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1

Data Collection Sheet Form No :…………

Contractual Claims

01. Project: ……………………………………………………………………………………………………….………………

02. Organization:…………………………………………………………….…………………………………………………

03. Role of the organization in the project:…..……………………….……………………………………………

04. Employer : ………………………………………

05. Engineer :……………………………………….

06. Contractor :……………………………………

07. Funding Agency for the project : …………………………………………………………………………………

08. Name of the Road : ………………………………………………………………………………………..……………

09. Section of the Road : From ……………………………………… To ………………………………..………….

10. Project commencement Date:………………………………………………………………………………..………..

11. Project Completion Date ………………………………………………………………………………….….………..

12. Physical and Climatic Conditions of the Project Area :………………………………………………………

…………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………….…………………

…………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………….

……….……………………………………………………………………………………………………………………………

13. Major Design Changes Done During the Construction Period :…………………………..………………

…………………………………………………………………………………………………………………………..………..

…………………………………………………………………………………………………………………………..………..

…………………………………………………………………………………………………………………………..………..

…………………………………………………………………………………………………………………………………….

14. Major Design Changes Done During the Construction Period :…………………..………………………

……………………………………………………………………………………………………………….…….……………..

……………………………………………………………………………………………………………….….………………..

……………………………………………………………………………………………………………….….………………..

……………………………………………………………………………………………………………………..……….…….

15. Variation Orders (Numbers and value) ……………………………………………….……….….……………….

…………………………………………………………………………………………………………….……….……………..

…………………………………………………………………………………………………………….……….……………..

…………………………………………………………………………………………………………….……….……………..

2

Contractual claims

No Claim Intention of the

claim

(EOT/Additiona

l Payment)

Brief description of the

claim

Final result of

the claim

(Successful

/Rejected. Etc)

Category

(1/2/3/4/5/6/7)

3

Categorization of Claims

1) Unforeseen incidents and situations.

Unforeseen incidents and situations occurring during the construction period

2) Employer’s behavior.

Claims generated due to the Employer’s actions and behaviors belong to this category.

3) Engineer’s performance.

Claims generated due to the performance of the engineer.

4) Design errors or changes.

Claims generated due to design errors or changes.

5) Impacts of social and environmental conditions.

Claims generated due to the reactions of society and environment of the project area

belong to this category.

6) Ambiguities in the contact.

Claims generated due to the weaknesses and ambiguities in the contract documents,

inaccuracies in the bill of quantities ambiguities of the wordings in contract clauses

belong to this category.

7) Government policy changes

Claims generated due to the changes of government policies like impose of new levies and

taxes, impose of various rules and regulations belong to this category.

1

Data Collection Sheet 02 Form No : ……

Contractual Claims

01. Project:…………………………………………………………………………………………………………

02. Organization:………………………………………………………………….……………………………

03. Role of the organization in the

Project:……………………………….………………………………………

04. Employer : ………………………………………

05. Engineer :……………………………………….

06. Contractor :……………………………………

07. Funding Agency for the project :

…………………………………………………………………………….

08. Name of the Road

………………………………………………………………………………………..……………..

09. Section of the Road : From ……………………………………… To

..……………………………..………….

1) What are you expecting by sending a claim notice?

1) Additional cost and Extension of Time

2) Additional cost and Extension of Time + Make pressure to the Engineer and

the Employer

3) Additional cost and Extension of Time + Encourage the staff

4) Extension of Time only

5) Additional cost and Extension of Time + Make pressure to the Engineer and

the Employer + Encourage the staff

2) At the time of sending the claim notice do you have confidence to win the

claim?

1) Yes

2) No

3) In your project team do you have a mechanism to properly substantiate

the contractual claims?

1) Yes

2) No

2

4) In your organization do you have exclusive staff for handling contractual

claims?

1) Yes

2) No

5) In your organization do you have a good mechanism for collecting

documents for claim substantiating?

1) Yes

2) No

6) How long have you been working in this project?

1) From the commencement of the project

2) From the half of the project

3) Recently

7) Do you have intention to leave form the current organization/project?

1) Not at all

2) Yes if I got a chance

3) Definitely