RECOVER, REDESIGN & RESTART 2020-2021 Recover Redesign and...Review FCPS community and employee survey results. Recommended Reopening Models Correlated to Phase I, II, III & Beyond

RECOVER, REDESIGN & RESTART 2020-2021

PRESENTATION TO THE FCPS SCHOOL BOARD & COMMUNITY

FRANKLIN CITY PUBLIC SCHOOLS

PRESENTATION FOCUS & EXPECTED OUTCOMES

By the end of this session, Board members will…..

Franklin City Public Schools at a Glance.

COVID-19 Cases in Franklin, Virginia

Review FCPS community and employee survey results.

Recommended Reopening Models Correlated to Phase I, II, III & Beyond

Reopening for September 2020

S.P. Morton Elementary School

J.P. King, Jr. Middle School

Franklin High School

Virtual Academy

Operations

Transportation

Nutritional Services Cleanliness Standards and Procedures

Mitigation Measures

Procurement

Behavioral Health Supports

Board Recommendations.

FRANKLIN CITY PUBLIC SCHOOLS | WWW.FCPSVA.ORG 2

RECOVER, REDESIGN & RESTART 2020-2021

FRANKLIN SCHOOL COMMUNITY


FRANKLIN CITY PUBLIC SCHOOLS AT A GLANCE

1,085 students

3 Schools

1 Elementary – S.P. Morton Elementary School

1 Middle – Joseph P. King Middle Schools

1 High School – Franklin High School

100% Free & Reduced Lunch

81.3% African-American

15.4% Caucasian

1% Hispanic

1% Asian

1.3 Multi-racial


FRANKLIN CITY COVID-19 CASES


March 30, 2020 – First Positive COVID-19

Case Reported in Franklin, Va.

Franklin City as of July 15, 2020

Total Cases 80

Hospitalized 6

Deaths 3

Source: https://www.vdh.virginia.gov/coronavirus/covid-19-daily-

dashboard/

https://www.vdh.virginia.gov/coronavirus/covid-19-daily-dashboard/

FCPS COMMUNITY SURVEY

RESULTS


FCPS RECOVER, REDESIGN & RESTART COMMUNITY SURVEY

1) What school(s) do your child/children attend?

2) Do any of your children receive exceptional education services?

3) Do any of your students receive ESL services?

4) Does your child/children have a health condition that would restrict them from attending in-person classes if offered?

5) Does your family receive Medicaid, SNAP, TANF, or other supports?

6) How do your student/s identify? Check all that apply.

7) If FCPS reopens with students attending in-person classes this fall with a staggered scheduled that limits the number of young people in school at any one time to allow for appropriate social distancing will you feel confident sending your child/children back to school?

8) If FCPS reopens with students taking virtual online classes only, will you feel select this option for your child?

9) If you selected yes, for the virtual online classes only, will your child/children have the necessary internet connection needed to complete courses?

10) If FCPS reopens with students taking a hybrid of virtual online classes and in-person classes with the appropriate social distancing will you feel confident selecting this option for your child/children?

11) If FCPS requires your child to walk to school because they live less then a mile from the school will you allow your child/children to walk to school?

12) How important is having childcare during school hours?

13) If FCPS requires all students in grades 3rd – 12th to wear a mask during in-person class sessions will you be able to supply the mask for each one of your child/children?

14) Will you be willing to participate on a Recover, Redesign & Restart FCPS Taskforce Committee?

FRANKLIN CITY PUBLIC SCHOOLS| WWW.FCPSVA.ORG 7

FCPS COMMUNITY SURVEY RESULTS


➢ Survey Launched

➢ Monday, July 6, 2020

➢ Survey Deadline

➢ Friday, July 24, 2020

➢ Survey Results

➢ As of Wednesday, July 15, 2020

➢ Participants

➢ 263 Participants

➢ 60 Parents and Community members responded

to participate on a committee

➢ Student Makeup

➢ 53% of Participants have Children at SPM

➢ 36% of Participants have Children at JPK

➢ 45% of Participants have Children at FHS

➢ 29% of Participants have Children who receive

Exceptional Education Services

➢ 8% of Participants have Children who receive

ESL Services

➢ Permission Granted for Child/Children to Walk to School (Only if live within 1-mile Radius)➢ 24% - Yes➢ 76% - No

FCPS COMMUNITY SURVEY RESULTS

➢ 79% of Participants have Children without Health Restrictions

➢ Importance of Childcare

➢ 43% -Very Important

➢ 10% - Not Important

➢ 28% - Not Applicable

➢ Parents Ability to Provide Masks for Students

➢ 76% -Yes

➢ 24% - No


➢ Confident with In-Person Classes ➢ 41% - Yes➢ 59% - No

➢ Confident with Virtual Online Classes Only ➢ 68% - Yes➢ 32% - No➢ 79% of Participants have the Proper Internet

Connection

➢ Confident with Hybrid of Virtual Online Classes & In-Person Classes ➢ 53% - Yes➢ 47% - No

FCPS EMPLOYEE SURVEY

RESULTS


FCPS RECOVER, REDESIGN & RESTART EMPLOYEE SURVEY RESULTS

1. Are you comfortable returning to your worksite?

2. Are your comfortable travelling for work if required?

3. Would prefer to work from home if that option was extended to you?

4. Will you have personal issues that require special accommodation upon returning to work (i.e. schools/daycare

being closed)? Please provide more information. (Yes/No)

5. What is your experience level utilizing virtual online platforms i.e. Zoom, Google Classroom, Hangout etc.

6. Which work schedule would you prefer: Virtual Only, Hybrid Model, or Staggered Schedule?

7. What three things will you need to feel safe if schools reopened in Phase III in August 2020?


EMPLOYEE SURVEY RESULTS


➢ Survey Launched

➢ Monday, July 6, 2020

➢ Survey Deadline

➢ Friday, July 24, 2020

➢ Survey Results

➢ As of Wednesday, July 15, 2020

➢ 94 Participants

➢ Comfortable Returning to your Worksite

➢ 60% -Yes

➢ 40% - No

➢ Comfortable Traveling for Work, if required

➢ 70% -Yes

➢ 30% - No

➢ Work from Home Preference

➢ 69% -Yes

➢ 31% - No

➢ Special Accommodation Needed

➢ 28% -Yes

➢ 72% - No

➢ Experience Level Using Online Platforms

➢ 39% -Very Familiar

➢ 5% - Not so Familiar

➢ 0% - Not at All Familiar

#TEAMFCPS PHASE OVERVIEWPH

ASE

I • Instruction would be predominately remote.

• In-person instruction may be offered for Special Education programs (with social distancing measures strictly enforced)

•Social distancing measures would also be in place on buses, buildings, and all other locations.

•FCPS would provide all students with technology devices and instructional materials.

PH

ASE

II • Instruction would be

predominately remote.

•Phase I learning options may be offered for Special Education programs, English Learners, and preschool through 3rd grade students.

•FCPS will provide all students with technology devices.

•Social distancing measures would still be in place on buses, buildings, and all other locations.

•Limited extracurricular activities and athletics

•50 person limit on large gatherings

PH

ASE

III •All students, Pre-K through 12th

grade, would be allowed to return to school utilizing a staggered schedule.

•FCPS will provide all students with technology devices in grades 3rd – 12th.

•Social distancing measures would still be in place.

•Limit for large gatherings increases to 250.

•Face covering are required when social distancing is not possible (example: school bus, extracurricular and within the school building

•Limited extracurricular activities and athletics. B

eyo

nd P

has

e III •Specific guidelines have not been

released from the Governor's Office.

•We are hopeful that this phase may allow for more of our students to return to our buildings full time.

•FCPS will provide all students in grades 3rd – 12th with technology devices.

•FCPS Virtual School will still be utilized/offered to students and families.

FRANKLIN CITY PUBLIC SCHOOLS| WWW.FCPSVA.ORG 13This model is based on the latest guidelines put forth by the Governor's Office and the Virginia Department of Education as well as

recommendations from the U.S. Centers for Disease Control.

#TEAMFCPS CURRENT PHASE

PH

ASE

III

•During Phase III, FCPS parents will have the option to select one of the following instructional models.

FRANKLIN CITY PUBLIC SCHOOLS| WWW.FCPSVA.ORG 14Every parent will be required to complete FCPS instructional selection forms that details the schools’ role and the parents role in

the educational process.

PHASE III LEARNING INSTRUCTIONAL MODELS


REOPENING VIRTUAL START FOR

SEPTEMBER 2020PH

ASE

III •Our responsibility is for children to receive a

quality education that prepares them to be successful in their future academic and career choices. Therefore, we are recommending that our most vulnerable learners that have not had the opportunity to begin or master the foundational skills of literacy and mathematics be our primary focus to ensure equitable opportunities as they begin their educational careers.

•Students in grades Pre-K through 3rd grade will have the option to attend school in person four days a week.

•Special Needs students will have the option to attend school in person four days a week.

•English Learners will have the option to attend school in person four days a week.

•FCPS size makes it possible to have a class size of 10:1 or less.

PH

ASE

III •SEPTEMBER 2020

•All Students in grades 4th – 12th will utilize a virtual platform. This excludes students with Special Needs and English Learners.

•Parent Training will be provided in September 2020 over Instructional Platforms.

•Student technology devices will be administered with Student Training and Expectations

•Parent Registration will be conducted online and in person to select the instructional platform their student will attend beginning October 2020. This will depend on guidance from the Governor's Office, CDC and VHD. P

HA

SE III •OCTOBER 2020 and Beyond

•Students in grades 4th – 12th will return to school on the recommended A/B schedule.

•Parents can select to continue with the virtual learning platform.

•* If the Governor's Office, Virginia Department of Education and Health Officials close all schools, we will transition to every student being required to use the virtual platform.


Every parent will be required to complete FCPS instructional selection forms that detail the schools’ role and the parents role in the

educational process.

Samuel P. Morton Elementary School

Recover. Redesign. Restart of Schools 2020-2021

Option 1: (In-Person Instruction/Virtual Learning)

● Bright Start (PreK)○ Instruction four (4) days a week (Monday - Thursday)

○ Full day of Instruction

○ Students will receive Breakfast and Lunch

● Kindergarten - Third Grade○ Instruction four (4) days a week

○ A.M. and P.M. Instructional Schedule

○ Students will receive Breakfast and Lunch or Both

● Exceptional Education Students○ Exceptional Education students will have the option of attending daily based on the decision of the IEP team

○ Self-Contained students will attend daily (Monday - Thursday)

○ Full day of instruction

● Fourth and Fifth Grade (Possible October 2020 start)○ Fourth and Fifth Grade will be on an “A” and “B” day schedule

○ Full day of instruction (Two days a week)

Group A on Mondays and Wednesdays (In the building). Group A will work on virtual assignments on Tuesdays and Thursdays.

Group B on Tuesdays and Thursdays (In the building). Group B will work on virtual assignments on Mondays and Wednesdays.

* Third, Fourth & Fifth Grade: Students will have an opportunity to check out laptop devices.

* The online programs of Jason Learning, IXL and HMH will be used for virtual assignments.

Samuel P. Morton Elementary School


Option 2: (Opt-Out of In-Person Instruction)

● If parents choose to opt-out from sending their child (PreK-5) to school for in-person instruction there will be an option for instructional packets

and virtual learning opportunities.

○ Parents will be able to opt into a 100% virtual learning platform. Students will use technology to access lessons from Canvass, JASON

Learning, IXL, Achieve 3000 and HMH. Weekly lessons will be uploaded to the Teacher Website. Student’s grades will be aligned to the

summative and formative assessments that are given to students that attend the in-person instructional model.

○ Parent Training Courses will be provided by the school.

○ Parents will be able to pick up instructional packets (Monday - Thursday) from the school.

Teacher Preparation Day

● Teachers will have Fridays for:

○ Office Hours

○ Teacher Planning

○ Reading

○ Mathematics

● Staff Professional Development

● Virtual Parent Professional Development

● In addition, Friday will be used as a day for deep cleaning by the custodial team.

School Counselors

● Duties for Preliminary Reopening Plan

○ Analyzing Survey Results

○ Collaborating with Parents for Alternative Schedules for Students

Collaborating with Exceptional Education Department & Students with Medical Needs (i.e. 504 plan)

J. P. King, Jr. Middle School


Option 1: (In-Person Instruction/Virtual Learning)In-Person/Virtual (Hybrid)

• Overview - 6th Grade students will attend Mon., Wed., and Fri. on a Morning Group A and Afternoon Group B schedule. Students in grades 7-8 will be divided into two groups: Group A and Group B

• Grade 7-8 will attend school Mon. - Fri.: Group A will attend on Mon., Wed., & Fri. and Group B Tues. & Thurs. on A Weeks. On B Weeks, Group B will attend Mon., Wed., & Fri. and Group A will attend Tues. & Thurs.

• Self-contained students will attend 4 days a week. Exceptional Education and ELL students will have the option to attend every day.

• 7th-8th grade students will rotate to their Special classes: Art, P.E., Music, and Keyboarding. 8th grade students only will take Career Exploration .Grade 6 students will have virtual Specials on Tuesdays and Thursdays. Jason Learning, Achieve3000, Write To Learn, and IXL will be completed on Virtual Days by all students.

• All students will be administered technology devices.• 21st Century Afterschool Program will be available Mon. - Thurs. - students will attend on their designated days. NOTE: (21st Century

will be adjusted to accommodate academic and enrichment schedules for Group A and Group B.) Plus1 P.E./Health 9 and Art I (8th Grade will be held after-school with mandated social distancing guidelines enforced.)

J. P. King, Jr. Middle School


Option 2: (100% Virtual Learning Model)

● If parents choose the 100% Virtual Learning Model students will:

● Complete assignments 100% online.

● Students will use technology to access lessons from Canvass, JASON Learning, WHRO, IXL, Achieve 3000.

● Weekly lessons will be uploaded to the Teacher Website.

● Students will be required to attend Zoom, Canvas or Google Classroom sessions to receive instruction as assigned.

● Student’s grades will be aligned to the summative and formative assessments that are given to students that attend the in-person

instructional model.

● Parent Training Courses will be provided by the school.

● Laptops will be provided by the school.

● Virtual attendance is required

FCPS VIRTUAL ACADEMY



Option 1: In-Person/Virtual (Hybrid) Instruction

● Core courses (English, Math, Science, History) will be taught both in-person (2-3 days per week) and virtually

● Non-core courses (Electives, CTE) will be taught virtually only

● Students will be required to physically attend school for core courses only

● Technology devices will be provided to students.

● Virtual attendance is required for non-core courses and on days students are not required to attend school for core courses

A/B Model

● A Week: Group A attends Monday, Wednesday, Friday; Group B attends Tuesday, Thursday

● B Week: Group A attends Tuesday, Thursday, Group B attends Monday, Wednesday, Friday

● Core courses will meet face-to-face; Non-core courses will work on virtual assignments in homeroom class or at home

● 143 is the maximum number of students that will be in the building at any given time

● Students whose only method of transportation is the school bus, students who arrive early for their core courses, or students whose

ride home is late after their core courses will report to homeroom to complete their virtual assignments

● Early closing (12:00 noon) bell schedule will be used. Virtual courses and blended assignments/homework for core courses will be

completed from 1:00-3:00. Teachers will assist students virtually and plan for instruction during this time.

● Transition of classes will happen using strict social distancing guidelines (3-6 feet distance, masks required, follow arrows on floor, use

hand sanitizer upon arrival of core teacher’s classroom door, etc.)



Option 2: (100% Virtual Learning Model)

● If parents choose the 100% Virtual Learning Model students will:

● Complete assignments 100% online.

● Students will use technology to access lessons from Canvas, Virtual Virginia, WHRO, IXL, Edmentum.

● Weekly lessons will be uploaded to the Teacher Website.

● Students will be required to attend Zoom, Canvas or Google Classroom sessions to receive instruction as assigned.

● Student’s grades will be aligned to the summative and formative assessments that are given to students that attend the in-person

instructional model.

● Parent Training Courses will be provided by the school.

● Laptops will be provided by the school.

● Virtual attendance is required

FCPS VIRTUAL ACADEMY

LEARNING ENVIRONMENT POLICIES/PROCEDURES &

CONTAINMENT STRATEGIES

Students will be scheduled in small class sizes to promote social distancing

Furniture will be arranged to maintain social distancing

Traffic patterns outside & inside buildings are being restructured to minimize contact

Students will not congregate in common spaces (meals will be in classrooms)

Appropriate was containers will be provided

Containment strategies will include:

Revised guidance for when staff/students should stay home

Compliance with Families First Coronavirus Act (FFCRA) while in effect

Joint planning with VDH and other local health officials

Case management and contact tracing

Closure decisions/switch to remote learning if necessary


FCPS TRANSPORTATION REOPENING PLAN


STUDENT TRANSPORTATION USING COMPUTERIZED

ROUTING SOFTWARE:

Travel tracker routing software will help us to create and optimize our bus routing process. We will be able to do

all of the following and so much more!

Create schedules for alternating days as well as the ability to include or omit students within a certain distance

from each school during route planning.

Communication is key with the “parent portal” parents will be able to view current bus schedules. We can send

emails or texts messages directly from the platform to parents to notify then instantly of route changes or delays.

SAFETY DURING STUDENT TRANSPORTATION

• At 6ft apart our buses that are

designed to transport 64 students,

can only transport 10 students.

• At 3ft apart WITH MASK, we can

transport 20 students on a bus.

Walking School Bus

At this time we are working with

counselors to develop a survey that will

be administered to parents regarding

school age students walking to school.

SAFETY DURING STUDENT TRANSPORT.

• Face coverings will be worn at all times when being transported.

• Upon entering and exiting the bus students will sanitize their hands.

• Students will load the bus from back to front.

• Students will exit the bus from front to back.

• Families from the same household can sit together.

• Families will be asked to conduct temperature checks when students

leave their home. Additional checks will be conducted at the school

before students enter the building

BUS CLEANING BETWEEN USES.

New Cleaning Procedures

• FCPS is moving to a sanitizing machine

to be held at the depot.

• Pacific floor care is a “wide-area” misting

machine and can be used to quickly

disinfect a large area such as a bus, in

minutes.

FCPS MEAL DISTRIBUTION REOPENING PLAN


MEAL DISTRIBUTION USING TRAVEL TRACKER

The nutrition staff is prepared to continue serving our students in the capacity that we have had in place since the March 16, 2020 closure in accordance with the VDOE requirements. This includes

Providing our students with nutritionally balanced meals via our “serve” model vs the offer model. All meals will be served in “to go” containers and will contain the required components: milk, meat/meat alternate, vegetable, fruit or natural fruit juice, and whole-grain or enriched bread/cereal. These meals will be delivered to the classrooms by a certified Nutrition team member ensuring each student receives a balanced meal.

Bus meal distribution will continue for those students who will be distance learning. We will utilize a “meal ordering” system so that we may be able to have parents opt in to home delivery. We will continue to utilize buses to distribute meals to students who are at home during the day. In addition, we can have students who alternate days take their meals home for when they are distance learning .

Utilizing the same Travel tracker software. We will be able to use the same drivers to distribute meals to those students learning from home.

FCPS MITIGATION MEASURES


FCPS RECOVER, REDESIGN & RESTART

MITIGATION MEASURES

Protective Barriers & Face Coverings

Ventilation

Cleaning

Health & Hygine

Policies/Procedures & Containment Strategies


PROTECTIVE BARRIERS & FACE COVERINGS

Plexiglass dividers are being provided for reception areas and other spaces where clear barriers are appropriate

mitigation measures

Students and staff must wear face coverings or masks, with the exceptions staff that have medical considerations.

For personal comfort, fiscal responsibility & environmental reasons, FCPS will request that students and staff provide their

own face coverings/mask; however; FCPS will have mask available

FCPS will provide face shields for any student or staff who cannot wear a mask or needs view of the face/mouth

FCPS has the capability to make face shields in various sizes as needed to augment purchased shields


VENTILATION

Ventilation systems are managed and maintained by FCPS. In response to COVID, FCPS Maintenance is

implementing the following mitigation measures:

Upgraded filters from MERV 7 to MERV 14 to trap more particulates that could carry the virus (MERV = Minimum

Efficiency Reporting Value, a system used to evaluate the efficiency of air filters based on how effective it is at catching

particles of varying sizes) Higher MERV rating = higher air filtration capabilities


CLEANING

The cleaning solution system FCPS has in all buildings uses a hospital grade virucidal solutions that are registered

on the EPA List N: Disinfectants for Use Against SARs-CoV-s (COVID-19)

Each classroom will be stocked with microfiber cloths and a spray bottle of disinfecting surface cleaner, and will be given

instruction for attending to high-touch areas (light switches, door knobs, desktop)

Screen and Computer Wipes will be provided to clean computers that may be shared (computer labs)

Sanitizing charging carts ordered for each school for Chromebooks and other devices

FCPS has invested in new disinfecting equipment, both foggers and electrostatic sprayers, to enable more rapid

and comprehensive disinfection of spaces.

New cleaning protocols and checklist are being developed with FCPS custodial staff.


HEALTH & HYGIENE

Hand sanitizer for each classroom

Touchless thermometers provided for all schools

CDC & VDH guidance will be followed in conjunction with data-driven best practices for:

Health screenings

Quarantine practices

Provision of medical grade PPE to appropriate staff

Abundant signage and other routine communications will be enforce:

Social distancing

Hand washing

Face coverings

Self screening & self quarantine


PROCUREMENT


PROCUREMENT

We have been able to successfully order and receive all areas of COVID supplies thus far including:

Mask

Face Shields

Gloves

Cleaning Solutions

Disinfecting Equipment

Touchless Thermometers (and batteries)

Hand Sanitizer

Plexiglass Dividers (Ordering)

Computer and Screen Disinfecting Wipes (Ordering)


PROCUREMENT - PERSONNEL RECOMMENDATIONS &

CAPITAL IMPROVEMENT

Personnel

Part-Time Certified Nurse’s Aides for Temperature Checks (2 per school)

Part-Time Bus Aides

Executive Director of Virtual Education and Early College Dual Enrollment Programs

Communications & Media Relations Coordinator

Capital Improvements

Convert all water fountains in each school to Bottle Dispensers

Convert all bathrooms to touchless (sinks and toilets)


PARENT AND FAMILY RESOURCES



PARENT & FAMILY RESOURCES

FCPS Childcare for Staff – Employees that have children in grades K-8th will be invited to participate in the

Employee FCPS Day Camp program. The program will support teachers that return to work and childcare may

be a barrier. FCPS will hire program monitors to support the Day Camp program. This is a free service to

employees. The program will have two sites (K-5th location SPM, 6th – 8th location JPK)

Community Service Day Camp Providers

Boys and Girls Club will offer Day Camp options for families at a reduced cost. This option will be provided for

students in grades K-8th.

YMCA

Little Hands

Area Churches



PARENT & FAMILY RESOURCES

Mental Health Services will continue to be offered to students. Services may be conducted via a virtual platform

or in person with social distancing guidelines strictly enforced.

We have six counselors and three nurses on staff that will make weekly contact with students that are medically

fragile, receive mental heath support or have special needs.

The Parent Engagement Coordinator will continue to organize wellness checks for all FCPS families.

Instructional Materials will be mailed home to support the continuity of learning (Books, Consumables, STEM

Kits)

We will partner with Social Services to support families that have various needs.

We will continue to partner with the Virginia Department of Health to support families with medical resources.

We will continue to partner with the FoodBank to support families that have food insecurities.


FCPS SCHOOL BOARD RECOMMENDATIONS


Documents

RECOVER, REDESIGN & RESTART 2020-2021 Recover Redesign and...Review FCPS community and employee survey results. Recommended Reopening Models Correlated to Phase I, II, III & Beyond