Recruitment and

Contracts

Coordinator

Candidate Pack

Are you an ambitious

Human Resources

professional?

Are you ready to make your

mark in a new role?

If so, we want to hear from

you.

Welcome

from the

Chief

Executive

Thank you for your interest in the role of Recruitment and Contracts Coordinator within

The Two Counties Trust. This is an exciting time to join our Multi Academy Trust. I

joined the organisation in January 2021 as the new CEO and my aim is to harness the

good practice, achievements and innovation that has been key to our success to date

and my vision is to lead us forward to ensure that we continue to provide our students

with opportunities and experiences to enhance their life choices and to make a positive

contribution to the world we share.

All of our employees play a key role in making our vision a reality and this role is no

exception. The post is a new role within our Human Resources Team structure and

reports to the Human Resources Team Leader.

I see this role as a fantastic opportunity for an ambitious Human Resources professional

to join our Trust, coordinating our recruitment and processing essential paperwork

during the employment life cycle. Whilst experience of the working within education

and knowledge of Keep Children Safe In Education is desirable, it is by no means

essential.

I hope that you find the information in this candidate pack of interest. If you would like

an informal discussion about this role with Claire Harrison, our Human Resources Team

Leader, she can be contacted via charrison@twocountiestrust.co.uk.

I look forward to receiving your application.

Wesley Davies

Chief Executive Officer

The future is bright at The Two Counties Trust, more and more families are choosing to send their

children to a Two Counties school. We continue to attract talented professionals to join our team.

With the appointment our new CEO we have reviewed our mission and values and have set a clear

path to improve based upon the four key strategic anchors. We have redefined how our school

improvement team works to ensure that we are investing in leadership development and coaching.

In addition to this we are investing in our buildings and IT to ensure that we have the best learning

environments for our students to learn and our staff to work.

We are under no illusion of the task in hand, but we are equally confident that the Trust will go from

strength to strength. Leaders across the Trust are both supported and challenged by highly

effective Trust Board and committed Local Governing Bodies.

We are determined to:

Ensure all our schools are at least good within

three years of joining the Trust, and most

schools to be judged outstanding.

Priority students to make at least the same

progress as all students nationally.

Be consistently in the top 20 highest performing

MATs nationally for student outcomes.

The Future

Alongside the chance to make a difference to our

schools and therefore students life choices, there

are many great reasons to choose The Two

Counties Trust as a great place to continue your

career.

We are a Trust that recognises the importance of a

happy, healthy, rewarded, and motivated

workforce and as such we have developed our HR

strategy to invest in our employees.

We can support your career and personal

development through a range of routes and offer

extensive CPD for all staff. We are also a Trust

where you can make a difference, we live and

breath our values and work together for the benefit

of our students and the community.

In return for your contribution there are an

extensive range of benefits that are accessible to

you as an employee of The Two Counties Trust.

For your health and welfare we offer discounted

gym membership to over 3,400 health clubs whilst

Dental and Health Care plans offer you a range of

benefits including worldwide dental cover, optical

care, diagnostic consultation, and therapy plus a

voluntary Private Medical Insurance scheme.

Why you should join

The Two Counties Trust

We also recognise that balancing everyday life and

work can sometimes create pressures and to

support you we provide you with access to an

enhanced Employee Assistance Programme from

day 1 of your employment to help you and your

family manage events and issues, providing access

to confidential advice on health, family, money

matters, work and much more.

Our retail benefit scheme is designed to ensure that

your pay goes that bit further. We offer great

personal car leasing deals through our affinity

scheme with Arnold Clark and extensive savings can

be made through our Salary Extras scheme. This

scheme saves you money on every day essentials,

travel, gifts, fashion, going out and electronics

providing you with access to a range of offers and

discounts which are not available on the high street.

These benefits run alongside other elements of our

total reward package including access to the

Teachers’ Pension Scheme or Local Government

Pension Scheme (depending on your role),

enhanced family friendly leave and pay

arrangements, free car parking, a cycle to work

scheme, the opportunity to request flexible working

and most importantly a friendly, professional

working environment.

A new and exciting opportunity has arisen for a Recruitment and Contracts Coordinator to work in the Human Resources Team at The Two Counties Trust. You will join a team of dedicated, likeminded HR

professionals delivering an excellent service to the schools within our Trust. Day to day you will coordinate engaging and effective end to end recruitment campaigns, working closely with Leaders in our schools. You

must share our goal to attract the highest calibre of candidates to inspire our current and future students, providing an exceptional experience for all of our applicants. The successful candidate will be responsible

for ensuring that we are compliant with relevant employment law and that our legal requirements are met

for each stage of the recruitment process. The Recruitment and Contracts Coordinator will own the onboarding process and ensure that candidates undergo all statutory checks to deliver a seamless transition into our Trust.

In addition to recruitment and onboarding, you will also be responsible for processing letters, documents

and contracts associated with any employment or contractual changes throughout the employee lifecycle. This area of your role will require a keen eye for detail to guarantee accurate information is being provided to our employees and updated with our payroll department.

We are looking for a new member of the team who is enthusiastic, shows initiative and can demonstrate

experience of managing a busy work load and processing high volumes of transactional tasks. We are seeking to appoint a confident communicator who has the ability to build meaningful positive professional

working relationships with our employees and leadership teams. To secure this post you will need a basic understanding of employment law along with previous administrative experience gained working in a high

profile, fast paced team. Although not essential, experience of working within education and knowledge of Keep Children Safe In Education would be advantageous.

It is an exciting time to join our Trust following the recent appointment of our new CEO in January. If you would like to join us on the next stage of our journey, making a positive impact on the lives of our students and you are ready to share our ambition, don’t hesitate to apply.

Why join us?

We are a Trust that is committed to working together to benefit our students and staff whilst believing in

empowering our leaders to lead. We are developing our People First strategic anchor through the Two

Counties professional studies programme. We currently operate across nine schools which provides

opportunities for all our staff for growth and promotion. With a real focus on priority groups you can

make a difference where it matters the most.

Recruitment & Contracts Coordinator £17,206 - £18,624 per annum pro rota Nottinghamshire

This Trust has a forward-thinking HR strategy

with all the professional benefits that this

brings including competitive rates of pay, free

parking, an increasing array of employee

benefits and lifestyle options together with a

strong commitment to your professional and

career development.

The closing date for applications is: 24 March

2021 at 5pm

Interviews will be held on: 6 April 2021

We are committed to the safeguarding of all children and

young people. Any offer of employment will be subject to

the receipt of a satisfactory DBS disclosure, receipt of

references and successful completion of vetting

procedures.

Job profile Job title Recruitment and Contracts Coordinator

Responsible to: HR Team Leader

Salary / Grade: £20,092 - £21,748 per annum, Support Staff Grade 3

(Actual salary £17,206 - £18,624)

Working hours /

weeks:

37 hours, 39 weeks per year

Core purpose: This role is responsible for the organisation and execution of recruitment and selection, employment contracts and contractual changes working with the HR Business Partners for the relevant school.

Corporate responsibilities:

• Take an active part in appraising their own work against agreed priorities and targets in

accordance with the school’s performance management and supervision arrangements.

• Undertake any necessary training associated with the duties of the post.

• Maintain confidentiality at all times and to observe Data Protection Guidelines.

• Understand and comply with the schools equal opportunities and other policies.

• Comply with the Health & safety Policy and legislation in the performance of their duties and responsibilities.

Key responsibilities:

Recruitment

• To work with the HR Business Partner to process recruitment requests, ensuring that all information

has been provided and appropriate authorisation is in place.

• To work with the HR Business Partner to ensure that job profiles are up to date, contain clear criteria, are of a high standard and are legally compliant.

• To draft and place enticing advertisements using the most appropriate media.

• To maintain the internal vacancy pages and vacancy logs.

• To provide candidate data to schools in good time and chase the return of short listed applications to

ensure interviews are conducted in a timely manner.

• To contact candidates to arrange interviews and issue agreed selection schedules.

• To obtain references prior to interview for shortlisted candidates wherever possible, providing these

in good time for the interview date, advising the school where there are any problems or concerns.

• To keep recruitment literature up to date.

• To maintain TES, the Trust and school’s careers pages.

• To complete the equality and diversity monitoring for each recruitment exercise.

• To complete the annual report of recruitment, drawing information from the equality and diversity monitoring data.

• To check that shortlisting and interviewing has been completed correctly.

• To work with the HR Business Partner to develop and implement creative recruitment solutions for

hard to fill posts, aiming to fill all vacancies first time.

• To undertake data analysis regarding recruitment and selection.

Appointments

• To draft offer letters and contracts of employment, ensuring that all offers of employment are subject

to appropriate checks and that any contract issued is 100% accurate.

• To carry out pre-employment checks and follow up clearances to ensure that all clearances are

obtained (including DBS, right to work, prohibition from teaching, medical clearance, confirmation of qualifications and so on), liaising with the HR Business Partner for the school.

• To complete the single central record for all new starters

• To monitor safeguarding guidelines for recruitment to ensure that processes always adhere to the

requirements of Keeping Children Safe.

• To complete LGPS Pension Starter forms for Derbyshire and Nottinghamshire County Council schemes, informing payroll and placing copies on files.

• To liaise with the relevant HR Business Partner member to pass on the new starter file for retention

in the school once the recruitment process is complete,

Contractual changes

• To process all documentation associated with any employment or contractual changes throughout

the employee lifecycle, ensuring that documentation and pay is 100% accurate and that up to date signed contracts are completed.

• To process leavers, including making payroll changes, with 100% accuracy and informing relevant

agencies.

Other duties

• Maintenance of the HR website.

• To support the team with running a variety of reports to undertake data analysis.

• To support the team by note taking at casework meetings.

Notes:

This document is an overview of the role. The responsibilities will include but will not be limited to

those listed above and it is anticipated that the role will evolve over time and as such the duties may

change.

This document does not form part of the contract of employment.

This post will have contact with children and as such a satisfactory disclosure from the Disclosure and

Barring Service (DBS) is required as a condition of employment.

Person Specification

Role: Recruitment and Contracts Coordinator E/D A I

Qualifications & Training

1 Minimum of Level 2 in English and Maths E ✓

2 CIPD Level 3 or willing to achieve D ✓

Experience

3 Previous experience of Microsoft Office applications E ✓

4 Previous administrative experience E ✓

5 Experience of working in a school setting D ✓

6 Demonstrable success in managing multiple recruitment and selection campaigns

D ✓

Knowledge & Understanding

7 Understand the importance of confidentiality in this role E ✓

8 Basic Understanding of employment law E ✓ ✓

9 Understands the requirements of new employee checks and Keeping

Children Safe in Education

D ✓ ✓

Skills & Abilities

10 Highly competent IT skills E ✓ ✓

11 Strong customer service skills E ✓ ✓

12 Has initiative and can work independently E ✓ ✓

13 Strong attention to detail E ✓ ✓

14 Has the ability to communicate effectively to a range of people including staff, members of the Senior Leadership Teams and candidates

E ✓

15 Is able to plan, organise, prioritise and manage their time effectively E ✓ ✓

16 Clear and accurate written communication skills E ✓ ✓

17 Confident verbal communication skills E ✓

Personal Attributes

18 Will always maintain confidentiality E ✓

19 Positive and enthusiastic with a drive to improve E ✓

20 Able to build positive relationships with colleagues with the Central team and Schools

E ✓

Other

21 A commitment to uphold and promote equality of opportunity E ✓

22 Demonstrates an understanding of Safeguarding issues relevant to the post

E ✓

Key: ✓

E Essential

D Desirable

A Assessed by Application Form

I Assessed by Interview Date: March 2021

TES is our recruitment platform so please go to

https://www.tes.com/jobs/employer/-1168384 to

apply for this role on-line.

If you do not wish to apply on-line you can download

an application form from this link and then e-mail

your application to

alice.abbott@twocountiestrust.co.uk.

Please ensure that you set out in your application why

your experience and ambition is a good fit for the role

of Recruitment and Contracts Coordinator within The

Two Counties Trust.

In order to comply with Safeguarding requirements

you must complete either an application form or apply

on-line via TES. We cannot accept a Curriculum Vitae

as an application for this post.

Please note that we receive a large number of

applications and so unfortunately cannot provide

feedback to everyone.

If you have not been contacted by 2 April 2021 you

should assume that your application has not been

successful on this occasion.

Applications must arrive by 5pm on 24 March 2021.

Interviews will be held on 6 April 2021.

How to apply

Contact Us

Two Counties Trust

Sutton Road

Kirkby-in-Ashfield

Nottingham

NG17 8HP

hr-team@twocountiestrust.co.uk

www.twocountiestrust.co.uk

https://www.linkedin.com/school/two-counties-trust

www.twitter.com/TwoCountiesT