REGIONAL COUNCIL AGENDA - horizons.govt.nz · Regional Council 30 March 2016 Page 3 TABLE OF CONTENTS 1 WELCOME 5 2 APOLOGIES AND LEAVE OF ABSENCE 5 3 PUBLIC SPEAKING RIGHTS 5 Public

Note: The reports contained within this agenda are for consideration and should not be construed as Council policy

unless and until adopted. Items in the agenda may be subject to amendment or withdrawal at the meeting.

I hereby give notice that a meeting of Horizons Regional Council will be held on:

Date: Time: Venue:

Wednesday, 30 March 2016

11.00am

Tararua Room, Horizons Regional Council 11-15 Victoria Avenue Palmerston North

REGIONAL COUNCIL

AGENDA

MEMBERSHIP Chair Cr EB Gordon Deputy Chair Cr PW Rieger, QSO JP Councillors Cr JJ Barrow Cr LR Burnell, QSM Cr DB Cotton Cr MC Guy Cr RJ Keedwell Cr PJ Kelly, JP Cr GM McKellar Cr DR Pearce Cr BE Rollinson Cr CI Sheldon Michael McCartney

Chief Executive Contact Telephone: 0508 800 800 Email: [email protected] Postal Address: Private Bag 11025,

Palmerston North 4442

Full Agendas are available on Horizons Regional Council website www.horizons.govt.nz

for further information regarding this agenda, please contact:

Julie Kennedy, 06 9522 800

CONTACTS 24 hr Freephone : 0508 800 800

[email protected] www.horizons.govt.nz

SERVICE

CENTRES Kairanga Cnr Rongotea & Kairanga-Bunnythorpe Rds, Palmerston North

Marton Hammond Street

Taumarunui 34 Maata Street

Woodville Cnr Vogel (SH2) & Tay Sts

REGIONAL

HOUSES

Palmerston North 11-15 Victoria Avenue

Wanganui 181 Guyton Street

DEPOTS Levin 11 Bruce Road

Taihape Torere Road Ohotu

POSTAL

ADDRESS Horizons Regional Council, Private Bag 11025, Manawatu Mail Centre, Palmerston North 4442

FAX 06 9522 929

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TABLE OF CONTENTS

1 WELCOME 5

2 APOLOGIES AND LEAVE OF ABSENCE 5

3 PUBLIC SPEAKING RIGHTS 5 Public Speaking Rights must be connected to an item in the Agenda

4 SUPPLEMENTARY ITEMS 5

5 MEMBER’S CONFLICT OF INTEREST 5

6 PETITIONS/DEPUTATIONS 5

7 CONFIRMATION OF MINUTES

Regional Council meeting, 23 February 2016 7

Regional Council meeting, 15 March 2016 17

8 CHIEF EXECUTIVE’S REPORT

9 MATTERS FOR CONSIDERATION

9.1 2016 Triennial Election: Timetable, Early Processing and Candidates' Names

Report No: 16-54 29

9.2 Proposed Regional Pest Management Plan & Strategy Submissions Hearing - Committee Membership

Report No: 16-55 33

9.3 Councillors' Workshop Attendance - 18 February 2016 to 23 March 2016

Report No: 16-56 35

Annex A - Councillors' Workshop Attendance 36

9.4 Affixing of the Common Seal

Report No: 16-57 39

10 COMMITTEE REPORTS

10.1 Report of Regional Transport Committee meeting - Receive and Adopt Resolutions and Recommendations - 01 March, 2016 41

10.2 Report of Environment Committee meeting - Receive and Adopt Resolutions and Recommendations - 09 March, 2016 47

10.3 Report of Strategy & Policy Committee meeting - Receive and Adopt Resolutions and Recommendations - 15 March 2016 55

11 COUNCILLOR REPORTS

11.1 Chairman’s Report

11.2 Members’ Reports and Questions

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12 PART TWO – PUBLIC EXCLUDED SECTION

12.1 Procedural motion to exclude the public 59

PX1 Confirmation of Public Excluded meeting held on 23 February, 2016

PX2 Report of Strategy and Policy Committee meeting - Receive and Adopt Resolutions and Recommendations - 15 March, 2016

PX3 Presentation: CentrePort Half Year Results

Report No: PX16-58

PX4 Council to consider whether any item in the Public Excluded minutes can be moved into the public domain, and define the extent of the release.

PX5 Members’ Questions

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AGENDA

1 WELCOME

2 APOLOGIES AND LEAVE OF ABSENCE

At the close of the Agenda no apologies had been received.

3 PUBLIC SPEAKING RIGHTS

Notification to speak is required by 4pm on the working day prior to the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800.

4 SUPPLEMENTARY ITEMS

To consider, and if thought fit, to pass a resolution to permit the Committee/Council to consider any further items relating to items following below which do not appear on the Order Paper of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended), and the Chairperson must advise:

(i) The reason why the item was not on the Order Paper, and

(ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting.

5 MEMBER’S CONFLICT OF INTEREST

Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda.

6 PETITIONS/DEPUTATIONS

Deputations: Written notice (fewer than 150 words) concerning the nature of the deputation must be lodged with the Chief Executive at least 2 working days before the date of the meeting and subsequently approved by the Chairperson.

Petitions: Written notice to the Chief Executive is required at least 2 working days before the date of the meeting.

Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800.

http://www.horizons.govt.nz/Council/

http://www.horizons.govt.nz/Council/

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Minutes of the twenty-ninth meeting of the ninth triennium of Horizons Regional Council held at 10.30am on Tuesday 23 February 2016, in the Tararua Room, Horizons Regional Council, 11-15-Victoria Avenue, Palmerston North.

PRESENT Crs EB Gordon (Chairman), JJ Barrow, LR Burnell QSM (to 11.00am and

from 1.25pm), DB Cotton (from 10.47am via audiovisual link), MC Guy (to

1.05pm and from 1.41pm), RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon.

IN ATTENDANCE Chief Executive Acting Group Manager Corporate and Governance Committee Secretary

Mr MJ McCartney Mrs S Craig Mrs JA Kennedy

ALSO PRESENT At various times during the meeting:

Dr N Peet (Group Manager Strategy & Regulation), Mr C Grant (Acting Group Manager Environmental Management), Mr A Cook and Mr R Strong (Group Manager River Management), Mr G Shirley (Group Manager Regional Services & Information), Mrs L Macdonald (Chief Financial Officer), Mrs C Hesselin (Communications Advisor), Mrs A Calman (Management Accountant), Mr T Bowen (Manager Policy and Strategy), Ms M Clark (Senior Environmental Scientist-Water Quality), Ms C O’Shea (Policy Assistant), Ms K Wynne (Policy Assistant), Mr R Standish (Management Accountant), Mr J Singson (Management Accountant), Mr P Beverley (Buddle Findlay), Mr J Hutchings (HenleyHutchings), and a member of the Press.

WELCOME The Chairman welcomed everyone to the meeting.

APOLOGIES There were no apologies. The Chairman advised that Cr Cotton would be attending the meeting via audiovisual link.

PUBLIC SPEAKING RIGHTS There were no requests for public speaking rights.

SUPPLEMENTARY ITEMS There were no supplementary items to be considered.

Later in the meeting, Council agreed to receive Report No. 16-36, Regional Software Holdings Limited 2016-19 Draft Regional Statement of Intent, as a Supplementary Item.

MEMBERS’ CONFLICTS OF INTEREST Cr Sheldon noted a potential conflict of interest. She referred to the public excluded minutes of the Audit, Risk and Investment (Tenders) Subcommittee meeting held on Tuesday 22 December 2015, page 173, which made reference to the area in which her property was located.

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PETITIONS / DEPUTATIONS There were no petitions/deputations. CONFIRMATION OF MINUTES

16-343 Moved Guy/Rieger

That the minutes of the Regional Council meeting held on 15 December 2015 as circulated, be confirmed as a correct record.

CARRIED

CHIEF EXECUTIVE’S REPORT

The Chief Executive (CE) introduced his report and referred Members to the annexed information. He highlighted and thanked everyone for their contribution to the Draft Annual Plan process which he said had gone very smoothly. The CE spoke of the ongoing discussions associated with seeking a response from the Ministry of Civil Defence and Emergency Management to expedite a claim lodged in respect to the June flood repair application. He said work associated with weed harvesting on Lake Horowhenua was ‘on hold’ pending the outcome of an appeal to the consent for mitigation works. He referred to Annex B and noted the series of events leading up to and following on from the signing of the Action Plan for the Manawatu River Leaders’ Accord. The CE commented on the Regional Economic Growth project and referred to his comments under Accelerate 25 – Regional Economic Growth section of his report. Under National Issues he noted the appointment of Hon Peseta Sam Lotu-liga, as the Minister of Local Government to replace Hon Paula Bennett. The CE welcomed Mr Ramon Strong as the new Group Manager River Management. He said a recruitment process for a new Group Manager Natural Resources and Partnerships and for a Communications Manager was underway. The CE responded to Members’ questions and comments arising from activities contained in the report.

16-344 Moved Gordon/Rollinson

That the Chief Executive’s report be received.

CARRIED

Cr Cotton joined the meeting (via audio visual link) at 10.47am.

ONE PLAN IMPLEMENTATION: FIRST QUARTERLY DASHBOARD REPORT Report No 16-23

This item presented the first quarterly dashboard report which showed progress in implementing the One Plan. Mr Bowen (Manager Policy & Strategy) introduced the first live version of dashboard to track implementation of key measures relevant to the One Plan’s top four issues. It was proposed that future reporting of dashboard would be presented through the Environment Committee. Mr Bowen, and Ms Wynne clarified Members’ questions around the format of the information and content displayed in the dashboard report. During discussion, a Member questioned the display for ‘Consented nitrogen reduction’ and said it was difficult to understand. Mr Bowen said more detailed reporting on that would be provided through the Environment Committee meeting. It was requested that an evaluation of what had actually been achieved be reported in future.

Cr Burnell left the meeting at 11.00am.

The Chief Executive suggested that an annual report be provided to report on improvements and provide an evaluation on outcomes. Several Members commented positively on the display and

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format of the dashboard information provided. Further questions were clarified by Mr Bowen, Ms Wynne, and Ms O’Shea. Mr Bowen said he welcomed Members’ feedback on the dashboard format which he said would be considered, and responded to over time.

16-345 Moved Guy/Kelly

It is recommended that Council:

a. receives the information contained in Report No. 16-23 and Annex.

b. agrees that future dashboard reporting is received by the Environment Committee.

CARRIED

HE TINI AWA TRUST - WINDING UP OF THE TRUST Report No 16-24

The purpose of this report was to seek a Council resolution to wind up the He Tini Awa Trust (HTAT) in accordance with its Trust Deed. Mrs Craig (Acting Group Manager Corporate & Governance) advised that after discussions with HTAT representatives on Friday 19 February 2016, it was determined that further steps were needed in order to formally wind up the Trust. In the event that HTAT had surplus funds, it was required to nominate a suitable entity to receive them. Also, a ‘novation’ was required to transfer the responsibility of HTAT to Horizons Regional Council. A further meeting would be held with HTAT to progress those actions with a report to a future Council meeting. Accordingly, recommendations (c), (d), and (e) were deleted.

The Chief Executive (CE) responded to a query around gravel levies. He said the intent of the gravel consent conditions would prevail with levies to go through Horizons Regional Council’s accounts. The CE said with a decline in demand, less gravel was being extracted.

16-346 Moved McKellar/Kelly


a. receives the information contained in Report No. 16-24.

b. acknowledges the work that He Tini Awa Trust has carried out since 2003, promoting and facilitating projects that enhance the natural ecosystems and landscapes within the region.

CARRIED

ACCELERATE>25 - UPDATE ON IMPLEMENTATION OF THE REGIONAL GROWTH STUDY Report No 16-25

This report updated Members on progress with implementation of the Manawatu-Whanganui Regional Growth Study via a programme entitled Accelerate>25. Dr Peet (Group Manager Strategy & Regulation) spoke to the item and noted that the growth study would be profiled with the hosting of a stall at the Central District Field Days in March 2016. He explained that the level of interest in the growth study remained strong, with funding committed from Ministry for Primary Industries, Te Puni Kokiri, and Ministry of Business, Innovation and Employment. In response to a concern expressed by a member around Horizons Regional Council’s responsibilities in regard to the growth study and questions around the long-term commitment from the government, the Chief Executive explained the nature of Horizons Regional Council’s role as facilitator to compile an action plan. He said there was no financial commitment beyond the current financial year.

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Further conversations around government support and funding options would be held once the action plan was launched. In discussing opportunities highlighted in the regional growth study, Cr Rollinson questioned the viability of exporting fresh vegetables and outlined several barriers faced by growers in the Ruapehu area in that regard. During discussion, Members expressed their views on the projects offered, and noted the opportunities presented for potential growth. Questions were responded to by the Chief Executive and Dr Peet.

16-347 Moved Guy/Pearce


a. receives the information contained in Report No. 16-25 and Annexes.

CARRIED

PRESENTING HE TINI AWA SIX-MONTHLY REPORT Report No 16-26

This item presented the six monthly report of He Tini Awa to the shareholders of the Trust as required by the Local Government Act 2002. Mrs Macdonald (Chief Financial Officer) introduced the report for Members’ information.

16-348 Moved Sheldon/Barrow



CARRIED

PRESENTING REGIONAL SOFTWARE HOLDINGS LIMITED INTERIM REPORT ENDING 31 DECEMBER 2015 Report No 16-27

This item presented Members with the Interim Report for Regional Software Holdings Limited. Mrs Macdonald (Chief Financial Officer) introduced the report for Members’ information. In response to a query, the Chief Executive explained the development of the IRIS application suite, its objectives, and performance measures.

16-349 Moved Rieger/McKellar

It is recommended that Council: a. receives the information contained in Report No. 16-27 and Annex.

CARRIED

PRESENTING MANAWATU-WANGANUI LASS LIMITED INTERIM SIX MONTH FINANCIAL STATEMENTS Report No 16-28

This report presented the Interim Six Month Financial Statements of the Manawatu-Wanganui Local Authority Shared Services Limited to the shareholders of the Company as required by the Local Government Act 2002. Mrs Macdonald (Chief Financial Officer) introduced the report for Members’ information.

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16-350 Moved Rieger/Guy



CARRIED

PRESENTING MANAWATU-WANGANUI REGIONAL COUNCIL HOLDINGS LIMITED INTERIM REPORT TO 31 DECEMBER 2015 Report No 16-29

This report presented the Interim Six Monthly Report to 31 December 2015 of the Manawatu-Wanganui Regional Council Holdings to the shareholders of the Company as required by the Local Government Act 2002. Mrs Macdonald and the Chairman responded to Members’ questions of clarification in regard to pursuing opportunities for the development of land purchased by the Regional Council at 23 Victoria Avenue, Palmerston North.

16-351 Moved Gordon/Rieger



CARRIED

PRESENTING MANAWATU-WANGANUI REGIONAL COUNCIL HOLDINGS LIMITED 2016-19 STATEMENT OF INTENT Report No 16-30

This report presented the Statement of Intent for the 2016-19 of the Manawatu-Wanganui Regional Council Holdings Limited to the shareholders of the Company as required by the Local Government Act 2002. Mrs Macdonald (Chief Financial Officer) introduced the report for Members’ information.

16-352 Moved Rieger/Sheldon



b. provides any feedback to the Directors of Manawatu-Wanganui Regional Council Holdings Limited in regards to the content of the Statement of Intent before 1 May 2016.

CARRIED

AFFIXING OF THE COMMON SEAL Report No 16-31

This item reported on a document to which Horizons Regional Council’s Common Seal had been affixed. The date contained in the document was amended from 4 December 2016 to 4 February 2016.

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16-353 Moved Pearce/McKellar

That the Council:

a. acknowledges the affixing of the Common Seal to the below mentioned document:

Horizons Regional Council – Master Account mandate with ANZ – 4 February 2016

CARRIED

COUNCILLORS' WORKSHOP ATTENDANCE - 09 DECEMBER 2015 TO 17 FEBRUARY 2016 Report No 16-32

This item noted the Councillors’ Workshop Attendance from 09 December 2015 to 17 February 2016.

16-354 Moved Keedwell/Kelly



CARRIED

The meeting adjourned at 12.13pm.

The meeting reconvened at 12.50pm

RECEIPT AND ADOPTION OF COMMITTEE RESOLUTIONS AND RECOMMENDATIONS

REPORT OF THE AUDIT, RISK AND INVESTMENT (TENDERS) SUBCOMMITTEE - RECEIVE AND ADOPT RESOLUTIONS AND RECOMMENDATIONS – 22 DECEMBER 2015

16-355 Moved Rieger/Pearce That the Council receives and adopts the resolutions and recommendations of the Audit, Risk and Investment (Tenders) Subcommittee meeting held on 22 December 2015.

CARRIED

REPORT OF PASSENGER TRANSPORT COMMITTEE MEETING - RECEIVE AND ADOPT RESOLUTIONS AND RECOMMENDATIONS - 02 FEBRUARY 2016

16-356 Moved Keedwell/Sheldon That the Council receives and adopts the resolutions and recommendations of the Passenger Transport Committee meeting held on 02 February 2016.

CARRIED

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REPORT OF STRATEGY & POLICY COMMITTEE MEETING - RECEIVE AND ADOPT RESOLUTIONS AND RECOMMENDATIONS - 10 FEBRUARY 2016

16-357 Moved McKellar/Kelly That the Council receives and adopts the resolutions and recommendations of the Strategy & Policy Committee meeting held on 10 February 2016.

CARRIED

Matters Arising:

In discussing the presentation from the Ministry for the Environment, it was suggested that an invitation be extended for the Ministry to provide an update at a Councillors’ Workshop towards the end of the year.

REPORT OF CATCHMENT OPERATIONS COMMITTEE MEETING - RECEIVE AND ADOPT RESOLUTIONS AND RECOMMENDATIONS - 16 FEBRUARY 2016

16-358 Moved Guy/Kelly That the Council receives and adopts the resolutions and recommendations of the Catchment Operations Committee meeting held on 10 February 2016.

CARRIED

PROCEDURAL MOTION TO EXCLUDE THE PUBLIC

16-359 Moved Guy/Rieger

THAT the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 and section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

CARRIED

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under section 48(1) for the passing of this resolution

PX1 Confirmation of Public Excluded Meeting held on 15 December 2015

s7(2)(h) - the withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

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PX2 Report of Subcommittee of the Audit, Risk and Investment (Tenders) Committee meeting - Receive and Adopt Resolutions and Recommendations - 22 December 2015


s48(1)(a)


PX3 Report of Public Excluded Strategy & Policy Committee meeting - Receive and Adopt Resolutions and Recommendations - 10 February 2016


s48(1)(a)


PX3 Report of Public Excluded Catchment Operations Committee meeting - Receive and Adopt Resolutions and Recommendations - 16 February 2016


s48(1)(a)


PX5 Horizons Regional Council - Future Capability and Capacity

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege.

s48(1)(a)


PX6 Nutrient Management Implementation


s48(1)(a)


PX7 Lake Horowhenua Restoration Consents Update


s48(1)(a)


PX8

Council / Committee to consider whether any item in the Public Excluded minutes can be moved into the public domain and define the extent of the release

PX9


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The meeting adjourned to the Public Excluded part of the meeting at 12.56pm and resumed at 4.08pm. SUPPLEMENTARY ITEM

16-360 Moved Sheldon/Pearce

That the Council:

agrees to receive Report No. 16-36, Regional Software Holdings Limited 2016-19 Draft Regional Statement of Intent as a Late Item.

CARRIED

REGIONAL SOFTWARE HOLDINGS LIMITED 2016-19 DRAFT STATEMENT OF INTENT 2015 Report No 16-36

This item advised elected members of the Draft Statement of Intent (SOI) for 2016-19 of Regional Software Holdings Limited (RSHL) which was to be presented to the shareholders of the company as required by the Local Government Act 2002 on Monday, 29 February 2016.

16-361 Moved Keedwell/McKellar


a. agrees to receive the Regional Software Holdings Limited Draft Statement of Intent by way of The Hub, on Monday 29 February 2016;

b. provides any feedback to the Directors of Regional Software Holdings Limited in regards to the content of the draft Statement of Intent before 1 May 2016.

CARRIED

CHAIRMAN’S REPORT

The Chairman presented his report. He commented on his attendance at a Zone 3 meeting held on 11-12 February 2016, hosted by Central Hawke’s Bay District Council. In particular, he highlighted an inspiring presentation about the Mayor’s Taskforce for Jobs, introduced by Mayor Don Cameron (Ruapehu District Council), and he commented on the approach taken by Sir Wira Gardiner (Chairperson, Local Government Commission) around amalgamation, shared services, and collaborative work between councils.

16-362 Moved Keedwell/Barrow

That the Chairman’s report be received.

CARRIED

MEMBER’S REPORTS AND QUESTIONS

Cr Barrow attended the usual meetings and workshops, attended four nutrient management consenting meetings in the northern Tararua, attended a dairy discussion group, and attended a Joint Governance/Management meeting with Palmerston North City Council.

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Cr Cotton attended the usual meetings and workshops.

Cr Burnell attended the usual meetings and workshops.

Cr Guy commented on his attendance at a field day at Ohura. He believed more effort was needed to progress Sustainable Land Use Initiative Whole Farm Plans in that area, as well as other high priority areas. Cr Guy attended the usual meetings and workshops.

Cr Keedwell attended the usual meetings and workshops.

Cr Kelly attended the usual meetings and workshops. He also attended a Zone 3 meeting hosted by Central Hawke’s Bay District Council, a Pest Management Plan meeting at Caccia Birch, a Joint Governance/Management meeting with Palmerton North City Council, and a River Enhancement meeting. Cr Kelly commented on discussions raised at Zone 3 regarding Maori representation on council.

Cr McKellar attended a sponsored Dairy Industry Awards event, he attended a New Zealand Fertiliser Quality Council function, and attended the Joint Governance/Management meeting with Palmerston North City Council.

Cr Pearce visited Lake Pauri and Lake Wiritoa and commented on the considerable rise in the level of both lakes over recent years. He attended the usual meetings and workshops.

Cr Rollinson attended the usual meetings and workshops.

Cr Rieger attended the usual meetings and workshops.

Cr Sheldon attended the usual meetings and workshops. She said she had attended three meetings since the announcement of the Te Mana o Te Wai Funding in November 2015.

MEMBERS’ QUESTIONS

In response to a query, the Chair of the Passenger Transport Committee (PTC) said performance monitoring and reporting on the use of bike racks on buses since its introduction would be provided at the next PTC meeting scheduled for 17 May 2016.

The meeting closed at 4.20pm.

Confirmed

_________________________ ______________________________ CHIEF EXECUTIVE CHAIRMAN

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Minutes of the thirtieth meeting of the ninth triennium of Horizons Regional Council held at 11.30am on Tuesday 15 March 2016, in the Tararua Room Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North.

PRESENT Crs EB Gordon (Chairman), JJ Barrow, DB Cotton, MC Guy, RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon.




Dr N Peet (Group Manager Strategy & Regulation), Mr G Shirley (Group Manager Regional Services & Information), Mr A Cook, Mr R Strong (Group Manager River Management), Mrs L Macdonald (Chief Financial Officer), Mr R Standish (Management Accountant), Ms A Koehler (Acting Media & Communications Manager), and a member of the Press.

WELCOME

The Chairman welcomed everyone to the meeting.

APOLOGIES

16-363 Moved Barrow/Rollinson

That the Committee

receives an apology from Cr Burnell.

CARRIED



MEMBERS’ CONFLICTS OF INTEREST There were no conflicts of interest declared.

PETITIONS / DEPUTATIONS There were no petitions/deputations.

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CONSIDERATION OF THE CONSULTATION DOCUMENT FOR THE 2016-17 ANNUAL PLAN AND SUPPORTING INFORMATION FOR ADOPTION Report No 16-51

This item sought the adoption of the Consultation Document 2016-17 and Supporting Information for consultation with the public under Sections 82 (principles of consultation in relation to an Annual Plan) and 82A (Information requirements for consultation in relation to an Annual Plan) of the Local Government Act (LGA) 2002. The Chief Executive introduced the report and acknowledged the contribution from councillors throughout the Draft Annual Plan process. Mrs Craig (Acting Group Manager Corporate & Governance) referred to the timeline detailed at paragraph 8.1. Mrs Macdonald (Chief Financial Officer) and the Chief Executive responded to questions of clarification about Community Engagement, the process for draft annual plan submissions, and rate remissions according to Horizons’ policies. In response to a query about the display of information contained in the tables on pages 139 and 143, Mrs Macdonald and Mr Standish (Management Account) explained why ‘common rate’ was displayed as a negative. In future a footnote would be inserted with an explanation. In the event of a change to the interest rate percentage, this would be updated in the final 2016-17 Annual Plan, if required.

16-364 Moved Rieger/Guy It is recommended that Council:

a. receives the information contained in Report No. 16-51 and Annexes;

b. adopts the Supporting Information to the Consultation Document;

c. adopts the Consultation Document for public consultation.

CARRIED

The meeting closed at 11.39am.

Confirmed


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CHIEF EXECUTIVE’S REPORT TO COUNCIL

Tuesday, 23 February 2016

Michael McCartney – Chief Executive

Introduction Attached, at Annex A, is a more detailed round-up of the main organisational activities. Members are asked to view the upcoming events and advise us on any meetings/events they may have an interest in. Supporting this report, please also find attached: Regional Sector Group (RSG) February meeting agenda, Regional Chief Executive Officers’ Group (RCEO) February update to RSG and Growing Our Region February 2016. Planning and Policy 1. In 2016 the successive Councillors’ workshops moved us closer to finalising the 2016-17

Draft Annual Plan. Officers appreciate the engagement and clear direction provided by Council through this process and we are on track to release the draft for consultation next month.

2. The extensive work carried out as part of the LTP process has greatly assisted a more streamlined Annual Plan exercise. Subject of course to the views of the community, the current Draft Plan strikes a nice balance between affordability and maintaining levels of service.

3. Work has commenced in shaping up the stakeholder consultative project of the One Plan performance. Members will recall endorsing a stakeholder conversation around what's working well and perhaps not so well with respect to the One Plan. A full programme of engagement will be provided in the near future.

Catchment Management

4. The first Catchment Operations Committee for 2016 was held last week. During that meeting

the scale and demands related to this year’s major capital works programme were discussed.

5. To date the construction season has been accommodating in terms of weather. We will soon conclude Horizons’ contract in terms of the River alignment at the end of Albert Street in Palmerston North, opening the way for the major earthworks contract for the Cliffs to commence by the private landowner.

6. On 19 February a meeting of the Wanganui Flood Management Review Group was held. A short verbal briefing on issues discussed at that meeting could be provided at the full Council meeting, if desired.

7. As mentioned at the Catchment Operations Committee, a concern is emerging at the pace at which the Ministry of Civil Defence & Emergency Management are advancing our first claim related to the June flood damage.

8. The longer it takes for that claim to be progressed the shorter the window will be for works.

9. The Committee resolved that the Chair of the Regional Council write directly to the Minister to seek urgent action.

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Regulatory

10. The heavy workload continues as does the increasing complexity of resource consent issues.

The TLAs are bearing the greatest challenges with a number of applications having sensitive issues that are of high public interest.

11. There are a number of applications before the Environment Court and there is potential for these to come before the Court over the first six months of this year.

12. With the recent dry weather spells across the Region low flow restrictions in a number of

rivers and streams are in place but pleasingly compliance in this area remains high.

Manawatu River Leaders’ Accord and Lake Horowhenua Accord

13. The signing of the second generation Action Plan for the Manawatu River Leaders’ Accord is scheduled for Friday, 11 March. Leading up to and following on from the signing there are a series of events planned to celebrate the River. A schedule of those events has been provided with this report at Annex B.

14. Much of the efforts related to the Lake Horowhenua Accord have stalled while the appeals to the consents for mitigation works are progressed. The lodgement of the appeals means that anticipated weed harvesting this summer/autumn will not take place.

Treaty Settlements 15. The demands arising from the advancement of a number of claims and settlements is

growing. In recent times we have been involved in discussions related to settlements for Ngāti Rangi, Whanganui iwi, Ngāti Kahungunu and Rangitane ki Tamaki Nui a Rua, to name a few.

Transport

16. The year has begun with earnest with respect to our transport function. In addition to the Annual Plan issue surrounding enhanced passenger services, efforts around train services to Wellington are still very active. Conversation is increasing around the linkages between transport needs and the Regional Growth agenda. This will be captured in greater detail under the "Enabler" elements of the Regional Action Plan.

Accelerate 25 - Regional Economic Growth

17. The Lead Team will hold its fifth meeting later this month. The work of the Programme

Director in convening the Project Teams is well underway. Over the next three months efforts will increase even further as we work towards a June deadline for Action Plan completion.

18. The CD Field days in March will profile the Growth Study with an extensive series of initiatives and discussion planned as part of Agri Investment Week events. Agri Investment Week provides an opportunity to raise the profile of agribusiness activity in our Region. Events will include a number of notable speakers. A full programme of will be provided to Council when available.

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National Issues 19. Perhaps the most notable event in recent times is the appointment of a new Minister for Local

Government replacing Hon Paula Bennett. Hon Peseta Sam Lotu-Iiga is the new Minister and from the feedback from the President of Local Government he is showing a keen interest in the portfolio. Efforts are being made to engage with the Minister at a sector level so he is across our key issues.

20. The direction of freshwater policy remains a live issue at a national level. There was high expectation that there would have been announcements on Iwi rights and interests at Waitangi Day however that did not eventuate. One of the most vexing issues that remains concerns the challenges around water allocation.

Staff

21. Ramon Strong, new Group Manger River Management, has commenced work and will work

alongside Allan Cook until his retirement takes affect. The timing of the liaison committees is helpful in introducing Ramon to key issues and stakeholders in his portfolio.

22. The recruitment for the new Group Manager Natural Resources and Partnerships commences this week. This role has been re-shaped from the role vacated by Craig Mitchell.

23. Kate Ritani is unlikely to return to her role as Communications Manager following her maternity leave.

Attachments

Annex A Council Update Annex B Manawatū River Leaders’ Forum Action Plan launch – Schedule of Events Annex C RSG February meeting agenda Annex D RCEO February update to RSG Annex E Growing Our Region February 2016

Regional Council

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Page 22

COUNCIL UPDATE

From 1 January 2016 to 23 February 2016

ACTIVITIES

Ruapehu

Environmental Management

1. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Taumarunui on 2 February.

River Management

2. Ongarue River poplar tree clearance in the vicinity of the Taumarunui SH4 town bridge will begin in the next month. Close collaboration is being maintained with NZTA and the Ruapehu District Council to ensure the least disruption to traffic flows around the site.

Regional Services & Information

3. Ruapehu District Council hosted CDEM Group Coordinating Executive Group meeting in Waiouru.

Strategy & Regulation

4. Horizons and representatives of Ruapehu, Rangitikei, and Whanganui Districts met with OTS and Ngāti Rangi in Marton on 29 January to discuss Settlement aspirations, in particular in relation to the Whangaehu River.

5. Staff attended an Accelerate25 workshop on tourism in Ohakune on 1 February.

Whanganui


6. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Whanganui on 1 February.

River Management

7. A contract to repair the Kowhai Park stopbank flood damage has been awarded to Bullocks B 2009 Ltd. Work is now progressing well following a programmed break during the school holidays to allow the public full recreational park use.


8. 3 and 4 February – Road Safety assisted with Police Seatbelt Stops, Whanganui.

9. 9 and 10 February – Road Safety assisted with Police Intersection Stops, Whanganui. 10. Planning underway by EM Office to conduct a marine oil spill exercise at thePort of Wanganui in

April. The exercise is a requirement of Maritime NZ.


11. Staff met with the chair of Nga Rauru Kiitahi on 19 January to discuss developing a Memorandum of Partnership, and with Nga Tangata Tiaki on 26 January to progress the scoping study for the Whanganui River Settlement process.

Manawatu

River Management

12. Tenders have closed for contract works to upgrade two sections of Manawatu River right bank stopbank at Whirokino which is on DOC reserve land (a flax swamp and bush remnant). TMI also have a cultural interest in this sensitive area of land.


13. 12 February – Road Safety carried out courtesy crossing awareness Feilding.

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30 March 2016

Page 23

14. Restricted Fire Season implemented by Principal Rural Fire Officer as part of CDEM/Rural Fire contract arrangements with Manawatu DC.

15. Resource intensive fire response undertaken at Halcombe 3 February.

Tararua


16. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Dannevirke on 9 February.

River Management

17. Staff are organising Scheme Liaison Meetings for the Mangatainoka, Upper Manawatu and South eastern Ruahine Schemes for February.

18. Following our meeting with the Akitio residents and TDC consent for the construction of the Akitio Boat ramp has been granted and built. And willow clearance for the river mouth is being organised.


19. Fatigue Stop with Police in Woodville for Wellington Anniversary Weekend – over 600 drivers stopped in a 2 hour period.

20. EM Office attended Tararua Emergency Management Committee meeting.


21. Staff attended four workshops on 2 and 3 February to introduce landowners in the Upper Manawatu target catchments to the nutrient management consenting system.

22. The Chair and staff met with OTS and Ngati Kahungunu and Rangitane ki Tamaki Nui a Rua on 9 February to discuss settlement aspirations.

Palmerston North City


23. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Palmerston North on 10 February

River Management

LOWER MANAWATU SCHEME RURAL FLOOD PROTECTION UPGRADE PROJECT

24. The following table schedules all current Rural Upgrade Project works and provides commentary on present project status.

Project Title Description Status

Oroua River Left Bank Stopbank Upgrade, Hoihere Road to Rangiotu

Upgrade 5,200 m of stopbank on the left bank of the Oroua River downstream from the Hoihere Road Bridge to Highway 56, Rangiotu.

A contract has been awarded to John Ray Ltd in the sum of $508,758. Works are in progress with the initial upstream 1,740 m expected to be complete by 1 Feb 2016.

Oroua River Right Bank Stopbank Upgrade, Hoihere Road To Rangiotu

Upgrading 5,300 m of stopbank on the Oroua River right bank downstream from the Hoihere Road Bridge to Highway 56, Rangiotu.

A contract has been awarded to MAP Projects Ltd in the sum of $536,606. Works are in progress with the initial upstream 1,050 m expected to be complete by 1 Feb 2016.

Oroua River Right Bank, Firth Block Wall and Concrete Floodwall at Reilly Property, 379 Hoihere Road

Construct a Firth block retaining wall and concrete floodwall to upgrade the stopbank adjoining this house due to a very narrow berm width. Works include installing a removable stoplog across Hoihere Road.

A contract has been awarded to ABC Contracting Ltd in the sum of $228,517. Works on the concrete flood wall commenced on 18 Jan 2016 and are progressing satisfactorily.

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30 March 2016

Page 24

Oroua River Right Bank Stopbank Transition at Hoihere Road Bridge

Upgrade a section of stopbank immediately upstream of the Hoihere Road Bridge.

Construction works on the stopbank commenced on 6 Jan 2016 by Alan Gibson Ltd and have now achieved Practical Completion.

Oroua River Left Bank Road Raising at Hoihere Road Bridge

Raise Hoihere Road to the adjoining upgraded left bank stopbank height.

A contract has been awarded to Higgins Contracts Ltd in the sum of $110,146. Works on the road commenced on 15 Nov 2015 and are now at Practical Completion.

Protect Individual Properties, Hopkins Farming Group, 1591 & 1601 State Highway 56

Construct bunds around two houses owned by Hopkins Farming Group on State Highway 56, Tiakitahuna.

A contract has been awarded to Pratt Quarries Ltd in the sum of $85,207. Works are programmed for completion by 30 Apr 2016.

Protect Individual Property, S. Bond, 767 Lockwood Road

Protect the Bond house at 767 Lockwood Road by waterproofing the ground floor area of this house.

A contract has been awarded to 3D Construction Services Ltd in the sum of $9,032. Works commenced in mid-November and have now achieved practical completion.

Protect Individual Property, R. Astwood, 802 Lockwood Road

Raise the Astwood house at 802 Lockwood Road.

A contract has been awarded to Central House Movers Ltd in the sum of $25,000. House raising work is programmed to commence on 9 Feb 2016.

Protect Individual Property, V. Muncey, 821 Lockwood Road

Protect the Muncey house at 821 Lockwood Road.

Discussions have been held with this landowner and agreement reached in principle. A Land Entry Agreement has been sent to the landowner for signing but has not been received back to date.

Protect Individual Property, G. Lynch, 892 Lockwood Road

Raise the Lynch’s Farm Manager’s house at 892 Lockwood Road.

A contract has been awarded to Dawson & Gerrard Ltd in the sum of $176,892 to raise this house. Works commenced on 5 Oct 2015 and have now achieved practical completion.

Protect Individual Property, Vertogen House, 691 Lockwood Road

Protect the Vertogen house at 691 Lockwood Road by waterproofing the ground floor area of this house.

This property was sold in mid-October. A design strategy has been agreed with the new owner in principle and specialist tender drawings are currently being prepared. Works are expected to commence in mid-March 2016.

Protect Individual Property, Strahan Property, Rangiotu Road

Construction 65 m of concrete floodwall on the Strahan farm to protect dairy buildings.

Documentation is complete. The landowner has requested that works be undertaken at the end of May 2016.

Manawatu River Right Bank Stopbank Upgrade, Karere Road, Longburn

Upgrade 5,100 m of the Manawatu River right bank stopbank in the vicinity of Karere Road, Longburn. This project has increased in scope to include an extended length upstream of the railway line behind Longburn.

A contract has been awarded to Graeme Bagrie Ltd in the sum of $404,198. Works commenced on 11 Jan 2016 and are progressing satisfactorily.

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30 March 2016

Page 25

Manawatu River Right Bank Stopbank Upgrade, Ervine Property & Funnell Lease, Rangiotu

Upgrade 3,600 m of the Manawatu River right bank stopbank immediately downstream of the Opiki Bridge and through the Ervine property into Taonui Basin ‘D’.

A contract has been awarded to Pratt Quarries Ltd in the sum of $413,410. Works commenced on 11 Jan 2016 and are progressing satisfactorily.

Manawatu River Left Bank Stopbank Upgrade, BM 486, Funnell Lease, Poplar Road

Upgrade 1,600 m of the Manawatu River left bank stopbank on Council-owned land currently leased by Mr Funnell adjoining Poplar Road, Opiki.

A contract has been awarded to M & M Earthmovers Ltd in the sum of $80,994. Works commenced on 30 Dec 2015 and are now approaching practical completion.

Manawatu River Right Bank Stopbank Upgrade, Bielski & Parlato properties

Upgrade 360 m of the Manawatu River right bank stopbank on the Bielski & Parlato properties downstream from the Moutoa floodgates.

A contract has been awarded to M & M Earthmovers Ltd in the sum of $42,824. Works are scheduled to commence on 8 Feb 2016.

Manawatu River Right Bank Stopbank Upgrade, Whirokino Road and Springs Road

Upgrade 2,500 m of the Manawatu River right bank stopbank on Department of Conservation reserve land at two locations in the vicinity of Whirokino Road and Springs Road, Whirokino.

A tender is currently being advertised for these works with a closing date of 9 Feb 2016.

Manawatu River Right Bank Stopbank Upgrade, Various Small Locations, Whirokino

Upgrade 17 individual sections of stopbank on the Manawatu River right bank in proximity to Whirokino Road upstream of State Highway 1.

Works have been discussed with landowners and Land Entry Agreements have been drafted. Works are scheduled to commence in Feb 2016.

Manawatu River Left Bank Stopbank Upgrade, Akers Property, Linton

Upgrade 550 m of the Manawatu River left bank stopbank at the Akers property immediately upstream of Akers Road, Linton.

Survey and design work is scheduled for completion in late Jan 2016 with a tender expected to be awarded by late Feb 2016.

Manawatu River Right Bank Stopbank Upgrade, Higgins & Tait-Jamison, Whakarongo

Upgrade 4,880 m of the Manawatu River right bank stopbank at Whakarongo.

Landowners have been contacted to discuss the proposed works however this project has now been postponed until the 2016-17 financial year.

Horowhenua


25. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Levin on 10 February


26. Restricted Fire Season implemented by Principal Rural Fire Officer as part of CDEM/Rural Fire contract arrangements with Horowhenua DC.

27. EM Office attended Horowhenua Emergency Management Committee meeting. Rangitikei


28. A roadshow introducing the Proposed Regional Pest Management Plan and Strategy to the public was held in Taihape on 2 February.

River Management

29. Work repairing the Parewanui stopbank flood damage through Walmac Farm is now completed.

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30 March 2016

Page 26


30. Restricted Fire Season implemented by Principal Rural Fire Officer as part of CDEM/Rural Fire contract arrangements with Rangitikei DC.


31. Staff held a relationship meeting with representatives of Nga Pae o Rangitikei on 27 January.

CORPORATE & GOVERNANCE UPDATE

32. Communications Training Workshop held 28 January 2016. 33. Audit, Risk & Investment Financial Briefing held 28 January 2016. 34. Councillors’ Workshop on the Draft Annual Plan held 28 January 2016. 35. Passenger Transport Committee meeting held 2 February 2016. 36. Strategy & Policy Committee meeting held 10 February 2016. 37. Communications Training Workshop held 16 February 2016. 38. Catchment Operations Committee meeting held 16 February 2016. 39. Councillors’ Workshop on the Draft Annual Plan and Environmental Grants held 17 February

2016. 40. PNCC/ HRC Meeting for interested Councillors’ held 17 February 2016. 41. Communications Training Workshop held 23 February 2016. 42. Council meeting held 23 February 2016. 43. Audit, Risk & Investment Committee Financial Briefing held 23 February 2016. 44. Annual Plan Consultation Document and supporting documentation presented to Council at a

workshop on 17 February 2016 to be on track for adoption on 15 March 2016.

Number of FTEs 45. The total number of FTEs is: 219.32 FTE which is a little high than our average because it

includes a number of “summer” staff.

GENERAL


46. Staff attended the BioManagers and Biosecurity Working Group meetings in Wellington. 47. Staff attended a Whanganui River Enhancement Trust field day at the Park’s property in Ohura.


48. Manager EM Office and Coordinator District advice attending regional Building Act coordination

meeting regarding large dams - venue Auckland. Strategy & Regulation 49. Staff met with Hort NZ on 5 February to discuss implementation of nutrient management

consenting for the horticulture industry. 50. Horizons hosted a meeting of Lower North Island policy managers on 4 February. 51. Rural Advice staff attended the Fertiliser & Lime Research Centre conference on 9-11 February.

UPCOMING COMMUNITY ENGAGEMENT EVENTS

Events and Activities


52. The Te Apiti working group will meet on 26 February 2016. 53. The Manawatu River Leaders’ Accord will launch the updated Action Plan on 11 March. 54. The next Foxton Loop meeting will be held in Levin on 3 March.

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Page 27

CHAIRMAN’S REPORT TO COUNCIL

Tuesday, 23 February 2016

Bruce Gordon – Chairman

Meeting Attendance 16 December Accelerate>25 Lead Team meeting, hosted at Horowhenua DC

17 December Manawatu River Leaders’ Accord meeting

28 January Councillors’ workshops

Audit, Risk and Investment Financial Briefing

29 January Accelerate 25 Lead Team meeting, hosted at Rangitikei DC

Office of Treaty Settlement meeting with representatives from Ngāti Rangi, the Crown, Horizons RC, Rangitikei DC, Ruapehu DC and Whanganui DC

2 February Passenger Transport Committee

3 February MWRC Holding Ltd meeting

Passenger Rail Working Party

9 February Office of Treaty Settlement meeting with representatives from Ngāti Rangitane o Wairarapa and Ngāti Kahungunu ki Wairarapa Tamaki Nui-a-Rua, the Crown and Horizons RC

10 February Strategy and Policy Committee

11-12 February Zone Three hosted by Central Hawke’s Bay District Council

12 February Grand Opening of the Proliant NZ Ltd’s BSA production facility

15 February Met with Audit NZ along with the CE

16 February Councillors’ workshop

Catchment Operations Committee


Joint Governance/Management meeting with Palmerston North City Council


Council Meeting

Audit, Risk & Financial Briefing

Upcoming meetings

24 February Federated Farmers / Horizons Regional Council Meeting

26 February Regional Chiefs’ meeting

29 February Accelerate 25 Lead Team meeting, Dannevirke

1 March CDEM Joint Standing Committee Regional Transport Committee

2 March Councillors’ workshop

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Page 28

Regional Council

30 March 2016

2016 Triennial Election: Timetable, Early Processing and Candidates' Names Page 29

Item

9.1

Report No. 16-54

Decision Required

2016 TRIENNIAL ELECTION: TIMETABLE, EARLY PROCESSING AND CANDIDATES' NAMES

1. PURPOSE

1.1. This report provides Members with the timetable for the 2016 triennial local authority elections, acknowledges that early processing of votes will be decided by the respective territorial authorities, and seeks a decision on the order in which the candidates’ names are to be shown on the voting documents.

2. RECOMMENDATION


a. receives the information contained in Report No. 16-54;

b. notes the timetable for the 2016 triennial local authority elections, and the options for postal and online methods of voting;

c. acknowledges the extent of early processing of votes will be determined by the respective territorial authority; and

d. agrees that the names of the candidates at the 2016 Horizons Regional Council elections be arranged in:

i. alphabetical order of surname; or

ii. pseudo-random order of surname; or

iii. random order of surname.

3. FINANCIAL IMPACT

3.1. There may be an unbudgeted cost to Council as a result of the proposed online voting trial being investigated by Palmerston North City Council (PNCC) and Whanganui District Council (WDC). This is explained further in a report to the Strategy and Policy Committee meeting on 15 March 2016.

4. COMMUNITY ENGAGEMENT

4.1. A public notice will be issued asking for candidate nominations. Candidate information Packs will be available and these include information about Horizons Regional Council, the responsibilities of elected members, and the elections process. Both the Electoral Officer and Deputy Electoral Officer are available to respond to any questions from prospective candidates. In previous elections years, Horizons has linked with the Territorial Authorities (TAs) so information on Horizons Regional Council activities is also presented when the TAs hold candidate information meetings. It is anticipated this will continue for this elections year.

5. SIGNIFICANT BUSINESS RISK IMPACT

5.1. There is no significant business risk impact.

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30 March 2016


Item

9.1

6. BACKGROUND

6.1. The next triennial local authority elections will be held on 8 October 2016. The Council made a decision at the Council meeting on 27 May 2014 to retain the status quo First Past the Post electoral system for the 2016 elections. Planning for the elections themselves has commenced. While the TAs in the Region carry out much of the work for the Horizons Regional Council elections, Horizons is still required to make a number of decisions relating to the election process.

7. DISCUSSION

7.1. Timetable: the timetable for the 2016 elections is set out in the Local Electoral Act 2001 and the Local Electoral Regulations 2001 (LER). The following timetable applies for the forthcoming triennial elections:

Public notice of election / calling for nominations (Wed to Fri) 13-15 July

Nominations open and preliminary roll open for inspection Friday, 15 July

Nominations close – NOON Friday, 12 August

Public notice of day of election, candidates names (est) Wed, 17 August

Delivery of voting documents 16 – 21 September

Election Day voting closes – NOON Saturday, 8 October

Preliminary results available pm Saturday, 8 October

Declaration of results (est) 12 – 18 October

7.2. The voting method will generally be by postal vote, although PNCC and WDC are currently preparing a proposal to carry out a trial for online voting in their areas. Information on the online voting trial is contained in a separate report which was presented to the 15 March Strategy and Policy Committee meeting. The processing of all Regional Council votes will be carried out by the TAs, and early processing of votes will be carried out (as in the past) as decided by the respective TAs.

7.3. Order of names on voting papers – Prior to the enactment of the Local Electoral Regulations 2001, candidates’ names were required to be listed on the voting documents in alphabetical order by surname.

7.4. Clause 31(1) of the Local Electoral Regulations 2001 now allows the Council to decide whether the candidates’ names are to be arranged on the voting documents in alphabetical order of surname, pseudo-random order, or random order. In the absence of any Council resolution approving another arrangement, the candidates’ names must be arranged in alphabetical order of surname. The features of each arrangement are described as follows:

Option 1 – Alphabetical order of surname

This is the order which has been required to be used at previous local authority elections and is self-explanatory. This is the simplest method for the elector. It is the method they are familiar with and is the system used at the parliamentary elections. There is a suggestion that candidates with a surname starting at the top end of the alphabet have an unfair advantage over others with a ‘lower’ alphabetic ranking. There is no research that we are aware of which confirms this view.

Regional Council

30 March 2016


Item

9.1

Option 2 – Pseudo-random order** (one randomised order for all voting documents)

Under this option, the candidates’ names for each election are placed in a hat (or similar receptacle), mixed together, and then drawn out of the receptacle with the candidates’ names being placed on all voting documents for that election in the order in which they are drawn. This system could possibly be more difficult for the elector to locate the candidate they wish to vote for, especially if there are a large number of candidates standing for election. Although it would resolve the issue (if there is one) of those candidates with a surname starting with the letter “A” or “B” etc having an unfair advantage over those candidates whose surname starts with a middle or later letter of the alphabet, that advantage would then be given to the first few candidates whose names are drawn out of the hat.

(**Note: Although the term ‘pseudo-random order’ is used in the Local Electoral Regulations to describe this arrangement, this is a somewhat imperfect description in that the term ‘pseudo-random’ is understood by mathematicians and/or information technology specialists to have a quite different meaning).

Option 3 – Random Order (all documents have a different order)

Under this option, the names of the candidates for each election are shown in a different order on each and every voting document, utilising software that permits the names of the candidates to be laser printed in a different order on each paper. This option suffers from the same (possible) difficulty for the elector as described under the ‘pseudo-random’ method. Although it may not be particularly user friendly, this method is possibly the fairest to all candidates (however it is the least preferred by the territorial authorities within our region because of the additional difficulties in checking the papers for accuracy and in counting the votes using the barcode system).

8. COMMENT

8.1. The cost of printing the voting documents employing either Option 1 or Option 2 will be identical. Should the Council adopt Option 3 (random order) there will be some increase in cost because of the need to individually laser print each voting document, rather than having them pre-printed. While it is not yet possible to give an estimate of the likely additional costs if this option is chosen, these are not expected to be substantial.

8.2. The LER allows each local authority to determine, by resolution, which ‘order of candidate name’ option it wants to employ. Because regional councils, territorial authorities, district health boards and licensing trusts are all local authorities as defined under the Local Electoral Act 2001, each authority could potentially opt for a different name order option. If this scenario was to occur, a regional council voter could be faced with the order of candidates being different for all the main issues they are required to vote on. This could be confusing for electors, particularly if there are a considerable number of candidates standing for election. It has the potential to discourage people from voting for more than a few candidates, or in the worst case scenario, stop them from voting at all. Most of the TAs in our Region are yet to decide on their order of candidates.

8.3. The names of candidates in the Candidate Profile Book which accompanies the voting documents, will appear in alphabetical order, no matter what order they are listed on the voting document.

8.4. All three options have both merit and potential drawbacks. However, ‘alphabetical order’ has traditionally been the preferred choice for Horizons Regional Council and it is therefore recommended that the names of the candidates at the 2016 Horizons Regional Council elections be arranged in alphabetical order.

Regional Council

30 March 2016


Item

9.1

9. TIMELINE / NEXT STEPS

9.1. Members will receive a future report on the pre-election communications strategy.

10. SIGNIFICANCE

10.1. This is not a significant decision according to the Council’s Policy on Significance and Engagement.

Craig Grant Kay Booth ELECTORAL OFFICER DEPUTY ELECTORAL OFFICER

ANNEXES

There are no attachments for this report.

Regional Council

30 March 2016

Proposed Regional Pest Management Plan & Strategy Submissions Hearing - Committee Membership

Page 33

Item

9.2

Report No. 16-55

Decision Required

PROPOSED REGIONAL PEST MANAGEMENT PLAN & STRATEGY SUBMISSIONS HEARING - COMMITTEE MEMBERSHIP

1. PURPOSE

1.1. To appoint representatives on the Proposed Regional Pest Management Plan & Strategy Submissions Hearings scheduled for 5-6 April 2016.

2. EXECUTIVE SUMMARY

2.1. At the August 2015 Council Meeting, Council approved the Draft Regional Pest Management Plan for public submission. Council must now appoint representatives to undertake a submissions hearing in support of this Plan.

3. RECOMMENDATION


a. agrees that the Hearing Committee for the Proposed Regional Pest Management Plan & Strategy Submissions Hearing will comprise of members of the Strategy and Policy Committee.

4. FINANCIAL IMPACT

4.1. There is no financial impact expected.


5.1. The Proposed Regional Pest Management Plan was released for public submission in December 2015. A number of road shows have been held to engage public at district level. Prior to the release of the Proposed Plan, public were asked to provide their views and these were incorporated where possible.

5.2. This hearing is part of the engagement process.

6. SIGNIFICANT BUSINESS RISK IMPACT

6.1. There is no risk inherent to the recommendations. There is potential risk however, associated with any submissions that oppose the proposed plan.

7. BACKGROUND

7.1. At a previous workshop with Council, it was determined that a formal hearing would be held as part of the process of forming the Regional Pest Management Plan. This was to ensure that Horizons would meet the National Policy Direction expectations for community consultation.

7.2. Options for a hearing panel include a panel made up of elected members or an externally appointed panel. An externally appointed panel has the disadvantage of cost associated

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30 March 2016

Proposed Regional Pest Management Plan & Strategy Submissions Hearing - Committee Membership

Page 34

Item

9.2

with appointment compared to a panel made up of elected members. There is possibly also a community expectation of an elected member panel because elected members made up the panels of previous Pest Animals Strategy and Pest Plant Strategy hearings. It is recommended that an elected member panel be formed, made up of any member who wishes to participate in the process.

8. SIGNIFICANCE


James Lambie Craig Grant COORDINATOR SCIENCE GROUP MANAGER NATURAL RESOURCES AND PARTNERSHIPS

ANNEXES

There are no attachments for this report.

Regional Council

30 March 2016

Councillors' Workshop Attendance -

18 February 2016 to 23 March 2016

Page 35

Item

9.3

Report No. 16-56

Information Only - No Decision Required

COUNCILLORS' WORKSHOP ATTENDANCE - 18 FEBRUARY 2016 TO 23 MARCH 2016

1. PURPOSE

1.1. This item is to note the Councillors’ Workshop Attendance from 18 February 2016 to 23 March 2016.

2. RECOMMENDATION



3. SIGNIFICANCE


Suzanne Craig ACTING GROUP MANAGER CORPORATE & GOVERNANCE

ANNEXES

A Councillors' Workshop Attendance

Regional Council

30 March 2016



Page 36

An

ne

x A

It

em

9.3

HORIZONS REGIONAL COUNCIL

COUNCILLORS’ WORKSHOP ATTENDANCE

(for the period)


Date

Details

Councillor Attendance

23 February 16 Communications Workshop Present: Cr J Barrow Cr EB Gordon Cr M Guy Cr R Keedwell Cr P Kelly Cr G McKellar Cr R Pearce Cr P Rieger Cr B Rollinson Cr C Sheldon Apology: Cr L Burnell Cr D Cotton

2 March 16 New Zealand Resource Management

Resource Legislation Amendment Bill – Horizons Regional Council Submission

Regional Facilities

Committee Structure / Councillors’ Remuneration

Present: Cr J Barrow Cr D Cotton Cr EB Gordon Cr M Guy Cr R Keedwell Cr P Kelly Cr G McKellar Cr R Pearce Cr P Rieger Cr C Sheldon Cr B Rollinson (audio visual link)

Apology: Cr L Burnell

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An

ne

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It

em

9.3

Date

Details

Councillor Attendance

15 March 16 Communications Workshop

Present: Cr J Barrow Cr D Cotton Cr EB Gordon Cr M Guy Cr R Keedwell Cr P Kelly Cr G McKellar Cr R Pearce Cr P Rieger Cr B Rollinson Cr C Sheldon Apology: Cr L Burnell

Regional Council

30 March 2016

Affixing of the Common Seal Page 39

Item

9.4

Report No. 16-57

Information Only - No Decision Required

AFFIXING OF THE COMMON SEAL

1. PURPOSE

1.1. This paper reports on documents to which Horizons Regional Council’s Common Seal has been affixed.

2. RECOMMENDATION That the Council:

a. acknowledges the affixing of the Common Seal to the below mentioned documents.

3. FINANCIAL IMPACT

3.1. There is no additional financial impact.


4.1. The community is able to see this information either in the agenda or on the Council’s website.

5. COMMENT

5.1. The Common Seal has been affixed to the following documents:

a. Under Chief Executive’s Delegated Authority:

Grant Application to New Zealand Community Trust Organisation Name: Horizons Regional Council Application Number: 65618 (Totara Reserve Playground) Amount: $10,000.00 Consent to be Audited and Declaration

Warrant Card – Enforcement Officer Tracey Kim Evans

Warrant Card – Environmental Management Officer Grant Steven Lusis

b. Under Urgency:

Nil

c. To be Approved:

Nil

Regional Council

30 March 2016

Affixing of the Common Seal Page 40

Item

9.4

6. SIGNIFICANCE


Suzanne Craig ACTING GROUP MANAGER CORPORATE & GOVERNANCE

ANNEXES

There are no attachments to this report.

Regional Council

30 March 2016

Report of Regional Transport Committee meeting - Receive and Adopt Resolutions and Recommendations - 01 March, 2016

Page 41

Item

10.1

Report of the tenth meeting of the ninth triennium of the Regional Transport Committee held at 10.30am on Tuesday 1 March 2016, in the Tararua Room, Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North.

PRESENT Crs EB Gordon (Chair), RJ Keedwell, Mayor R Ellis (Tararua District Council), Mayor A Watson (Rangitikei District Council), Mayor D Cameron (Ruapehu District Council), Mayor B Duffy (Horowhenua District Council), Mayor M Kouvelis (Manawatu District Council), Cr J Jefferies (Palmerston North City Council), Mayor A Main (Whanganui District Council), Ms R Bleakley (New Zealand Transport Agency), Ms C Cheyne (Active Transport/Public Transport), Mr S Walker (Road Transport Association), Inspector D White (New Zealand Police).

IN ATTENDANCE Councillors Manager Transport Services Committee Secretary

Guy and Rieger Mr P Hindrup Mrs JA Kennedy


Mr G Shirley (Group Manager Regional Services & Information), Mrs K Curry (Senior Transport Planner), Mrs D Monks (Road Safety Coordinator), Mayor G Smith (Palmerston North City Council), Messrs D McGonigal, R I’Anson (New Zealand Transport Agency), Inspector B Calkin (New Zealand Police), various territorial authority asset managers, Mr J Beard (member of the public), and a member of the Press.

The Chairman welcomed everyone to the meeting. APOLOGIES

RT 16-81 Moved Watson/Kouvelis

That the Committee:

receives an apology from Mr Henare Clarke (KiwiRail)

CARRIED Inspector David White (New Zealand Police) introduced Inspector Brett Calkin as his replacement representative on the Regional Transport Committee.




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CONFIRMATION OF MINUTES

RT 16-82 Moved Gordon/Duffy

That the Committee:

confirms the minutes of the Regional Transport Committee meeting held on 1 December 2015 as a correct record, with typographical amendments, and notes that the recommendations were adopted by the Council on 15 December 2015.

CARRIED Typographical amendments:

Page 7, last paragraph, line 6, add ‘s’ to ‘road’.

Page 8, amend ‘Bleakely’ to ‘Bleakley’ Mayor Main (Whanganui District Council) noted the change to the spelling of ‘Wanganui District Council’ to ‘Whanganui District Council’, effective 1 December 2015 and asked that it be recorded correctly in future.

VARIATION TO THE REGIONAL LAND TRANSPORT PLAN 2015-25 Report No 16-37

This item considered a request from the New Zealand Transport Agency (Transport Agency) to vary the operative Regional Land Transport Plan 2015-25 (RLTP). The variation was to include the Business Case to improve the strategic connections of State Highways 3 and 54. Mr Hindrup (Manager Transport Services) introduced the item. Ms Bleakley (New Zealand Transport Agency) spoke to the report and noted that the Regional Advisory Group had provided its support for the inclusion of the programme in the RLTP as a variation. Transport Agency officers were available to answer any questions. Speaking in support of the recommendations, Cr Jefferies (Palmerston North City Council) noted a correction to paragraph 6.3, fourth line, amend to read “State Highway 54/Milson Line”. Cr Main (Whanganui District Council) referred to paragraph 6.2, third line, noting that the correct name was the “Manawatu-Whanganui Regional Growth Study”.

RT 16-83 Moved Gordon/Main

That the Committee recommends that Council:


b. recommends that the Regional Land Transport Plan 2015-25 be varied to include the Business Case phase to improve the strategic connections of State Highways 3 and 54.

CARRIED

REGIONAL LAND TRANSPORT PLAN UPDATE Report No 16-38

This item updated the Committee on implementation of the current Regional Land Transport Plan (RLTP) and early planning work on the RLTP 2018-21. Mrs Curry (Senior Transport Planner) spoke to the report and referred Members to the Implementation of the Operative RLTP at

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paragraph 7.1, and thanked her colleagues from the Regional Advisory Group (RAG) for supplying the information. She noted the discussions taking place to re-establish the Joint Transport Study working group, or an equivalent forum, to progress the works identified in the JTS and the RLTP. Mrs Curry said it was expected that the New Zealand Transport Agency (NZTA) would be releasing some guidance material on using the Business Case Approach, and how to incorporate it into the development of the next RLTP. Once the information had been received, an RTC workshop on an approach to develop the next RLTP would be held. Mr Hindrup (Manager Transport Services) and Mr Shirley (Group Manager Regional Services and Information) responded to questions of clarification about the make-up and objectives of the JTS working forum. Several members stressed the importance of ensuring that the RLTP was referenced with the Regional Growth Study. Mr Shirley undertook to present Members’ comments at a meeting of the JTS working forum to be held the next day (2 March 2016).

NZTA officers answered questions of clarification about progress to date on several projects; the Weight Right Facilities Manawatu-Whanganui and the Whanganui River Cycleway (State Highway 4 River Road to Upokongaro). In response to comments about the proposed cost for construction of a proposed cycleway/pedestrian bridge across the Manawatu River, Mayor Smith and Cr Jefferies (Palmerston North City council) explained that it was a joint venture project with partnership funding.

RT 16-84 Moved Duffy/Kouvelis



CARRIED

APPROVED ORGANISATIONS QUARTERLY REPORT Report No 16-39

This report updated Members on significant regional roading, public transport, road safety and planning activities within the Horizons Region. Representatives from territorial authorities introduced their reports and highlighted activities of note.

Mayor Duffy (Horowhenua District Council) commented on the footpath improvements and renewal work. He said every new footpath constructed in the district will now be 1.2 metres wide to accommodate mobility scooters.

Cr Keedwell (Horizons Regional Council) said bike racks were now operational on the Feilding bus service.

Mayor Kouvelis (Manawatu District Council (MDC)) commented on the outcome to several issues associated with the new road maintenance contract, and she highlighted the excellent progress being made with programmes under the Capital Programme. Mayor Kouvelis introduced Mr John Jones as the new Roading Asset Manager. She responded to questions about planning for the Feilding to Palmerston North cycle way and said MDC were totally committed to advancing the project.

Cr Jefferies (Palmerston North City Council (PNCC)) updated Members on progress for a proposed cycleway / pedestrian bridge across the Manawatu River, and progress of emergency works to reinstate roads and pathways damaged in the June 2015 storm event. In response to a query, Mr Lane (PNCC) said work on a footpath extension from the top of the overbridge in Rangitikei Street through to Bennett Street was due for completion by 30 June 2016.

Mayor Andy Watson (Rangitikei District Council) commented on the potential for increased responsibilities around maintenance of road corridors for horsetail as a result of Horizons Regional Council’s pest and weed programme.

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Mayor Cameron (Ruapehu District Council (RDC)) highlighted progress with a project to widen the Ohakune Mountain Road. Mr Furner (RDC) was pleased to report on the positive results from a procedural audit undertaken by the New Zealand Transport Agency.

Mayor Ellis (Tararua District Council) provided comment on the ‘Maintenance, Operations and Renewals’ work, and commented positively on progress with the Saddle Road upgrade.

Mayor Main (Whanganui District Council) highlighted the commencement of two key projects: LED Street Lighting upgrade and the Whanganui Urban Shared Pathway Project. She acknowledged the sad passing of a Higgins Contractor in a recent road accident. In response to a query, Mr Furner (RDC) commented on the makeup and progress of a Special Interest Group to research roading issues associated with damage caused by forestry logging trucks.

There was discussion about forming a collaborative approach between territorial authorities to LED Street Lighting upgrades. Mr Shirley (Group Manager Regional Services & Information) undertook to present the topic for discussion on the May agenda of the Regional Advisory Group.

RT 16-85 Moved Kouvelis/Keedwell


a. receives the information contained in 16-39 and Annex.

CARRIED

ROAD SAFETY UPDATE Report No 16-40

This report advised the Committee of road safety education activities undertaken in the Region for the six months from 1 July to 31 December 2015, and provided an update on regional road safety trends. Mr Hindrup (Manager Transport Services) introduced the report and noted that although the total number of road fatalities in the Region for 2015 had decreased from 2014, the number was still unacceptable. He commented on the disappointing results and issues associated with child restraint checks carried out by road safety coordinators. Inspector White (New Zealand Police) commented on issues associated with road fatalities and need to continue to raise awareness around wearing seat belts. As this was his final meeting as the New Zealand Police representative, he thanked and acknowledged the Regional Transport Committee for its ongoing work around road safety, and introduced Inspector Brett Calkin as his replacement.

In discussing the results of surveys undertaken at intersections associated with driver behaviour, Mr Hindrup explained that resources were targeted into raising awareness of issues raised. It was suggested that social media campaigns, integrated with New Zealand Police campaigns, be used to target messages about ‘safe driving’. Mayor Kouvelis (Manawatu District Council) congratulated the road safety coordinators and the transport team for their invaluable work. She outlined the work being undertaken with organisations to progress an objective of the Mayors Taskforce for Jobs to develop a driver licence scheme for school pupils.

RT 16-86 Moved Watson/Gordon



CARRIED

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PASSENGER RAIL WORKING PARTY UPDATE Report No 16-41

This item provided Members with an update on the work of the Passenger Rail Working Party. Mr Hindrup (Manager Transport Services) introduced the item. He referred to three options (para 7.5) identified at a Working Party meeting held in February 2016 for further exploration by officers, prior to the next working party meeting in May. Disappointment was expressed by several Members at the negative attitude portrayed by Greater Wellington Regional Council staff on several occasions. The Chair undertook to speak to the Chairman of Greater Wellington Regional Transport Committee prior to the next Working Party meeting to ensure political involvement.

RT 16-87 Moved Cameron/Kouvelis



CARRIED

NEW ZEALAND TRANSPORT AGENCY DIRECTOR'S REPORT Report No 16-42

This report provided Members with an update on the New Zealand Transport Agency’s (NZTA) regional and national activities. Ms Bleakley (Regional Director NZTA) introduced the report. She said Mr Gammie, the new Chief Executive of NZTA as of 1 March 2016, intended to visit and meet with stakeholders throughout the country, and she undertook to keep the Committee updated on opportunities for that. After receiving submissions on a proposed methodology for bulk funding of the SuperGold scheme, an update on the outcome and the allocated funding for 2016/17 would be provided in late April 2016. In referring to the ‘Visiting Drivers Project’, Ms Bleakley depicted a video clip aimed at improving road safety for visiting drivers, and she spoke of a new safety campaign aimed at those who do not wear safety belts. Ms Bleakley updated Members on the ‘R’ Funds balance, and Mr McGonigal and Mr I’Anson responded to questions of clarification about the delivery of various projects and progress on emergency works following the June 2015 flood event.

Mayor Main (Whanganui District Council) said it was now three months since the name change from ‘Wanganui’ to ‘Whanganui’ and asked about a timeframe for signage to be changed. Mr McGonigal undertook to liaise with Mayor Main in that regard.

RT 16-88 Moved Gordon/Cameron



CARRIED


Mayor Kouvelis (Manawatu District Council) congratulated the New Zealand Transport Agency for the safety improvements undertaken through the Ohau township.

In discussing cycleway projects for the Region, Mr Hindrup (Manager Transport Services) proposed that an item on “Walkways/Cycleways” be presented to the next Regional Transport Committee meeting to get some direction from the Committee around priority.

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Ms Bleakley undertook to provide a presentation to the next Regional Transport Committee meeting reviewing the upgrade work on the Manawatu Gorge.

The Chairman thanked Inspector White (New Zealand Police) for his contribution to the Committee and welcomed Inspector Calkin as his replacement.

The meeting closed at 11.54pm. Confirmed


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30 March 2016

Report of Environment Committee meeting - Receive and Adopt Resolutions and Recommendations - 09 March, 2016

Page 47

Item

10.2

Report of the thirteenth meeting of the ninth triennium of the Environment Committee held at 9.01am on Wednesday 9 March 2016, in the Tararua Room, Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North.

PRESENT Crs CI Sheldon (Chair), JJ Barrow, MC Guy, RJ Keedwell (until

2.58pm), PJ Kelly JP (until 2.22pm, from 2.31pm), GM McKellar (from

9.03am), DR Pearce (from 9.05am), BE Rollinson (by audiovisual link).

IN ATTENDANCE Councillors

Chief Executive

Committee Secretary

Burnell (until 1.32pm, from 1.48pm), Rieger

Mr MJ McCartney

Ms K Booth


Mr G Shirley (Group Manager Regional Services & Information), Dr N Peet (Group Manager Strategy & Regulation), Dr J Roygard (Freshwater & Science Manager), Ms A Matthews (Senior Scientist Groundwater), Mr S Collins (Research Associate), Mr J Lambie (Science Coordinator), Mr T Bowen (Manager Strategy & Policy), Ms A Koehler (Media & Communications Manager), Mr G Bevin (Regulatory Manager), Ms A Gulliver (Coordinator District Advice), Mr P Kinaston (Consents Monitoring Team Leader), Ms K Synge (Rural Industry Advisor), Mr R Rose (Consents Monitoring Officer), Mr B Martyn (Environmental Manager – Biosecurity & Biodiversity), Mr A Madden (Coordinator Habitat Protection), Mr E Dodd (Coordinator Pest Animals), Mr B King (CE) and Mr D Watson (Tararua District Council), Dr R Singh, Mr A Rivas, Mr A Elwan, Ms H Martindale (Massey University), Massey University students, Mr B Judd, members of the public, Ms A Irvine (DOC Operations Manager – Palmerston North), and a member of the Press.

The Chair welcomed everyone to the meeting. APOLOGIES

ENV 16-99 Moved Guy/Kelly

That the Committee:

receives an apology from Cr Gordon.

CARRIED


MEMBERS’ CONFLICTS OF INTEREST There were no conflicts of interest declared. Cr McKellar joined the meeting at 9.03am.

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ENV 16-100 Moved Guy/Kelly

That the Committee:

confirms the minutes of the Environment Committee meeting held on 9 December 2015 as a correct record, and notes that the recommendations were adopted by the Council, with amendments, on 15 December 2015.

CARRIED Cr Pearce joined the meeting at 9.05am.

PUBLIC SPEAKING RIGHTS Mr Bert Judd had requested and been granted, public speaking rights to information in the Environment Committee Agenda. Mr Judd referred to the minutes of the previous Environment Committee meeting and provided his views that the waterways were continuing to be polluted through non-compliance by Horowhenua District Council and other territorial authorities. He believed the waterways, for instance the Manawatu River, were a major health hazard due to point source discharges that Horizons had allowed to happen over the last number of decades. He said he was the Founder of WECA (Water Environment Care Association Incorporated) and referred to a recent video taken by WECA. He asked for signage to reinstated on river banks at sites of point source discharges into the River. The Chair thanked Mr Judd for speaking to the meeting. The Chair advised that the presentation from Massey University on the Collaborative Research Programme would be held following Items 7 and 8, and Item 9 would be the last on the Agenda.

ENVIRONMENTAL EDUCATION Report No 16-44

The purpose of this item was to provide Members of Council’s Environment Committee with an Environmental Education progress report for the period 28 November 2015 to 26 February 2016. Ms Koehler (Acting Media & Communications Manager) spoke to the report on behalf of Mrs Thomas who was involved in a Waiora School session. She highlighted the Enviroschools’ sign unveiling ceremony at Marton Childcare Centre, and Mrs Thomas’ attendance at the New Zealand Association for Environmental Education’s Research conference. Ms Koehler also noted the sad loss of Jan Cox, the National Manager for Enviroschools, who passed away in February 2016. She mentioned the special Waiora session to be held at the Manawatu River at 1.00pm the day after the meeting, and invited any Councillors to attend and observe how the sessions worked.

ENV 16-101 Moved Keedwell/Pearce



CARRIED

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DISTRICT ADVICE UPDATE Report No 16-45

The purpose of this report was to inform Members of the District Advice activities carried out over the eight month period from 1 July 2015 to 29 February 2016. Mr Shirley (Group Manager Regional Services & Information) introduced Ms Gulliver (Coordinator District Advice) to the meeting. He briefly outlined that 261 informal and 173 formal information requests had been responded to for the eight month reporting period which was in line with the previous reporting period. Ms Gulliver referred Members to the information in Fig. 1, and explained Fig 2 which identified the types of requests that had been received.

Ms Gulliver referred to the District Plan updates, and said since the report had been written she had received notifications from Manawatu District Council about three Plan Changes and had been asked to provide feedback on the drafts. She noted their Natural Hazards Plan Change should be notified shortly. Ms Gulliver added that the Hearing for the Whanganui District Council Plan Change would be held on 17 March 2016 and while it had been decided Horizons did not need to appear, it would table a letter seeking minor amendments. Horizons had been asked to comment on Whanganui Building Design Guidelines for the Whanganui town centre and other commercial zones and a response was being drafted.

In response to Members’ questions, Ms Gulliver explained that she coordinated with other groups in Horizons, for instance the engineers, when providing feedback to territorial authorities (TAs) in response to requests for information. The Chief Executive also explained that Horizons’ role was to ensure that the TAs had all the information Horizons held, especially around LIDAR information, to help them inform their decisions. Members asked further questions about advice supplied to TAs, and there was discussion around the Anzac Parade flooding event and the possible rebuilding in that area. Mr Shirley advised the Horizons and Whanganui District Council Working Group met every month to discuss flooding and river issues, and possible reinstatement of buildings.

ENV 16-102 Moved Keedwell/McKellar



CARRIED

MASSEY UNIVERSITY COLLABORATIVE RESEARCH PROGRAMME Report No 16-43

At the request of the Environment Committee, presentations were provided by Dr Ranvir Singh and students to provide an update on the collaborative research programme between Horizons Regional Council and Massey University. Dr Roygard (Freshwater and Science Manager) welcomed and introduced Dr Ranvir Singh, the programme director at Massey University of the large collaborative project around groundwater research linking farm practice, loss of nutrient through groundwater, through to river outcomes. He also introduced Ahmed Elwan, Aldrin Rivas, Heather Martindale, and Stephen Collins (now a member of the Horizons Science team), who would contribute to the presentations.

Dr Singh introduced the presentation entitled ‘Assessing transport and transformation “attenuation” of nitrogen in Manawatu and Rangitikei Rivers catchment – work in progress’. He acknowledged the collaborative project between Massey University IAE, Fertilizer and Lime Research Centre, and Horizons Regional Council, and commented on the team members.

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Dr Singh provided a background to the major water quality issues in the Region, explained sources and contributions to nutrient loadings, and results of the groundwater survey in 2014 on non-reducing and reducing wells. Dr Singh said Horizons was partly funding the project, and providing in-kind support to field measurements and experimental components of the study which was very much appreciated. All presenters thanked Horizons for its support.

Dr Singh introduced Ahmed Elwan, a PhD student who spoke about modelling the contribution of nitrogen leached from farms to the river load, and demonstrated a River Load Calculator which had been developed.

Aldrin Rivas, a PhD student, presented on field experiments and monitoring at Massey No 1 Dairy Farm, and at Pahiatua, Woodville and Dannevirke sites, investigating the denitrification potential and occurrence in groundwater in the Manawatu catchment.

MSc student, Heather Martindale’s presentation was on ‘Measuring groundwater – surface water interaction in the Mangatainoka River’, using Radon for sampling.

Stephen Collins’ MSc project was on ‘Investigating the Transport and Fate of Nitrogen from Farms to River in the Rangitikei Catchment’.

Dr Singh then provided concluding remarks and thanked Members for their time. Dr Roygard thanked Dr Singh and the students for their presentations. He reflected on the large contribution from landowners to this work who had been open and helpful on site, and how the data could be used by Horizons in the future. Members complimented the presenters on their research programme and asked questions of clarification. Dr Roygard agreed that communication, collaboration and sharing of knowledge with other regional councils was important at a national level, for instance through the national Groundwater Forum. There was discussion about OVERSEER and how it fitted into the programme. Dr Roygard said consideration would also be given to making the complex information available in a more easily understood format to pass onto landowners.

ENV 16-103 Moved Sheldon/Pearce


a. receives the presentation from Massey University.

CARRIED

The meeting adjourned at 11.19am.

The meeting reconvened at 11.28am.

TARARUA DISTRICT COUNCIL - UPDATE ON WATER AND WASTEWATER INFRASTRUCTURE PROJECTS Report No 16-47

A presentation was made to the Environment Committee from Blair King (Chief Executive), and Dave Watson (Water & Waste Manager) from Tararua District Council (TDC) on its water and wastewater projects. Mr Watson explained about the upgrades to the Pahiatua, Woodville and Dannevirke wastewater treatment plants, the desludging and relining of ponds, and the costs involved. The costs included work not currently required but which made economic sense to carry out during this process. Mr King said the work was a key issue for TDC and they had worked with Massey University and Horizons on improvements towards complying with consents. He noted that without funding received from Ministry for the Environment, the work would have been unaffordable. They said that TDC was also working with industry to reduce its discharge levels. Members asked questions of clarification about the work that had been undertaken, and progress into the future.

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ENV 16-104 Moved Guy/McKellar


a. receives the presentation from Blair King (Chief Executive) and Dave Watson (Water & Waste Manager) on Tararua District Councils’ water and wastewater projects.

CARRIED

FRESHWATER & SCIENCE PROGRESS REPORT Report No 16-48

This item introduced Members to the Freshwater and Science Progress report for the period November to January 2015. Dr Roygard (Freshwater and Science Manager) highlighted the information in the report on the work undertaken with community groups, iwi and individuals to improve waterways, where targets had been exceeded. He also mentioned the new swimspot signs that had been installed around the Region, and the flyers promoting the freshwater programme that had been distributed. He explained the struggle to allocate fencing grants.

He asked Ms Koehler (Acting Media and Communications Manager) to update Members on the Manawatu River Leaders’ Accord Action Plan and programme of works. Ms Koehler distributed the Action Plan timetable, and advised the first event had been held the previous week with elected members and staff from both Palmerston North City Council and Horizons Regional Council being involved in a Riverside cleanup. She noted that Cr Rieger would speak on behalf of Council at the official opening with Ministers.

Dr Roygard explained the dung beetle release was a small scale release with populations still becoming established. He updated Members that one single appeal had been received to the Lake Horowhenua Restoration consent with three other parties in support. Three parties were opposing the appeal. At the Environment Court pre-hearing the judge sought clarification about the appeal and its specific details, which would be supplied to Horizons in due course. The Court would then give direction as to the timetable. Dr Roygard also commented on the fishpass installed on the Patiki Stream. He responded to a question on opportunities to lease out the weedharvester and noted there were fewer opportunities to lease it out in winter.

Ms Matthews (Senior Scientist-Groundwater) updated Members on Santoft groundwater levels and noted the levels had increased due to rainfall but were now dropping again. She was confident there was sufficient monitoring in place. There would be another water level survey in May to show trends in the levels. A public meeting was also planned for May 2016. While it was anticipated there would be future applications to irrigate, there was currently a slow down on applications.

Dr Roygard referred Members to the section on Lake monitoring and the two graphs showing the Lake trophic level index, and the Cyanobacteria biovolume in the lakes that were monitored. There was discussion about the toxicity monitoring of coastal lakes and Dr Roygard advised that primary lake users received an email each Friday, and the results were published on the Horizons Safe Swim Spots page of the website for lakes that were publicly accessible.

Dr Roygard then clarified Members’ question relating to the Land Research and Monitoring section and highlighted paragraph 9.2.7 and future monitoring under a new long-term research programme.

Cr Burnell left the meeting at 1.32pm and returned at 1.48pm.

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Mr Lambie (Science Coordinator) spoke to the Biodiversity Research and Monitoring section and highlighted the work undertaken on the Regional Pest Management Plan and the Pest Plan roadshows where public attendance had been variable. Confirmation was still being sought from those who had indicated they wished to speak to their submissions. The Submissions Hearings would be held on Tuesday, 5 April and Wednesday, 6 April 2016.

ENV 16-105 Moved Kelly/Sheldon



CARRIED

BIOSECURITY & HABITAT PROTECTION PROGRESS REPORT Report No 16-49

This item introduced Members to the Habitat Protection and Biosecurity progress report for the period 31 December 2015 to 29 January 2016. Mr Martyn (Environmental Manager – Biosecurity & Biodiversity) introduced Ms Allanah Irvine (Department of Conservation Operations Manager – Palmerston North)(DoC) and congratulated her on her appointment as Operations Manager. Mr Martyn said the focus was on maintaining existing sites and carrying out ecological assessments of new sites. No new wetlands or bush remnants had been added in 2016 but partially managed sites would be completed to allow the Annual Plan targets to be met. He noted pleasing feedback on the track improvements at Totara Reserve which would soon be enhanced by the installation of boardwalks and bridges. He thanked DoC for loan of their staff in the design and project management of the tracks.

Ms Irvine referred to the Collaboration Projects and commented that not only were staff busy on projects, but people were busy enjoying them. She provided updates since the report had been written and said there was a Whio release at Kia Wharite, and Bushy Park and Pukaha Mt Bruce had both held a Bioblitz in February which had been well attended. Old Man’s Beard control in the Manawatu Gorge had been completed for the season and the information would be analysed before the next Committee meeting. DoC was working on a launch of a new Education and Engagement programme called Kiwi Guardians. There were two sites in the Region, one at Bruce Park in the Rangitikei, and the other in the Manawatu Gorge. Horizons and DoC were collaborating on the involvement of young people in those projects. She said there had been a 25% increase for the 12 months to the end of February in people enjoying the Manawatu Gorge short walks. Members were interested in the 25% increase and Ms Irvine clarified the number of users for the Ballance Loop track was just under 10,000, the Tawa Loop walk was just under 20,000, and for other short walks at the Ashhurst end the number was just under 40,000. There was no increase in the number doing the full walk, which was approximately 10,000.

Mr Martyn responded to Members’ questions about the provisional large release of land by OSPRI which was currently worked by them for Possum control. Approximately 26 operational areas totalling 291,000 hectares of rateable land had been identified for cessation (around $5m over five years), and he said a paper would be presented to the next Environment Committee. The Chief Executive commented that when OSPRI exited an area, Horizons moved in to maintain the gains. This was funded through the target rate process. There was no funding for OSPRI in the current Draft Annual Plan process, which was consistent with councils nationally. It was suggested that Cr Pearce should continue to attend the Animal Health Board (AHB) meetings as AHB and Horizons were in similar lines of business yet offering different outcomes. Mr Martyn continued to clarify questions around Totara Reserve improvements, including signage. Ms Irvine clarified a mountain bike track through the Manawatu Gorge had been discussed by DoC with a view to construction in the future.

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The Chair thanked Ms Irvine for her report to the meeting.

Mr Martyn updated Members on the Biosecurity activity. He noted the good progress with the 2015-16 Possum Control Operations, security guards had been employed during spraying for Purple Loosestrife around Lake Horowhenua and results were being seen, the Tutsan Action Group had applied to the Environmental Protection Agency (EPA) for release of two insects in Spring 2016, the Pest Plan roadshows had been completed and submissions had been received, and the Rangitikei Horsetail Group had applied to the EPA for release of a weevil. Members questions were clarified.

ENV 16-106 Moved Kelly/Barrow



CARRIED

REGULATORY MANAGEMENT AND RURAL ADVICE ACTIVITY REPORT - DECEMBER 2015 TO JANUARY 2016 Report No 16-46

This report updated Members on regulatory activity for the period December 2015 to January 2016. It also included information on the Rural Advice activity as it related to implementation of land use consents for intensive agriculture. Dr Peet introduced the report and updated Members on the Shannon Wastewater Treatment Plant (WWTP) which had recently featured in the news. He clarified for Members, the range of sampling that was undertaken and how Council assessed compliance with the discharge from the Shannon WWTP. He explained that the Shannon WWTP was being upgraded to discharge the majority of its wastewater to land rather than the Manawatu River. Monitoring was undertaken by Horowhenua District Council (HDC) during the upgrade process which Horizons used to assess compliance. HDC was currently compliant with the conditions of its discharge consent, but was at risk of non compliance in the future depending on the results of the last round of monitoring for the 12 month period. In response to a Member’s question, he explained the consent conditions were set by the Environment Court which had considered potential environmental effects. He confirmed there was no raw sewage being discharged into Stansells Drain and claims of that were factually wrong.

Cr Kelly left the room at 2.22pm due to a conflict of interest as he was a Commissioner on the Whanganui WWTP Ocean Discharge Hearing.

Dr Peet (Group Manager Strategy & Regulation) updated Members on his attendance at the Whanganui District Council (WDC) meeting when WDC considered and made its decision to go ahead with the current design of the Wastewater Treatment Plant. He advised there would be a Hearing held on 21 March 2016 to consider a short-term discharge consent.

Mr Bevin (Regulatory Manager) introduced the report and provided updates to Members. HDC requested direct referral to the Environment Court for the Foxton WWTP. He referred to Mrs Taueki’s presentation to the previous Environment Committee meeting with her concerns about the Levin WWTP and recent consents regarding notification. The reason for the consents not being notified was that HDC was discharging wastewater into lined ponds and not to groundwater. The main issue was odour. Horizons’ expert advice at the time was the effects of the odour were minor so no reason to publicly notify. A letter was written to Mrs Taueki on 22 December 2015 addressing her concerns, and there had been no response back from her.

Cr Kelly returned to the meeting at 2.31pm.

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Mr Bevin addressed a question raised at previous Environment Committee meeting in relation to copper concentration in the Tutaenui Stream. Rangitikei District Council explained the cause might be copper downpipes in the Marton area contributing to elevated copper concentrations upstream and downstream of the WWTP. He asked Members to note in Table 2 (pg 71) that the Total number of existing use consents for nutrient management granted was now 102, not 93 as written.

Members asked questions about the copper concentration numbers in the Tutaenui Stream, and about the information provided in the conversion tables. Following discussion about the level of information supplied in the conversion tables, Ms Synge (Rural Industry Advisor) advised more detail would be brought to the next Environment Committee meeting. There were further questions about the mitigation strategies associated with conversions, the triggers for review clauses in consents, and the reporting requirements by Palmerston North City Council around its consent monitoring,

There was discussion about the Commissioner’s decision, which was currently in the appeal period, to decline a retrospective consent for the ongoing maintenance of the Hokio Stream cut.

Cr Keedwell left the meeting at 2.59pm.

The Chief Executive referred to recent negative publicity about compliance by Horizons. He believed there had been a change in attitude in the Horizons’ community regarding compliance and this change was reflected across the country. Non-compliance numbers were dropping. Horizons was seeing 96% compliance with only six consents having significant non-compliance. He assured Members that Horizons was enforcing rules appropriately and was consistent with the approaches of other regional councils.

ENV 16-107 Moved Guy/McKellar



CARRIED


Cr McKellar asked about the issue of burning of crops within the permitted timeframe. The Chief Executive explained the territorial authorities (TAs) prescribed the policies and Horizons provided the contracted service. Horizons was discussing this issue with the TAs.

The Chair, on behalf of Council, expressed condolences to the Chief Executive on the recent passing of his father. She advised that Mr George Paton of Foxton Beach, had also recently passed away.

The meeting closed at 3.09pm. Confirmed

_________________________ ______________________________ CHIEF EXECUTIVE CHAIR

Regional Council

30 March 2016

Report of Strategy & Policy Committee meeting - Receive and Adopt Resolutions and Recommendations - 15 March 2016

Page 55

Item

10.3

Report of the twentieth meeting of the ninth triennium of the Strategy and Policy Committee held at 11.00am on Tuesday 15 March 2016, in the Tararua Room, Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North.

PRESENT Crs EB Gordon (Chairman), JJ Barrow, DB Cotton, MC Guy, RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon.




Dr N Peet (Group Manager Strategy & Regulation), Mr G Shirley (Group Manager Regional Services & Information), Mr A Cook, Mr R Strong (Group Manager River Management), Mrs L Macdonald (Chief Financial Officer), Mr R Standish (Management Accountant), Ms K Booth (Governance Coordinator), Ms A Koehler (Acting Media & Communications Manager), and a member of the Press.

The Chairman commented on the recently completed series of Communication Training Workshops and thanked Councillors for their participation. He said a briefing session for councillors chairing annual catchment community meetings would be held at the conclusion of the Council meeting.

APOLOGIES

SP 16-168 Moved Rollinson/Pearce

That the Committee

receives an apology from Cr Burnell.

CARRIED




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Page 56


SP 16-169 Moved Guy/Sheldon

That the Committee:

confirms the minutes of the Strategy and Policy Committee meeting held on 10 February 2016 as a correct record, and notes that the recommendations were adopted by the Council on 23 February 2016.

CARRIED

ONLINE VOTING TRIALS BY TWO TERRITORIAL AUTHORITIES Report No 16-50

This report provided information to elected members about the online voting trials being undertaken by Palmerston North City Council (PNCC) and Whanganui District Council (WDC), and potential costs to Horizons Regional Council. Mrs Craig (Acting Group Manager Corporate & Governance) introduced the item. She explained that approval for approximately $24,000-$27,000 was being sought from Council for its share of the online voting trial development pending approval from the Minister for Local Government for PNCC and WDC to proceed. In discussing the recommendations, Members’ sought clarification on various points. Members generally supported the move to online voting, however, a number of areas of concern were raised. These included the security of the intended online programme, the cost to Horizons’ ratepayers, and a general belief that it was Central Government’s responsibility to fund. Several Members commented positively on the benefits of providing financial support with a view that it would improve voter turnout and ultimately be a good investment. Mrs Craig and Ms Booth (Governance Coordinator) responded to Members’ questions.

At the request of Members’, the Chairman separated out the recommendations. Recommendation (c) was deleted.

SP 16-170 Moved Keedwell/Sheldon

That the Committee recommends that Council: a. receives the information contained in Report No. 16-50.

CARRIED

SP 16-171 Moved Keedwell/Sheldon b. (i) agrees in principle to support the online voting trial.

CARRIED

Moved Keedwell/Sheldon b. (ii) agrees to provide financial support for the online voting trial up to

$27,000 in total.

LOST

The meeting adjourned at 11.29am.

The meeting reconvened at 11.40am.

Regional Council

30 March 2016


Page 57

PROCEDURAL MOTION TO EXCLUDE THE PUBLIC

SP 16-172 Moved Gordon/Rieger

THAT the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 and section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

CARRIED




PX1 Confirmation of Public Excluded Meeting held on 10 February 2016

s7(2)(i) - the withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)


PX2


PX3

Members’ Questions

The meeting adjourned to the Public Excluded part of the meeting at 11.40am and resumed at 11.59am.

The meeting closed at 12 noon.

Confirmed


Regional Council

30 March 2016

Public Excluded Page 59

Public Excluded Section

RECOMMENDATION

That the public be excluded from the remainder of the Council meeting as the general subject matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:




PX1 Confirmation of Public Excluded meeting held on 23 February, 2016


.

s48(1)(a)


PX2 Report of Strategy and Policy Committee meeting - Receive and Adopt Resolutions and Recommendations – 15 March, 2016


s48(1)(a)


PX3 Presentation: CentrePort Half Year Results


This presentation includes financial and non-financial performance data which is commercially sensitive.

s48(1)(a)


PX4 Council / Committee to consider whether any item in the Public Excluded minutes can be moved into the public domain and define the extent of the release

PX5 Members’ Questions

Documents

REGIONAL COUNCIL AGENDA - horizons.govt.nz · Regional Council 30 March 2016 Page 3 TABLE OF CONTENTS 1 WELCOME 5 2 APOLOGIES AND LEAVE OF ABSENCE 5 3 PUBLIC SPEAKING RIGHTS 5 Public