Recorder/Scorer Hy-Tek Meet Manager © Copyright 2010 - 2014 Ontario Swimming Officials’ Association June 2010

Recorder/ScorerHy-Tek Meet Manager

© Copyright 2010 - 2014 Ontario Swimming Officials’ Association

June 2010

© Copyright 2010 - 2014 Ontario Swim Officials’ Association

Today

Role of Recorder/Scorer

Introduction to Hy-Tek Meet Manager

Hy-Tek Meet Manager Case Studies

Questionnaire – 15 minutes

Review (answers)

2


Times

Other Info

RecorderScorer

Results

Team Scores

Record Times

The Recorder/Scorer maintains the official record of a session

DQ

DNF

NSJudge’sDecision


To do this job well, you need to know...

How to use Hy-Tek’s Meet Manager How to re-seed heats and events How to record and post results How to record unusual swims and events How to score an event How a record time is set

How to stay organised


You will be working near the deck with...

Chief Finish Judge

Chief Judge Electronics

OR


You should arrive one hour before the start of the session

• Get a copy of the meet package and session program

• Make sure computer and hardware connected• Ensure paper, stapler, paperclips, elastics are

plentiful• Get a scratch list from Clerk of Course• Remove (indicate SCR) scratched swimmers from

heats without reseeding• Enter any deck alterations entries/substitutions

Show deck entries as exhibition (EX)


You should meet with key officials and agree to the routines for the session

• Find and introduce yourself to Referee Chief Finish Judge Chief Judge Electronics Runners Clerk of Course

• Establish routines for Approving results Receiving changes


Determines the official times

Reviews & signs the results

Enters the results into Meet Manager

Prints results at end of event

Gives results to runners for posting

Chief Finish Judge Recorder/Scorer

Receives cards

Typical process for a carded meet

Stores cards & one set of results

Referee


Reviews & signs the results

Imports times using Meet Manager

Prints results at end of event

Gives results to runners for posting

Chief Judge Electronics Recorder/Scorer

Ends race & prints heat results

Typical process for an electronic meet

Stores one set of results

Adjusts times

Review suspect times

Referee


The electronics operator will print a copy of the results after each race


Chief Judge Electronics (“CJE”)-or-

Chief Finish Judge (“CFJ”)

Clerk of Course (“Clerk”)

Creating Results

Recorder/Scorer

Heat, Lane, Swimmer

Heat, Lane, Time

Place, Result, Swimmer

Referee

Heat, Lane, DQ,[Swimmer]


Results with times• The basic result

• Swimmer receives a time and unique place for the swim

• Tied• Two or more swimmers have the same time in a round and

are awarded the same place

• Judge’s Decision (“JD”)• Two or more swimmers are tied, but the placing has been

arbitrarily adjusted (usually from a swim-off)

• Exhibition (“EX”, “X”)• Swimmer receives a time but no place for the swim

• Failed Swim• Swimmer’s result is slower than the entry qualifying time• Swim is not eligible for points


Results without timesDisqualified (“DQ”)• Swim was disqualified; no time or place assigned

Did Not Finish (“DNF”)• Swimmer started but did not finish

No Show (“NS”) Swimmer was assigned a heat and lane, but did

not show up for the swim Meet Package may outline penalties for an NS

Scratch (“SCR”)• Swimmer withdrew from event


Events, Rounds, Heats

Event (“24 – Men’s 50 Free”)• Contains: Rounds (“Preliminaries” (“Prelims”),

“Finals”)• Contains: Heats (“Heat 1”, “Heat 2”, …)

DQs, SCRs, NSs, DNFs prevent swimmers from advancing to future rounds; no impact on previous rounds• Failed swims may also prevent advancing

Scoring occurs in the final round


Events, Round, HeatsIndicate Advancers For Next Round

Finals

Consols

Alternates


Events, Rounds, HeatsSwim-off

“Nine advancers … eight lanes”

Alert the designated official as soon as possible


Events, Rounds, HeatsSwim-off

DISTINCT event• Swimmer may scratch, be disqualified, not finish,

etc. without impacting event requiring the swim-off• Swimmer receives an “extra” official result

Occur when there is a tie amongst advancers for the last place in a heat• Ex: Tie for 8th place in an ‘A’ final (8 lane pool)• Ex: Tie for second alternate• Ex: Three people tied for 9th place in an ‘A’ final

(10 lane pool)


ScoringWhenever the point scores for a meet differ from the accepted national scoring standard (SNC 4) they shall be published with the meet information (CGR 9.8.1.1)

In the case of a tie, the points for each place involved in the tie shall be added together and divided equally among the competitors or teams involved in the tie. (CGR 9.8.1.1)

Disqualified swimmers and relay teams shall not be awarded points. (CGR 9.8.1.3)

A swimmer who fails to meet the qualifying time for an event shall not be awarded points. (CGR 9.8.1.4)

Exhibition swims shall not be awarded points (CGR 9.8.1.5)


ScoringA tie


ScoringExhibition Swim


ScoringDisqualification


ScoringNo Show


ScoringDid Not Finish


RecordsRecord Time Must Come From…

A valid electronic result

A manual time measured by three watches

-or-


RecordsMay be set in any sanctioned competition, but not a class two time trial.

May be set during:• Any individual result time or relay result time, provided:

• Swim is not disqualified

• Any split of an individual race, provided:• Swim is not disqualified (before or after split)• Final time meets the meet qualifiying time

• First leg of a relay, provided:• No individual disqualification happens in the first leg

• Ex: “Early takeover, swimmer #2” – OK• Ex: “Swimmer #3: Walking in direction of race, 125m” – OK• Ex: “False start” – NO RECORD• Ex: “Swimmer #1: Extended layout, 150m” – NO RECORD


If you revise results or scores, re-post results & mark them “Revised”

**Revised**


At the end of the session

• If there are finals to follow, remain until preliminary results are finalized

• Turn over all results and cards to meet management


Meet Manager 2.0


The Run Menu


Event Listing

Current Heat Information

Team Scores

Records

Function ButtonsHeat Navigation


Use the Event List to navigate between events

Event Number

Round

Status:-“Scored”-“Done”-“Seeded”-“Not Seeded”


The heat information

Swimmer Final Time

TeamLane DQ


There are buttons for the most common functions during a session


Session

Use to navigate between sessions or filter the Event List


Splits

Use to enter or edit splitsAdded automatically in electronic timing systems You may be asked to

adjust them

In manual meets enter for: Relays When a request for an

official split on the first leg of a swim is authorized by the Referee


Relay Names

Drag …and …drop to record order

Eligible swimmersYellow indicates swimmers assigned to other relay teams

Check to show eligible

swim-ups

Navigate between lanes


Adjust

Move swimmers between heats or lanes

• Drag and drop swimmers to a different lane or heat

• Use this menu when Referee or Clerk of Course informs you about changes to heat, event or lane assignments


Get Times

Imports results from the electronics system

Prompts if the number of results does not match number of seeded swimmers

Athletes expecting a time

Times received from console


Generating Results

• List Lists the results for the event, without scores

• Score Lists the results for the event, with scores


Pushing Results to the Web

F11 F12

To publish the current heat

To publish the current event

Score first for points to be

updated


Awards

Causes award labels to be printed for currently selected event

Consult with meet host to determine if award labels need to be printed


Typical Work Routine at the End of a Heat

Electronic Timing• Select correct heat• “Get Times”• Inspect the results• Edit the results if

necessary in consultation with CJE

• Record any DQ, NS, DNF

• Advance to next heat

Manual Meet• Select correct heat• Enter official times from

cards• Enter splits if required• Record any DQ, NS,

DNF• Advance to next heat


Typical Work Routine at the End of an Event

• Make sure there are results for all heats• Make sure you have the right event selected• If the event is to be scored:

Score (CTRL-S)

• If the event is not scored List (CTRL-L)

• Results will be displayed for printing/posting• Print labels for ribbons by pressing Awards button

(CTRL-A)• Push results to web (if applicable)


Meet Manager 2.0~Case Studies~


Case Study #1“Get Times”


Case Study #1: “Get Times”Select the desired heat

Click the “Get Times” button


Case Study #1: “Get Times”Times are downloaded from timing console and automatically inserted

• Yellow Line: All backup faster than 3 tenths of pad time

• Green Line: One backup within 3 tenths of pad time

• Blue Line: No Backup, or all backup slower than 3 tenths of pad time

Backup Times


Case Study #1: “Get Times”Consult with CJE/CFJ to ensure times are correct

• GOAL: No colourful lines!

Click time to changeEnter new time (no punctuation)

All Correct!

Backup times may also be modified


Case Study #2“Disqualification”


Disqualified swims will come to you on a slip or a card

DQ card MUST be kept with Official Results• May be needed in the event of a protest

Case Study #2: “Disqualification”


Case Study #2: “Disqualification”Verify on the infraction card:• Event, heat, and lane is correct• Athlete and team is accurate• Infraction description is valid• Official has indicated the time at which the

swimmer or coach was notified of the infraction• Referee has signed/initialed

Inform the referee of any problem prior to marking the swim as disqualified


Case Study #2: “Disqualification”Disqualify the swim by checking the appropriate “DQ” box (Meet Manager will retain the time in case the disqualification is later overturned; the time will not be displayed on the results)


Case Study #3“Adjustment”


Case Study #3: “Adjustment”Meet Manager allows for manual adjustment of the seeding, usually as a result of:• Swimmer missing a swim / swimming early• Collapsed heat (two heats being swum together

because of a large number of scratches or no shows)• Deck entries

These changes are made in the “Adjust” menu (make sure to select correct event first!)


Case Study #3: “Adjustment”“Move 32/2/1 to 32/1/1”• We need to move the swimmer who was in event

32, heat 2, lane 1 to event 32, heat 1, lane 1.

#1 - Drag swimmer

#2 – Drop swimmer

#3 - Save


Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”• We need to scratch the swimmer who was in

event 4, heat 3, lane 8 and enter ‘V. Adamo’ from ESWIM.

#2 - Confirm

#1 – Double click name


Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”

#4 – Drag and drop#3 – Click “Show Eligible Athletes”


Case Study #3: “Adjustment”“Scratch 4/3/8, deck enter ‘V. Adamo (ESWIM)’ in that spot”

#6 – Mark as exhibition (“Exh”) by checking box

#5 – Click “Save”


Recording a Swim-Off in Meet Manager


Here is an overview of the steps in recording a swim-off

• Create a new event in Meet Manager• Assign swimmers to lanes• Record the results of the swim-off, noting the

placing• Return to the main event• Press JD (CTRL-J) to record the Judge’s

Decision• Reprint results for posting


Create a new event in Meet Manager

Give it a unique number such as 999

Enter event info

Select “Swim-Off Event”


Assign swimmers to lanes

• Navigate to swim-off event in Event List

• Press Adjust button (F8)

• Drag and drop swimmers into lanes assigned by Referee


After the swim-off, return to the main event to record the judge’s decision

• Press JD button or CTRL-J to bring up Judge’s Decision/Tie Breaker screen

• Enter the placing by hand


Reprint and Post the Results


Questionnaire


Recorder/Scorer - Questionnaire

1. The Recorder/Scorer has the authority/responsibility to:

a. Overrule the Chief Finish Judge’s report if appropriate;b. Refer all contentious decisions to the Chief Finish Judge or

Referee for resolution;c. List disqualified swimmers on the result sheet;d. Resolve, one their own, contentious decisions about scoring;e. Compile a list of results from the preliminary heats for display

as soon as possible;f. Include split times in results whenever possible for events of

1500m and 800m as well as relays;g. Compare final results with current records and prepare

record application forms;h. Publish deck-entered swims as Exhibition Swims.



2. In a 10 & under Girls Freestyle event, the results have been published correctly if they read:

a) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.596. Betty Carson 10 EKSC 1:22.59

b) 1. Sally Smith 9 LSC 1:20.212. Donna Jones 8 STARS 1:20.633. Mary Brown 10 ESC 1:21.594. Sue Whyte 7 NSC 1:22.025. Dawn McFee 9 HTSC 1:22.59 TIE5. Betty Carson 10 EKSC 1:22.59 TIE


Recorder/Scorer - Questionnaire3. In an 11 & 12 Boys 100m Backstroke event, the results have

been published correctly if they read:

a. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.013. Dean Greys 12 ROD 1:40.30 DQ4. Marc Tuller 11 SAMAK 1:40.335. Joel Carson 11 POM 1:42.416. Ken Kerr 11 MANTA 1:43.02

b. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 Dean Greys 12 ROD 1:40.30 DQ3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.02

c. 1. Brad Bain 12 SCAR 1:38.622. Todd Tucker 11 LYAC 1:40.01 3. Marc Tuller 11 SAMAK 1:40.334. Joel Carson 11 POM 1:42.415. Ken Kerr 11 MANTA 1:43.026. Dean Greys 12 ROD1:40.30DQ

d. None of the above is correct.


a. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 JD5. Deb Doran 13 LUSC 1:22.10 JD6. Jenn Jones 14 DCSC 1:23.42

b. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.633. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.104. Deb Doran 13 LUSC 1:22.105. Jenn Jones 14 DCSC 1:23.42

c. 1. Sue Toth 13 UCSC 1:20.212. Wendy Hunter 14 NYAC 1:20.63 3. Denise Pepin 13 CAMO 1:21.594. Heather Carr 14 WAC 1:22.10 TIE4. Deb Doran 13 LUSC 1:22.10 TIE 6. Jenn Jones 14 DCSC 1:23.42

Recorder/Scorer - Questionnaire4. In an 13 & 14 Girls 100m Breaststroke event, the results have

been published correctly if they read:



5a. The following relay results are published correctly, if they read:

a. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.022. ETOB 1:01.65 2:03.42 3:05.19 4:07.72

b. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 MAC 1:00.54 2:02.61 4:09.35 DQ

c. 1. COBRA 1:02.27 2:01.83 3:03.84 4:04.02 NYAC DQ

d. 1. COBRA 1:02.27 4:04.022. MAC 1:00.54 DQ



5b. When setting up the scores for a meet, the Scorer should:

a. Get the method of scoring from the Rule Book ONLY;b. Get the method of scoring from the Meet Invitation

and Rule book;c. Create an original system for scoring points;d. Award points to swimmers who are disqualified;e. Award points to swimmers who fail to equal or better

the qualifying times;f. Award team points to Unattached swimmers;g. Award NO points to Exhibition swimmers;h. When two swimmers are tied, award them each one-

half the total available points;i. Include on the score sheet a column for unawarded

points;j. Use only the default Hy-Tek scores.



6. For an official time to be acceptable as a “Record Time” in the SNC record application:

a. The times on at least TWO of the digital manual watches must be identical;

b. The time must have been measured by three timers (if manual time only);

c. The time must have been the fastest in the event and the winner placed first;

d. The time may have been achieved in a Class One Time Trial.



7. Which of the following circumstances can lead to an official ‘Record Time’?:

a. A time achieved by a swimmer during the first leg of a relay;

b. A properly recorded split-time at the 400m point by a swimmer whose finish time fails to meet the qualifying time in the 1500 Freestyle;

c. A properly recorded split-time at the 50m point by a swimmer who also sets a record time in the 100m Freestyle;

d. A properly recorded time by the lead-off swimmer on a relay team which is disqualified for a subsequent infraction .



8. What is the significance of DE-QUALIFYING times for a meet?

a. They are used, along with QUALIFYING times, to limit both the fastest and slowest entry times for the meet;

b. They are used to disqualify swimmers who go too fast and exceed the DE-QUALIFYING time;

c. They are used to award points, as only swimmers who exceed the DE-QUALIFYING times can earn points for their team.



9. If a swimmer’s official time is slower than the qualifying time for the event, it is termed a ‘failed swim’. How are ‘failed swims’ indicated on the official results?

a. Swimmers with ‘failed swims’ are ‘red-circled’;b. Swimmers with ‘failed swims’ are omitted from the

official results;c. ‘FS’ is marked beside each swimmer’s time;d. A line is drawn on the results list that separates

‘failed swims’ from the rest for each event where this occurs.

e. A separate Failed Swim – Exceptions report is posted for coaches to provide resolution.



10. The results of Exhibition swims should be recorded:

a. In a separate category (event) at the end of all the results for the meet;

b. At the end of the results for each event and marked ‘X’;

c. On the time card only (i.e. should not be included in official results).


Thank you

Approved by the Ontario Swimming Officials’ Association Board

Documents

Recorder/Scorer Hy-Tek Meet Manager © Copyright 2010 - 2014 Ontario Swimming Officials’ Association June 2010