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the May 20, 2013 Special Governing Board Meeting.


18


Consent Item:

Approval of Minutes of May 24, 2013 Special Governing Board Meeting/Executive Session


RECOMMENDATION:

It is recommended that the Governing Board approve the Minutes of the May 24, 2013 Special Governing Board Meeting/Executive Session.


19


Consent Item:



RECOMMENDATION:



20


Consent Item:



RECOMMENDATION:



21


Consent Item:

Action of Hearing Officer’s Recommendations

Submitted by: Funding: Dr. Milissa W. Sackos, Executive Director for Student Services & Grants

N/A

RECOMMENDATION:

Presented below are the Hearing Officer’s Recommendations: Case # Reason for Hearing Hearing Officers Recommendation 121319 Drug Violation-Level II Expulsion 121321 Weapons Violation Expulsion 121322 Harassment Expulsion 121323 Alcohol Violation-Level II Expulsion Medication-Unauthorized Possession Graffiti/Tagging Vandalism of School Property 121326 Drug Violation-Level II Expulsion

121327 Drug Violation-Level II Expulsion Closed Campus Violation Weapons Violation

BACKGROUND:

As per the Governing Board Policy, the student(s) have had five days to appeal the decision of the Hearing Officer. Since no appeal has been received, the Hearing Officer’s recommendation is being presented at this time.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to school safety and support. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

22


Consent Item:

Auxiliary Operations Statement for April 2013


Auxiliary Operations

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Auxiliary Operations Fund for fiscal year 2013 as of April 30, 2013 School Beg. Balance Revenue Expenditures Ending Balance

Anasazi 6,756.41 8,744.84 2,304.81 13,196.44

ANLC 11,956.04 10,276.37 8,194.24 14,038.17

Cherokee 15,213.87 2,321.08 1,146.69 16,388.26

Cheyenne 24,620.21 29,675.14 22,488.08 31,807.27

Cochise 5,660.74 1,721.45 3,662.85 3,719.34

Copper Ridge E.S. 7,546.57 832.73 3,601.92 4,777.38

Desert Canyon E.S. 12,864.98 869.40 3,984.79 9,749.59

ECC - Cholla 85.56 276.09 0.00 361.65

Hohokam 7,810.53 1,045.70 2,671.88 6,184.35

Hopi 4,358.12 6,196.77 6,027.47 4,527.42

Kiva 12,413.06 4,929.95 11,541.71 5,801.30

Laguna 9,062.11 2,120.15 6,925.71 4,256.55

Navajo 1,288.88 1,416.32 2,044.51 660.69

Pima 8,301.80 1,718.74 1,288.09 8,732.45

Pueblo 6,655.17 3,802.02 5,060.14 5,397.05

Redfield 12,787.70 196.06 6,093.90 6,889.86

Sequoya 5,445.17 1,796.22 479.25 6,762.14

Tavan 4,010.50 3,617.09 250.00 7,377.59

Tonalea 15,434.67 942.55 990.31 15,386.91

Yavapai 3,866.74 2,277.45 666.83 5,477.36

Cocopah 68,508.40 26,109.31 37,887.18 56,730.53

Desert Canyon M.S. 29,102.75 9,915.52 15,278.45 23,739.82

Ingleside 18,380.45 6,556.65 13,786.16 11,150.94

Mohave 43,407.57 7,102.89 24,277.06 26,233.40

Mountainside 21,688.95 18,278.68 24,583.84 15,383.79

Supai 3,799.10 6,554.34 5,779.57 4,573.87

Elementary & Middle School Total $ 361,026.05 $ 159,293.51 $ 211,015.44 $ 309,304.12

Arcadia 193,946.96 185,033.63 227,151.02 151,829.57

Chaparral 205,764.37 304,602.63 297,456.49 212,910.51

Coronado 164,496.28 82,435.07 139,822.52 107,108.83

Desert Mountain 315,199.60 361,045.86 406,993.29 269,252.17

Saguaro 186,813.82 161,218.92 133,980.07 214,052.67

Sierra Vista 115.38 48.09 0.00 163.47

SOL 0.00 14.28 0.00 14.28

23


High School Total $1,066,336.41 $1,094,398.48 $1,205,403.39 $ 955,331.50

District 759,092.61 294,286.89 327,623.09 725,756.41

Total All Sites $2,186,455.07 $1,547,978.88 $1,744,041.92 $ 1,990,392.03

BACKGROUND:

This fund is used to account for the funds deposited and expended in connection with all activities of the school bookstores and athletic activities.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The Auxiliary Operations fund is used for all activities associated with the bookstore and athletics. Expenditures include classroom supplies, field trips and athletic activities. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

24


Consent Item:

Student Activities Statement for April 2013


Student Activities

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Student Activities Fund for fiscal year 2013 as of April 30, 2013. School Beg. Balance Revenue Expenditures Ending Balance

Anasazi 1,150.23 10.30 224.22 936.31

ANLC 13,603.18 8,469.22 13,523.54 8,548.86

Cherokee 2,835.13 4,977.40 4,688.97 3,123.56

Cheyenne 8,749.13 3,739.10 4,100.78 8,387.45

Cochise 788.34 0.00 0.00 788.34

Copper Ridge 28,939.85 48,734.34 52,687.39 24,986.80

Desert Canyon 333.24 0.00 0.00 333.24

Hohokam 7,131.02 372.76 2,368.35 5,135.43

Hopi 1,944.20 1,003.28 297.83 2,649.65

Kiva 4,248.43 1,428.00 2,941.17 2,735.26

Laguna 8,478.21 2,497.66 6,969.13 4,006.74

Navajo 2,160.19 698.90 1,083.67 1,775.42

Pima 3,016.21 98.10 476.10 2,638.21

Pueblo 2,550.06 0.00 0.00 2,550.06

Redfield 8,314.27 0.00 1,100.00 7,214.27

Sequoya 4,699.72 1,524.25 1,424.50 4,799.47

Tavan 2,093.66 6,550.19 4,127.98 4,515.87

Tonalea 1,115.74 1,436.00 2,177.49 374.25

Yavapai 10,832.69 634.18 3,685.76 7,781.11

Cocopah 30,037.05 68,504.29 96,025.11 2,516.23

Desert Canyon 27,486.26 43,800.33 41,890.44 29,396.15

Ingleside 23,950.17 14,480.21 26,642.12 11,788.26

Mohave 27,877.84 54,057.55 52,994.14 28,941.25

Mountainside 107,525.51 116,747.94 130,621.28 93,652.17

Supai 11,812.61 20,658.74 22,353.89 10,117.46

Elementary & Middle School Total $ 341,672.94 $ 400,422.74 $ 472,403.86 $ 269,691.82

Arcadia 133,468.47 248,944.82 289,876.01 92,537.28

Chaparral 204,643.99 346,768.44 387,341.20 164,071.23

Coronado 120,536.92 113,090.69 148,902.80 84,724.81

Desert Mountain 356,246.50 368,848.70 438,507.47 286,587.73

Saguaro 167,515.50 187,406.33 205,631.77 149,290.06

Sierra Vista 559.15 0.00 0.00 559.15

Student Advisory Board 40.22 0.00 0.00 40.22

25


High School Total $ 983,010.75 $1,265,058.98 $ 1,470,259.25 $ 777,810.48

Unallocated Interest 0.00 5,610.98 0.00 5,610.98

Total All Sites $ 1,324,683.69 $1,671,092.70 $ 1,942,663.11 $ 1,053,113.28

BACKGROUND: Every month the Governing Board ratifies the Summary of Revenue and Expenditures for the Student Activity Fund. This fund is used to account for the funds deposited and expended in connection with the activities of student organizations, clubs, school plays, and other similar functions. The District serves as a fiduciary custodian for these funds in accordance with A.R.S. § 15-1123.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Student Activities money is raised by the students and can only be used for student authorized expenditures. These expenditures include field trips, banquets, fine art activities, and athletics. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

26


Consent Item:

Tax Credit Statement for April 2013


Tax Credit

RECOMMENDATION:

It is recommended that the Governing Board ratify the Summary of Revenues and Expenditures for the Tax Credit Fund for fiscal year 2013 as of April 30, 2013. School Beg. Balance Revenue Expenditures Ending Balance

Anasazi 50,070.34 47,240.00 57,178.54 40,131.80

ANLC 47,723.25 51,275.62 57,022.86 41,976.01

Cherokee 59,310.86 57,876.00 36,701.98 80,484.88

Cheyenne 93,104.95 75,865.77 30,628.18 138,342.54

Cochise 39,678.21 43,029.33 22,261.75 60,445.79

Copper Ridge 109,764.96 145,459.74 127,070.94 128,153.76

Desert Canyon 49,954.34 35,722.00 23,599.74 62,076.60

Early Childhood Center - Cholla 1,750.00 6,000.00 900.00 6,850.00

Early Childhood Center - Oak 1,200.00 2,200.00 0.00 3,400.00

Hohokam 32,512.18 28,370.00 34,691.63 26,190.55

Hopi 73,029.34 80,602.00 43,329.47 110,301.87

Kiva 88,970.08 45,070.00 46,525.62 87,514.46

Laguna 67,009.76 47,605.00 52,313.09 62,301.67

Navajo 25,857.86 31,585.00 30,133.34 27,309.52

Pima 42,636.21 26,600.50 16,248.77 52,987.94

Pueblo 41,090.60 63,420.00 43,304.58 61,206.02

Redfield 22,161.84 31,058.00 24,860.57 28,359.27

Sequoya 42,720.34 32,090.00 29,069.67 45,740.67

Tavan 12,555.63 31,140.00 14,043.98 29,651.65

Tonalea 48,530.18 21,022.20 14,694.23 54,858.15

Yavapai 26,424.72 29,045.00 14,964.72 40,505.00

Cocopah 54,017.75 99,167.66 108,210.54 44,974.87

Desert Canyon 94,102.42 83,971.38 84,369.89 93,703.91

Ingleside 81,559.46 43,259.85 43,007.47 81,811.84

Mohave 37,080.43 110,255.15 94,864.33 52,471.25

Mountainside 103,113.65 266,020.98 263,204.72 105,929.91

Supai 29,868.54 30,683.78 39,221.84 21,330.48

Elementary & Middle School Total $ 1,375,797.90 $1,565,634.96 $ 1,352,422.45 $ 1,589,010.41

Arcadia 125,108.72 280,807.29 340,274.54 65,641.47

Chaparral 318,402.56 371,488.71 368,548.59 321,342.68

Coronado 122,554.90 74,518.86 62,901.36 134,172.40

Desert Mountain 238,642.02 291,035.50 306,639.13 223,038.39

Saguaro 166,534.07 234,420.08 209,326.27 191,627.88

Sierra Vista 0.00 0.00 0.00 0.00

SOL 1,150.00 900.00 0.00 2,050.00

27


High School Total $ 972,392.27 $1,253,170.44 $ 1,287,689.89 $ 937,872.82

Total All Sites $ 2,348,190.17 $2,818,805.40 $ 2,640,112.34 $ 2,526,883.23

BACKGROUND:

This fund is used to account for the funds deposited and expended in connection with extracurricular programs. Tax Credits are a credit that the State of Arizona allows taxpayers for cash donations to the tax credit program at public schools, which offsets fees for extracurricular programs.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Tax credit money is used for extracurricular activities. Expenditures include field trips, after school tutoring and activities, athletics and fine arts programs for the students. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

28


Consent Item:

Overnight, Out-of-State, Foreign Field Trips


Tax Credit, Auxiliary Operations, Student Activities

RECOMMENDATION:

It is recommended that the Governing Board approve the following overnight, out-of-state, foreign field trips.

School Trip Type Leave Date Return Date Trip Destination

Chaparral Foreign 8/1/2014 8/13/2014 American HS Theater Festival London/Scotland


Chaparral Out-of-State 8/30/2013 9/1/2013 L.A. Philharmonic Concert Hollywood, CA


Arcadia Overnight 5/31/2013 6/1/2013 Bradshaw Mtn. Basketball Tournament Prescott

Arcadia Overnight 6/14/2013 6/15/2013 Flagstaff Basketball Tournament Flagstaff

Chaparral Overnight 7/27/2013 7/31/2013 Marching Band Camp Heber

Desert Mtn. Overnight 7/29/2013 8/3/2013 Marching Band Camp Heber

Saguaro Overnight 9/20/2013 9/22/2013 DECAlympics Heber

BACKGROUND:

Field trips are paid through Tax Credit, Auxiliary Operations, and Student Activities funds.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Field trips allow students to expand their learning opportunities and experience hands on learning. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

29


Consent Item:

Approval of Three-Year Technology Plan

Submitted by: Funding: Tom Clark, Chief Technology Officer N/A

RECOMMENDATION:

It is recommended that the Governing Board approve the three-year Technology Plan developed by the District Technology Committee.

BACKGROUND:

The informational presentation to the Governing Board on May 28th regarding the 2013-2016 Technology Plan highlighted the needs assessment completed for the areas of student learning, preparation and development of educators, leadership and infrastructure. Based on the needs assessment, goals for each of these areas were developed. The technology plan is based on the technology plan as provided by the Arizona Department of Education. School districts are required to conduct a needs assessment and have that approved by the Governing Board and the Arizona Department of Education in order to qualify for the federal E-Rate program priority 2 discounts.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The District technology plan will enhance student use of technology in support of the technology goal for the District strategic plan. This aligns to District Goal: __X_ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning __X_ 3 Teacher Quality and Professional Development x 4 Technology Improvements and Integration x 5 High Standards and Accountability x 6 School Safety and Student Support

30


Consent Item:

Approval of Facility Policy Rental Manual for 2013-14


N/A

RECOMMENDATION:

It is recommended that the Governing Board approve revisions and updates to the Scottsdale Unified District’s Facility Rental Policy Manual for 2013-2014.

BACKGROUND:

The following revisions and updates have been made to the Facility Rental Policy Manual: Page 9: Paragraph B: Before being paid, all District staff must have a Personnel Action Report in place. Page 11: paragraph D: Payments of Fees: Revised to state: Rental contracts exceeding 30 days, must have monthly payments received by the first of each month for the rental to continue. Also added: Any past due amounts will be sent to Collections. Page 12: Paragraph E: Added the sentence: No other waivers will be approved. Page 12: Addition of Paragraph H: Employees of the District: Employees of the District will not be allowed to rent facilities. Employees must work through Community Education to offer any out of school day classes such as enrichment, tutoring, etc. Page 18: Paragraph C.8.: Added: Employees of the District will not be allowed to rent facilities. Employees must work through Community Education to offer any out of school day classes such as enrichment, tutoring, etc. Page 19: Section 12 c.: Deleted this section about the revenue generated from clubs, camps and courses through the collection of student fees. (This information is provided directly by Community Education.) Throughout the manual: The Chief Financial Officer will be the District representative for approval of rental contracts.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The rental of our facilities provides revenue into the In-direct Cost fund allowing additional funds for classroom use. This aligns to District Goal: __X_ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability 6 School Safety and Student Support

31


Consent Item:

Approval for Renewal of IGA between SUSD and Maricopa County Human Services Department

Submitted by: Funding: Michelle G. Marshall, General Counsel N/A

RECOMMENDATION:

It is recommended that the Governing Board approve the Intergovernmental Agreement (IGA) between Scottsdale Unified School District (“SUSD”) and Maricopa County Human Services Department.

BACKGROUND:

The IGA is to clarify the roles and responsibilities in providing services for preschool children with disabilities in the District. The term of the Agreement is July 1, 2013 through June 30, 2016.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to communications and community partnerships. This aligns to District Goal: X__ 1 Communications and Community Partnerships __ 2 Optimal Class Sizes and Personalized Learning __ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability 6 School Safety and Student Support

32


Consent Item:

Approval of Annual Renewal of the Intergovernmental Agreement (IGA) with Maricopa County Community College District (MCCCD) for Dual Enrollment Programs

Submitted by: Funding: Michelle G. Marshall, General Counsel Various

RECOMMENDATION:

It is recommended that the Governing Board approve the annual renewal of the Maricopa County Community College District (MCCCD) Intergovernmental Agreement (IGA) for Dual Enrollment Programs held at high schools for the 2013-2014 school year:

BACKGROUND:

Each year the MCCCD provides site-specific instructions in courses that afford SUSD students the opportunity for college credit in addition to their graduation requirements. Each site enters into the agreement with the college district according to student course demands and with the understanding that the District will receive a per capital revenue ranging from $1,000 to $1,300 per semester. There is no cost to the District for this IGA.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Positive governance leads to communications and community partnerships. This aligns to District Goal: X 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development ___ 4 Technology Improvements and Integration ___ 5 High Standards and Accountability ___ 6 School Safety and Student Support

33


Consent Item:

Authorization for Purchases that Meet Public Purpose and the Public Value is not for Exceeding the Amount Being Paid


RECOMMENDATION:

It is recommended that the Governing Board approve the resolution allowing minor purchases that meet a public purpose such as: student attendance awards not exceeding $25, retirement gifts not exceeding $50, employee incentive awards not exceeding $25, food purchases not exceeding $10, and employee shirts not exceeding $25 per person.

BACKGROUND:

This will allow the District to provide minor incentive awards and food purchases for staff meetings.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Improves student and staff performance through incentives. This aligns to District Goal: __X_ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning __X_ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability 6 School Safety and Student Support

34


Consent Item:

Authorization to Exceed Subsections 200 and 400 in the Maintenance and Operations Budget per A.R.S. 15-905.G


RECOMMENDATION:

It is recommended that the Governing Board approve expenditures in excess of subsections 200 (Special Education) and 400 (Transportation) of the District’s Maintenance and Operation section of the budget, provided expenditures do not exceed the overall Maintenance and Operations budget in accordance with A.R.S. 15-905.G for the fiscal year ending 2013.

BACKGROUND:

Districts are allowed to exceed subsections 200 and 400 of the Maintenance and Operations budget with Board permission. This type of authorization allows for flexibility in spending as we approach the end of the fiscal year.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Provides support services that ensures smooth operations so that instruction can take place. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

35


Consent Item:

Resolution Authorizing the Execution of Warrants Between Board Meetings


RECOMMENDATION:

It is recommended that the Governing Board adopt the Resolution Authorizing the Execution of Warrants between Board meetings.

BACKGROUND:

This resolution allows the distribution of warrants (payroll and expense checks) between Board meetings.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Provides support services that ensures smooth operations so that instruction can take place. This aligns to District Goal: __X_ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

36


Consent Item:

Resolution to Appoint the Maricopa County Schools as the Chief Disbursing Office for Garnishments


RECOMMENDATION:

It is recommended that the Governing Board adopt the Resolution appointing Maricopa County Superintendent of Schools as the Chief Disbursing Office for all garnishment of wages made upon any employee of the District.

BACKGROUND:

This resolution allows the Maricopa County School Superintendent’s office to process garnishments for our District as needed.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Provides support services that ensures smooth operations so that instruction can take place. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning __X_ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

37


Consent Item:

Approve the Construction of Parking Lot Improvements at the Cholla Facility through the 1Government Procurement Alliance (1GPA) Contract

Submitted by: Funding: Rick Freeman, Executive Director of Facilities and Operations Adjacent Ways

RECOMMENDATION:

It is recommended that the Governing Board approve the construction of parking lot improvements, through the 1GPA contract, to the vendor listed below, for an amount not to exceed $200,000. Vendor: Chasse Building Team

BACKGROUND:

Due to traffic congestion and parking issues, at the Cholla facility, the Facilities and Operations Department reviewed the available options and determined it was best to use the 1GPA contact, in order to resolve the situation, streamline the construction process and reduce the delivery schedule. The Governing Board has previously approved the use of 1GPA contracts, and the staff determined the use of this contract represents the best value to the District.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The improvements are needed to ensure the safety of patrons, students and staff conducting business at the District facility. This aligns to District Goal: __ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

38


Consent Item:

Approve Renovations Change Order – Ingleside Middle School

Submitted by: Funding: Rick Freeman, Executive Director of Facilities and Operations 2010 Bond

RECOMMENDATION:

It is recommended that the Governing Board approve a change order in the amount of $125,920.63 for District directed design modifications and additions to the scope of work for Ingleside Middle School as part of the 2010 Bond Improvement project. Vendor: CORE Construction

BACKGROUND:

During the construction and improvement work at Ingleside Middle School, several additional items have come to the forefronts that were not part of the original design. These areas were not originally identified in the initial design development investigations and design work, but have been observed as necessary improvements to the overall usability and appearance of the facility. Additional work provided in this change order are: Modify the paint scheme on the exterior of D and E buildings to create a more appealing appearance of the facility, add shade covers to upper windows of C Building and add a covered entry walkway at the north exposure of the C Building. Furnish and install additional court striping and badminton sleeves to the gym floor for athletic activities. Furnish and install power poles to the teaching islands of the science classrooms. Modifications to the contract to use the proprietary vendor for the Rauland ICS Communications System. Furnish and install sinks in the teacher work rooms (C129) and (C218). Furnish and install additional concrete student walkways between buildings A and D. Furnish and install 4X4 window at the kitchen manager’s office. Furnish and install refrigerated drinking fountain with bottle filler at the gym lobby.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT Human comfort, technology and safety systems are a priority for maintaining a healthy learning environment. This aligns to District Goal: __X 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

39


Consent Item:

Approve the Renewal of Contracts


All funds, including, but not limited to: M & O, Capital Override, State and Federal Funds, Student Activities, Deseg and Auxiliary Funds

RECOMMENDATION:

It is recommended that the Governing Board approve the renewal of contracts for amounts not to exceed as listed below for the fiscal year 2013-2014. Contract # Year Commodity Vendor Name(s) Not to Exceed Funding

11098 4 of 5 Landscape Materials MDI Rock $55,000 M&O, Capital Funds

Fort McDowell Sand & Gravel

A & A Materials

Turf Equipment Source

13032 2 of 5 Lawn & Garden Equipment Repair Parts and Service

Simpson Norton Corp. Horizon

$50,000 M&O

A to Z Equipment Returns & Sales

Aero Equipment Supply

Bingham Equipment Company

11056 4 of 5 Senior Yearbook Photography

Lou Coopey’s All Pro School Pictures

No Cost N/A

Cameo Studios

13135 2 of 5 Substitute Management System

Frontline Technologies, Inc. $32,000 Capital Override

11171 4 of 5 Vending Service Camelback Vending Service No Cost N/A

11144 4 of 5 Electrical Motors & Parts Precision Electric Co, Inc. $45,000 M&O, Capital Funds

10131 5 of 5 Auctioneering Service Auction Systems Auctioneers & Appraisers , Inc.

No Cost N/A

13043 2 of 5 Emergency Management materials and Services

Climatec Building Technologies $100,000 M & O

13046 2 of 5 Seed and Fertilizer Crop Production Services $35,000 M &O, Auxiliary Funds

40


13098 2 of 5 Photography Services Campos Creative School No Cost N/A Lifetouch National School Studios, Inc. Duke Photography, Inc. Dorian Studios, Inc. Cameo Studios All Pro School Pictures

11055 4 of 5 Charter Bus Services Ryan’s Express Transportation $100,000 Auxiliary Funds Michelangelo Leasing American Explorer Motorcoach Tour West America, Inc.

10068 5 of 5 Glazing Services Ever-Ready Glass

$25,000 M & O

11053 4 of 5 Science Supplies Sargent Welch $200,000 M & O

Lab-Aids, Inc. Flinn Scientific, Inc. Arizona Microscope Service Pallets, Inc. Vernier Software & Technology,

LLC

VWR International, LLC

10096 5 of 5 Elevator Maintenance Services

KONE, Inc. $50,000 M & O

13037 2 of 5 Concrete Work Classic Concrete &

Construction, Inc. $75,000 M & O, Capital

Funds

13033 2 of 5 Lock Hardware and Locksmith Services

Clark Security Products, Inc. A-1 Locksmith & Security Center

$65,000 M & O

13110 2 of 5 Cholla Campus Remodel-Design Build

Chasse Building Team $400,000 2010 Bond

10002 5 of 5 Music Equipment Washington Music Sales

Center, Inc. $350,000 Capital

Override Guitar Center Music and Arts Center Southwest Strings

41


11000 4 of 5 Travel Agency & Tour Event Services

Class Travel $1,500,000 State & Federal Funds, Auxiliary, Student Activities

Grand Classroom Lakeland Tours dba World

Strides

Project Exploration Ranch Travel Terra Travel

BACKGROUND:

Purchasing Services is sending renewal letters to the vendors who were awarded contracts in previous fiscal years asking if they are interested in renewing their contracts under the original terms of the bid/proposal. As the responses are received from the vendors, Purchasing Services is reviewing the responses to ensure fair and reasonable pricing and compliance with the original RFP or IFB. As renewal letters are approved by Purchasing Services, they will be submitted to the Governing Board for renewal approval.

IMPACT ON STUDENTS: The renewal of these listed contracts for materials and services will allow the District to continue to provide students with the services and educational materials necessary to ensure a safe and quality learning environment. This aligns to District Goal: ___X 1 Communications and Community Partnerships ___X 2 Optimal Class Sizes and Personalized Learning ___X 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

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Scottsdale Unified School District April 16, 2013

Consent Item:

Approve the Award of the Request for Proposal (RFP) #14014, Student Information System for Online Classes


M & O (001)

RECOMMENDATION:

It is recommended that the Governing Board approve the award of Request for Proposal (RFP) #14014, Student Information System for Online Classes, to the vendor listed below, for an amount not to exceed $55,000 for the fiscal year 2013-2014.

Vendor: Genius SIS

BACKGROUND:

The purpose of the Request for Proposal is to select a vendor(s) capable of providing a Student Information System, which allows for a more streamlined record keeping process for teachers, administrators, students and parents. On April 11, 2013 the Notice of Solicitation was sent to four hundred forty-three (443) potential vendors from the bidders list. On April 26, 2013 at 10:00 AM, the proposals were opened with two (2) acceptable offers and sixty-six (66) no bids. Offerors included: Genius SIS and Bocavox Software Solutions. For this procurement, it was necessary to compare different price, quality and contractual factors, to conduct discussions with the offerors and to award a contract in which price alone was not the determining factor. Therefore, competitive sealed bidding was not practicable or advantageous to the District and the competitive sealed proposal method was used.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT This service will allow the District to be more efficient in communications and record keeping for the growing online learning environment. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

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Consent Item:

Approve the Designation of Sole Source for Various Vendors


All funds, including, but not limited to: M & O, Capital Override, State & Federal Funds, Student Activities, Deseg and Auxiliary Funds

RECOMMENDATION:

It is recommended that the Governing Board approve the designation of sole source for the vendors as listed below, for the fiscal year 2013-2014. Memberships/Seminars/Workshops/Conventions: ASCD Assoc. for Supervision & Curriculum Development AAGT AASBO

Arizona Assoc. for Gifted and Talented Arizona Assoc. of School Business Officials

AASP Arizona Assoc. of School Psychologist AATM ABEC

Arizona Assoc. of Teachers of Mathematics Arizona Business & Education Coalition

ABODA Arizona Band and Orchestra Directors Assoc. ACTFL American Council on the Teaching of Foreign Languages ADE Arizona Department of Education AETA Arizona English Teachers Assoc. AGTS, Inc. Arizona Governmental Training Service AIA Arizona Interscholastic Association ASBA Arizona School Board Association ASPRA Arizona School Public Relations Assoc. ASTA Arizona Science Teachers Assoc. ACTE/AZ Assoc. for Career Technical Education, AZ Dept. of Ed. AMEA c/o David Wagner – Arizona Music Educator Assoc. ACA Arizona Commission on the Arts ASPAA Arizona School Personnel Admin. Assoc. ASCUS Arizona Center for After School Excellence ASA/AASA Arizona Assoc. of School Administrators AZSCA Arizona School Counselors Association AFRE Arizona Foundation for Resource Education DECA, Inc. FCCLA Arizona Dept. of Ed. – SUSD Chapter Memberships GFOA Government Finance Officers Assoc. MEC Microcomputers in Education NAESP National Assoc. of Elementary School Principals NAEYC National Assoc. for the Education of Young Children NASC/NASSP National Assoc. of Secondary School Principals NASP National Assoc. of School Psychologist

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NBPTS National Board for Professional Teacher Standards NCTE National Council of Teachers of English ISTE International Society of Technology in Education NJHS National Honor Society – Nat. Elem. Honor Society NASC National Assoc. of Sport Commissions NASSP National Assoc. of Secondary School Principals NSDC National Staff Development Council NSBA National School Board Association NACAC National Assoc. for College Admissions Counseling NCA North Central Association (accreditation) NSTA National Science Teachers Assoc. SDR Staff Development Resources

Arizona Quality Alliance Arizona K-12 Center Arizona Deca Bureau of Education & Research Challenger Learning Center First Robotics (competitions) International Baccalaureate Program and all materials (IB Americas) adopted Program International Reading Association

Lego Education Learning & the Brain Phoenix Desert Summer Institute Skills USA Arizona

Spalding Education Foundation Thinking Maps Junior Achievement of Arizona – Biz Town Scholastic, Inc. – Read 180 Reality Works, Inc. The vendors listed above are proprietary in nature (i.e. Membership in organization, Conferences/Festivals/Seminars/Workshops) only held by them.

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Arizona Diamondbacks Phoenix Suns Coyotes Only official sports teams in Arizona (impracticable to compete).

Government Entities: Arizona Department of Public Safety City of Scottsdale – Permits, Police Officers and Libraries City of Phoenix – Permits, Police Officers, Libraries and Bus Passes Maricopa County General Fund Department of Economic Security Maricopa County Election Department U. S. Postmaster State of Arizona Arizona Department of Health Services Secretary of State USPS – Hasler-postage (money deposited into reserve acct. comes out of utilities funds) Maricopa County Superintendent of Schools Scottsdale Area Chamber of Commerce Phoenix Area Chamber of Commerce KJZZ/KBAQ Radio Arizona Department of Revenue Maricopa County Environmental Services

Suppliers listed above represent State and Local Government Entities that the District has no choice in using for the services required. Public Utilities: Salt River Project Salt River Landfill (landfill services, East Valley) Southwest Gas Company Maricopa County Environmental Services Arizona Public Service (Permits, Inspections)

Suppliers listed above represent Public Utilities that the District is required to use for the services required. Universities/Community Colleges: Arizona State University Ottawa University Northern Arizona University Paradise Valley Community College University of Arizona Rio Salado College Scottsdale Community College University of Phoenix Glendale Community College Mesa Community College Gateway Community College

Universities/Community Colleges: Staff needs to be able to take University or Community College courses for continuing education where they are available and based upon the location to them whether from their work site or home. Some courses are on-line or considered distance learning. This commodity is impracticable to quote due to the many courses available at different times and different locations.

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Software Licensing, Maintenance, Training and Equipment: Spinitar Only Varitronics Dealer authorized to sell VariQuest equipment, supply

and content sales to schools in Arizona. The West Group/Thompson Publishing

(West Law online services)

Computer Automation Systems

An Individual Education Plan (IEP) management system has supported teachers, therapists and psychologists in organizing, writing and managing compliance in relation to meeting the requirements of the individuals with Disabilities Act (IDEA). The current system being used (SEAS) addresses all of the regulatory needs of both State and Federal Guidelines. The forms within the system mirror the ADE forms and have proven to be very effective in terms of staff efficiency. Training time on the use of the current automated IEP system began five years ago and is on-going as new staff joins SUSD. This training has also benefited anyone who needed additional support in navigating the documents within the system. To remain consistent with the use of SEAS is a benefit to staff, a savings in time and funding for new training and an assurance that compliance will continue to improve with consistent program use.

World Book Source of electronic and print format encyclopedias.

Encyclopedia resources will serve as primary sources for entry-level research in science, social studies, language arts, and additional general area subjects.

Cengage Learning Source of an electronic biography resource center database. Renaissance Learning: Accelerated Reader, Accelerated Reader Enterprise, and Accelerated Math

Source of web-based computer technology for assessment.

Maps101 (Maps.com) Online subscription resource for access to interactive instruction;

including, but not limited to: lesson plans, geography tools, modules, animated maps, and current events.

Rosetta Stone Classroom (Rosetta Stone, Ltd.)

Interactive, software based application developed on a language immersion methodology: Dynamic Immersion, Contextual Formation, and Adaptive Recall.

Combined Computer Resources, Inc.

WinOcular onsite training.

NCS Pearson NovaNet and Success Maker instructional software and support. CadSoft Consulting Autodesk Design Academy Education Subscription.

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College Board AP and SAT Exams, college planning, professional development, data, reports, and research.

Edupoint Educational System

Edupoint provides the District’s Student Information System, GENESIS. It is the sole provider.

Essential Skills Software Site Licenses for copyrighted materials. Gale Group/Macmillan Subscription – Biography resource center and Global Issues. Each

school will have two unique URLS - one for the network access and one for remote access. Network access will be IP authenticated. Home access will be authenticated with username/password.

Novell, Inc. Open Enterprise Server. Zenworks Desktop Management. Zen works

Server Management Bundle, FTE School License. Novell Premium Services Academic 10 Service Request Pack.

School Link Technologies Annual support fees for the Winsnap Point of Sale System, hardware,

software, licensing and updates. HeadSprout Online lessons, copyrighted materials. AVID Advancement Via Individual Determination AVID Center Phx Awareness

It is a 4th through 12th grade system to prepare students in the academic middle for four year college eligibility. The District enters into agreement with AVID Center for materials, membership and professional development. It is an intensive program involving commitment by the school, students and parents.

Edline Edline is the sole provider of the District’s School/Fusion system. My Learning Plan, Inc. District’s Professional Development Tracking and Registration

Software. Tyler Technologies, Inc. Formerly Windsor Management Group, provides the District’s Financial

and Human Resources Management Software System. Vendors listed above are for software licensing agreements, Online subscriptions, software and maintenance agreements and equipment. Camps: Pine Summit Camp

Tonto Creek Camp (Camp Tontozona)

Camps listed above are impracticable to compete due to locations, facilities offered, space, and availability of dates.

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Publishers/Curriculum: Riverside Publishing Copyrighted materials including the Cognitive Abilities Test (CogAT), The

Education Assessment Catalog, and the Clinical and Special Needs Assessment Catalog which include: Practice Test and Directions, Machine-Score able Test Booklets, Norms Booklet, Post test and Support Materials.

The Spalding Method (Spalding Education)

A self-contained phonetic teaching method to strengthen core curriculum structures.

Brainpop BrainPop Combo Package to include BrainPop, BrainPop Junior and

BrainPop Espanol. Discovery Education Copyrighted materials for Discovery Education Science. PCI Educational Publishing

PCI Reading Program Single User Software License.

Pearson Assessments

Copyrighted Special Education assessment tests and forms. (PsychCorp)

Pearson Education Wechsler Individual Achievement Test (WIAT) I-III Student Kit with

Scoring Assistant. PSAT/NMSQT Copyrighted standardized tests administered by the College Board. Spring Board

Proprietary/Copyrighted

Heinemann The Fountas and Pinnell Benchmark Assessment System.

Miscellaneous: Safeguard Business Systems

Deposit slips for school sites that are encoded with the school site number for deposit tracking.

Pitney Bowes Monthly rental on postage machine and supplies. Early Childhood Education Provides

First Things First Pre-K Expansion & Collaboration Grant – First Impressions Preschool and Scottsdale United Methodist Church Preschool.

Center for Autism and Related Disorders, CARD Arizona

Partner with SUSD to provide services for students with autism.

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Naviance Inc. Web-based System to meet education and career action plan (ECAP) requirements. This program has been implemented in all District High Schools. The program includes the essential functionality to increase college and workplace readiness through a structured approach to planning and a collaborative platform that engages parents and educators as success coaches for students. It has been determined that it would be in the best interest of the District to stay with Naviance, Inc. therefore declaring it a Sole Source.

BACKGROUND: These commodities and services will be purchased on as needed if needed basis. Competition for these items/services is impracticable. The quote method has been used in the past with little or no success. A copy of the written evidence and determination of the basis for the sole source procurements are maintained in the procurement files. IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of the listed materials and services will allow the District to continue to provide staff, students and Teachers with the services and educational materials necessary to ensure a safe and quality learning environment. This aligns to District Goal: __X__ 1 Communications and Community Partnerships __X__ 2 Optimal Class Sizes and Personalized Learning __X__3 Teacher Quality and Professional Development __X__ 4 Technology Improvements and Integration __X__ 5 High Standards and Accountability __X__ 6 School Safety and Student Support

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Consent Item:

Approve the Issuance of a Request for Proposal (RFP) for Trademark Services

Submitted by: Funding: Daniel O’Brien, CFO No Cost to the District

RECOMMENDATION:

It is recommended that the Governing Board approve the Issuance of an RFP for Trademark Services.

BACKGROUND:

The purpose of the Request for Proposal is to seek qualified vendors with specific knowledge to provide the District with Trademark/Logo Licensing, Royalties and Protection Services. The awarded licensing company as well as District extracurricular programs, including Booster Club’s and PTO’s, may market and sell district logoed items. For this procurement, it is necessary to compare different price, quality and contractual factors, to conduct discussions with the offerors and to award a contract in which price alone is not the determining factor. Therefore, competitive sealed bidding is not practicable or advantageous to the District and the competitive sealed proposal method is used.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT This contract will be used to help fund student activities funds at the school level. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Approve the Purchase of Furniture through the Greater Phoenix Purchasing Consortium of Schools (GPPCS) Contract


Unrestricted, Capital Overrides, Soft Capital, Federal and State grants, Student Activities and Auxiliary funds

RECOMMENDATION:

It is recommended that the Governing Board approve the purchase of Furniture through the Greater Phoenix Purchasing Consortium of Schools (GPPCS), for an amount not to exceed $1,500,000 for the fiscal year 2013-2014. Contract Description Amount Furniture - #1-109 Phoenix Union High School District $1,500,000

BACKGROUND:

The furniture will be purchased on an as needed if needed basis. Individual procurements that exceed the bid threshold will be brought back to the Board for approval. The Governing Board has previously approved the use of GPPCS Contracts and staff has determined the use of this contract represents the best value to the District.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of the listed furniture contract will allow the District to continue to provide students with the services and educational materials necessary to ensure a safe and quality learning environment. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning __ X_ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Award of Invitation for Bid (IFB) #14000, Off Lease Dell Computers and Parts

Submitted by: Funding: Tom Clark, CTO Capital Override (611, 610)

RECOMMENDATION:

It is recommended that the Governing Board approve the award of IFB #14000, Off Lease Dell Computers and Parts to the lowest responsible responsive bidder as listed below, for an amount not to exceed $900,000 for the fiscal year 2013-2014. Vendor: System Liquidation, Inc.

BACKGROUND:

In the past, the Governing Board was asked to approve the purchase of “off lease” computers to be used to replace obsolete computers in labs and classrooms. Purchase of this hardware will allow the District to continue to update and replace older computers that are “end-of-life” or that do not meet District standards for computer hardware, as indicated in the District Technology Plan. On April 17, 2013 the Notice of Solicitation was sent to four hundred and twenty-nine (429) vendors from the bidders list. On May 13, 2013 at 10:00 AM the bids were opened with five (5) acceptable bids, twenty-six (26) no bids, and one (1) late bid which was not opened. Bidders Included: System Liquidation, Inc., School Tech Supply, Imported Brands, Southern Computer Repair and CORE Education and Consulting Solutions, Inc.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of the listed contract for Off Lease Dell Computer and Parts will allow the District to continue to provide students with the educational materials necessary to ensure a safe and quality learning environment. This aligns to District Goal: ___ 1 Communications and Community Partnerships __X_ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration 5 High Standards and Accountability 6 School Safety and Student Support

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Consent Item:

Award of Invitation for Bid (IFB) #14009, Infield and Warning Track Mix

Submitted by: Funding: Rick Freeman, Executive Director Facilities & Operations M & O (001)

Auxiliary (525, 526)

RECOMMENDATION:

It is recommended that the Governing Board approve the award of IFB #14009, Infield and Warning Track Mix, to the lowest responsible responsive bidder as listed below, for an amount not to exceed $30,000 for the fiscal year 2013-2014. Vendor: Stabilizer Solutions

BACKGROUND:

The contract will be used by the Building Services Department to purchase Infield and Warning Track Mix, in order to renew and maintain the condition of the sports fields throughout the District. On April 4, 2013 the Notice of Solicitation was sent to one hundred and seventeen (117) vendors from the bidders list. On April 25, 2013 at 10:00 AM the bids were opened with two (2) acceptable bids and nineteen (19) no bids. Bidders Included: Stabilizer Solutions and Pioneer Athletics

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT This contract allows the District to continue to provide safe athletic fields for student athletes. This aligns to District Goal: ___ 1 Communications and Community Partnerships __ _ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Award of Invitation for Bid (IFB) #14010, Supplemental Instructional Materials

Submitted by: Funding: Daniel O’Brien, CFO All funds, including, but not

limited to: M & O, Capital Override, State and Federal Funds, Student Activities and Auxiliary Funds

RECOMMENDATION:

It is recommended that the Governing Board approve the multiple award of IFB #14010, Supplemental Instructional Materials, to the lowest responsible responsive bidders as listed below, for an amount not to exceed $300,000 for the fiscal year 2013-2014. Vendors: Acorn Naturalists AKJ Wholesale Attainment Company Alliance Publishing B.E. Publishing Barnes and Nobles 92nd Street & Shea BMI Educational Services Books Source Box Cars & One Eyed Jacks Chapters Group Constructive Playthings Dick Blick Art Materials Discount School Supply EAI Education Educators Outlet Inc. ETA hand2mind Fisher Science Education Flinn Scientific Follett Library Resources Gardner's Book Service Health Edco Homeroom Teacher Infobase Learning Jonathan's Educational Resources Inc. Kaplan KP Mathematics Lakeshore Learning Materials Longevity Publishing Macmillan Holding, LLC Montessori Services Music In Motion

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National Center for Youth Issues Neat Solutions for Healthy Children NRSI Okapi Educational Publishing Oriental Trading Patterson Medical Perma-Bound Books Quill Really Good Stuff Saddleback Educational Scholastic, Inc. School Specialty Sempco Inc. Shiffler Slosson Educational Publications Inc. Teaching & Learning Stuff The Library Store Inc. Unity Education Resources& Equipment World Books World Precision Instruments

BACKGROUND:

The purpose of this Invitation for Bid (IFB) was to seek qualified vendors to provide a wide variety of Supplemental Instructional Materials (which includes books, supplies, and general us manipulative) for utilization in conjunction with primary instruction, curriculum and adopted materials to meet the educational requirements of the different grade levels District-wide. On April 9, 2013 the Notice of Solicitation was sent to four hundred and forty-six (446) vendors, with sixty-five (65) no bids and one hundred and eighty-seven (187) responses. A multiple award is in the best interest of the District, in order to meet the overwhelming need for the Supplemental Instructional Materials commodity. The needs under this contract are critical to the operation of District requirements to provide supplemental materials for students.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of the listed contracts for materials and services will allow the District to continue to provide students with the services and educational materials necessary to ensure a safe and quality learning environment. This aligns to District Goal: ___ 1 Communications and Community Partnerships __ _ 2 Optimal Class Sizes and Personalized Learning __X_ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Award of Invitation for Bid (IFB) #14013, Beverages, Over-The-Counter

Submitted by: Funding: Patti Bilbrey, Director of Nutritional Services and Wellness Nutritional Services and

Wellness (510)

RECOMMENDATION:

It is recommended that the Governing Board approve the award of IFB #14013, Beverages, Over-The-Counter, to the lowest responsible responsive bidders as listed below, for an amount not to exceed $225,000 for the fiscal year 2013-2014. Vendors: Kalil Bottling Co. Pepsi Beverages Company Coca-Cola Refreshments

BACKGROUND:

Nutrition Services is in need of assorted bottled beverages for à la carte sales in the District’s cafeterias. Meeting student demand with regard to food quality and variety is most important, in addition to meeting the established nutritional guidelines. On April 11, 2013 the Notice of Solicitation was sent to fifty-three (53) vendors from the bidders list. On May 7, 2013 at 10:00 AM the bids were opened with three (3) acceptable bids, one (1) incomplete response and zero (0) no bids. Bidders Included: Kalil Bottling Co., Pepsi Beverages Company, Coca-Cola Refreshments, and Let Water Be Water, LLC.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of this contract will allow the District to continue to provide students with quality meal services, which will help to ensure an optimal learning environment. This aligns to District Goal: ___ 1 Communications and Community Partnerships __ _ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Award of Invitation for Bid (IFB) #14015, Fuel

Submitted by: Funding: Robert Herzog, Interim Director of Transportation and Safety

M & O (001), Medicaid (290), EVIT (956), Bus Advertising (595)

RECOMMENDATION:

It is recommended that the Governing Board approve the award of IFB #14015, Fuel, to the lowest responsible responsive bidders as listed below, for an amount not to exceed $3,000,000 for the fiscal year 2013-2014.

Vendors: Mobile Force LLC IPC (USA), Inc. Petroleum Traders Corporation Southern Counties Oil Co., a CA Limited Partnership, dba SC Fuels Desert Fuels, Inc.

BACKGROUND:

The purpose of the Invitation for Bid was to select vendors capable of providing fuel on an as needed, if needed basis. Due to the unstable fuel market, fuel purchases will be quoted by awarded vendors daily, based on market prices. The vendor with the lowest price, at that time, will be chosen for the fuel delivery. Multiple vendors were selected based on pricing and availability. On April 16, 2013 the Notice of Solicitation was sent to twenty-nine (29) vendors. On May 15, 2013 at 10:00 AM the bids were publically opened resulting in five (5) acceptable bids, one (1) rejected bid, and zero (0) no bids. There were no late bids. Bidders Included: Petroleum Traders Corporation, Mansfield Oil Company of Gainesville, Inc., Southern Counties Oil Co., a CA Limited Partnership, dba SC Fuels, IPC (USA), Inc., Mobile Force LLC and Desert Fuels, Inc.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of this contract will allow the District to continue to provide students with continued quality transportation services, which will help to ensure an optimal learning environment.

This aligns to District Goal: ___ 1 Communications and Community Partnerships __ _ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

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Consent Item:

Ratification of Procurement Items Approved by the Superintendent or Designees with Prior Board Authorization

Submitted by: Funding: Tom Clark, CTO Daniel O’Brien, Chief Finance Officer

Capital Override (611) Community Education (520) M & O (001)

RECOMMENDATION:

It is recommended that the Governing Board ratify the following procurement items that were approved by the Superintendent or Designees, as authorized by Governing Board policy DJE.

Approval to Increase Prior Board Authorization for VOIP Phone and Communication System through Mohave Educational Services Cooperative (Mohave) Contract

Award of Request for Proposal (RFP) #14003, Afterschool Enrichment Programs

Approve the Door Replacement at Coronado High School through Mohave Educational Services Cooperative (Mohave) Contract

Approve the Award of the Request for Proposal (RFP) for Audio Visual Equipment, Repair, Replacement and Installation, issued through the 1Government Procurement Alliance (1GPA) Purchasing Cooperative

BACKGROUND:

At the December 9, 2003 Board Meeting, the Governing Board approved Consent Item VII.C. Approval for Redelegation of Procurement Authority, which authorizes the Chief Financial Officer and Director of Purchasing Services to take action on purchasing and contracting function in accordance with Policy DJE.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The approval of the listed contracts for materials and services will allow the District to continue to provide services necessary to ensure a safe and quality learning environment. This aligns to District Goal: __X_ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration 5 High Standards and Accountability 6 School Safety and Student Support

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Information/Discussion:

Update from the Superintendent’s Blue Ribbon Advisory Council (BRAC)


BACKGROUND:

Mr. Steve Capobres, facilitator for BRAC, will update the Governing Board on the work that has been done this year by the Council.


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Information/Discussion Item:

Coordinated School Health

Submitted by: Funding: Dr. Milissa W. Sackos, Executive Director of Student Services & Grants

N/A

BACKGROUND:

The Coordinated School Health Committee (formally known as the Wellness Committee) met during the 2012/2013 school year to continue to monitor and refine Coordinated School Health initiatives. Coordinated School Health is a framework for managing new and existing health related programs in our schools and the surrounding community. It incorporates 8 interrelated components that have historically functioned independently. Those components include: Health Education, Physical Education, Health Services, Nutritional Services, Counseling, Psychological and Social, Healthy School Environment, Health Promotion of Staff and Family/Community Involvement. A Coordinated School Health (CSH) Committee (aka. Wellness Committee) meets on an annual basis to review, refine and make recommendations.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT A coordinated focus on the whole child provides for a healthy, preventative approach to ensuring our students have the foundational curriculum and supports to ultimately ensure academic success. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ 2 Optimal Class Sizes and Personalized Learning ___ 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration 5 High Standards and Accountability X 6 School Safety and Student Support

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Information/Discussion:

Update on Gifted Program – Scope and Sequence

Submitted by: Funding: Dr. Kim Dodds, Director of Gifted Programs and AVID N/A

BACKGROUND:

The SUSD Scope and Sequence for Gifted Programs provides a roadmap for supporting District initiatives and student learning while also demonstrating compliance with the state mandate for gifted programs. Every five years the document is to be reviewed and revised as appropriate to reflect current practices and ensure maximum learning outcomes for students identified as gifted. This updated plan will be presented to the Board for final approval on June 25, 2013.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The gifted program scope and sequence is designed to articulate the ways in which district goals are evident in practice. Primary alignment is directly related to student learning opportunities. This aligns to District Goal: ___ 1 Communications and Community Partnerships ___ X 2 Optimal Class Sizes and Personalized Learning ___ X 3 Teacher Quality and Professional Development 4 Technology Improvements and Integration X 5 High Standards and Accountability 6 School Safety and Student Support

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Action Item:

Propose Fiscal Year 2013-2014 Expenditure Budget and Call for Public Hearing


RECOMMENDATION:

It is recommended that the Governing Board approve the fiscal year 2013-2014 proposed expenditure budget as presented and call for a public hearing and Board meeting on June 25 of 2013 at 2:00 p.m. in the Education Center Board Room for the purpose of presenting for adoption the 2013-2014 proposed budget for the consideration of the residents and taxpayers of the District.

BACKGROUND:

Staff, in conjunction with the budget committee, has been working to develop the fiscal year 2013-2014 budget, considering the first year loss of the override and decreased ADM, input from schools, programs, departments, community and Governing Board. Daniel O’Brien will present the proposed budget for consideration by the Governing Board.

IMPACT ON STUDENTS AND DISTRICT GOAL ALIGNMENT The budget allocates the resources to provide staff, supplies, instructional materials and equipment for operation of the entire District. This aligns to District Goal: __ X 1 Communications and Community Partnerships __ X_ 2 Optimal Class Sizes and Personalized Learning __ X_ 3 Teacher Quality and Professional Development X 4 Technology Improvements and Integration X 5 High Standards and Accountability X 6 School Safety and Student Support

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Documents

Regular Meeting of the Governing Board June 11, 2013 4:00