RECONSTITUTION OPERATIONS

AGENDADEFINE RECONSTITUTIONIDENTIFY THE IMPORTANCE OF

RECONSTITUTIONREFERENCESREQUIREMENTS

WHAT IS RECONSTITUTION?

BOOK DEFINITIONReconstitution is the process by which surviving and/or

replacement agency personnel resume normal agency operations from the original or replacement primary operating facility. Reconstitution embodies the ability of an agency to recover from an event that disrupts normal operations and consolidates the necessary resources so that the agency can resume its operations as a fully functional entity of the Federal Government. In some cases, extensive coordination may be necessary to procure a new operating facility, if an agency suffers the complete loss of a facility or in the event that collateral damage from a disaster renders a facility structure unsafe for reoccupation.FEMA FCD 1, 2012

KEY PLAYERS IN RECONSTITUTIONOPMGSANARALOCAL POLICE/FPSTHE AGENCY MANAGEMENT

INTERNAL PILLARS OF THE PROCESS

LEADERSHIPSTAFFCOMMUNICATIONSFACILITIES

The ORGANIZATIONAL JUGGLEEntropy – Things in nature move from order

to disorder in various waysIt gets worse in periods of increased activity

like disastersPlans help mitigate that trendPlanners must draw up plans that optimally

sync all of those pillars so they complement each other and not create obstructions.

AGENCY RECONSTITUTION RESPONSIBILITIES

Develop space allocation/facility requirements.Coordinate action with GSA.Form a reconstitution team.Develop a time-phased plan.Develop procedures for restructuring and

bring the whole staff back on line.Ensure the new building is safe structurally

and every other way.

WHAT IS RECONSTITUTION PLANNING1. The process of transition from COOP status

to normal operations.2. Coordination of options for reconstitution,

regardless of the level of disruption.3. Outlining of procedures necessary for a

smooth transition from the relocation site. Back to normal operations

IMPLEMENTING THE RECONSTITUTION PLAN1. How do you transition from COOP status back to

normal operations.2. What are you going back to?

* The way it was?* A new normal?

3. How are you going to move the whole operation, all personnel, all equipment back to a normal operational site?

4. Should the plan have:* Timeline?* benchmarks?* other control measures?

REQUIREMENTS of the PLANAssess the status of all parts of the

organizationMake a plan to close the continuity facility

processes and return operations back to normalBack to the original locationOr back to a different location

Devise processes and procedures for conducting that transition back to normal

Verify all parts of operational capability to include systems, communications, equipment, records, infrastructure, and other necessary things

REQUIREMENTS CONTINUEDDevise a communications plan to inform all

necessary partiesVerify status of all vital records. Make plans

to restore records if necessaryOrganizations must name a reconstitution

manager, and a devolution manager.Fill out a SF-2050 and send it to GSA

GSA REQUIREMENTSSF 2050 as per FEMA FCD 1, 2012Be able to articulate your requirements

Get not because you ask notHow many can recite off the top of your head

how much sq. foot you use, number of desks, copiers?

BE FLEXIBLE!

What is a SF 2050? Checklist asking you what your agency needs. It lists things like:

Points of contact Department information

Official agency name and bureau code Personnel count

Special needs for those personnel, billeting, loading dock, Cafeteria, etc…

Space Needs Special Space needs like conference rooms Storage Briefing rooms

Furniture needs Communication needs Misc.

Parking Power needs,

Security needs

CONCLUSIONSUMMARYPLANING MAKES IT EASIERTHE EMERGENCY ISN’T THE BEST TIME

TO LEARN THE DEFINION OF RECONSTITUTION.