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Reconciliation (RECN) webinar
Indiana Commission for Higher Education February 20, 2015
Reconciliation via xGrads
Reconciliation via xGrads
Reconciliation via xGrads (initial award offer)
Reconciliation via xGrads (initial award up to 50% claimed)
Reconciliation via xGrads (full and part-time award eligible)
Reconciliation via xGrads (full and part-time award eligible)
Reconciliation via xGrads (claiming part of initial term award)
Reconciliation via xGrads (claiming part of initial term award)
Reconciliation via xGrads (full and part-time award eligible)
Reconciliation via xGrads (full and part-time award eligible)
Reconciliation via xGrads (all of Part-Time Award)
Reconciliation via xGrads (all of Part-Time Award)
Reconciliation via xGrads (portion of Part-Time Award)
Reconciliation via xGrads (portion of Part-Time Award)
Reconciliation via xGrads (final term prior to graduation)
Reconciliation via xGrads (final term prior to graduation)
RECN File Updates
RECN File Update Fields 1-19
RECN File Update Fields 20-28
RECN File Update Fields 29-31
RECN File Update Fields 31-43
RECN File Update Fields 44-51
RECN File Update Fields 52-60
RECN File Update Fields 61-72
Properly Formatted RECN File
Properly Formatted RECN File
Properly Formatted RECN File
Frequently Asked Questions
• Q: What date should be put in the ‘Account Use Term Start Date’ field?• A: The start date of the term for which you are claiming your students
first award for the academic year.• Ex: If you are a traditional semester school, your term started on September
1, 2014 and, on February 23, 2015 you are claiming an award to be paid for a student who was enrolled full-time in the fall 2014 term, you will enter 09/01/2014 in the ‘Account Start Date’ (via xGrads) or ‘Account Use Term Start Date’ (via RECN file) field.
Frequently Asked Questions
• Q: How much of a student’s Part-Time Grant Award can I claim during initial reconciliation?• A: You can claim up to 100% of a student’s Part-Time Grant Award at
initial award reconciliation.• Note: Claiming any part of a student’s Part-Time Grant Award locks the
student into that award for their 12-month annual award period
Frequently Asked Questions
• Q: How much of a student’s 21st Century Scholarship award can I claim during initial reconciliation?• A: You can claim up to 50% of a student 21st Century, HEA, or FOC
award during your institutions initial term.• Note: Student’s in their final term prior to graduation can receive their full
award offer up to your institution’s tuition and regular assessed fees; CHE provides overrides on xGrads and in the RECN file so that you can claim the full annual award offer
Frequently Asked Questions
• Q: What is the schedule we can expect for RECN files to be processed and REJT file to be received?• A: We are working to get back to our regular file processing schedule;
new RECN files are being provided each Friday and we are working to get clean reconciliation records on the Friday file. We are working on REJT files as well.
