Regular Meeting - Agenda Egg Harbor Township MUA Tuesday

Regular Meeting - Agenda Tuesday, September 21, 2021 5:30 PM Mayor’s Conference Room

Egg Harbor Township MUA 3515 Bargaintown Road

Egg Harbor Township, NJ 08234 (609) 926-2671

Opening Statement Pursuant to the Open Public Meetings Act

Roll Call & Flag Salute General Public Discussion Applications / Project Status

~ Block 2102, Lot 24 [2808 Fire Road] Car Toyz office Connection Application

Engineer Report Treasurer’s Report ~ Resolution # 56 – 2021 Operating Account – September Bill List ~ Resolution # 57 – 2021 Developer Account – September Bill List Administrative Report ~ August 2021 Minutes ~ Resolution # 58 – 2021 August 2021 Adjustments ~ Resolution # 59 – 2021

Cyber Risk Management Plan ~ Resolution # 60 – 2021

Personnel Manual Other Business (not listed on the Agenda)

Closed Session – If required Adjournment

Formal action may or may not be taken.

Egg Harbor Township Municipal Utilities Authority 3515 Bargaintown Road

Egg Harbor Township, NJ 08234

September 21, 2021 Meeting Minutes

Meeting Location: Mayor’s Conference Room, 3515 Bargaintown Road

Chairman Michael Duffy read the Opening Statement pursuant to the Open Public Meetings Act and called the meeting to order at 5:30 PM. Roll Call: Michael Duffy, Chairman present Charles Pfrommer, Vice-Chairman absent Theresa A. Moschetto, Treasurer present Anthony DiDonato, Secretary present John Carman, Commissioner present Vincent Polistina, Engineer and John Ridgway, Solicitor were in attendance. Elaine Super, Authority Clerk was also present. Mr. Pfrommer was excused from the meeting. General Public Discussion There was no one from the public in attendance. Mr. Carman made a motion to close the public portion of the meeting, seconded by Mrs. Moschetto, and all voted yes. Applications / Project Status ~ Block 2102, Lot 24 [2808 Fire Road] Car Toyz This property does not have immediate access to the sanitary sewer. Mr. Carman made a motion to allow for a private easement between this property and Block 2102, Lot 1. This was seconded by Mr. DiDonato. All voted yes. Mr. Ridgway will prepare the necessary easement document. ~ Block 401, Lot 1 [Delilah Road] Airport Business Center The project proposed by Leo Schoffer on Delilah Road consists of several different buildings to be constructed. Various plans are in the process of being reviewed and Mr. Polistina recommended the Authority apply for the ACUA and DEP approvals in conjunction with the preparation of the sewer design of the off-site sewer main. Engineer – The written engineer’s report is attached and is a part of these minutes. Bids are expected to be received next month for the upgrades to the Old Zion pump station. The Wet Well Cleaning Contract expires at the end of October and the current contractor, Caprioni Family Septic, has indicated they do not wish to extend the contract. Therefore, bids will be received for these contracted services in October.

P a g e | 2 Minutes – September 21, 2021

Treasurer ~ Resolution #56 – 2021 [Operating Account Bill List] Motion Mrs. Moschetto, seconded by Mr. DiDonato, to approve the September bill list for the Operating Account. All voted yes. ~ Resolution #57 – 2021 [Developer Account Bill List] Motion Mrs. Moschetto, seconded by Mr. Carman, to approve the September bill list for the Developer Account. All voted yes. Mrs. Moschetto provided a brief overview of the 2022 Authority Budget. After the meeting with the budget sub-committee, it was decided that no change in the annual sewer service rate was required. The proposed budget allows for the continued maintenance and repairs needed to the aging system, as well as the continuation of upgrading and extending sewer in areas where needed. The budget will be presented at the October Authority meeting for Approval. The Treasurer’s report, provided by Mrs. Moschetto, was accepted by the Authority. Administrative Mr. Carman made a motion, seconded by Mr. DiDonato, to approve the August 2021 meeting minutes. All voted yes. ~ Resolution #58 – 2021 [Adjustments] Motion made by Mr. DiDonato, seconded by Mr. Carman to approve the August 2021 account adjustments. All voted yes. ~ Resolution #60 – 2021 [Personnel Manual] Over the past several months, the Personnel sub-committee has reviewed and discussed the changes to the Personnel Manual, required and suggested, by the Joint Insurance Fund. Mrs. Moschetto recommends the adoption of the final edits to this manual. Motion made by Mrs. Moschetto, seconded by Mr. DiDonato to adopt the updated Personnel Manual. All voted yes. A motion to adjourn the meeting was made by Mr. Carman, seconded by Mrs. Moschetto at 6:00 PM. All voted yes. ___________________________________ Anthony DiDonato, Secretary ____________________________________ ____________________________ Prepared by Elaine Super, Authority Clerk Date Approved: October 19, 2021

6684 Washington Avenue, Egg Harbor Township, NJ 08234 Phone: 609.646.2950 Fax: 609.646.2949

www.polistina.net

Vincent J. Polistina, PE, PP, CME Craig R. Hurless, PE, PP, CME Ronald N. Curcio, PE, PP

Civil / Municipal Engineering Site Plan and Subdivision Design

Surveying Land Use Planning

Water and Wastewater Design Environmental Consulting

Inspection / Construction Management

Engineer’s Report Egg Harbor Township MUA

September 21, 2021

Engineering Projects 1. Emergency Maintenance Contract Arthur Henry completed the replacement of the pre-cast top slab at the WillowBrook station earlier this month. We have recommended a payment in the amount of $ 10,500.00 to Arthur Henry from the Operating Account for the work completed. 2. ACUA Contract Administration The ACUA maintenance reports for the past month have been normal. The ACUA assisted by utilizing their vactor jetter unit to clean the Joanne and Brookside stations last month. There are four (4) stations operating with only a single pump for various issues. Pump No. 1 from the Joanne station was removed and sent to Willier to obtain a repair quote last month. We approved the quoted repair amount of $7,795.00 and expect the pump to be back in service by early October. The Langford station is down to a single pump due to a controller issue. We are working on obtaining a replacement controller. The Old Zion station is still operating with a single pump. We are in the process of putting together a bid package to replace the existing pumps, discharge piping and top slab and hatch. We are still waiting for the ACUA to schedule the repair work approved for FAA pump no. 2. They have been shorthanded the past few weeks.

3. Wet Well Cleaning Contract Administration Caprioni Family Septic completed the normally scheduled basket and wet well cleanings over the past month. They assisted with emergencies at the Joanne station and with the Godwin at the Miami station.

Caprioni cleaned two Linwood wet wells last month. We have recommended a payment in the amount of $10,509.00 from the Operating Account for the work completed in August. 4. Spills There were no spill incidents within the last month. 5. Delancy / Hingston Generator Replacements Our office was finally able to make headway with Atlantic City Electric to have a crew available to permit Scalfo to replace a portion of service feed for the Bayport station. The work is scheduled for Tuesday, September 21st. No payments are due at this time. 6. WillowBrook Pump Station B&H Contracting completed the replacement of the interior discharge piping, base elbows and associated components earlier this month. They installed the new pumps and the new equipment has been in operation for a few weeks. We have recommended a payment in the amount of $16,020.00 from the Operating Account for the work completed. 7. Pump Station Component Painting A preconstruction meeting was held last week and the contractor anticipates starting work in early October. They believe the surface prep, priming and application of the final surface coats will take a total of 4-5 weeks. 8. FAA Pump Station Relocation Our office is finalizing the bid documents and will be meeting with the FAA later this month to review any additional requirements prior putting the project out for bid. We anticipate having the project ready in a few weeks.

9. 2021 Video Inspection and Main Cleaning A preconstruction meeting was held earlier this month. The contractor began work last week and expects to be finished in approximately 5 weeks. Developer Projects Extension Applications 1. F.W. Webb The contractor has completed the installation of the off-site sanitary main. They must still complete all testing and as-built requirements. Connection Applications 1. James Lin - 2808 Fire Road The submitted application is for the connection to the sanitary system for the renovated single-family dwelling. The proposed force main connection will extend through the adjacent property, Car Toyz, and discharge through their lateral connection. 2. Prasad Yerra - 7 Winnepeg Avenue The applicant is proposing to extend the existing sanitary sewer along Winnepeg Avenue to provide service for the residential dwelling located at the end of the street. The applicant has requested our office to complete the necessary design work. We have provided a proposal for the preparation of the required documents. Change of Use Applications 1. Pankaj Patel - 501 Zion Road The applicant has proposed to renovate Unit 3 of the Harbor Village shopping center from a jewelry retail store into an ice cream and pastry shop. The unit contains 1,000 square feet of space. 2. Mark Campbell - 2558 Tilton Road This application is for the renovation of 2,900 square feet of the 5,000 square foot building from a retail use into a laundromat. ________________

Vince Polistina Authority Engineer

EGG HARBOR TOWNSHIP MUNICIPAL UTILITIES AUTHORITY

RESOLUTION # 56 – 2021

Resolution authorizing payment of all bills out of the Operating Account

BE IT RESOLVED, by the Municipal Utilities Authority that all bills as enumerated

on the attached list of bills are hereby authorized to be paid.

Dated: September 21, 2021

_____________________________________ Anthony DiDonato, Secretary

Num Name Memo Amount

Operating Account

October Payroll -45,711.31

TEPS State of NJ Health Benefits Health & Rx - September 2021 -13,084.68

11500 Egg Harbor Township - Dental Dental - September 2021 -514.95

11501 Destiny Inn C/O Jay Bhatt Refund Sewer Service Payment - Acct.3754-0 -28.75

11502 American Water Capital Corp Customer No. 305657 -298.94

11503 Bottom Line Marketing Invoice # 825 -425.00

11504 CASA Payroll Service Acct. # 16300 -151.50

11505 Mossman's Business Machines Invoice # 10828 -4,673.00

11506 Press of Atlantic City, The Acct. # 8000571 -108.80

11507 Staples Business Advantage Customer: PHL 1057418 -286.19

11508 Water Pros, LLC Invoice # 2173 -540.00

11509 ACE Hardware Customer #552303 -320.03

11510 Advance Auto Parts Acct. # 1870851868 -109.40

11511 Caterina Supply, Inc. Invoice # 193854 -65.40

11512 City of Pleasantville Line Rental - 2020 Calendar Year -50,542.77

11513 F.W. Webb Company Invoice # 72862262 -128.85

11514 GenServe, Inc. Invoice # 0249718-IN -472.50

11515 Grainger Acct. # 877163162 -904.90

11516 One Call Concepts, Inc. Account # 12-EGC -914.09

11517 Xylem Dewatering Solutions, Inc. Invoice # 401107340 & 401108908 -3,362.64

11518 AT & T Acct. # 020 595 7994/5499 -48.30

11519 Atlantic City Electric multiple accounts -26,347.38

11520 New Jersey American Water Co. multiple accounts -996.28

11521 South Jersey Gas multiple accounts -319.97

11522 Verizon Acct. #550-790-961-0001-97 -151.68

11523 Verizon Wireless Acct. # 200702280-00001 -187.68

11524 A. Guzzo Landscaping, LLC Invoice # 7792 -2,020.00

11525 Arthur R. Henry, Inc. Willowbrook PS -10,500.00

11526 B & H Contracting, Inc. Willowbrook PS -16,020.00

11527 Caprioni Family Septic Account # 1448 -10,509.00

11528 Polistina & Associates, LLC August 2021 -32,609.00

11529 Ridgway Legal August 2021 -16,943.75

Total Operating Account -239,296.74

TOTAL -239,296.74

1:01 PM Egg Harbor Township Municipal Utilities Authority

09/21/21 Checks Written - Operating AccountAccrual Basis As of September 21, 2021

Page 1



Resolution authorizing payment of all bills out of the Developer Account

BE IT RESOLVED, by the Municipal Utilities Authority that all bills as enumerated

on the attached list of bills are hereby authorized to be paid.



Num Name Memo Amount

Developer Account

3414 Polistina and Associates August 2021 -12,311.50

Total Developer Account -12,311.50

TOTAL -12,311.50

1:03 PM EHTMUA

09/21/21 Checks Written - Developer AccountAccrual Basis As of September 21, 2021

Page 1



Resolution authorizing adjustments to Customer Accounts

BE IT RESOLVED, by the Egg Harbor Township Municipal Utilities Authority that

all adjustments made in July 2021 are hereby approved.



Egg Harbor Township Municipal Utilities Authority

Resolution #59 – 2021

VOIDED September 21, 2021

Cyber Security Policy not adopted.

Egg Harbor Township Municipal Utilities Authority

Resolution # 60 - 2021

Purpose: Adoption of Revised Personnel Manual & Employee Handbook

WHEREAS, it is the policy of the Egg Harbor Township Municipal Utilities

Authority (EHTMUA) to treat employees and prospective employees in a manner

consistent with all applicable employment laws and regulations; and

WHEREAS, the EHTMUA Board of Commissioners has determined that there is

a need for a Personnel Manual & Employee Handbook to ensure that employees

and prospective employees are treated in a manner consistent with these laws

and regulations.

NOW, THEREBY, BE IT RESOLVED by the EHTMUA Board of Commissioners that

the Personnel Manual & Employee Handbook hereto is hereby adopted.

BE IT FURTHER RESOLVED that these personnel policies and procedures shall

apply to all EHTMUA officials, appointees, employees, volunteers and independent

contractors. In the event there is a conflict between these rules and any collective

bargaining agreement, personnel services contract or Federal or State law, the

terms and conditions of that contract or law shall prevail. In all other cases, these

policies and procedures shall prevail.

BE IT FURTHER RESOLVED that this manual is intended to provide guidelines

covering public service by EHTMUA employees and is not a contract. The

provisions of this manual may be amended and supplemented from time to time

without notice and at the sole discretion of the EHTMUA Board of Commissioners.

BE IT FURTHER RESOLVED that to the maximum extent permitted by law,

employment practices for the EHTMUA shall operate under the legal doctrine

known as “employment at will.”

BE IT FURTHER RESOLVED that John Ridgway, Authority Solicitor is hereby

appointed as Employment Attorney/Advisor to advise the EHTMUA.

BE IT FURTHER RESOLVED that the Authority Clerk, Elaine Super is hereby

appointed as the Personnel Administrator. The Authority Clerk and the Authority

Solicitor shall assist in the implementation of the policies and procedures in this

Personnel Manual & Employee Handbook.

I, Anthony DiDonato, Secretary for the Egg Harbor Township Municipal Utilities Authority do hereby certify that the foregoing Resolution was duly approved at the regular meeting of the Egg Harbor Township Municipal Utilities Authority held the 21st day of September, 2021 at the Municipal Building, Egg Harbor Township, New Jersey at 5:30 pm.

_______________________________

Anthony DiDonato, Secretary

Documents

Regular Meeting - Agenda Egg Harbor Township MUA Tuesday