Regular Meeting No. 2016-02A March 24, 2016 2:00 p.m. AGENDA€¦ · Regular Meeting No. 2016-02A . March 24, 2016 . 2:00 p.m. AGENDA

Regular Meeting No. 2016-02A March 24, 2016 2:00 p.m.

AGENDA

Regular Board of Directors Meeting

Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor

Riverside, CA 92501

Any person with a disability who requires a modification or accommodation in

order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION

1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE

http://www.riversidetransit.com/

RTA BOARD OF DIRECTORS MEETING PAGE 2 MARCH 24, 2016

ITEM RECOMMENDATION

4. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS

Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes.

5. PRESENTATION ENHANCING TRANSPORTATION OPTIONS FOR

VETERANS

6. APPROVAL OF MINUTES – FEBRUARY 25, 2016

BOARD MEETING (P.5) APPROVE 7. CONSENT CALENDAR:

All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item to be pulled from the calendar for separate discussion.

7A. Financial Profile – February 2016 (P.10) RECEIVE AND FILE 7B. Ridership Report – February 2016 (P.23) RECEIVE AND FILE

7C. On Time Performance – February 2016 (P.30) RECEIVE AND FILE

7D. Travel Training Report – February 2016 (P.31) RECEIVE AND FILE

7E. Board Administration and Operations

Committee Meeting – March 2, 2016 Draft Minutes (P.33) RECEIVE AND FILE

7F. Board Budget and Finance Committee

Meeting – March 2, 2016 Draft Minutes (P.36) RECEIVE AND FILE


ITEM RECOMMENDATION

CONSENT CALENDAR CONTINUED:

7G. February FY16 Farebox Recovery Ratio (FRR) Performance and FYE16 FRR Projection (P.39) RECEIVE AND FILE

7H. Transportation NOW Update – February 2016

(P.41) RECEIVE AND FILE 7I. Agency Credit Card Statement – February

2016 (P.43) RECEIVE AND FILE

REGULAR CALENDAR:

8. APPROVE RESOLUTION AUTHORIZING THE FY16 FEDERAL FUNDING UNDER FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5311 (49 U.S.C. SECTION 5311) WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) (P.45) APPROVE

(Board Administration and Operations Committee Reviewed and Recommended – 3/2/16)

9. AUTHORIZATION TO AWARD AGREEMENT NO.

15-055 TO UTC FIRE & SECURITY AMERICAS CORPORATION INC. FOR THE PURCHASE AND INSTALLATION OF A VIDEO SURVEILLANCE SYSTEM ON THE AGENCY’S DIAL-A-RIDE VEHICLE FLEET (P.49) APPROVE

(Board Budget and Finance Committee Reviewed and Recommended – 3/2/16)

10. PERMANENTLY HONORING FORMER BOARD

MEMBER JEFF FOX (P.54) APPROVE (Board Administration and Operations Committee

Reviewed and Recommended – 3/2/16)

11. BOARD MEMBER COMMENTS 12. ANNOUNCEMENTS


ITEM RECOMMENDATION

13. NEXT MEETING

Regular Meeting of the RTA Board of Directors Thursday, April 28, 2016, 2:00 p.m. Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor Riverside, CA 92501

14. MEETING ADJOURNMENT

RIVERSIDE TRANSIT AGENCY Board of Directors

Minutes of Meeting No. 2016-01A Regular Meeting

February 25, 2016

1. CALL TO ORDER Chairman Frank Johnston called the regular meeting of the Riverside Transit Agency Board of Directors to order at 2:00 p.m., on Thursday, February 25, 2016, in the Riverside County Board of Supervisors Chambers, 4080 Lemon Street, First Floor, Riverside, CA.

2. ROLL CALL Present:

1. Art Welch, City of Banning 2. Brenda Knight, City of Beaumont 3. Joyce McIntire, City of Calimesa 4. John Zaitz, City of Canyon Lake 5. Ike Bootsma, City of Eastvale 6. Linda Krupa, City of Hemet 7. Frank Johnston, City of Jurupa Valley 8. Greg August, City of Menifee 9. Jesse Molina, City of Moreno Valley

10. Randon Lane, City of Murrieta 11. Berwin Hanna, City of Norco 12. Tonya Burke, City of Perris 13. Andy Melendrez, City of Riverside 14. Maryann Edwards, City of Temecula 15. Bridgette Moore, City of Wildomar 16. 1Jerry Sincich, County of Riverside, District I 17. 2Donna Johnston, County of Riverside, District II 18. Chuck Washington, County of Riverside, District III 19. 3Barry Busch, County of Riverside, District V

Absent:

1. Dick Haley, City of Corona 2. Daryl Hickman, City of Lake Elsinore 3. Alonso Ledezma, City of San Jacinto

3. PLEDGE OF ALLEGIANCE

Second Vice-Chair Art Welch, City of Banning, led the attendees in the Pledge of Allegiance.

1Alternate for Director Kevin Jeffries, County of Riverside, District I 2Alternate for Director John Tavaglione, County of Riverside, District II 3Alternate for Director Marion Ashley, County of Riverside, District V

Item 6 5

4. PUBLIC COMMENTS – NON-AGENDA ITEMS A public comment was made by: Mr. Jerry L. Nuño

Director Maryann Edwards arrived to the meeting at 2:04 p.m.

5. PRESENTATION

Chairman F. Johnston made a presentation to Director Krupa, for 5 years of service to the Riverside Transit Agency.

6. APPROVAL OF MINUTES – JANUARY 21, 2016 SPECIAL BOARD MEETING M/S/C (ZAITZ/WELCH) approving the minutes of the January 21, 2016 Special Board meeting. The motion carried with 17 affirmative votes and 2 abstentions (WASHINGTON/KRUPA). 7. CONSENT CALENDAR

M/S/C (MOORE/HANNA) approving the receipt and file of Item A – Financial Profile – January 2016. The motion carried unanimously.

M/S/C (MOORE/HANNA) approving the receipt and file of Item B – Ridership Report –

January 2016. The motion carried unanimously. M/S/C (MOORE/HANNA) approving the receipt and file of Item C – On Time Performance –

January 2016. The motion carried unanimously. M/S/C (MOORE/HANNA) approving the receipt and file of Item D – Travel Training Report –

January 2016. The motion carried unanimously. M/S/C (MOORE/HANNA) approving the receipt and file of Item E – Board Administration and

Operations Committee Meeting – February 3, 2016 Draft Minutes. The motion carried unanimously.

M/S/C (MOORE/HANNA) approving the receipt and file of Item F – Board Budget and Finance

Committee Meeting – February 3, 2016 Draft Minutes. The motion carried unanimously. M/S/C (MOORE/HANNA) approving the receipt and file of Item G – January FY16 Farebox

Recovery Ratio (FRR) Performance and FYE16 FRR Projection. The motion carried unanimously.

M/S/C (MOORE/HANNA) approving the receipt and file of Item H – Transportation NOW

Update – January 2016. The motion carried unanimously. M/S/C (MOORE/HANNA) approving the receipt and file of Item I – Agency Credit Card

Statement – January 2016. The motion carried unanimously.

Item 6 6

M/S/C (MOORE/HANNA) approving Item J – 2016 Federal and State Legislative Program. The motion carried unanimously.

8. AUTHORIZE A ONE-TIME INCENTIVE PAYMENT FOR MAINTENANCE EMPLOYEES FOR

ACHIEVING 1,000 CONSECUTIVE DAYS WITHOUT A LOST TIME INJURY, AND AUTHORIZE AN AGENCY LUNCHEON TO RECOGNIZE THESE EMPLOYEES

M/S/C (LANE/EDWARDS) as to the following:

• Approve a one-time payment of $380 per maintenance employee for achieving this major milestone;

• Approve an Agency-wide luncheon to recognize these employees with certificates and commemorative pins.

The motion carried unanimously. 9. ADOPT UPDATED DRUG AND ALCOHOL POLICY

M/S/C (MOLINA/ZAITZ) as to the following:

• Adopt the updated Drug and Alcohol Policy.

The motion carried unanimously.

10. ENDORSE THE DRAFT UNIVERSITY OF CALIFORNIA, RIVERSIDE (UCR) MOBILITY HUB CONCEPTUAL STUDY REPORT AND AUTHORIZE THE DEVELOPMENT OF A MEMORANDUM OF UNDERSTANDING (MOU)

M/S/C (MELENDREZ/WELCH) as to the following:

• Endorse the Draft UCR Mobility Hub Conceptual Study Report. • Authorize staff to develop a Memorandum of Understanding (MOU) with the University of

California, Riverside. The MOU will be presented to the Board for consideration. The motion carried unanimously. 11. APPROVE REVISIONS TO THE AGENCY’S PROCUREMENT POLICIES AND

PROCEDURES MANUAL Director Randon Lane announced a potential conflict of interest and abstained from voting on

Item 11. He left the dais at 2:32 p.m.

M/S/C (EDWARDS/MOORE) as to the following:

• Approve the above revisions to the Agency’s Procurement Policies and Procedures Manual.


Item 6 7

Director Randon Lane returned to the dais at 2:37 p.m. 12. BOARD MEMBER COMMENTS

None.

13. ANNOUNCEMENTS Announcements were made by Larry Rubio.

14. NEXT MEETING

Thursday, March 24, 2016, 2:00 p.m. Riverside County Administration Center Board of Supervisors Chambers 4080 Lemon Street, First Floor Riverside, CA 92501

15. MEETING ADJOURNMENT

The meeting was adjourned at 2:38 p.m.

Respectfully submitted,

Larry Rubio

Chief Executive Officer

Tammi Ford

Clerk of the Board of Directors

Item 6 8

ATTENDANCE SHEET – FEBRUARY 25, 2016

NAME ORGANIZATION/TITLE 1. LARRY RUBIO RTA, CHIEF EXECUTIVE OFFICER

2. JAMES DONICH RTA, AGENCY GENERAL COUNSEL

3. TAMMI FORD RTA, CLERK OF THE BOARD

4. TOM FRANKLIN RTA, CHIEF OPERATING OFFICER

5. CRAIG FAJNOR RTA, CHIEF FINANCIAL OFFICER

6. VINCE ROUZAUD RTA, CHIEF PROCUREMENT AND LOGISTICS OFFICER

7. LAURA CAMACHO RTA, CHIEF ADMINISTRATIVE SERVICES OFFICER

8. ROHAN KURUPPU RTA, DIRECTOR OF PLANNING

9. JIM KNEEPKENS RTA, DIRECTOR OF MARKETING

10. VIRGINIA WERLY RTA, DIRECTOR OF OPERATIONS

11. BOB BACH RTA, DIRECTOR OF MAINTENANCE

12. RICK KACZEROWSKI RTA, DIRECTOR OF INFORMATION TECHNOLOGIES

13. NATALIE ZARAGOZA RTA, DIRECTOR OF CONTRACTS

14. BRAD WEAVER RTA, MARKETING MANAGER

15. ERIC USTATION RTA, GOVERNMENT AFFAIRS MANAGER

16. JOAN HEPWORTH RTA, DEPUTY CLERK OF THE BOARD

17. BRIAN TISDALE COUNTY OF RIVERSIDE, DISTRICT III

18. ERIC LEWIS CITY OF MORENO VALLEY

19. KEITH WHITE JURUPA VALLEY RESIDENT

20. LOUIS HERNANDEZ BLINDNESS SUPPORT SERVICES

21. DIEGO GARCIA RAMIREZ RIVERSIDE COMMUNITY COLLEGE PRESS

22. JERRY NUNO CITY OF HEMET

Item 6 9

RIVERSIDE TRANSIT AGENCY 1825 Third Street

Riverside, CA 92507

March 24, 2016

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Financial Profile – February 2016 Summary: The attached report summarizes the Agency’s performance in the

areas of revenues, operating expenses, ridership, and service levels (in terms of revenue service hours and revenue service miles) for fiscal year-to-date February FY16.

Recommendation: Receive and file.

Item 7A 10

FINANCIAL PROFILE

February 2016

Overview February total revenue of $9,415,882 is $2,484,274 or 36 percent over budget. Year-to-date revenue of $67,181,114 is $12,133,408 or 22 percent over budget. The monthly variance is attributable to greater than anticipated capital contribution revenue. The year-to-date variance is attributable to the recognition of FY15 Federal Section 5307 revenue (delayed due to 13c/PEPRA) and greater than anticipated capital contribution revenue. February operating expenses of $5,298,123 are $286,038 or 5 percent under budget. Year-to-date expenses of $41,832,090 are $2,292,293 or 5 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of February, RTA carried a total of 774,590 passengers. February ridership consisted of 609,616 passengers on directly-operated fixed routes, 130,462 on contracted fixed routes, and 34,512 Dial-A-Ride/Taxi Overflow trips. February 2016 ridership reflects a 2 percent decrease when compared to February 2015. FY16 year-to-date system-wide ridership of 6,229,094 reflects a 2 percent decrease over the same period in FY15. Monthly ridership on fixed route service decreased 2 percent when compared to the prior year, while FY16 year-to-date fixed route service ridership has decreased 3 percent over FY15. Monthly DAR/Taxi Overflow trips increased 5 percent over the same month in the prior year. FY16 year-to-date DAR/Taxi Overflow trips have increased 3 percent over FY15. During February, RTA provided a total of 64,416 revenue service hours and logged a total of 1,003,502 revenue miles. This reflects a 9 percent increase in hours and an 8 percent increase in miles, respectively, when comparing February 2016 to February 2015. FY16 year-to-date revenue service hours of 517,023 and revenue miles of 8,052,253 reflect an increase of 9 percent in hours and an increase of 7 percent in miles, respectively, when compared to FY15.

Item 7A 11

February farebox revenue of $870,436 is $118,489 or 12 percent under budget. Year-to-date farebox revenue of $7,427,702 is $337,700 or 4 percent under budget. The monthly variance is attributed to less than anticipated pass sales and ridership. The year-to-date variance is attributed to less than anticipated ridership. Financial Discussion

Salaries and benefits expense of $2,667,154 is $263,429 or 9 percent under budget in February. Year-to-date salaries and benefits expenses of $21,646,491 are $1,423,158 or 6 percent under budget. Both the monthly and year-to-date variances are attributed to unfilled positions as well as less than anticipated worker’s compensation expenses.

Purchased transportation expenses of $1,789,888 are $84,666 or 5 percent under budget in February. Year-to-date purchased transportation expenses of $14,416,197 are $693,950 or 5 percent under budget. Both the monthly and year-to-date variances are attributed to the delay in the start of PVL Feeder service and contractual efficiencies. Total services expenses of $245,431 are $5,510 or 2 percent under budget in February. Year-to-date service expenses of $1,768,520 are $10,294 or 1 percent under budget. The monthly variance is attributed to less than anticipated professional and technical consultant expense. The year-to-date variance is attributed to less than anticipated use of contract services. Materials and supplies expenses of $273,858 are $14,731 or 6 percent over budget in February. Year-to-date materials and supplies expenses of $1,831,809 are $150,907 or 8 percent under budget. The monthly variance is attributed to greater than anticipated parts expense. The year-to-date variance is attributed to less than anticipated fuel and supplies expenses. Other expenses of $321,792 are $52,837 or 20 percent over budget in February. Year-to-date other expenses of $2,169,074 are $13,985 or 1 percent under budget. The monthly variance is due to greater than anticipated insurance and marketing expenses. The year-to-date variance is due to less than anticipated utilities expense.

Item 7A 12

Item 7A 13

Item 7A 14

Item 7A 15

RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS

February 2016

800,000

900,000

1,000,000

Actual Budget

870,436

988,926

Passenger Fares

10,000

30,000

50,000

Actual Budget

42,102

25,000

State Operating

3,000,000

4,000,000

5,000,000

Actual Budget

4,657,846 4,657,846

Local Operating

500,000

1,000,000

1,500,000

2,000,000

Actual Budget

1,185,813 1,224,002

Federal Operating

Item 7A 16


February 2016

20,000

40,000

60,000

80,000

100,000

Actual Budget

92,903

35,834

Other Operating

Item 7A 17


February 2016

700,000

750,000

800,000

February 2015 February 2016

788,724774,590

Ridership

Item 7A 18

Item 7A 19

RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS

February 2016

2,000,000

2,500,000

3,000,000

3,500,000

Actual Budget

2,667,154 2,930,583

Salaries & Benefits

150,000

200,000

250,000

300,000

Actual Budget

245,431 250,942

Services

1,600,000

1,800,000

2,000,000

Actual Budget

1,789,888

1,874,554

Purchased Transportation

200,000

250,000

300,000

Actual Budget

273,858 259,127

Materials & Supplies

Item 7A 20

RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS

February 2016

250,000

300,000

350,000

400,000

Actual Budget

321,792

268,954

Other Expenses

Item 7A 21

Item 7A 22


Riverside, CA 92507

March 24, 2016

TO: BOARD OF DIRECTORS

THRU: Larry Rubio, Chief Executive Officer

FROM: Tom Franklin, Chief Operating Officer

SUBJECT: Ridership Report - February 2016

Summary: Total system ridership for February 2016 decreased 1.8% versus February 2015.

Factors to consider when comparing to a year ago:

Calendar:

o February 2016 had one more weekday than February 2015.

Weather:

o There was one day of light rain this February vs. two days of widespread rain in February 2015.

o There were no days at 100° or hotter in February 2016 and 2015.

Schedule:

o Revenue service hours in February 2016 were 8.6% higher than in February 2015.

Other

o Average gasoline price for February 2016 was $2.40 versus $3.25 in February 2015.


Feb-15 Feb-16 ChangeFixed Route 755,895 740,078 -2.1%Dial-A-Ride 32,829 34,512 5.1%Total System 788,724 774,590 -1.8%

Ridership

Item 7B 23

Passengers/

Revenue Hour

Passengers/

Revenue Mile Feb '16 vs Feb '15

Fiscal Year to date

2016 vs. 2015 1

Fixed Routes** >>> 740,078 15.36 1.02 -2.1% -2.6%

Dial-a-Ride (Regular & Taxi & Lifeline)* >>> 34,512 2.13 0.12 5.1% 3.3%

Entire System Total >>> 774,590 12.02 0.77 -1.8% -2.3%

Fixed Routes (Excluding CommuterLinks) >>> 712,229 16.18 1.15 -2.1% -2.5%

CommuterLink Routes >>> 27,849 6.66 0.26 -2.8% -5.7%

Dial-A-Ride (Regular) Total >>> 33,397 2.15 0.13 4.5% 3.3%

Taxi & Lifeline (Overflow) Total >>> 1,115 1.91 0.07 29.5% -8.5%

Entire System >>> 774,590 12.02 0.77 -1.8% -2.3%

1

*

**

Riverside Transit Agency

Month-End Ridership Summary

February 2016

Fixed route totals include Commuter link routes as summarized below

Entire System

Monthly & Fiscal Year Variances

The Dial-A-Ride routes serve exclusively seniors and persons with disabilities.

Performance IndicatorsTotal

Passengers

The FY-To-Date Variance is the difference between ridership from July 2015 to February 2016 versus July 2014 to February 2015

Item 7B 24



Passengers/

Rev. Hour

Passengers/

Rev. Mile

Feb '16 vs Feb

'15

FY-To-Date

2016 vs 20151

001 Corona/ Downtown Riverside/ Magnolia/ UCR 156,539 156,539 - 25.52 2.19 -4.0% -4.7%

003 Eastvale/ Norco/ Corona 14,647 13,688 959 9.30 0.74 25.3% 17.1%

008 Lake Elsinore 18,016 - 18,016 10.68 0.77 46.6% 30.5%

010 Downtown Riverside/ Lincoln/ Galleria at Tyler 16,950 16,950 - 14.22 1.22 -4.2% -10.3%

011 Moreno Valley Mall/ March ARB 13,194 13,194 - 15.97 1.39 -8.2% -18.6%

012 Pierce and Sterling/ Stephens and Center 21,795 21,795 - 17.37 1.47 -4.0% -8.6%

013 Chicago and Marlborough/ Galleria at Tyler 21,968 21,968 - 16.87 1.39 -1.4% -10.5%

014 Galleria at Tyler/ Indiana/ VA Hospital 19,046 19,046 - 16.33 1.24 -6.5% -2.5%

015 Downtown Riverside/ Galleria at Tyler 46,044 46,044 - 18.25 1.52 5.4% 17.4%

016 Downtown Riverside/ Moreno Valley Mall 56,803 56,803 - 24.73 2.11 -4.3% -4.3%

018 Sunnymead Ranch/ Moreno Valley RCC 14,385 14,385 - 16.20 1.24 -9.7% -18.3%

019 Moreno Valley Mall/ Perris 58,087 57,594 493 22.17 1.79 7.4% 15.0%

020 Magnolia Center/ Moreno Valley RCC 27,690 27,690 - 13.93 0.90 3.9% 4.5%

021 Country Village/ Galleria at Tyler 9,278 9,278 - 11.72 0.80 -9.3% -8.7%

022 Downtown Riverside/ Perris/ Lake Elsinore 32,058 32,058 - 16.11 0.89 -6.4% -10.9%

023 Temecula/ Murrieta/ Wildomar 7,530 - 7,530 6.04 0.42 13.6% 4.0%

024 Pechanga Resort/ Temecula 6,169 - 6,169 7.96 0.57 5.5% -2.8%

027 Galleria at Tyler/ Hemet Valley Mall 44,712 44,712 - 15.68 0.81 0.7% 1.5%

029 Downtown Riverside/ Hamner & Limonite 13,057 13,057 - 15.51 0.99 -2.5% -2.0%

030 Perris 4,804 - 4,804 7.82 0.73 0.0% -11.7%

031 Banning/ Beaumont/ San Jacinto/ Hemet 9,531 - 9,531 10.56 0.60 -1.2% -4.4%

032 Hemet/ San Jacinto 12,233 - 12,233 14.22 1.29 -9.9% -11.4%

033 Hemet/ East Hemet 3,440 - 3,440 8.38 0.66 -16.7% -10.0%

February 2016

Performance IndicatorsMonthly & Fiscal Year

Variances

Fixed Routes (Directly Operated and Contracted)

Route # Area ServedTotal

Passengers DO CO

Item 7B 25



Passengers/

Rev. Hour

Passengers/

Rev. Mile

Feb '16 vs Feb

'15

FY-To-Date

2016 vs 20151

February 2016

Performance IndicatorsMonthly & Fiscal Year

Variances

Fixed Routes (Directly Operated and Contracted)

Route # Area ServedTotal

Passengers DO CO

035 Banning/ Beaumont/ Moreno Valley Mall 4,438 - 4,438 7.42 0.34 -8.5% -16.7%

040 Lake Elsinore/ Quail Valley/ Sun City 1,931 - 1,931 6.55 0.35 -12.7% -10.4%

041 Mead Valley/ Perris/ Moreno Valley/ RCRMC 8,480 5,341 3,139 11.52 0.67 -5.1% -9.9%

042 Estudillo Express - San Jacinto/ Soboba Casino 5,182 - 5,182 11.70 0.81 1.6% -7.1%

049 Country Village/ Downtown Riverside 19,677 19,677 - 24.15 1.92 0.4% -0.5%

050 Downtown Riverside Jury Trolley - Red Line 284 - 284 1.51 0.22 -42.6% -31.7%

051 UCR Crest Cruiser 5,135 - 5,135 23.26 2.10 -11.9% -25.8%

055 Temecula Trolley- Green Line 2,448 - 2,448 21.13 1.46 -2.2% -9.2%

061 Sun City/ Menifee/ Murrieta/ Temecula 7,769 - 7,769 7.65 0.47 0.0% 3.1%

074 San Jacinto/ Hemet/ Menifee/ Sun City/ Perris 18,680 - 18,680 10.58 0.60 -2.9% 11.4%

079 Hemet/ Winchester/ French Valley/ Temecula 10,229 - 10,229 9.44 0.53 10.9% 8.7%

202 Murrieta/ Temecula/ Oceanside 1,222 - 1,222 2.90 0.11 -10.0% -7.1%

204 Riverside/ Country Village/ Ontario/ Montclair 4,671 4,671 - 9.68 0.42 1.9% -6.8%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 4,667 4,667 - 8.49 0.33 -3.8% -6.3%

208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 3,613 1,993 1,620 4.89 0.20 -1.9% -1.0%

210 Banning/ Beaumont/ Moreno Valley/ Riverside 540 282 258 4.86 0.28 -2.7% -13.8%

212 Hemet/ San Jacinto/ Downtown Riverside 2,698 - 2,698 4.65 0.19 -0.3% -12.4%

216 Hemet/ San Jacinto/ Downtown Riverside 7,445 7,445 - 11.14 0.45 -4.2% -4.6%

217 Orange County/ Corona/ Riverside 2,993 739 2,254 4.78 0.16 -4.9% -2.5%

Fixed Route Total2&3

>>>> 740,078 609,616 130,462 15.36 1.02 -2.1% -2.6%

1

2

3

RTA's portion of Route 220 ridership in February was 1,229 boardings. Fiscal year to date ridership is 6,056. RTA Portion of Route 794 ridership in February was 1,395. Fiscal year to date ridership is 13,187.


Item 7B 26



February 2016

Passengers/

Revenue Hour

Passengers/


FY-To-Date

2016 vs. 2015 1

901172 1.69 0.06 3.6% 2.4%

9021,204 1.88 0.10 -10.7% -13.9%

903455 1.53 0.08 -5.2% -14.2%

9045,741 2.39 0.15 -10.5% -15.2%

9051,643 1.87 0.11 28.2% 32.4%

9066,567 2.22 0.14 -3.9% 1.0%

9073,639 1.98 0.12 17.0% 8.3%

9082,277 2.38 0.15 10.5% 4.6%

9095,042 2.43 0.13 57.1% 49.9%

9106,300 1.90 0.11 -1.9% 0.7%

9111,472 1.94 0.11 -2.2% -6.3%

34,512 2.13 0.12 5.1% 3.3%

1

Performance Indicators Monthly & Fiscal Year Variances

Corona/ Norco

Perris/ Mead Valley/ Nuevo

Riverside/ Wood Crest/ Arnold Heights/ Canyon Crest/Orange Crest

Sun City/ Menifee

Dial-A-Ride (Seniors & ADA) Total >>>>


Lake Elsinore/ Canyon Lake/ Wildomar / Quail Valley

Highgrove/ Loma Linda

Hemet/ Homeland/ Romoland/ San Jacinto/ Valle Vista/ Winchester

Jurupa/ Glen Avon/ Mira Loma/ Pedley/ Rubidoux

Moreno Valley

Murrieta/ Temecula

Total

Passengers

Dial-A-Ride Services

Banning/ Beaumont

Item 7B 27



Passengers/

Revenue Hour

Passengers/


FY-To-Date

2016 vs. 2015 1

202 Murrieta/ Temecula/ Oceanside 1,222 2.90 0.11 -10.0% -7.1%

204 Riverside/ Country Village/ Ontario/ Montclair 4,671 9.68 0.42 1.9% -6.8%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 4,667 8.49 0.33 -3.8% -6.3%

208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 3,613 4.89 0.20 -1.9% -1.0%

210 Banning/ Beaumont/ Moreno Valley/ Riverside 540 4.86 0.28 -2.7% -13.8%

212 Hemet/ San Jacinto/ Downtown Riverside 2,698 4.65 0.19 -0.3% -12.4%

216 Orange County/ Corona/ Riverside 7,445 11.14 0.45 -4.2% -4.6%

217 San Jacinto/ Hemet/ Temecula/ Escondido 2,993 4.78 0.16 -4.9% -2.5%

Total Commuter Link Routes >>> 27,849 6.66 0.26 -2.8% -5.7%

1

February 2016

CommuterLink Routes

Route

Number Area Served

Performance Indicators Monthly & Fiscal Year VariancesTotal

Passengers


Item 7B 28

Feb '16 vs Feb '15Fiscal-Year-To-Date

2016 vs. 2015 1

RCC GO-PASS 63,837 -4.8% -4.7%

UC-RIVERSIDE U-PASS 2 41,338 -8.3% -8.7%

MT. SAN JACINTO COLLEGE GO-PASS 23,023 -13.7% -8.0%

CAL BAPTIST UNIVERSITY U-PASS 4,474 11.9% 15.2%

LA SIERRA UNIVERSITY U-PASS 635 -64.5% -48.2%

U-PASS & GO-PASS COLLEGE PROGRAMS TOTAL 133,307 -7.8% -6.4%

RIVERSIDE CITY EMPLOYEE PASS PROGRAM 974 -3.3% -19.0%

1

2Year-to-date, UCR has had 8 fewer class days than last year.



February 2016

Selected Pass Programs

Pass Program

Monthly & Fiscal Year VariancesTotal Passengers


Item 7B 29


Riverside, CA 92507

March 24, 2016



FROM: Tom Franklin, Chief Operating Officer

SUBJECT: On Time Performance - February 2016

Summary: On time performance system-wide in February 2016 was 90% versus 90% in February 2015 and 92% January 2016.


Item 7C 30


Riverside, CA 92507

March 24, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Virginia Werly, Director of Operations SUBJECT: Travel Training Report – February 2016 Summary: The attached report summarizes the Agency’s performance in the

Travel Training Program for the month of February 2016 and for fiscal year-to-date FY2016. Highlights of this report are:

Item #1: 473 passenger trips generated on Fixed Route in the Senior category; 3,472 year-to-date.

Item #2: 8,631 passenger trips generated on Fixed Route in the Disabled category; 57,834 year-to-date.

Item #3: 9,104 total passenger trips generated on Fixed Route; 61,306 year-to-date.

Item #4: 108 unique persons served; 759 year-to-date.

Item #5: A total of $30,267 in expenses applied this month; $240,146 year-to-date.


Item 7D 31

rev 3/15/16

RIVERSIDE COUNTY TRANSPORTATION COMMISSION

Fiscal Year 2015/16 MONTHLY REPORT

OPERATOR: RTA Travel Training PROJECT NAME: "Freedom to Go" Senior / Disabled Travel Training Program

Information reported shall be for this project only.

Fill Only Unshaded Areas Year 1 Month Qtr 1 Month Qtr 2 Month Qtr 3 Month Qtr 4 FY 15/16

Goal Jul-15 Aug-15 Sep-15 Total Oct-15 Nov-15 Dec-15 Total Jan-16 Feb-16 Mar-16 Total Apr-16 May-16 Jun-16 Total YTD Total

OPERATING DATA

1a. Seniors 430 509 435 1,374 495 337 345 1,177 448 473 921 0 3,472

1b. Disabled 4,599 6,240 8,417 19,256 9,352 7,037 6,420 22,809 7,138 8,631 15,769 0 57,834

1c. Veterans (sub category of 1a and 1b) 506 598 899 2,003 575 527 420 1,522 478 565 1,043 0 4,568

1d. Others

Total Passenger Trips (sum of 1a and 1b only) 67,000 5,029 6,749 8,852 20,630 9,847 7,374 6,765 23,986 7,586 9,104 0 16,690 0 0 0 0 61,306

2. Total Unique Persons Served per Period* 500 109 500 123 665 151 117 49 251 130 108 211 759Of the above (2), how many military service personnel or

veterans were served? * 9 36 0 44 4 21 1 25 1 13 14 69

3. Total Project Vehicle Service Hours

4. Total Project Vehicle Service Miles

OTHER OPERATING DATA

5. Number of passes distributed 61 355 169 585 82 405 67 554 103 368 471 0 1,610

5a. One-way trips supported by passes (GFI reported) 4,577 6,243 8,249 19,069 9,087 6,830 6,209 22,126 7,053 8,496 15,549 0 56,744

5b. Unique persons receiving passes (est.)* 57 353 168 552 80 404 66 522 98 365 455 631

5c. Number of agencies participating in voucher program

6. Miles reimbursed per Period

6a. One-way trips supported6b. Unique persons traveling on mileage reimbursement (riders only)

7. Mobility Mgmt/Travel/Sensitivity Training Hours per Period 108 146 87 340 126 116 71 312 94 124 218 0 871

8. Mobility Mgmt/Travel/Sensitivity Training Contacts per Period 65 1,056 418 1,539 353 107 62 522 219 215 434 0 2,495

FINANCIAL DATA

9. Award -NF/LTF Subsidy 30,102$ 28,692$ 30,750$ 89,544 31,954$ 27,892$ 30,908$ 90,754 29,581$ 30,267$ 59,848 0 240,146

10. Farebox/Rider Donations 0 0 0 0 0

11. Agency Cash Match/ Other Contributions 0 0 0 0 0

12. In Kind Contributions 0 0 0 0 0

13. TOTAL REVENUE (sum of items 9 thru 12) 30,102$ 28,692$ 30,750$ 89,544 31,954$ 27,892$ 30,908$ 90,754 29,581$ 30,267$ -$ 59,848 -$ -$ -$ 0 240,146

14. TOTAL OPERATING COST 30,102$ 28,692$ 30,750$ 89,544 31,954$ 27,892$ 30,908$ 90,754 29,581$ 30,267$ 59,848 0 240,146

15. Net Expenses (item 13 minus item 14) $0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 016. Milestone Progress

a. YES X NOb. YES X NO c YES NOd. YES NOe. YES NO

Areas marked in BLUE are for tracking only and not related to grant objectives

Exhibit C-1 -- Quantitative Reporting Requirements

* Unique Persons tracked separately by Month, Quarter and Year

1. Total One-Way Passenger Trips (report for this project only)

Completed? Date Completed

Continue outreach efforts to existing group (seniors, persons with disabilities) 7/31/2015 and ongoingContinue outreach to veterans in both group and individual training 7/31/2015 and ongoing

5

4

3

2

11

2

3

4

5

Item 7D 32

RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING Minutes

March 2, 2016

1. CALL TO ORDER

Chairman Frank Johnston called the Board Administration and Operations Committee meeting to order at 1:00 p.m., on March 2, 2016, in the RTA Board Room.

2. SELF-INTRODUCTIONS Self-introductions of those in attendance took place. Committee Members Attending

1. Chairman Frank Johnston, City of Jurupa Valley 2. Director Art Welch, City of Banning 3. Director Ike Bootsma, City of Eastvale 4. Director Greg August, City of Menifee 5. Director Jesse Molina, City of Moreno Valley 6. Director Tonya Burke, City of Perris 7. Director Andy Melendrez, City of Riverside 8. Director Bridgette Moore, City of Wildomar 9. Alternate Jerry Sincich, County of Riverside, District I

10. Alternate Donna Johnston, County of Riverside, District II Committee Members Absent

1. Committee Chair Randon Lane, City of Murrieta 2. Director Daryl Hickman, City of Lake Elsinore

RTA Staff

1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Jim Kneepkens, Director of Marketing 8. Rohan Kuruppu, Director of Planning 9. Rick Kaczerowski, Director of Information Technologies

10. Brad Weaver, Marketing Manager 11. Eric Ustation, Government Affairs Manager 12. Joan Hepworth, Deputy Clerk of the Board of Directors 13. Kristin Warsinski, Planning & Programming Specialist

Item 7E 33

Other Attendees:

1. Eric Lewis, City of Moreno Valley 2. Linda Krupa, City of Hemet 3. Berwin Hanna, City of Norco

3. PUBLIC COMMENTS – NON-AGENDA ITEMS None. 4. APPROVAL OF MINUTES – FEBRUARY 3, 2016 COMMITTEE MEETING M/S/C (MOLINA/BOOTSMA) approving the minutes of the February 3, 2016 Committee meeting. The motion carried unanimously. 5. CONSENT CALENDAR

M/S/C (WELCH/MOORE) approving the receipt and file of Item A – Personnel Report – January 2016.

The motion carried unanimously. M/S/C (WELCH/MOORE) approving the receipt and file of Item B – Transportation Center Monthly Report – January 2016. The motion carried unanimously. 6. APPROVE RESOLUTION AUTHORIZING THE FY16 FEDERAL FUNDING

UNDER FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5311 (49 U.S.C. SECTION 5311) WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)

M/S/C (MELENDREZ/MOLINA) approving and recommending this item to the full Board of Directors for their consideration as follows:

• Approve Resolution No. 2016-04 authorizing the Chief Executive Officer or his designee to file and execute applications with the California Department of Transportation to aid in the financing of operating assistance projects pursuant to FTA Section 5311.


Item 7E 34

7. PERMANENTLY HONORING FORMER BOARD MEMBER JEFF FOX

M/S/C (WELCH/MELENDREZ) approving and recommending this item to the full Board of Directors for their consideration as follows:

• Authorize Agency staff to work with the City of Beaumont to identify and dedicate a bus stop honoring former Board Member Jeff Fox and to assist with a public event unveiling the bus stop.

• Authorize the purchase and installation of a bronze plaque honoring Jeff Fox in an amount not to exceed $500.


8. BOARD MEMBER COMMENTS

Comments were made by the following Board members: Director Ike Bootsma, Director Jesse Molina and Director Andy Melendrez.

9. ANNOUNCEMENTS Announcements were made by Larry Rubio.

10. NEXT MEETING

Wednesday, April 6, 2016, 1:00 p.m. Riverside Transit Agency 1825 Third Street

Riverside, CA 92507

11. MEETING ADJOURNMENT The meeting was adjourned at 1:10 p.m.

Item 7E 35

RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING Minutes

March 2, 2016

1. CALL TO ORDER Committee Chair Brenda Knight called the Board Budget and Finance Committee

meeting to order at 2:00 p.m., on March 2, 2016, in the RTA Board Room. 2. SELF INTRODUCTIONS

Self-introductions, of those in attendance took place. Committee Members Attending

1. Committee Chair Brenda Knight, City of Beaumont 2. Chairman Frank Johnston, City of Jurupa Valley 3. Director Dick Haley, City of Corona 4. Director Berwin Hanna, City of Norco 5. Director Linda Krupa, City of Hemet 6. Director Maryann Edwards, City of Temecula 7. Director John Zaitz, City of Canyon Lake 8. Director Joyce McIntire, City of Calimesa 9. Alternate Verne Lauritzen, County of Riverside, District III

10. Alternate Barry Busch, County of Riverside, District V RTA Staff

1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board of Directors 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Jim Kneepkens, Director of Marketing 8. Rohan Kuruppu, Director of Planning 9. Rick Kaczerowski, Director of Information Technologies

10. Brad Weaver, Marketing Manager 11. Eric Ustation, Government Affairs Manager 12. Joan Hepworth, Deputy Clerk of the Board of Directors Other Attendees: 1. Alternate Donna Johnston, County of Riverside, District II

3. PUBLIC COMMENTS – NON-AGENDA ITEMS None.

Item 7F 36

4. APPROVAL OF MINUTES – FEBRUARY 3, 2016 COMMITTEE MEETING

M/S/C (ZAITZ/HANNA) approving the February 3, 2016 committee meeting minutes.

The motion carried with 7 affirmative votes and 2 abstentions (KRUPA/LAURITZEN).

5. CASH FLOW PROJECTIONS Mr. Fajnor presented the cash flow projections. Director Maryann Edwards arrived to the meeting at 2:02 p.m. 6. QUARTERLY CAPITAL STATUS Mr. Fajnor presented the Quarterly Capital Status. 7. QUARTERLY NATURAL GAS PROCUREMENT STATUS REPORT Mr. Fajnor presented the Quarterly Natural Gas Procurement Status Report. 8. AUTHORIZATION TO AWARD AGREEMENT NO. 15-055 TO UTC FIRE &

SECURITY AMERICAS CORPORATION INC. FOR THE PURCHASE AND INSTALLATION OF A VIDEO SURVEILLANCE SYSTEM ON THE AGENCY’S DIAL-A-RIDE VEHICLE FLEET

M/S/C (KRUPA/BUSCH) approving and recommending this item to the full Board

of Directors for their consideration as follows:

• Authorize staff to award Agreement No. 15-055 to UTC Fire and Security Americas Corporation Inc. for the purchase and installation of a video camera system in the amount of $883,694.84 with further authorization of $44,184.74 as five-percent contingency for a total not to exceed project budget of $ 927,879.58.


9. BOARD MEMBER COMMENTS Comments were made by the following Board members: Director Maryann Edwards and Alternate Director Verne Lauritzen.

10. ANNOUNCEMENTS

Larry Rubio and the Clerk of the Board made announcements.

Item 7F 37

11. NEXT MEETING

Wednesday, April 6, 2016, 2:00 p.m. Riverside Transit Agency 1825 Third Street

Riverside, CA 92507 12. MEETING ADJOURNMENT The meeting was adjourned at 2:23 p.m.

Item 7F 38


Riverside, CA 92507

March 24, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: February FY16 Farebox Recovery Ratio (FRR) Performance and

FYE16 FRR Projection Background: The Agency relies on a Transportation Development Act (TDA)

funding subsidy in order to cover a significant portion of its annual operating expenses. This funding is predicated on compliance with TDA operating provisions and statutes. TDA Provision 99268 states that claimants shall meet or exceed a predetermined ratio of fare revenues to operating expenses. This is known as the Farebox Recovery Ratio (FRR).

Policies and legislation have been adopted that clarify and expand the definition of allowable parameters relative to the calculation of the FRR. A Farebox Recovery Policy adopted by the Riverside County Transportation Commission (RCTC) expands allowable passenger fare revenues to include Local funds and Local Support revenues. In addition, Assembly Bill Number 813 (AB813) allows for the exclusion of comparable paratransit service expenses that exceed the prior fiscal year, adjusted by the Consumer Price Index (CPI).

Summary: The Agency’s FRR Target for FY16 is 17.45%. The Agency’s FY16 budgeted FRR is 21.81%. The Agency’s actual FRR through February is 24.80%, exceeding the target by 7.35%. In addition, the table below reflects the Agency’s current FY16 year-end forecast for FRR. It is based on year-to-date actual revenues and expenses through February 2016 plus projections for the remainder of the fiscal year. A conservative approach to the revenues and expenses, including allowable inclusions and exclusions, has been used.

Item 7G 39

Farebox Revenues 11,092,098$ Local Support Revenues: Measure A 2,833,432$

Subtotal - Farebox Revenues 13,925,530

Other Local Support Revenues & ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Interest Income on Investments 100,000 Federal Excise Tax Rebate on CNG - Reimbursements from CERBT - RINs / LCFS from CNG usage 560,000 Bus Shelter Advertising 16,000 Other Local Support Revenues 255,000

Subtotal - Other Local Revenue & Exemptions 931,000

Total Farebox Revenues, Local Support, & Exemptions 14,856,530$

Operating Expenses (Excl. Depreciation & Amortization) 67,079,587$

TDA/AB813 Expense ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Fuel Exemption (AB813) - Paratransit Exemption (AB813) -

Subtotal - TDA/AB813 Expense Exemptions -

Operating Expenses - Adjusted 67,079,587$

Ratio 22.15%

Target 17.45%

Variance to Target: 4.70%

The current projected FY16 Farebox Recovery Ratio forecast is 22.15 percent. The predetermined target ratio is 17.45 percent, resulting in a favorable variance of 4.70 percent.

Staff will continue to provide the Board with Farebox Recovery Ratio updates and compliance strategies as required.

Recommendation:

Receive and file

Item 7G 40


Riverside, CA 92507

March 24, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Eric Ustation, Government Affairs Manager SUBJECT: Transportation NOW Update – February 2016 Summary: Transportation NOW (T-NOW) has six chapters: Greater Riverside,

Hemet/San Jacinto Area, Moreno Valley/Perris, Northwest, San Gorgonio Pass and Southwest. Each chapter meets monthly at a location convenient to the membership. Attendance includes transit users, elected officials, transit advocates, community activists and Riverside Transit Agency (RTA) staff. This report summarizes the activities of each chapter for the month of February 2016.

Greater Riverside Chapter Chapter members discussed their photo contest and Chair Clarissa Cervantes noted that she received 10 submissions. The chapter will vote on the winning entries at their March meeting. A member of the student-organized UCR Highlander Action Committee attended and noted that a main focus of their group this year is promoting transit and he hopes to partner with the chapter. The group would like a presentation on the UCR Mobility Hub once plans are finalized. Hemet/San Jacinto Area Chapter The group discussed potential chapter goals for 2016. Each T-NOW chapter’s presentation from the annual meeting was reviewed to see if similar projects could be implemented in the Hemet/San Jacinto region.

Moreno Valley/Perris Chapter The chapter discussed its logo contest. The top three logos were announced and Chair Tom Ketcham will work with the winners to present them with their prizes. Chapter goals were also discussed. In 2016, the chapter would like to partner with local businesses to build shelters in addition to the ones proposed under RTA’s bus stop strategic policy.

Item 7H 41

Northwest Chapter The chapter received legislative updates and discussed current proposed legislation. The chapter also discussed goals and projects for 2016. In addition to following up on the Eagle Scout project to enhance a bus stop, the chapter would also like to create a scholarship for Norco College students or high school seniors. The scholarship would be awarded to the student writing the best essay on the benefits of public transportation. Contest details will be developed and presented at the March meeting. San Gorgonio Pass Area Chapter The chapter reviewed an RTA promotional video for Pass Area bus service. The video is currently showing on local access channels in the area. The chapter would like Pass Transit to create a similar video this year. Vice-Chair Mario Janesin distributed the senior citizen rider survey he is collaborating on with Pass Transit. Janesin is hoping chapter members can help distribute the survey to their networks and organizations. Acting Beaumont City Manager Elizabeth Urtiaga noted that the Riverside County Transportation Commission has committed funding to extend Pass Transit to serve Calimesa. The chapter will receive a presentation on the proposed Calimesa service at their March meeting.

Southwest Chapter The chapter received a presentation on RTA’s Travel Training Program and was informed of the Veterans Express Transit System (VETS) bus providing free service for veterans to the VA Loma Linda Healthcare System. Chapter members were encouraged to promote these programs in their communities. The chapter would like to hold one or two ridership appreciation days in 2016, with the first likely to be held on the Mt. San Jacinto College’s Menifee campus in late April or early May.

Recommendation:

Receive and file.

Item 7H 42

Item 7I 43

Item 7I 44


Riverside, CA 92507

March 24, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Rohan Kuruppu, Director of Planning SUBJECT: Approve Resolution Authorizing the FY16 Federal Funding under Federal

Transit Administration (FTA) Section 5311 (49 U.S.C. Section 5311) with California Department of Transportation (Caltrans)

Summary: Under title 49 of the United States Code (U.S.C.) Section 5311 authorizes

federal formula grant funds for public transit agencies in rural areas. A rural area is an area encompassing a population of less than 50,000 people that has not been designated in the most recent decennial census as an ‘urbanized area’ by the Secretary of Commerce. The Federal Transit Administration (FTA) apportions funds to governors of each State annually. The Governor of California has designated the California State Department of Transportation (Caltrans) as the designated recipient of these funds. The goal of the 5311 program is to provide the following services to rural areas:

• Enhance the access of people in non-urbanized areas to health

care, shopping, education, employment, public services, and recreation; and

• Assist in the maintenance, development, improvement, and use of public transportation systems in rural areas; and

• Encourage and facilitate the most efficient use of all transportation funds used to provide passenger transportation in rural areas through the coordination of programs and services; and

• Assist in the development and support of intercity bus transportation; and

• Provide for the participation of private transportation providers in rural areas.

The Riverside Transit Agency (Agency) was apportioned $550,261 in FTA Section 5311 funds by the Riverside County Transportation Commission (RCTC). This allocation will be used to fund transit operations in the rural areas of RTA’s Network. RTA’s annual ridership increased by more than 2 million passengers within the past 15 years from 7 million to 9.5 million

Item 8 45

passengers, resulting partially from FTA’s Section 5311 Program.

A Resolution authorizing the Federal Funding under FTA Section 5311 (49 U.S.C. Section 5311) with California Department of Transportation is the next step in applying for these funds.

Fiscal Impact:

Receipt of FTA’s 5311 FY16 funds will allow RTA to continue to fund transit operations in rural areas of the network.

Committee Recommendation:

This item was discussed at the Board Administration and Operations Committee meeting of March 2, 2016. The committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Approve Resolution No. 2016-04 authorizing the Chief Executive Officer or his designee to file and execute applications with the California Department of Transportation to aid in the financing of operating assistance projects pursuant to FTA Section 5311.

Item 8 46

RESOLUTION NO. 2016-04

RESOLUTION AUTHORIZING THE FEDERAL FUNDING UNDER FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5311 (49 U.S.C. SECTION 5311) WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)

WHEREAS, the U. S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration to support capital/operating assistance projects for non-urbanized public transportation systems under Section 5311 of the Federal Transit Act (FTA C 9040.1G); and WHEREAS, the California Department of Transportation (Department) has been designated by the Governor of the State of California to administer Section 5311 grants for transportation projects for the general public for the rural transit and intercity bus; and WHEREAS, Riverside Transit Agency desires to apply for said financial assistance to permit operation of service in Western Riverside County; and WHEREAS, the Riverside Transit Agency has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including social service agencies). NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the Board of Directors does hereby Authorize the Chief Executive Officer or assigned designee of the Riverside Transit Agency, to file and execute applications on behalf of the Board with the Department to aid in the financing of operating assistance projects pursuant to Section 5311 of the Federal Transit Act (FTA C 9040.1G), as amended. That the Chief Executive Officer or assigned designee of the Riverside Transit Agency is authorized to execute and file all certification of assurances, contracts or agreements or any other document required by the Department. That the Chief Executive Officer or assigned designee of the Riverside Transit Agency is authorized to provide additional information as the Department may require in connection with the application for the Section 5311 projects. That the Chief Executive Officer or assigned designee of the Riverside Transit Agency is authorized to submit and approve request for reimbursement of funds from the Department for the Section 5311 project(s).

Item 8 47

Resolution No. 2016-04 Page 2 of 2 Passed and approved this 24th day of March, 2016. AGENCY BOARD DESIGNEE: RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM: ______________________________ ______________________________ Frank Johnston James Donich Chairman, Board of Directors Agency General Counsel

CERTIFICATION

The undersigned duly qualified Clerk of the Board of Directors of the Riverside

Transit Agency certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Riverside Transit Agency held on March 24, 2016. ATTEST: ______________________________ Tammi Ford Clerk of the Board of Directors

Item 8 48


Riverside, CA 92507

March 24, 2016



FROM: Vince Rouzaud, Chief Procurement and Logistics Officer

SUBJECT: Authorization to Award Agreement No. 15-055 to UTC Fire & Security Americas Corporation Inc. for the Purchase and Installation of a Video Surveillance System on the Agency’s Dial-a-Ride Vehicle Fleet

Summary: Since 2007, the Agency’s paratransit vehicle fleet has been equipped with an incident-based video surveillance system developed and sold by SmartDrive Systems, Inc. The system was purchased as a safety and risk management tool and is comprised of two cameras mounted on the vehicle’s windshield that capture both exterior and interior video, as well as audio when activated by forces such as hard braking, swerving, collisions and other similar G-force events. The system has proven to be an invaluable asset saving both time and money to investigate and defend on-board accident and injury liability claims.

While the system has been upgraded over the years to keep pace with the latest releases from SmartDrive, incident-based technology is limited to capturing only the video footage 15 seconds before and 15 seconds after a triggering event; it does not have the capability of providing the on-going video and recording features which have become standard in the transit industry.

Since the Agency’s agreement with SmartDrive was due to expire, staff researched the latest video surveillance technologies and compiled a list of essential features for the Dial-a-Ride (DAR) fleet.

The salient features of the new system include:

• Seven 1280 x 960 (1.3 MPx) resolution color cameras per vehicle• Minimum of two terabytes of hard drive storage using solid-state

drives (SSD)• 14 days of video storage on-board, at a minimum of 30 frames per

second (FBS) at 1.3 MPx resolution• Capable of configuring video quality, resolution and recording

speed

Item 9 49

• Capable of tagging video or sending alarm notifications when the vehicle exceeds a pre-determined G-force setting

• Features pre-event recording that allows the system to record up to five minutes of video prior to system activation (manually, sensor activation, etc.)

• Digitally record the date, time, speed, and vehicle I.D. numbers, which are superimposed, in real time, into each video image set

• Capable of recording audio from each internal camera and use noise filtering techniques to improve quality of recorded audio

• Capable of streaming live video to first responders through wireless LAN options

• Wireless download capabilities • Unique user logins for management and reviewing software

The system is similar to the video surveillance equipment currently in use on the Agency’s 40-foot bus fleet. The benefit of this newer technology is that the DAR fleet will be equipped with a multi-camera system that provides continuous recording while the vehicle is in service which will enhance security for the Agency’s more vulnerable DAR passengers.

On November 10, 2015, the Agency issued Request for Proposals (RFP) No. 15-055. The procurement was publicly advertised in a newspaper of general circulation and a notice was posted on the Agency’s website along with a copy of the RFP document. In addition, the Agency sent notices to the Chambers’ of Commerce of those cities that are members of the Joint Powers Agreement (JPA). On December 22, 2015, ten proposals were received from the following vendors:

• Apollo Video Technology; Bothell, WA • DTI USA, Inc.; Albany, OR • Fortress Systems; Charlotte, NC • JM Fiber Optics, Inc.; Chino, CA • Premiere Services; Santa Fe Springs, CA • Safety Vision; Houston TX • Systems Integrated; San Diego, CA • UTC Fire & Security Americas Corporation Inc.; Salem OR • Veterans Communications Services, Inc.; Chino, CA • Vion Corporation; Herndon, VA

The proposals were evaluated by a committee representing staff from the purchasing, contract operations, maintenance, risk management and information technology departments. To ensure the integrity of the evaluation process, committee members were instructed to review independently each proposal for its technical content and not discuss their

Item 9 50

scoring with anyone else prior to the evaluation committee meeting. The technical scores were then compiled by procurement staff and the results were shared with committee members. For this procurement, staff identified the following key evaluation criteria:

• Qualifications, Related Experience and References (25 percent) • Staffing and Project Organization (20 percent) • Work Plan (30 percent) • Completeness of Response (5 percent); and • Cost and Price (20 percent)

Upon completion of the technical review, Premiere Services, Systems Integrated and DTI USA, Inc. did not meet key technical requirements of the RFP and were eliminated from further consideration. Among the key requirements was the need for unique user logins. This is considered a critical security feature as the systems software will be accessed by both Agency and contractor personnel. The login is critical as it provides access to sensitive data which must be protected at all times during the video download process. Four firms – Fortress Systems, JM Fiber Optics, Vion Corporation, and Veterans Communications Services, Inc. received lower technical scores as these firms lacked either staff with relevant experience and/or the firms themselves did not have prior experience with similar projects. The three highest technically ranked proposals were Apollo Video Technology, Safety Vision and UTC Fire & Security Americas Corporation Inc. (UTC). The next step in the evaluation process was to conduct a thorough price analysis of the three highest technically ranked firms. Following is a summary of that analysis:

Firm Name Amount Safety Vision $787,078.08 UTC Fire and Security Americas Corporation Inc. $889,223.80 Apollo Video Technology $1,315,712.00 Upon completion of the price analysis, the proposal received from Apollo Video Technology was determined to be outside the competitive range, and unable to be reasonably made to be within the competitive range. As such, they were eliminated from further consideration. On February 4, 2016, staff conducted interviews and software demonstrations with the remaining two vendors; Safety Vision and UTC. After the vendor interviews and product demonstrations, Best and Final

Item 9 51

Offers (BAFO) were solicited from both vendors. The BAFO results are as follows:

Firm Name Amount Safety Vision $822,358.08 UTC Fire and Security Americas Corporation Inc. $883,694.84 At the conclusion of the evaluation process, it was the selection committee’s determination that UTC was the most technically responsive and responsible vendor. This determination was made based on the results of the overall weighted average of scores for each evaluation criteria, a thorough analysis of the cost proposals, interviews, product demonstrations and finally reference checks. Key considerations of UTC include the following:

• UTC has been a proven and reliable vendor to the Agency for the

past ten years with other equipment systems; they have provided solid technical support and warranty replacement assistance.

• UTC has technical personnel based in the Inland Empire and Orange County areas; Safety Vision’s nearest technical support personnel are in Bakersfield, CA.

• The browser-based software interface of UTC provides an enhanced end user experience, through its ease of use, its simplified and understandable delivery of performance statistics, straightforward downloading of videos, as well as a simple method of distributing software updates to client computers.

• The software’s dashboard provides user friendly, clear, color-coded diagnostics of the health status of the recording device and cameras for each vehicle in the fleet. This helps to ensure proper maintenance is performed so issues such as video loss or disk failures are avoided, and critical video data is not missed or lost due to equipment malfunctions.

Ease of use was considered an important factor in the overall evaluation because this software will not only be accessed by Agency staff but also third-party contractor personnel. For the reasons outlined above, staff recommends award to UTC Fire & Security Americas Corporation Inc. as the most technically responsive and responsible vendor. Staff also recommends the Board authorize a five percent contingency in the amount of $44,184.74 be added to the project budget for use in the event of unforeseen circumstances. Such use would be subject to a future change order or amendment to the proposed agreement if necessary.

Item 9 52

Fiscal Impact: Funding for this project is included in the Agency’s capital budget approved by the Board in the form of 100 percent Proposition 1B Security funds.

Funding Source

Prop. 1B

Other

Total

$ 927,879.58

$ ---

$ 883,694.84

$ 44,184.74* $ 927,879.58

* Contingency Committee Recommendation:

This item was discussed at the Board Budget and Finance Committee meeting on March 2, 2016. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Authorize staff to award Agreement No. 15-055 to UTC Fire and Security Americas Corporation Inc. for the purchase and installation of a video camera system in the amount of $883,694.84 with further authorization of $44,184.74 as five-percent contingency for a total not to exceed project budget of $ 927,879.58.

Item 9 53


Riverside, CA 92507

March 24, 2016 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Permanently Honoring Former Board Member Jeff Fox Summary: On December 15, 2015, former Board Member and Beaumont

Councilmember Jeff Fox passed away. Jeff was elected to the Beaumont City Council in 2000 and served on the Riverside Transit Agency (RTA) Board of Directors from 2000 to 2013. In 2006, Jeff served as Chairman of the Board. He was a member of RTA’s Administration and Operations Committee and also a longtime member of the San Gorgonio Pass Transportation NOW chapter. In 2013, Jeff stepped down as a Director but remained the alternate Director until his death.

Jeff’s commitment was obvious and his passion was without match. Thanks to his lobbying efforts in Washington D.C., Jeff was instrumental in helping RTA obtain much-needed federal funding to build transit centers in Perris and Corona. While Jeff was Chairman of the Board, RTA introduced the U-Pass program to UC Riverside students which gave them unlimited bus rides with their student ID’s. Since then, the program has exceeded our expectations and expanded to colleges across the region. In 2013, Jeff was instrumental in launching CommuterLink Route 210/220, which connected Riverside to Palm Desert.

RTA is a better agency today because of Jeff’s leadership, vision and dedication to the residents not only of his own city of Beaumont, but to the people of this region as a whole.

At the December 17, 2015 Board of Directors meeting, Director

Brenda Knight requested a bus stop be dedicated in Jeff’s honor. Chairman Frank Johnston concurred and asked RTA staff to bring a formal request back to the Board. Since that meeting, staff has worked with City of Beaumont staff to identify a bus stop location and develop an event at the stop to honor Jeff.

Item 10 54

The stop identified for the dedication is on 2nd Street in Beaumont between Commerce Way and S. Highland Springs Avenue in front of Walmart. The bus stop, which has three bus shelters, serves RTA, Pass Transit and Sunline Transit Agency bus routes. The City of Beaumont is in the process of purchasing three new bus shelters, one of which will be used for the dedication. RTA has offered to purchase a plaque to be placed on the shelter. As soon as the shelters are installed, an event will be scheduled.

Fiscal Impact:

Purchase and installation of a bronze plaque would cost approximately $500.

Committee Recommendation

This item was discussed at the Board Administration and Operations Committee meeting of March 4, 2016. Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Authorize Agency staff to work with the City of Beaumont to identify and dedicate a bus stop honoring former Board Member Jeff Fox and to assist with a public event unveiling the bus stop.

• Authorize the purchase and installation of a bronze plaque

honoring Jeff Fox in an amount not to exceed $500.

Item 10 55

Documents

Regular Meeting No. 2016-02A March 24, 2016 2:00 p.m. AGENDA€¦ · Regular Meeting No. 2016-02A . March 24, 2016 . 2:00 p.m. AGENDA