Regular Meeting of Council Agenda February 18, 2020 2:45 p

Regular Meeting of Council Agenda February 18, 2020

Regular Meeting of Council will be held in the Council Chambers at the Community

Forum, 445-13th Avenue, Castlegar, B.C. commencing at 2:45 p.m. for Committee of the Whole Meeting, immediately followed by a Closed Council Meeting, and

Reconvening at 6:00 p.m. for Regular Council Meeting.

1 CALL TO ORDER (2:45 P.M.)

2 ADOPTION OF AGENDA

3 RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE 4 DELEGATION:

(a) Embracing BIG ideas – Terri MacDonald, Director, Applied Research and

Innovation at Selkirk College. (b) Castlegar & District Community Services Society - Coldest Night of the Year event. 5 COMMUNITY WELLNESS & SOCIAL SERVICES (CHAIR RYE / DEPUTY

MACLEOD): Nil

6 CULTURAL AND CIVIC PRIDE (CHAIR PRICE / DEPUTY VASSILAKAKIS): Nil 7 FINANCE AND CORPORATE SERVICES (CHAIR MCFADDIN / DEPUTY HEATON-

SHERSTOBITOFF):

(a) FINANCE DEPARTMENT VERBAL UPDATE. (b) 2020 Revenue Anticipation Borrowing Bylaw (Report 20-28)

Report for the Director of Finance to seek Council’s authorization, through the Revenue Anticipation Bylaw No. 1317, to obtain short term financing in the form of a line of credit with the Municipal Finance Authority (MFA) not exceeding the sum of three million ($3,000,000). RECOMMENDATION: Council consider and resolve: THAT Council proceed with the required reading of the Revenue Anticipation Borrowing Bylaw No. 1317, 2020.

Agenda Council of the City of Castlegar Regular Meeting – February 18, 2020 Page 2 of 7

(c) CORPORATE SERVICES DEPARTMENT VERBAL UPDATE. (d) E-Bike/Bike Purchase Plan Policy (Report 20-31)

Report from the Director of Corporate Services, this report follows Council’s January 6, 2020 resolution to move forward with drafting a policy that allows City employees and Council members to purchase, on a payroll deduction plan, an electric bike or regular bicycle. RECOMMENDATION: Council consider and resolve: THAT Council adopt Policy 4-18 - E-Bike/Bike Purchase Plan Policy.

(e) COMMUNICATIONS DEPARTMENT VERBAL UPDATE. 8 GREEN AND TECHNOLOGY (CHAIR VASSILAKAKIS / DEPUTY RYE):

(a) IT DEPARTMENT VERBAL UPDATE.

(b) Electrical Vehicle (EV) Charging Station requirements for parking spaces in new residential developments (Report 20-33) Report from the Manager of Corporate Services requesting staff to explore Bylaw requirements for all new residential developments and multi-unit/commercial developments with share parking areas to provide electrical outlets capable of meeting EV charging station requirements. RECOMMENDATION: Council consider and resolve: THAT Council direct staff to prepare a report exploring the option to implement Bylaw requirements for all new residential developments with private parking spaces, multi-unit and commercial developments with share parking areas to provide electrical outlets capable of meeting level 2 EV charging station requirements.

9 MUNICIPAL SERVICES (CHAIR HEATON-SHERSTOBITOFF / DEPUTY TASSONE):

(a) MUNICIPAL SERVICES DEPARTMENT VERBAL UPDATE.

(b) AIRPORT MANAGER VERBAL UPDATE.

10 PLANNING, DEVELOPMENT AND SUSTAINABILITY (CHAIR MACLEOD / DEPUTY

MCFADDIN):

(a) PLANNING, DEVELOPMENT AND SUSTAINABILITY DEPARTMENT VERBAL

UPDATE.


(b) Business License Report (Report 20-29) RECOMMENDATION: Council consider and resolve to receive for information:

Business License Report – January 2020

(c) Building Permit Report (Report 20-30) RECOMMENDATION: Council consider and resolve to receive for information:

Building Permit Report – January 2020

(d) City of Castlegar – Habitat for Humanity Affordable Housing Project MOU (Report 20-35) Report from the Chief Administrative Officer seeking Council approval to enter the City into an MOU with Habitat for Humanity Southeast BC to facilitate the construction of affordable housing units on City land. RECOMMENDATION: Council consider and resolve: THAT Council authorizes the Mayor to sign the Memorandum of Understanding (MOU) attached to Report 20-35 with Habitat for Humanity Southeast BC that sets out the general terms of the City providing City owned lands to Habitat for Humanity for the construction of affordable housing.

11 PROTECTIVE SERVICES (CHAIR TASSONE / DEPUTY PRICE):

(a) PROTECTIVE SERVICES DEPARTMENT VERBAL UPDATE.

(b) Emergency Services 2020 January Report (Report 20-34) RECOMMENDATION: Council consider and resolve to receive for information:

Emergency Services 2020 January Report. (c) RCMP VERBAL UPDATE.

(d) Royal Canadian Mounted Police Castlegar Crime Reduction Unit Report – January 2020 RECOMMENDATION: Council consider and resolve to receive for information:

Royal Canadian Mounted Police Crime Reduction Unit Report – January 2020.

12 QUESTION PERIOD:


13 RESOLUTION TO RISE FROM THE COMMITTEE OF THE WHOLE:

Council consider and resolve to rise from the Committee of the Whole. 14 RESOLUTION TO EXCLUDE PUBLIC, RECESS THE PUBLIC MEETING UNTIL 6:00

P.M., AND IMMEDIATELY CONVENE INTO CLOSED SESSION:

RESOLUTION: THAT pursuant to Section 90 of the Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following:

Community Charter Section 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

AND FURTHER; THAT the public portion of the meeting be recessed until 6:00 p.m., AND FURTHER; THAT Council immediately resolve into the closed portion of their meeting.

15 RECONVENE (6:00 P.M.) MAYOR TO RECONVENE AT THE REGULAR MEETING

AT 6:00 P.M.

16 DELEGATION:

(a) Tammy Verigin-Burk and Anna Kaytor - Castlegar and District Chamber of

Commerce Year in Review.

17 COUNCIL MEETING MINUTES FOR APPROVAL:

RESOLUTION: That the following minutes be adopted: (a) Regular Council Meeting Minutes – February 3, 2020.

18 RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE:

(a) Recommendations from the February 3, 2020 Committee of the Whole meeting to

be considered for adoption (Motions to be considered individually):

1. THAT the following items considered and received for information at the

February 3, 2020 Committee of the Whole meeting, be adopted: Kootenay Gallery Board Meeting Minutes – November 27, 2019.


2. THAT the Agreement between the City and the Blueberry Creek Community School Society for the license of the old Blueberry Creek Fire Hall be renewed for an additional three year term, 2020-2022, under the same terms and conditions as the previous agreement,

AND FURTHER; THAT the Mayor and Director of Corporate Services be authorized to sign the Agreement between the City of Castlegar and the Blueberry Creek Community School Society.

3. THAT Council deny the application submitted by the Family Action Network (FAN) requesting $4,500 from the City of Castlegar Grant In Aid Program,

AND FURTHER; THAT Council recommend to the Family Action Network that they apply for grant funding through the 2020 CBT Community Initiatives funding for their request of $4,500 to assist with the costs associated with increasing access to family supports through early childhood development checkups.

4. THAT Council proceed with the required readings of Council Procedures Amending Bylaw No. 1315, 2020(1) once requirements under the Community Charter for Public Notice have been met,

AND FURTHER; THAT Council approve the statement attached to Report No. 20-24, to be read by the presiding member, prior to Question Period, at Committee of the Whole and Regular Meetings.

5. THAT Council approve the attached schedule “A” Water Conservation Plan Update prepared by Urban Systems,

AND FURTHER;

THAT staff implement the recommendations outlined in the Plan over the next several years as funds and resources allow.

6. THAT Council amend South Sewage Treatment Plan Project as outlined in the 2020-2024 Capital Plan from $1,500,000 to $4,019,000,

AND FURTHER; THAT Council endorse a grant application to the Investing in Canada Infrastructure Program (ICIP) Green Infrastructure – Environmental Quality Program for the purpose of upgrading and improving the wastewater treatment process at the City’s South Sewage Treatment Plant (SSTP),


AND FURTHER; THAT the City’s portion of the total project cost be funded from the Sanitary Sewer Reserve Fund.

(b) Employee Use of City Vehicles Policy 2-4 – Amendment (Report 20-36) Report from the Director of Corporate Services to amend the Employee Use of City Vehicles Policy 2–4 to reflect the changes as recommended at the February 3, 2020 Committee of the Whole Meeting. RECOMMENDATION: Council consider and resolve: THAT Council approve the amended Employee Use of City Vehicles Policy 2-4, effective February 18, 2020 as attached to Report 20-36.

(c) Committee of the Whole recommendations from February 18, 2020 meeting for

adoption. (Motions to be brought forward from the Committee of the Whole portion of the meeting to be considered individually).

19 REGIONAL DISTRICT OF CENTRAL KOOTENAY MINUTES (RDCK):

RECOMMENDATION: That the following minutes be received for information: (a) RDCK Rec Commission Meeting Minutes – January 28, 2020. 20 CORRESPONDENCE:

(a) Kootenay Gallery of Art, History and Science – letter of support from the City of

Castlegar. 21 REPORTS OTHER:

22 MAYOR'S REPORT:

23 NEW & UNFINISHED BUSINESS: Nil 24 BYLAWS FOR CONSIDERATION:

(a) The City of Castlegar Revenue Anticipation Bylaw No. 1317, 2020 – First, Second and Third Reading (Report 20-28) RECOMMENDATION: Council consider and resolve: THAT The City of Castlegar Revenue Anticipation Bylaw No. 1317, 2020 be read a first, second and third time.


(b) Council Procedure Amendment Bylaw No. 1315, 2020(1) – First, Second and Third Reading (Report 20-24) RECOMMENDATION: Council consider and resolve: THAT Council Procedure Amendment Bylaw No. 1315, 2020(1) be read a first, second and third time.

25 NEXT MEETING:

March 2, 2020 2:45 p.m. for Committee of the Whole Meeting followed by the

Regular Council Meeting at 6:00 pm, Community Forum, 445-13th Avenue, Castlegar, B.C.

26 NOTICE OF MOTION:

27 QUESTION PERIOD: 28 ADJOURNMENT:

29 2020 STRATEGIC PLAN INFORMATION PAGE

REPORT TO COUNCIL DATE: February 4, 2020 REPORT NO.: 20-28 SUBMITTED BY: Director of Finance FILE NO.: 1760.20 SUBJECT: 2020 Revenue Anticipation Borrowing Bylaw RECOMMENDATION: THAT Council proceed with the required reading of the Revenue Anticipation Borrowing Bylaw No. 1317, 2020. PURPOSE To seek Council’s authorization, through the Revenue Anticipation Bylaw No. 1317, to obtain short term financing in the form of a line of credit with the Municipal Finance Authority (MFA) not exceeding the sum of three million ($3,000,000). Staff are requesting the first three readings of Bylaw No. 1317 are considered at the February 18, 2020 Council meeting with adoption scheduled for the March 2, 2020 Regular Meeting. SUMMARY/BACKGROUND: Section 177 of the Community Charter permits the borrowing of funds in anticipation of the receipt of property taxes (City and other government bodies). This allows the City to borrow funds, if necessary, in order to continue its operations until the annual property taxes are collected. The total authorized is calculated at 75% of the 2019 total tax levy, meaning the City’s 75% is twelve million four and eight three thousand seven hundred and eight five ($12,483,785) being 75% of all taxes. The line of credit, if remained unused, will not incur costs to the City. Only the line of credit used shall incur interest fees. The current short-term borrowing rate through the MFA is 2.48125% per annum. Interest is calculated daily and compounded monthly. It is anticipated the short term borrowing shall be required to due the timing of cashflow for the projects; Airfield Lighting, Electrical System New Fire Truck Columbia Avenue Phase II

REPORT TO COUNCIL DATE: February 6, 2020 REPORT NO.: 20-31 SUBMITTED BY: Director of Corporate Services FILE NO.:1660.30 SUBJECT: E-Bike/Bike Purchase Plan Policy RECOMMENDATION: THAT Council adopt Policy 4-18 - E-Bike/Bike Purchase Plan Policy. PURPOSE This report follows Council’s January 6, 2020 resolution to move forward with drafting a policy that allows City employees and Council members to purchase, on a payroll deduction plan, an electric bike or regular bicycle. The draft E-Bike/Bike Purchase Plan Policy is provided for Council consideration at the February 18, 2020 Committee-of-the Whole Meeting with adoption of the Policy scheduled for March 2, 2020 Regular Council Meeting. SUMMARY/BACKGROUND: At the July 15, 2019 Committee-of-the-Whole Meeting , Councillor Heaton-Sherstobitoff introduced an E-Bike Purchase Policy from the City of Nelson that allows City employees to purchase and pay for the bike through a payroll deduction plan. an electric bike or regular bicycle. The intended result is to get as many City employees out of their cars and onto zero-emission vehicles that will reduce Green House gases (GHGs). It also supports the importance of improvements like the “green line” to allow people to commute to work not in cars. Subsequently at the August 12, 2019 Regular Meeting the following resolution was passed: “THAT staff be directed to draft a report regarding an E-Bike Purchase Policy detailing the staff time and possibility of bulk purchasing for those interested employee’s and Council by November 15, 2019.” At the January 6, 2020 Regular Council Meeting, the following motion was carried: “THAT Council direct staff to draft an E-Bike/Bike Purchase Plan Policy for Council consideration based on the information and direction provided by Council at the December 16, 2019 Committee of the Whole Meeting.” The directions provided by Council at the December 16, 2019 Committee of the Whole Meeting included:

1. The E-Bike / Bike purchase plan be available to Council Members and all regular full time, and part time employees.

Report re: E-bike/Bike Purchase Plan Policy

Page 2 of 3

2. The maximum commitment that the City will undertake is $4,000. 3. The repayment term will be maximum 52 installments (two years) or in the case of a

Councillor, the remaining length of a Council member’s term in office, whichever is shorter. 4. The Plan will be provided interest free. The amount financed will be considered a taxable

benefit. 5. Vendor of your choice. Staff will see if local bike stores will provide some type of incentive

program to shop local. Based on the Council discussion and direction the attached draft E-Bike/Bike Purchase Plan Policy is attached to Report 20-31 for Council consideration. ALTERNATIVES:

1. Direct staff to amend the draft an E-bike/Bike Purchase Plan Policy with other parameters.

2. Do not move forward with offering an E-Bike/Bike Purchase Plan Policy. 3. Refer the matter back to staff with other directions.

IMPLICATIONS: (1) Social Riding a bike can be a very social and rewarding experience.

Enabling families and friends to ride together not only to work but for social exercise is a great way to promote fitness and well-being.

(2) Environmental Supporting and increasing E-bike/bike usage could reduce Greenhouse Gas emissions in the area. Additionally, it could help reduce the amount of vehicular traffic in the City and free up some parking spaces.

(3) Personnel Offering this program could see increased health and wellness for employees. E-bikes have become very popular but the cost can be barrier to ownership for some individuals as they retail in the $2,000 - $5,000 range depending on the model.

(4) Financial The amount of staff time to implement the program will be minimal once the initial set up has been established. Currently the City funds the Computer Purchase Program out of the operating cash flow but this may need to change depending on the uptake of the proposed e-bike/bike purchase program. Financing of the purchases will need to be done from reserves if the program is highly subscribed to. Purchases, being interest free, will be considered a taxable benefit to Council and employees. This may move some into the next tax bracket so it will be incumbent for the purchaser to consider this implication when applying to partake in the Program.

POLICY IMPLICATIONS: The E-Bike/Bike Purchase Plan Policy will be a new policy and incorporated into the City’s Policy Manual.

REPORT TO COUNCIL DATE: February 6, 2020 REPORT NO.: 20-33 SUBMITTED BY: Nicole Brown, Manager of Corporate Services. FILE NO.: 0550-20.G1 SUBJECT: Electrical Vehicle (EV) Charging Station requirements for parking spaces

in new residential developments. RECOMMENDATION: THAT Council direct staff to prepare a report exploring the option to implement Bylaw requirements for all new residential developments with private parking spaces, multi-unit and commercial developments with share parking areas to provide electrical outlets capable of meeting level 2 EV charging station requirements. PURPOSE Report requesting staff to explore Bylaw requirements for all new residential developments and multi-unit/commercial developments with share parking areas to provide electrical outlets capable of meeting EV charging station requirements. This Report is for consideration at the February 18, 2020 Committee of the Whole Meeting and final resolution at the March 2, 2020 Regular Meeting. SUMMARY/BACKGROUND: As the Chair of the Green and Technology Committee, Councillor Vassilakakis attended the West Kootenay Eco Society meeting in Nelson, BC on February 6, 2020. Discussion at the meeting included the City of Nelson Council’s recent Bylaw adoption of the requirement for parking spaces in new buildings to feature electrical outlets capable of providing level 2 electrical vehicle charging stations. The information provided by the City of Nelson indicates that new homes and commercial spaces can be equipped with EV charging at a relatively modest cost. Wiring parking areas for Level 2 charging at construction is generally half the cost of doing the work post-occupancy. The cost of making a new single-family home Level-2 ready in Nelson was estimated at $200-$500, which is about half or less of the cost of retrofitting post-construction. In support of Council’s commitment to transition to renewable energy by 2050, Chair Vassilakakis requests Council direct staff to explore what other communities may be implementing with regards to EV charging station requirements on new developments, and bring forward a report to Council for consideration at a future meeting.

_____________________________________________________________________

REPORT TO COUNCIL

DATE: February 5, 2020 REPORT NO.:20-29 SUBMITTED BY: Nikki Watson, Development Services Clerk FILE NO.: 4320-20-R1 SUBJECT: Business License Report – January 2020

2020

2019

Fees

Received

Number Issued

Fees

Received

Number Issued

New ICBL Licences in January: $600.00 6 $255.00 3

ICBL Licences – Year to Date: $3,100.00 31 $1,360.00 16

New Business Licences: $1,410.00 14 $905.00 9

Total Licences in January: $59,535.00 446 $57,361.05 438

Total Licences - Year to Date: $61,089.00 460 $58,406.05 447 NEW LICENCES: BL# 2790 Aiona Nails 617 Columbia Avenue Castlegar, BC V1N 1G9 Nail Technician

BL# 2809 Kootenay Clean Air Inc. PO BOX 45 Cranbrook, BC V1C 4H6 HVAC Cleaning

BL# 2810 West Kootenay Cleaners 1459 Fifth Avenue Trail, BC V1R 1T7 Commercial Janitorial Services

BL# 2811 Alex Ross, RMT 1020 Columbia Avenue Castlegar, BC V1N 1H2 Registered Massage Therapy

BL# 2812 Henderson Janitorial 873 7th Avenue Castlegar, BC V1N 1S1 Office Cleaning

BL# 2814 Lashes by Myra 401 13th Avenue Castlegar, BC V1N 1G1 Eyelash Extensions/Lip Blushing

BL# 2815 Castlegar Sheet Metal 3400 8th Avenue Castlegar, BC V1N 2Y4 Sheet Metal Contractor

BL# 2816 Emma Lynn Chapman 709 107th Street Castlegar, BC V1N 3H1 Yoga Instructor

BL# 2817 Busy Bee Cleaning and Homecare 3313 8th Avenue Castlegar, BC V1N 2Y3 Indoor & Outdoor Cleaning Service

BL# 2818 Jacky’s Restaurant 932 Columbia Avenue Castlegar, BC V1N 1H2 Restaurant

BL# 2819 Moltus Canadian Inc. 3200 James Savage Road STE 4 Midland, MI, 48642, USA General Contractor

BL# 2820 K3C&E Ltd. 1418 Highland Drive Castlegar, BC V1N 3V9 Contractor

BL# 2821 BCCS Hub 200 Centre Avenue Castlegar, BC V1N 3B9 Community Service Programs

BL# 2822 Kat’s Claw Acrylics 401 13th Avenue Castlegar, BC V1N 1G Nail Technician

Prepared by: Nikki Watson, Development Services Clerk Date: February 5, 2020

Approved by: Mike Defosse, Building Official Date: February 5, 2020

REPORT TO COUNCIL

DATE: February 5, 2020 REPORT NO.:20-30

SUBMITTED BY: Nikki Watson, Development Services Clerk

FILE NO.: 3800-01

SUBJECT: Building Permit Report – January 2020

2020 2019

Value of Work

Permits Issued

Value of Work

Permits Issued

Residential - New (Single/Duplex)

Residential - New (Multi-Family)

Residential - New (Garages/Carports)

Residential - Alterations & Additions $393,340.00 6 $61,900.00 4

Commercial – New

Commercial - Alterations & Additions $100,250.00 3 $296,000.00 4

Industrial – New

Industrial - Alterations & Additions

Institutional/Gov't - New

Institutional/Gov't - Alterations & Additions $224,332.00 2

Inspections Demolitions Occupancy Excavation

TOTALS $717.922.00 11 $357,900.00 8

YEAR-TO-DATE TOTALS $717,922.00 11 $357,900.00 8

Report re: January Building Permit Report Page 2 of 2

Major Projects Started in January, 2020

197 Columbia Avenue, Office Renovation 200 Centre Avenue, Renovation 1463 Selkirk Avenue, Suite Renovation 3432 8th Avenue, Fire Restoration

On-Going Projects

4705 14th Avenue, Retaining Wall 1693 Ridgewood Drive, Covered Deck 1636 Woodland Drive, Single Family Dwelling 203 4th Avenue, Single Family Dwelling 313 Lakeview Street, Duplex 1449 Arrow Lakes Drive, Renovations 1536 Rosewood Lane, Single Family Dwelling 4112 16th Avenue, Single Family Dwelling 1529 Rosewood Lane, Single Family Dwelling 800 Chickadee Lane, Addition/Suite 704 Center Avenue, Addition 306 103rd Street, Single Family Dwelling 1465 Columbia Avenue, Renovations 417 5th Avenue, Single Family Dwelling

630 17th Street, Interior Renovations 1564 Woodland Drive, Single Family Dwelling 3416 8th Avenue, Renovations 3901 16th Avenue, Single Family Dwelling 319 3rd Avenue, Single Family Dwelling 2525 10th Avenue, Single Family Dwelling 737 11th Avenue, Single Family Dwelling 2523 6th Avenue, Carport & Suite 538 7th Avenue, Fire Restoration 304 4th Avenue, Single Family Dwelling

Completed Projects 3805 Columbia Avenue, Demolition #25-1601 Columbia Avenue, Manufactured Home Placement

Prepared by: Nikki Watson, Development Services Clerk Date: February 5, 2020

Approved by: Mike Defosse, Building Official Date: Date: February 5, 2020

# Value # Value # Value # Value # Value # Value # Value # Value # Value # Value # Value # Value

Jan 6 $399,340.00 3 $100,250.00 2 $224,332.00 11 $717,922.00

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTALS

0

0 0

0 0

0 0

0 0Excavations

Demolition

Foundation Only

Building Move

Excavations

Industrial AlterationsSingle Family DuplexesMulti

Family

"Other" Permits issued Year to Date

Wood Stove Inspection

"Other" permits issued in January 2020 Notes:

Foundation Only

Building Move

Demolition

2020 BUILDING PERMITS BY CATEGORY

New InstitutionalInstitutional Alterations OtherResidential Alterations TOTALSNew Commercial

Commercial Alterations

New Industrial

REPORT TO COUNCIL DATE: February 11, 2020 REPORT NO.: 20-35 SUBMITTED BY: Chris Barlow, CAO FILE NO.: 0360-20.H1 SUBJECT: City of Castlegar – Habitat for Humanity Affordable Housing Project

MOU. RECOMMENDATION: THAT Council authorizes the Mayor to sign the Memorandum of Understanding (MOU) attached to Report 20-35 with Habitat for Humanity Southeast BC that sets out the general terms of the City providing City owned lands to Habitat for Humanity for the construction of affordable housing. PURPOSE Report seeking Council approval to enter the City into an MOU with Habitat for Humanity Southeast BC to facilitate the construction of affordable housing units on City land. This report is for consideration at the February 18, 2020 Committee of the Whole Meeting and given the funding windows that Habitat of Humanity must meet, final adoption is requested at the February 18th, 2020 Regular Council meeting as well.

SUMMARY/BACKGROUND: At the September 3, 2019 meeting, Council resolved to create a select committee for the duration of one year to facilitate an exploration into a housing strategy for Castlegar. The committee consisting of Maria McFaddin as Chair and Dan Rye as Vice-chair, invited any non-profit/charity organizations that would like to be part of a collaborative strategy to solving the housing shortage in Castlegar to a series of two sessions to flush out the communities needs and also to provide what resources are available. The two sessions were very well received and a couple of projects emerged that are potentially poised to proceed within the next year. Habitat for Humanity Southeast BC has presented to the City on several occasions about their desire to do a Castlegar based project and was represented at the two City sessions. BC Habitat for Humanity has a history of successfully completing projects such as they are proposing and has the planning and financial backing to move forward quickly. The one requirement to fulfill their internal funding requirements, is to have a commitment of land from the City. The City of Castlegar has identified several sections of land available around the 800 Block of 9th Avenue, however a number of requirements including rezoning still need to be finalized before final approval of land is given.

REPORT TO COUNCIL DATE: 11 February 2020 REPORT NO.: 20-34 SUBMITTED BY: Sam M Lattanzio FILE NO.: 0550-20-P1 Director of Protective Services/Fire Chief SUBJECT: Emergency Services 2020 January Report RECOMMENDATION THAT the Emergency Services January 2020 Report be received for information.

1. Fire Department:

a) Operations:

Incident

Month 2020

Month 2019

Year-to-Date

2020

Year-to-Date

2019 Fires 6 1 6 1 Rescue (EMBC Task) 4 2 4 2 Rescue (other) 11 13 11 13 Aircraft 0 0 0 0 Motor Vehicle Accident 2 8 2 8 Hazardous Materials 0 0 0 0 First Responder Medical 5 4 5 4 False Alarms** 0 1 0 1 Standby 4 16 4 16 Public Service 3 2 3 2 Complaints 0 0 0 0 Other* 17 9 17 9 Total 52 56 52 56

Reportable fires (OFC) 1 Dollar Loss = $35,000.00 Year to Date: $35,000.00 Injuries - 0 *”Other calls involved”: 10 BCAS, 3 Bylaw, 1 RCMP 1 Pass off, 1 Mutual Aid, 1 4-Star **”False Alarms”: 0

A report on the activities to the end of January 2020. Prepared by: Acting Corporal Kyle PLOTNIKOFF Castlegar/Trail and Greater District RCMP Crime Reduction Unit

Crime Reduction Unit A Partnership between the City of Castlegar and The Royal Canadian Mounted Police

“To make the City of Castlegar the Safest Community in Canada through the coordinated reduction of crime.”


Castlegar Crime Reduction Unit Report – January 2020 OFFENDER MANAGEMENT

Compliance Checks • Conditional Sentence Order, Probation, Youth Probation, Curfew,

Recognizance and Undertaking.

Total(s)

8

Breaches from Compliance Checks 1

Notes: One individual was arrested for two breaches in connection to his curfew conditions. The matter was brought before Provincial Crown and the Castlegar RCMP Detachment was advised to release him on documents. Another individual was located outside of his residence during his curfew hours. He was given a motor vehicle violation ticket. The male was checked once again later in the month and he was not at the residence during his curfew hours. A breach charge is going to be forwarded to Provincial Crown in regards to the matter.

Monitoring Offenders Not Currently on Conditions • Known offenders and suspected offenders who are linked to

criminal activity in the area.

Total

7

Notes: Seven individuals were monitored during the month of January who were suspected of being involved in criminal activities. Several of the individuals are related to the trafficking of controlled substances in the area.


CRU FILES & GENERAL DUTY ASSISTANCE

Notable CRU Files • Files that CRU is currently working on or have worked on in the

past month. Including larger files in which CRU provides assistance to General Duty (“GD”) Members.

Total

2+

Notes:

Assist General Duty Files • Every day files CRU provides assistance to General Duty (GD)

Members with such as back up, locating an individual, taking statements and so on.

Total

1+

Notes: Assisted GD, Conservation Officers and Federal Fishery Officers in breaching a male who was on condition in Trail stemming from a CRU CDSA search warrant. The male is still in custody.

Covering Shifts for General Duty Total

1

CONTROLLED SUBSTANCE FILES (CDSA)

CDSA Files Being Investigated • Files including and not limited to trafficking a controlled

substance, possession of a controlled substance and production of a controlled substance.

Total

3+

Notes:


TRAFFIC ENFORCEMENT

Total Vehicles Stopped 3 Total Infractions 2

WARRANTS & DOCUMENT SERVICE

Warrants Executed & Attempted to Locate Individual With a Warrant Total

1 Documents Served

• Including Subpoenas, Summons and other official documents 0

NOTES:

Castlegar Detachment Staffing Notes: One of the two Castlegar CRU members remains off duty on medical leave with no return to work date.

CRU member spent time preparing for court during the month of January. CRU member met with Federal Crown Counsel in the month of January to prepare for a Supreme Court trial scheduled in Rossland, BC, from February 3 to 14, 2020. Trail CRU file 2018-3869.

Trail File 2018-3869: A male and a female were arrested for Trafficking controlled substances in Trail after CRU executed a CDSA search warrant in August of 2018. In January the female decided to plead guilty to her charges and she will receive her sentencing in February 2020 at the Rossland Court House.

Castlegar File 2018-37: In July of 2018 a CDSA search warrant was executed at a residence on the 2600 block of 5th Avenue in Castlegar, where cocaine and other controlled substances were located. The male has decided to plead guilty to the charges and will be sentenced in February 2020.

City of Castlegar

Minutes of the Regular Meeting of the Council of the City of Castlegar in the Council Chambers at the Community Forum, 445-13th Avenue, Castlegar, B.C. February 3, 2020 commenced at 2:45 p.m. for Committee of the Whole, and was immediately followed by a Closed Meeting of

Council, and reconvened at 6:00 p.m. for Regular Council proceedings.

Members Present

Mayor Bruno Tassone Councillor Sue Heaton- Sherstobitoff (Via FaceTime) Councillor Cherryl MacLeod Councillor Maria McFaddin Councillor Bergen Price Councillor Dan Rye

Absent Councillor Florio Vassilakakis Staff Chris Barlow, Chief Administrative Officer

Tracey Butler, Director of Corporate Services Ola Oladele, Director of Finance David Bristow, IT Manager Nicole Brown, Manager of Corporate Services Patrick Gauvreau, Director of Municipal Services/Airport Manager Sam Lattanzio, Director of Protective Services Bree Seabrook, Communications Manager Monty Taylor, RCMP Sergeant Public and Media

1 CALL TO ORDER Mayor Tassone called the meeting to order at 2:45 p.m. 2 ADOPTION OF AGENDA R037-20

Moved and seconded, and RESOLVED: THAT the agenda for the Regular Council Meeting of February 3, 2020 be adopted. CARRIED.

3 RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE R038-20

Moved and seconded, and RESOLVED: THAT Council now resolve itself into Committee of the Whole. CARRIED.

Council of the City of Castlegar Regular Meeting Minutes – February 3, 2020 Page 2 of 14

4 DELEGATION:

Embracing BIG ideas – Mr. Brad Pommen and Ms. Terry Van Horn, of SMRT1 Technologies, provided a presentation to Council on SMRT1 Technologies located in Nelson, BC. SMRT1 is the data collection and product distribution system for smart cities to engage citizens through interactive touchscreen vending machines.

5 COMMUNITY WELLNESS & SOCIAL SERVICES Nil 6 CULTURAL & CIVIC PRIDE Councillor Price assumed the Chair. COW028-20

Kootenay Gallery Board Meeting Minutes. RECOMMENDATION: Council consider and resolve to receive for information:

Kootenay Gallery Board Meeting Minutes – November 27, 2019. CARRIED.

7 FINANCE AND CORPORATE SERVICES Councillor McFaddin assumed the Chair. Finance Department Verbal Update. The Director of Finance provided Council with a verbal update regarding current

operational items within the Finance Department, including: Interviews for the Finance Department Manager position. Employee performance reviews.

COW029-20

Blueberry Creek Community School Society Fire Hall License Renewal (Report 20-12) Report from the Director of Corporate Services to receive Council authorization to renew the Agreement between the City and the Blueberry Creek Community School Society (BCCS) for the license of the old Blueberry Creek Fire Hall for an additional three-year term, 2020-2022. Moved, and RECOMMENDED: THAT the Agreement between the City and the Blueberry Creek Community School Society for the license of the old Blueberry Creek Fire Hall be renewed for an additional three year term, 2020-2022, under the same terms and conditions as the previous agreement, AND FURTHER;


THAT the Mayor and Director of Corporate Services be authorized to sign the Agreement between the City of Castlegar and the Blueberry Creek Community School Society. CARRIED.

COW030-20

2020 First Quarter Grant Application (Report 20-23) Report from the Director of Finance to provide Council with information regarding the grant application submitted by the Family Action Network (FAN) to the City. Moved, and RECOMMENDED: THAT Council deny the application submitted by the Family Action Network (FAN) requesting $4,500 from the City of Castlegar Grant In Aid Program, AND FURTHER; THAT Council recommend to the Family Action Network that they apply for grant funding through the 2020 CBT Community Initiatives funding for their request of $4,500 to assist with the costs associated with increasing access to family supports through early childhood development checkups. CARRIED.

Corporate Services Department Verbal Update. The CAO and Corporate Officer provided Council with a verbal update regarding

current operational items within the Corporate Services Department, including: The City is busy with developments.

COW031-20

Council Procedures Amending Bylaw - Question Period (Report 20-24) Report from the Director of Corporate Services to respond to a motion passed at the December 16, 2019 Committee of the Whole Meeting requesting suggested wording for amendments to the Council Procedures Bylaw to govern Question Period during Council Meetings. Moved, and RECOMMENDED: THAT Council proceed with the required readings of Council Procedures Amending Bylaw No. 1315, 2020(1) once requirements under the Community Charter for Public Notice have been met, AND FURTHER; THAT Council approve the statement attached to Report No. 20-24, to be read by the presiding member, prior to Question Period, at Committee of the Whole and Regular Meetings. CARRIED.


Communications Department Verbal Update. The Communications Manager provided Council with a verbal update regarding

current operational items within the Communications Department, including: RFP for the brand consistency assessment and visual identity templates

on BC Bid, closes February 21, 2020. Discussions with local group who may be able to complete the statistically

valid survey for the City on Castlegar residents’ communications and engagement preferences.

Media training for senior staff and Council in March or April. Changes to recycling collection this week. Feedback received on the Council Highlights. Participation in the Energy by 2050 kick-off meeting with EcoSociety and

Councillors to discuss the project and its community engagement. Creation of hard copy community events and engagement calendar for

Council and staff. 8 GREEN AND TECHNOLOGY Councillor Rye assumed the Chair. COW032-20

Server Infrastructure Solution (Report 20-21) Report from the Information Technology Manager to select a proponent to undertake the delivery and setup of new servers to replace existing ones. Moved, and RECOMMENDED: THAT Council authorize staff to award the consulting services and equipment purchase for the Server Infrastructure Solution to Opus Consulting Group for $151,998.84 including taxes, AND FURTHER; THAT Council authorize the Mayor and Director of Corporate Services to execute the necessary documentation. CARRIED.

IT Department Verbal Update. The IT Manager provided Council with a verbal update regarding current

operational items within the IT Department, including: Since December 2019, 108 new video views, average of 2.5 minutes per

view, 69 of those from Castlegar, other views from all across Canada. City of Castlegar phone system and data communications systems

upgrades. 9 PLANNING, DEVELOPMENT AND SUSTAINABILITY Councillor MacLeod assumed the Chair.


Planning Development and Sustainability Department Verbal Update.

The Director of Municipal Services provided Council with a verbal update regarding current operational items within the Planning, Development and Sustainability Department, including:

Recent zoning amendment applications and bylaws. 18th Street public hearing to be potentially scheduled for March 2, 2020. Date

and time will be advertised. 10 PUBLIC SAFETY Mayor Tassone assumed the Chair.

Protective Services Department Verbal Update.

The Director of Protective Services provided Council with a verbal update regarding current operational items within the Protective Services Department, including:

Participation in an information call with Interior Health Authority (IHA) regarding the Coronavirus. Currently 4 confirmed cases in Canada, 3 in Ontario, 1 in BC. IHA reports that the risk level in BC remains low as of today. For more information visit the IHA website.

Fire Department had 52 calls for service in January 2020. RCMP Detachment Verbal Update.

Sergeant Taylor provided Council with a verbal update regarding current operational items within the RCMP detachment:

February 1, 2020 RCMP recognition day. Annual performance plan and priority crime reduction initiatives. Exploring the opportunity to bring back restorative justice program.

COW033-20

Application to the 2020 Community Emergency Preparedness Fund (Report 20-22) Report from Director of Protective Services seeking support from Council to submit an application to the 2020 Community Emergency Preparedness Fund (CEPF) to build local capacity to provide ESS training, volunteer recruitment and retention, and to purchase equipment for the modernization of local ESS programs in order to move toward electronic registration and reporting. Moved, and RECOMMENDED: THAT Council support an application to the 2020 Community Emergency Preparedness Fund (CEPF) for Emergency Support Services (ESS) in the amount of $11,000.00. CARRIED.

11 MUNICIPAL SERVICES Mayor Tassone assumed the Chair.


Municipal Services Department Verbal Update.

The Director of Municipal Services provided Council with a verbal update regarding current operational items within the Municipal Services Department, including:

City crews busy with snow removal and widening streets. Ice rinks are now open again due to cold weather. Potholes on Columbia are being addressed and repaired. Review of the snow removal protocol, and concerns with the recent

weather. COW034-20

Employee Use of City Vehicles Policy 2-4 – Amendment (Report 20-25) Report from the Director of Municipal Services to amend the Employee Use of City Vehicles Policy 2–4 to reflect the current organizational structure. Moved, and RECOMMENDED: THAT Council approve the amended Employee Use of City Vehicles Policy 2-4, effective February 18, 2020 as per Report 20-25. DEFEATED.

COW035-20

Moved, and RECOMMENDED: THAT Council approve the amended Employee Use of City Vehicles Policy 2-4, effective February 18, 2020 as per Report 20-25, with the following amendment: “9. To meet the operation requirements of the City only persons in the following positions are authorized to use a City vehicle for transportation to and from their residence and workplace within a 10km radius.” CARRIED.

COW036-20

Water Conservation Plan Update – Council Adoption (Report 20-26) Report from the Director of Municipal Services for Council to adopt the Water Conservation Plan Update prepared for the City by Urban Systems as attached to Report 20-26, and to direct staff to implement the recommendations outlined in the plan. Moved, and RECOMMENDED: THAT Council approve the attached schedule “A” Water Conservation Plan Update prepared by Urban Systems, AND FURTHER;


THAT staff implement the recommendations outlined in the Plan over the next several years as funds and resources allow. CARRIED.

COW037-20

Investing in Canada Infrastructure Program (ICIP) Green Infrastructure – Environmental Quality Program – South Sewage Treatment Plant Grant Application (Report 20-27) Report from the Director of Municipal Services for Council to endorse a grant application to the ICIP Green Infrastructure – Environmental Quality Program for the purpose of upgrading and improving the wastewater treatment process at the City’s South Sewage Treatment Plant (SSTP). Moved, and RECOMMENDED: THAT Council amend South Sewage Treatment Plan Project as outlined in the 2020-2024 Capital Plan from $1,500,000 to $4,019,000, AND FURTHER; THAT Council endorse a grant application to the Investing in Canada Infrastructure Program (ICIP) Green Infrastructure – Environmental Quality Program for the purpose of upgrading and improving the wastewater treatment process at the City’s South Sewage Treatment Plant (SSTP), AND FURTHER; THAT the City’s portion of the total project cost be funded from the Sanitary Sewer Reserve Fund. CARRIED.

West Kootenay Regional Airport Verbal Report. Nil 12 QUESTION PERIOD

Ms. Fran Lafreniere inquired about the following:

Personal use of City Vehicles. 13 RESOLUTION TO RISE FROM COMMITTEE OF THE WHOLE R039-20 Moved and seconded, and

RESOLVED: THAT Council rise from Committee of the Whole. CARRIED.


14 RESOLUTION TO RECESS THE PUBLIC MEETING UNTIL 6:00 P.M. R040-20 Moved and seconded, and

RESOLVED: THAT pursuant to Section 90 Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following:

Community Charter Section 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

AND FURTHER; THAT the public portion of the meeting be recessed until 6:00 p.m.; AND FURTHER; THAT Council immediately resolve into the closed portion of their meeting. CARRIED. The meeting recessed at 4:38 p.m.

15 RECONVENE Mayor Tassone reconvened the meeting at 6:00 p.m. Members

Present Mayor Bruno Tassone Councillor Sue Heaton- Sherstobitoff (Via FaceTime) Councillor Cherryl MacLeod Councillor Maria McFaddin Councillor Bergen Price Councillor Dan Rye

Absent Councillor Florio Vassilakakis Staff

Present Chris Barlow, Chief Administrative Officer Tracey Butler, Director of Corporate Services Ola Oladele, Director of Finance David Bristow, IT Manager Nicole Brown, Manager of Corporate Services Patrick Gauvreau, Director of Municipal Services/Airport Manager Sam Lattanzio, Director of Protective Services Bree Seabrook, Communications Manager Public and Media


16 COUNCIL MEETING MINUTES FOR APPROVAL R041-20

Moved and seconded, and RESOLVED: THAT the Regular Council Meeting Minutes of January 20, 2020 be adopted as presented. CARRIED.

17 RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE

The following resolutions were recommended at the January 20, 2020 Committee of the Whole Meeting and are presented for consideration of adoption by Council:

R042-20

Moved and seconded, and RESOLVED: THAT the following items considered and received for information at the January 20, 2020 Committee of the Whole meeting, be adopted:

Castlegar & District Public Library Board Meeting Minutes – December 11, 2019.

Business License Report – December 2019. Building Permit Report – December 2019. Emergency Services 2019 December and Year End Report. The Castlegar Fire Department Lock Box Program Report. Castlegar RCMP Elected Officials Report – Fourth Quarter 2019. Royal Canadian Mounted Police Castlegar Crime Reduction Unit Report –

December 2019. West Kootenay Regional Airport Quarterly Report for the months of October,

November and December 2019. CARRIED.

Councillor McFaddin declared a perceived conflict of interest regarding the following

item and excused herself from the meeting at 6:01 p.m. R043-20 Moved and seconded, and

RESOLVED: THAT Council provide the property owner and tenant at 223 2nd Avenue, Castlegar with an extension to May 1, 2020 to carry out the necessary clean-up work to bring the property in compliance with the Property Maintenance Bylaw, AND FURTHER; THAT pursuant to Part 4, Section 15 of Property Maintenance Bylaw 1120, the City enter on the property at 223 – 2nd Avenue, Castlegar and carry out the necessary remediation works if the clean-up is not completed by May 1, 2020. CARRIED.


Councillor McFaddin returned to the meeting at 6:02 p.m. R044-20 Moved and seconded, and

RESOLVED: THAT Council proceed with the required readings of Highway Encroachment Agreement Amendment Bylaw 1314 to make City of Castlegar Highway Encroachment Agreement Bylaw 628, 1992 not applicable to those situations where an existing building, structure, sign or any part of it encroaches onto a municipal road as a result of the dedication of land for road widening purposes. CARRIED.

R045-20 Moved and seconded, and

RESOLVED: THAT once the referral conditions of the supplementary letters patent have been satisfied, AND FURTHER; THAT subject to the following conditions, the Mayor and Director of Corporate Services be authorized to issue Development Permit DP-2/19 to allow 42 Canada Castlegar ULC to construct a FedEx Ground facility (freight depot of approximately 11,000 SF in size) on Lot 1 District Lot 4598 Plan EPP93957:

1. The development substantially conforms to the following documents submitted by 42 Canada Castlegar ULC:

i. Moltus Canada Inc. Castlegar FedEx drawings 32526C Sheets 01 to 05 and sheets 08 and 09 dated December 16, 2019, as amended and accepted by the City of Castlegar.

ii. Studio 9 Architecture Planning Ltd. elevations drawing DP201 and A201 dated December 13, 2019, as amended and accepted by the City of Castlegar.

2. The applicant provide landscaping and irrigation in accordance with

Moltus Canadian Inc. Castlegar FedEx Drawings 32526C Sheet 06 and 07 dated December 16, 2019:

i. The chain link fencing along Highway 3A to be black without privacy slats.

ii. Irrigation to be provided to all landscape areas including portion

adjacent to Highway 3A.

3. The applicant providing a quote for the landscaping and irrigation and a 100% refundable deposit equaling the amount of the quote.

4. The applicant addressing any issues identified by Transportation and Civic Works to the City’s satisfaction.


5. Development assessed and approved by NAV Canada. CARRIED.


RESOLVED: THAT Council consider adopting proposed Zoning Amendment Bylaw 1306 to change the land use designation of Lot A District Lot 4598 Kootenay District Plan EPP91027 from LDR (Low Density Residential) to MDR (Medium Density Residential) and add the subject property to schedule B – Future Land use map, AND FURTHER; THAT Council consider the required readings of Bylaw 1307 to amend Schedule “A” of Zoning Bylaw 800, being the Zoning Map, by changing the Zoning designation of Lot A District Lot 4598 Kootenay District Plan EPP91027 from R-1 (Single Residential) to R-4 (Medium Density Multiple Residential), AND FURTHER; THAT pursuant to Section 475 of the Local Government Act Zoning Amendment application R-3/19 be referred to the public at large by way of newspaper notifications, AND FURTHER; THAT zoning amendment application R-3/19 be referred to the Advisory Planning Commission for its review and recommendation, AND FURTHER; THAT staff be authorized to undertake the necessary notification on scheduling of a Public Hearing. CARRIED.


RESOLVED: THAT Council consider the required readings of Bylaw 1316 to amend Schedule “A” of Zoning Bylaw 800, being the Zoning Map, by changing the zoning designation of Lot 1 District Lot 4598 Kootenay District Plan 4520 Except Plans 7849 and NEP87626 from R-3 (Low Density Multiple Residential) and R-1 (Single Residential) to R-3 (Low Density Multiple Residential), R-1 (Single Residential), R-1B (Single Residential-B) and R-2 (Single and Duplex Residential) as shown on appendix 1 to Bylaw 1316, AND FURTHER; THAT zoning amendment application R-4/19 be referred to the Advisory Planning Commission for its review and recommendation,


AND FURTHER; THAT staff be authorized to undertake the necessary notification on scheduling of a Public Hearing. CARRIED.

The following resolutions were recommended at the February 3, 2020 Committee of

the Whole Meeting and are presented for consideration of adoption by Council: R048-20 Moved and seconded, and

RESOLVED: THAT Council authorize staff to award the consulting services and equipment purchase for the Server Infrastructure Solution to Opus Consulting Group for $151,998.84 including taxes, AND FURTHER; THAT Council authorize the Mayor and Director of Corporate Services to execute the necessary documentation. CARRIED.

R049-20 Moved, and seconded, and

RECOMMENDED: THAT Council support an application to the 2020 Community Emergency Preparedness Fund (CEPF) for Emergency Support Services (ESS) in the amount of $11,000.00. CARRIED.

The following resolutions were recommended at the January 20, 2020 Committee

of the Whole Meeting and are presented for consideration of adoption by Council: R050-20 Moved and seconded, and

RESOLVED: THAT Council supports a grant application to the Columbia Basin Trust (CBT) Community Outdoor Revitalization Grant program for $500,000 for the purpose of planning, designing and constructing Millennium Park Phase 3 inclusive of a new playground and multipurpose building. CARRIED.


RESOLVED: THAT Council direct staff to award the consulting services for the Facility Condition Assessment tender to Altus Group Ltd. in the amount of $107,000.00 excluding GST,


AND FURTHER; THAT Council amend the 2020 budget by increasing the Facilities Condition Assessment project line item from $100,000.00 to $113,000.00 and the increase be funded from the Infrastructure Reserves, AND FURTHER; THAT Council authorize the Mayor and Director of Corporate Services to execute the necessary documentation. CARRIED.

18 REGIONAL DISTRICT OF CENTRAL KOOTENAY (RDCK) MEETING MINUTES R052-20

Moved and seconded, and RESOLVED: THAT the following minutes be received for information:

West Kootenay Boundary Regional Hospital District Board Meeting Minutes – October 23, 2019.

West Kootenay Transit Committee Meeting Minutes – November 18, 2019. CARRIED.

19 CORRESPONDENCE R053-20

Moved and seconded, and RESOLVED: THAT Council approve the request from the Parkinson Society of BC to light up the Castlegar bridge on April 11, 2020 in recognition of World Parkinson’s Day. CARRIED.

R054-20

Moved and seconded, and RESOLVED: THAT Council direct staff bring forward a report reviewing the pros and cons associated with applying for a cessation of the CPR train whistle at the Columbia Avenue Crossing. CARRIED.

R055-20

Moved and seconded, and RESOLVED: THAT Council approve the request from the Castlegar Friends of Parks and Trails Society for an extension to September 31, 2020 to complete the 3 Bridges Loop signage project funded by CBT Community Initiatives Funding in 2018. CARRIED.


CERTIFIED CORRECT: __________________________________ ____________________________________ Tracey Butler Bruno Tassone Director of Corporate Services Mayor

20 REPORTS OTHER Nil 21 MAYOR’S REPORT

Mayor Tassone reported on the following meetings and events:

January 29, 2020 Field users meeting. 22 NEW & UNFINISHED BUSINESS Nil 23 BYLAWS FOR CONSIDERATION R056-20

Highway Encroachment Amendment Bylaw 1314 – Adoption (Report 19-203) Moved and seconded, and RESOLVED: THAT Highway Encroachment Amendment Bylaw 1314 be adopted. CARRIED.

24 NEXT MEETING(S)

February 18, 2020 at 2:45 p.m. for Committee of the Whole Meeting followed by the Regular Council Meeting at 6:00 pm, Community Forum, 445-13th Avenue, Castlegar, B.C.

25 NOTICE OF MOTION Nil 26 QUESTION PERIOD Nil 27 ADJOURNMENT R057-20 Moved and seconded, and

RESOLVED: THAT the Regular meeting be adjourned. CARRIED. The Regular Meeting was adjourned at 6:21 p.m.

REPORT TO COUNCIL

DATE: February 12, 2020 REPORT NO.: 20-36 SUBMITTED BY: Tracey Butler,

Director of Corporate Services FILE NO.: 2510-00

SUBJECT: Employee Use of City Vehicles Policy 2-4 - Amendment RECOMMENDATION: THAT Council approve the amended Employee Use of City Vehicles Policy 2-4, effective February 18, 2020 as attached to Report 20-36. PURPOSE To amend the Employee Use of City Vehicles Policy 2–4 to reflect the changes as recommended at the February 3, 2020 Committee of the Whole Meeting. “THAT Council approve the amended Employee Use of City Vehicles Policy 2-4, effective February 18, 2020 as per Report 20-25, with the following amendment: “9. To meet the operation requirements of the City only persons in the following positions are authorized to use a City vehicle for transportation to and from their residence and workplace within a 10km radius.” This Report and Policy are for Council adoption at the February 18, 2020 Regular Meeting. SUMMARY/BACKGROUND: The City underwent a recent organizational restructuring in the fall of 2019. This recent change in the organizational structure requires that the Employee Use of City Vehicles Policy 2-4 be amended to reflect these changes. The attached amended Policy 2-4 has been highlighted to define the amendments proposed. ALTERNATIVES:

1. Amend Policy 2-4 further than recommended by staff in report 20-25. IMPLICATIONS:

120 Heritage Way Castlegar, BC V1N 4M5

250-365-3337 [email protected] www.kootenaygallery.com

February 7, 2020 Mayor and Council City of Castlegar 460 Columbia Avenue Castlegar, B.C. V1N 1J7 Dear Mayor and Council, I am requesting a letter of support from the City of Castlegar, as our main funding provider, to assist with the Kootenay Gallery’s request to secure funds from the Province of British Columbia through the Community Gaming Grant. We are requesting these funds to help us continue to provide exhibitions and educational programs to this community. I would appreciate your letter referring to how important the Kootenay Gallery is to the community and the region in terms of promoting and supporting the arts. Also that you recognize how we work towards meeting the City of Castlegar’s conditions for funding the Gallery found in our 3 year contract. Your assistance is very much appreciated. Sincerely, Val Field Executive Director Kootenay Gallery of Art, History and Science

mailto:[email protected]

CITY OF CASTLEGAR BYLAW 1315 A bylaw to amend Council Procedures Bylaw No. 986 WHEREAS under section 124 of the Community Charter Council must, by bylaw establish the general procedures to be followed by Council and Council Committees in conducting their business; AND WHEREAS Council wishes to amend those general procedures; NOW, THEREFORE, the Council of the City of Castlegar in open meeting assembled enacts as follows: Citation

1. This Bylaw may be cited as the “Council Procedure Amendment Bylaw No.1315,

2020(1)”.

Amendments

2. Subsection 22 of Part 4 – Council Meetings, is hereby amended by renumbering subsection 22 to subsection 22 “(a)” Delegations and adding the following new subsection “22 (b) Question Period:

(1) During the Question Period, the public will be granted an opportunity to address Council after the presiding member has read a prepared statement regarding the conduct of the Question Period.

(2) All questions must pertain to items that are ideally on the current Agenda or issues Council is presently dealing with or on any other issues that is of interest to the general public.

(3) Question Period is limited to one (1) question per person until all persons in the gallery have had the opportunity to speak, then to a maximum of three (3) questions per person.

(4) Each question must be limited to two (2) minutes, with a total of fifteen (15) minutes per Question Period.”

(5) Council reserves the right to defer responding to a question in order to obtain the information required to provide a response.

(6) Questions pertaining to litigation, legal, confidential matters or matters that were the subject of a concluded Public Hearing, will not be answered during Question Period.

(7) Member of the public must use respectful language and must not use offensive gestures or signs. Member(s) of the public not adhering to this conduct will be asked to step away from the microphone by the presiding member.

3. If any section, subsection or clause of this bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this bylaw.

Effective Date

4. This Bylaw shall come into full force and effect on the final adoption thereof.

Read a first time this ___ day of ___________, 2020. Read a second time this ___ day of ___________, 2020. Read a third time this ___ day of ___________, 2020. Published pursuant to the Community Charter the 6th and 13th days of February, 2020 Adopted this ___ day of ___________, 2020. _______________________________ Mayor _______________________________ Director of Corporate Services

Priorities

Expanded Communications

Web Casting of Council Meetings

Evaluate Staffing Levels to Meet Service Demand

Develop & Finalize Taxation Policy

Records Management

Increase City Services Online

Strategic Land Acquisition Policy and Fund

Resources/Comments

Expanded communications will provide resources and guidance for the City to continue to build relationships with our community through strategic and relevant communications.

To support the expanded Communications objective, webcasting and video recording can make Council Meetings more accessible to interested residents.

Continue to evaluate the service levels of Castlegar and ensure that the staffing levels are appropriate to accomplish the Community’s expectations.

The lifeblood of a growing and evolving City is its financial system. Long-term financial planning and policies that support the Community’s vision shape responsible use of scarce resources today and tomorrow.

Information and records are key strategic assets of an organization. These assets need to be actively managed to maintain and improve value. Policy and software upgrades will support an effective and modern records management system.

The future City will interact more and more with its citizens online and through apps and devices. As a priority, the City will consider opportunities to modernize its online services.

The City owns lands that create a strategic advantage for the Community moving forward. As those lands are sold or developed, the City should evaluate the potential of other strategic properties to replace the opportunities lost by land sales.

Engaged and informed citizens and strong civic

organization

Priorities

Technology Opportunities

Complete Airport Master Plan & Implementation

Complete and Implement Planning for the Airport Lands

Develop a Regional Economic Development Strategic Plan

Resources/Comments

Drive service excellence through smart investments in technology.

Expand the Airport’s importance as an economic driver for the Community and guide the growth of WKRA over the next 25 years

The Airport Lands represent the largest flat developable, serviced section of lands in the West Kootenays.

A 5-year Strategic Plan developed in partnership with the Castlegar and District Economic Development Committee.

Thriving and resilient

business and industry

Strategic PRIORITIES

Creating special places and recreation for everyone

Priorities

Modernize the Zoning Bylaw to Support and Drive Castlegar’s Growth Improve the Economic Vitality and Attractiveness of the City’s Downtown Area Through the Development of a Downtown Area Plan Continue to Support Recreation Upgrades With the Recreation CommissionMillennium Park Washroom Upgrades

Resources/Comments

Continue to pursue upgrades at the Castlegar Community Complex and alternative sources of funding.

With the expansion of Millennium Park and increase in year round services. The current washroom no longer meets capacity as a washroom or change room. Design in 2019, proposed to build in 2021.

Priorities

Continue to Advocate for Expanded Health Care Services

Continue to Advocate for Affordable Housing and Ensure City’s Regulations Support the Development of Such

Update Community Wildfire Protection Plan

Resources/Comments

Demographics and Health Care are changing in BC and Castlegar. The City will continue to pursue all options to increase ambulatory and primary care services.

Complete the Housing Needs assessment and develop next steps to address affordable and all other identified housing needs.

The Community Wildfire Protection Plan identifies the wildfire risks within and surrounding a community, and describes the consequences if a wildfire was to impact the community and to examine ways to reduce the wildfire risk.

Wellbeing hub and safe community

Priorities

Assess and Plan for the Renewal of City’s Facilities Through a Facility Condition Assessment

Improve Workplace Accountability and Transparency by Implementing a Maintenance Management System

Solar Roof Project

Resources/Comments

The City will model carbon footprint reduction strategies, by installing a solar power grid system on the roof of City Hall to reduce energy consumption.

Solid and sustainable civic infrastructure

Strategic PRIORITIES