REGIONAL DISTRICT OF NORTH OKANAGAN

MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Wednesday, May 15, 2013

Members: Director P. Nicol Director R. Fairbairn Director S. Fowler Director D. Dirk Director H. Cyr

Staff:

Also

Director K. Acton Director J. Brown Director R. Sawatzky Director J. Cunningham Director M. O'Keefe Director B. Fleming Director M. Macnabb Director E. Foisy Director J. Pearase

T. Hall D. McTaggart D. Sewell R. Smailes L. Mellott J. Byron C. Mazzotta K. Pinkoski T. Nelson L. Jantz

Present: AI!. Director J. Garlick Councilor G. Kiss Media and Public

CALL MEETING TO ORDER

City of Vernon Electoral Area "D" City of Armstrong District of Coldstream City of Enderby Village of Lumby Township of Spallumcheen City of Vernon City of Vernon City of Vernon Electoral Area "8" Electoral Area "c" Electoral Area "E" Electoral Area "F"

Administrator General Manager, Engineering General Manager, Finance

Chair Vice Chair

General Manager, Planning and Building General Manager, Electoral Area Administration Corporate Officer I Human Resources Manager Information Services Manager Parks Planner Community Development Coordinator Temp. Senior Clerk (taking minutes)

District of Coldstream District of Coldstream

The meeting was called to order at 5:04 p.m.

APPROVAL OF AGENDA

Board of Directors - May 15, 2013

Moved and seconded by Directors Macnabb and Sawatzky That the Agenda of the May 15, 201 3 regular meeting of the Board of Directors be approved as presented:

CARRIED

Board of Directors Minutes - Regular - 2 - May 15, 2013

ADOPTION OF MINUTES

Board of Directors - April 17, 2013

Moved and seconded by Directors Foisy and Acton That the minutes of the April 17, 2013 meeting of the Board of Directors be adopted as circulated.

CARRIED

DELEGATIONS

Conservation Officer Service

Inspector Barb Leslie provided an overview of the Conservation Officer Service, highlighting opportunities for partnerships.

Development Variance Permit Application VOELKL, Frank and Lynda clo LAND, Brent [File No. 12-0425-CSS-DVP]

The General Manager, Planning and Building advised that one written submission had been received.

• Drew and Jacqueline Eyre, 495 Silver Queen Road - concerns regarding snow storage

NEW BUSINESS

Bylaw 2332 - Official Community Plan Electoral Area "F" Bylaw 2333 - Rezoning TILLAART, Tony clo RABE, Michael [File No. 07-0985-F-OR]

Moved and seconded by Directors Pearase and Fleming That the application from TILLAART, Tony clo RABE, Michael [File No. 07-0985-F-OR] be referred to the Electoral Area Advisory Committee for discussion

CARRIED Opposed: Director Fairbairn

Bylaw 2587 - Drainage Conversion and Establishment Repeal

Moved and seconded by Directors Macnabb and Pea rase That "Regional District of North Okanagan Drainage Conversion and Establishment Repeal Bylaw No. 2587, 2013" be given First, Second, and Third readings and be forwarded to the partiCipants for consent; and further, That following receipt of consent by 2/3 of the participants, "Regional District of North Okanagan Drainage Conversion and Establishment Repeal Bylaw No. 2587, 2013" be forwarded to the Inspector of Municipalities for statutory approval.

CARRIED

Board of Directors Minutes - Regular - 3 - May 15, 2013

Development Variance Permit Application VOELKL, Frank and Lynda c/o LAND, Brent [File No. 12-0425-CSS-DVP]

Moved and seconded by Directors Macnabb and Fairbairn That a Development Variance Permit be issued for the property legally described as Strata Lots 1 & 2, DL 1355, ODYD, Strata Plan KAS2151, Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form 1 and located at 1 & 2 - 505 Silver Queen Road, Electoral Area "C" to permit a variance to Section 504.15.b of the Silver Star Zoning Bylaw No. 1926, 2004 by decreasing the side yard set back for a garage from 3.0 metres to 2.01 metres as shown on the site plan attached to the Planning Department report dated April 11 , 2013; and further, That the garage be finished as per the building elevations attached to the Planning Department report dated April 11 , 2013, with horizontal siding which will match the existing siding of the dwelling and continue the beige and blue colour scheme.

Development Permit with Variance Application BROWN, Paulette c/o BROWN, Victor [File No. 13-0056-B-DP / 13-0055-B-DVP]

Moved and seconded by Directors Fleming and Pearase

CARRIED

That a Development Permit with Variance be issued for the property legally described as Lot A, Sec 23, Twp 8, ODYD, Plan EPP18745 and located at 7250 Meadowlark Road, Electoral Area "B" to allow a variance to Section 504.10.d of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 to permit a dwelling unit for an owner, operator or employee of the principal and permitted use to be located within existing detached single family dwelling subject to the following:

1. the dimensions and siting of the buildings and parking and loading spaces on the land be in general accordance with the site plan attached to the Planning Department report dated April 15, 2013;

2. the form and character of the buildings on the land be in general accordance with the el~vations attached to the Planning Department report dated April 15, 2013;

3. landscaping and screening on the land be in general accordance with the landscape plan and plant list attached to the Planning Department report dated April 15, 2013;

4. signs to be installed on the land be in general accordance with Section 1401 of Zoning Bylaw No. 1800 and the Swan Lake Commercial District Sector Plan Landscape Guidelines;

5. an on-site sewage disposal system be designed by an engineer and installed to provide an adequate method of sewage disposal; and,

6. a storm water management system on the lands be in accordance with the plans prepared by Franklin Engineering attached to the Planning Department report dated April 15, 2013. Storm water outlet facilities shall not be installed directly into Swan Lake or into a tributary watercourse, drainage ditch or gully except where a storm water renovation system is being implemented; and further,

That prior to issuance of the Development Permit with Variance, security be provided in an amount equal to 1.25 times the estimated cost of installing the landscaping and screening, and of paving and curbing the parking, driveway and loading areas. Estimates are to be prepared by qualified contractors.

CARRIED

Board of Directors Minutes - Regular -4 -

Development Permit with Variance Application STUSSI SPORTS LTD. c/o KOROBANIK, Theresa [File No. 13-0108-B-DP /12-0057 -B-DVPj

Moved and seconded by Directors Fleming and Pearase

May 15, 201 3

That a Development Permit with Variance be issued for the property legally described as Lot B, DL 11 , Twp 8, ODYD, Plan KAP70189 and located at 4823 Silver Star Road, Electoral Area "B" to vary Section 1401.4.b.i of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 by permitting a flashing and animated sign in accordance with the schedules attached to the staff report dated April 15, 2013 and further, That the operation of the flashing and animated aspects of the sign be limited to business hours only.

CARRIED

Rezoning Application ILOTT, James. c/o SHORTT, Jason R. [File No. 13-0049-F-RZj

Moved and seconded by Directors Pearase and Fairbairn That Rezoning Bylaw No. 2586, 2013 which proposes to rezone the property legally described as Lot 1, Sec 25, Twp 18, R8, W6M, KDYD, Plan KAP65384 and located at 1121 Enderby Mabel Lake Road, Electoral Area "F", from the Non-Urban (N.U) zone to the Country Residential (C.R) zone be given First and Second Readings; and further, That a Public Hearing not be held unless and until the applicant has submitted a report prepared by a professional engineer, or a groundwater geologist, or by a hydrogeologist verifying that water of sufficient quantity and quality is available year round to service the proposed lots and that the extraction of water from the proposed water supplies will not deplete the water supply of neighbouring wells .

Holding Tank Application - Referral from Interior Health Authority

Moved and seconded by Directors Acton and Macnabb

CARRIED

That staff be directed to prepare amendments to Holding Tank Bylaw No. 671 , 1985 to more clearly prohibit the use of holding tanks on properties which permit seasonal residential use except under unique circumstances as outlined in the Interior Health Authority's Holding Tank Permit Issuance Policy HP-HE-1 00.

CARRIED

BC Seniors Games Bid

Moved and seconded by Directors Dirk and Sawatzky That staff work with community organizations to prepare a bid submission for the 2017 BC Seniors Games.

Community Sports Field and Athletics Facility - Archaeological Study

Moved and seconded by Directors Dirk and Sawatzky

CARRIED

That staff proceed with the required procurement process to hire the necessary consultants to proceed with an archaeological assessment as directed by the Province on the property leased by the Regional District of North Okanagan for the Community Sports Field and Athletics Facility; and further, That up to $50,000 for the study be allocated from the Community Sports Field and Athletics Facility referendum funds.

CARRIED

Board of Directors Minutes - Regular - 5 - May 15, 2013

Community Sports Field and Athletics Facility - Committee Structure

Moved and seconded by Directors Dirk and Sawatzky That a Construction Management Ad-hoc Committee be formed made up of four members, one each from Electoral Areas "8" and "C", City of Vernon and District of Cold stream to oversee the Community Sports Field and Ath letics Facility project.

CARRIED

Moved and seconded by Directors Dirk and Sawatzky That staff be directed to contact each user group and ask them to identify one member each to participate in a design process for the Community Sports Field and Athletics Facility project.

CARRIED

Moved and seconded by Directors Dirk and Sawatzky That Electoral Areas "8" and "C", City of Vernon and District of Coldstream be requested to appoint one member each to sit on the Community Sports Field and Athletics Facility Construction Management Ad-hoc Committee.

CARRIED

Water Allocation Purchase for 7813 Coldstream Creek Road

Moved and seconded by Directors Dirk and Macnabb That the purchase of 0.10 hectares of farm irrigation water allocation for that property located at 7813 Coldstream Creek Road, Coldstream and legally described as Lot 1, Plan KAP13970, DL 57, L. Dist 41 , ODYD be authorized.

CARRIED

Water Allocation Purchase for 7909 Coldstream Creek Road

Moved and seconded by Directors Dirk and Macnabb That the purchase of 0.10 hectares of farm irrigation water allocation for that property located at 7909 Coldstream Creek Road, Coldstream and legally described as Lot 1, Plan KAP18799, DL 57, L. Dist 41 , ODYD be authorized.

CARRIED

Free Transit - Clean Air Day

Moved and seconded by Directors Acton and Cunningham That free transit service be approved for June 5, 2013 for route numbers 60, 61, 70 and 90 of the North Okanagan Regional Transit Service in support of "Clean Air Day".

CARRIED

Lumby Outdoor Pool and Oval Park Spray Park

Moved and seconded by Directors Acton and Fairbairn That staff be directed to install a security system for the Lumby Outdoor Pool and Oval Park Spray Park; and further, That the 2013 Financial Plan be amended to include this expenditure with the monies to come from reserves; and further, That signage be installed to notify the public that security is in place.

CARRIED

Board of Directors Minutes - Regular - 6 - May 15, 2013

2012 Financial Statements - Regional District of North Okanagan

Moved and seconded by Directors Macnabb and Fowler That the 2012 Financial Statements - Regional District of North Okanagan be approved.

CARRIED

RDNO Wi-Fi Access Agreement

Moved and seconded by Directors Cunningham and Sawatzky That the Board approve entering into an agreement with Shaw Cable Systems, allowing Wireless Fidelity (Wi-Fi) Access pOints to be distributed throughout selected Greater Vernon Parks and facilities·; and further, That the Board approve the contract agreement to extend free limited Wi-Fi hotspot services to residents and visitors in exchange for location access, and the provision of electrical power for these units.

CARRIED Opposed: Director Macnabb

BUSINESS ARISING FROM DELEGATIONS

Moved and seconded by Directors Pearase and O'Keefe That a letter be forwarded to the appropriate Ministry underlining the need for additional Conservation Officers to address the increased demand for service due to population increase and increase in recreational use in the back country and interface areas.

CARRIED

REPORTS

Standing and Select Committees

Moved and seconded by Directors Cunningham and Macnabb That the minutes of the following meetings be received for information:

White Valley Parks, Recreation and Culture Advisory Committee - Regular - April 8, 2013 (unadopted) Regional Growth Management Advisory Committee - Regular - April 18, 2013 (unadopted) Regional Agricultural Advisory Committee - Regular - Apri l 18, 2013 (unadopted)

CARRIED

External Committee Reports

Okanagan Basin Water Board (OBWB)

Director Fairbairn reported on the following matters: • Hot spring could bring flooding and drought to the Okanagan • Water Board looking for partnership to combat zebra mussels • OBWB and Province settling on long-term plan for milfoil control • OBWB water research helps Peachland plan water future • Okanagan youth share their love of water by submitting videos, songs, poetry and

drawings • Next meeting will be a joint board/council meeting on June 4, 2013 in Penticton

Board of Directors Minutes - Regular - 7 - May 15, 2013

Southern Interior Beetle Action Coalition (SIBAC)

Director Foisy advised that the next meeting is on June 18, 2013 in Nakusp

Okanagan Regional Library Board (ORl)

Director Macnabb advised that the ORL Board had discussed value for money and governance structure

Southern Interior Local Government Association (SILGA)

Director Brown reported on the SILGA Convention. She advised that the June meeting is in Lillooet.

Fraser Basin Council

Director Pea rase reported on the Fraser Basin Council: • Working with Medical Services on Doctor recruitment • UBC project - bank erosion study on Shuswap River

Administrator's Report

Director Acton expressed concerns about flooding in the Lumby area from Duteau Creek. Discussion took place about increasing the volume of the reservoir to mitigate this concern.

The Administrator reported on the following matters: • Issues Tracking Committee • Parks Service Review

The Community Development Coordinator provided an update on: • Arts BC Conference • June 1 st Trails Day • Grand opening of Lumby Spray Park • Community Sports Field and Athletics Facility Steering Committee

Moved and Seconded by Directors Dirk and Acton That the Parks, Recreation and Culture Service Review Committee be requested to appoint a pOlitical representative to the Parks Restructuring Delegation that will be meeting with the Ministry of Community, Sport and Cultural Development on June 12, 2013 in Victoria, BC.

CARRIED

Chair's Report

The Chair reported on the following matters: • Attended two Economic Development Sessions • Janice Brown was re-elected to SILGA • SILGA Resolution regarding Quagga and Zebra mussels passed • Director Fowler complimented Telus for providing additional service for the IPE • High praise to Audit Committee • Environmental awards are on June 4th at the Powerhouse Theatre • 10 applications were received for Inquisitive Clips

Board of Directors Minutes - Regular - 8 - May 15, 2013

IN CAMERA

Moved and seconded by Directors Fairbairn and Dirk That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of Directors convene In Camera to deal with matters deemed closed to the public in accordance with Section 90(1)(g) of the Community Charter.

CARRIED

The regular meeting of the Board of Directors adjourned to meet In Camera at 7:06 p.m.

The regular meeting of the Board of Directors reconvened at 7:34 p.m.

REPORT FROM IN CAMERA

That the following matter be reported in open meeting:

That staff be directed to forward a letter under the Administrator's signature to the Agricultural Land Commission setting out the information contained in the May 10, 2013 legal report from Carvello Law Corporation (Appendix B).

ADJOURNMENT

There being no further business, the meeting was adjourned at 7:36 p.m.

CERTIFIED CORRECT

Chair

PATRICK NICOL'

CHAIR

JEANNE BYRON CORPORATE OFFICER