Reclamation District 2030 McDonald Island 2030 McDonald Island EOP.pdf · 2015-12-16 · the Board of Trustees of Reclamation District 2030 – McDonald Island (hereinafter referred

ReclamationDistrict2030McDonaldIslandEmergencyOperationsPlan(CaliforniaWaterCodeSection9650)

SanJoaquinOperationalAreaDecember2015

ReclamationDistrict2030 1 Revision12/14/2015EOP–BasicPlan

ThisdocumentwaslastupdatedonDecember14,2015.PreparedbyKJELDSENSINNOCK&NEUDECK,INC.forReclamationDistrict2030–McDonaldIsland,withfundsawardedundertheCaliforniaDepartmentofWaterResourcesFloodEmergencyResponseGrantProgram—Delta,ContractNo.4600010754.ThisdocumentsatisfiestherequirementsofCaliforniaWaterCodeSection9650.

Kjeldsen,Sinnock&Neudeck,Inc.711N.PershingAveStocktonCA95203KSNbyPhone:(209)946-0268(916)403-5900


PlanPromulgation

December14,2015

Towhomitmayconcern:

Thisdocumentandaccompanyingannexmap,havingbeendulyreviewedandapprovedbytheBoardofTrusteesofReclamationDistrict2030–McDonaldIsland(hereinafterreferredtoasReclamationDistrict2030),isherebypromulgatedastheofficialemergencyplanoftheDistrict.Districtpersonnelareherebydirectedtousethisplanasthebasisforemergencyresponsetofloodevents.ThisplanmeetsthesafetyplanrequirementsofSection9650oftheCaliforniaWaterCodeandiscompliantwiththeNationalIncidentManagementSystemandNationalResponseFramework.

TheDistrictCounsel/SecretaryisherebydirectedtodistributethisplantooutsideagenciesinaccordancewiththeRecordofInitialDistributiontoensureproperinter-agencycoordinationduringemergencyoperations.Copiesoftheplanshallbeprovidedtoadditionalagenciesuponrequest.

TheDistrictCounsel/SecretaryandDistrictEngineershallreviewthisplanandaccompanyingannexannuallyforneededchangesandupdates.TheDistrictCounsel/SecretaryandDistrictEngineerareauthorizedtomakeroutineupdatesandchangestotheplanrequiredbychangesindistrictoperationsandpersonnelandchangestooutsideagencyplansthataffectdistrictoperations.

TheBoardofTrusteesofReclamationDistrict2030shallreviewthisplanonceeverythreeyearsandafteranymajorfloodeventwheretheplanwasusedtoguideDistrictresponse.TheDistrictCounsel/SecretaryshallmaintainarecordofBoardplanreviewsandapprovalactionsinaccordancewithDistrictdocumentationproceduresandpolicies.

Sincerely,

DennisGardemeyer,President BoardofTrustees ReclamationDistrict2030


RecordofChanges

Revision# SectionsRevised DateofDistribution NameofApprovingAuthority


RecordofInitialDistribution

AgencyName Address DateProvided

CityofStocktonFireDepartment/OES

425N.ElDoradoStockton,CA

SanJoaquinCountyOfficeofEmergencyServices

2101E.EarhartStockton,CA

DepartmentofWaterResourcesFloodOperationsBranch

3310ElCaminoAveSacramento,CA

CaliforniaOfficeofEmergencyServices,InlandRegion

630SequoiaPacificBlvd.Sacramento,CA95811

CentralValleyFloodProtectionBoard

3310ElCaminoAve.,Rm151Sacramento,CA95821


TableofContentsPLANPROMULGATION...........................................................................................................................2

RECORDOFCHANGES.............................................................................................................................3

RECORDOFINITIALDISTRIBUTION..........................................................................................................4

SECTION1-PLANINTRODUCTION..........................................................................................................71.1 PURPOSE.............................................................................................................................................71.2 SCOPE.................................................................................................................................................71.3 PLANSTRUCTURE..................................................................................................................................7

SECTION2-CONCEPTOFOPERATIONS...................................................................................................8

2.1 SITUATIONOVERVIEW...................................................................................................................82.2. GENERALAPPROACHTOSEASONALFLOODOPERATIONS.............................................................................8

2.2.1 RoutinePreparednessandInfrastructureMaintenance............................................................82.2.2 MonitoringandAnalysis............................................................................................................82.2.3 Alerting,Activation,andInitialResponse..................................................................................9

2.3 PUBLICALERTANDWARNING.................................................................................................................92.4 FLOODFIGHTOPERATIONS...................................................................................................................102.5 FEDERALANDSTATEDISASTERASSISTANCE.............................................................................................10

SECTION3–ORGANIZATIONANDASSIGNMENTOFRESPONSIBILITIES.................................................113.1 ORGANIZATION...................................................................................................................................113.2 ASSIGNMENTOFRESPONSIBILITIES.........................................................................................................11

3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrict................................................113.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommittee........................123.2.3 ProvidePublicInformation.......................................................................................................123.2.4 MaintainEmergencyEquipment,Supplies,andResources......................................................123.2.5 MonitorWaterConditions,Elevations,andForecasts.............................................................123.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperations................................123.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAid...........................12

SECTION4–DIRECTION,CONTROLANDCOORDINATION.....................................................................144.1 MANAGEMENTANDCONTROLOFDISTRICTOPERATIONSANDCOORDINATIONWITHINDISTRICT......................14

4.1.1. ManagementandPolicy.........................................................................................................144.1.2 DistrictIncidentCommand......................................................................................................144.1.3 IncidentCommandFacilities....................................................................................................14

4.2 MANAGEMENTANDCOORDINATIONWITHOTHERJURISDICTIONS...............................................................144.2.1 UnifiedFloodFightCommandPost..........................................................................................144.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenter.................................................154.2.3 State-FederalFloodOperationsCenter....................................................................................154.2.4 SanJoaquinOperationalAreaJointInformationCenter.........................................................17

SECTION5-COMMUNICATIONS...........................................................................................................185.1 COMMUNICATIONSORGANIZATION........................................................................................................185.2 DISTRICTCOMMUNICATIONS.................................................................................................................185.3 COMMUNICATIONSWITHOTHERJURISDICTIONS......................................................................................18

5.3.1 SanJoaquinOperationalAreaEOC..........................................................................................185.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenter...............................18

SECTION6-LOGISTICSANDFINANCE/ADMINISTRATION......................................................................196.1 MUTUALAID......................................................................................................................................19


6.2 RESOURCES........................................................................................................................................196.3 PROCUREMENT...................................................................................................................................196.4 LOGISTICSFACILITIES............................................................................................................................196.5 FINANCEANDADMINISTRATION............................................................................................................19

SECTION7-PLANDEVELOPMENTANDMAINTENANCE.........................................................................207.1 PLANDEVELOPMENTANDMAINTENANCE...............................................................................................207.2 TRAININGANDEXERCISES.....................................................................................................................207.3 PLANEVALUATION..............................................................................................................................20

SECTION8-AUTHORITIESANDREFERENCES.........................................................................................218.1 FEDERAL............................................................................................................................................218.2 STATE................................................................................................................................................218.3 LOCAL...............................................................................................................................................21

ATTACHMENT1....................................................................................................................................22RECLAMATIONDISTRICT2030EMERGENCYRESPONSEANDTRAININGPOLICY........................................................22

ATTACHMENT2....................................................................................................................................24RECLAMATIONDISTRICT2030DELEGATIONOFAUTHORITYLETTER......................................................................24

ATTACHMENT3....................................................................................................................................25EMERGENCYRESOLUTIONTEMPLATE...............................................................................................................25


www.sjmap.org/oesfcm maintained by San Joaquin

Operational Area

Section1-PlanIntroduction1.1 PurposeThepurposeofthisFloodSafetyPlanistoensuretheeffectiveperformanceofReclamationDistrict2030responsibilitiesinafloodemergencyincollaborationwithotherjurisdictionsperformingemergencyfunctionswithinandaroundtheDistrict.ThisplanistobeusedinconjunctionwiththeemergencyoperationsplansoftheStateofCaliforniaandtheSanJoaquinOperationalArea(SJOA)tofacilitatemulti-jurisdictionalcoordinationwithinDistrictboundaries.Althoughthisisapublicdocument,specificproceduresandinformationofasensitivenatureaswellaspersonalinformationmaybeeditedoutofpubliclyavailableversions.Thefulldocumentissubjecttorestricted-usehandlingprocedures.ThisplanmeetstherequirementsofSection9650oftheCaliforniaWaterCode.

1.2 ScopeReclamationDistrict2030isanindependentjurisdictionwithresponsibilityfortheoperationandmaintenanceoftheleveesystemwithinitsjurisdictionalboundaries.ThisDistrictemergencyoperationsplancoversonlydetailedproceduresforDistrictresponsibilities.OperationalplansofotherjurisdictionswithpublicsafetyresponsibilitieswithintheDistrictarereferencedinthisplan.Thisplanwillcoverindetailthefollowing;

• DistrictFloodPreparednessProcedures• DistrictLeveePatrolProcedures• DistrictFloodFightProcedures• DistrictFloodWaterRemovalProcedures• DistrictRecoveryandAfter-ActionProcedures

1.3 PlanStructureThisFloodSafetyPlanisstructuredasatraditionalfunctionalemergencyoperationsplaninaccordancewithComprehensivePreparednessGuide(CPG)101v.2.0issuedbytheFederalEmergencyManagementAgency(FEMA).Consistentwiththatguidance,andbecauseoftheDistrict’slimitedresponsibilitiesandlackofinternaldepartments,thisemergencyoperationsplanconsistsofthisBasicPlanandonehazard-specificannex,AnnexA–FloodContingencyMap(AnnexA).TheDistrict’sexistingfloodcontingencymapwillconstituteAnnexAcontainingtheDistrict’sspecificfloodresponseprocedures.ThemostcurrentfloodcontingencymapforthedistrictcanbeaccessedattheSJOAfloodcontingencymapwebsite(SeeFigure1.1).

Figure1.1


Section2-ConceptofOperations

2.1SituationOverviewSeetheSJOAHazardMitigationPlanforacomprehensivefloodriskassessmentfortheCountyofSanJoaquin.SeeAnnexAforDistrictboundaries,levees,pumpingstations,supplydepots,historicalfloodingsummary,locationsofpastbreachesandareasofhistoricseepageorerosion,topography,andcharacteristicsofwaterwaysfrontingDistrictlevees.ReclamationDistrict2030isanactiveDistrictlocatedwestoftheCityofStocktonandresponsibleforfloodprotectionandleveemaintenanceoftheisland.ReclamationDistrict2030isborderedbyBaconIslandonthewest,MedfordIslandonthenorth,RindgeTractandLowerRobertsIslandontheEastandLowerJonesTractonthesouth.ReclamationDistrict2030hasPacific,GasandElectricassets(fuelstorage)onthemajorityoftheisland.ReclamationDistrict2030hasanoverallpopulationoflessthan20.Theonlyingress/egressisviaferry.

2.2. GeneralApproachtoSeasonalFloodOperationsDistrictpersonnelwillcarryoutroutinepreparednessactivitiesatthebeginningoffloodseasonasdescribedinbelow.AnnexAofthisplandescribestheconceptofoperationsforactiveDistrictfloodfightactivities.Section3,OrganizationandResponsibilities,ofthisBasicPlandescribesauthoritiesandresponsibilitiesforperformingroutineandemergencyactivities.

2.2.1 RoutinePreparednessandInfrastructureMaintenanceDistrictperformsthefollowingroutinepreparednessactions.

• WeeklyInspectionofDistrictleveesonaroutinebasis• Ongoingandactiveroutinebaitingforgroundrodents• Ongoingandroutinevegetationcontrolprogram• AnnualinspectionandinventoryofDistrictfloodfightsupplies• AnnualjointinspectionofonemilestretchofleveewithStateinspectors• PeriodicjointinspectionofleveeswithFederalinspectors• Annualinspectionandmaintenanceofaccesscontrolgatesonlevees

Districtdoesnotownormaintainpumpingstationsforinternaldrainagecontrol.TherearemultipleprivatelyownedculvertsorthroughleveepipesthatexistwithinDistrict.

2.2.2 MonitoringandAnalysisTheDistrictwillmonitorandanalyzewaterconditions,elevations,andforecastsforwaterwaysaffectingDistrictleveesthroughoutfloodseasonforthepurposeofpromptlyidentifyingheightenedthreatstotheintegrityofDistrictleveesystems.Theobjectiveofthismonitoringeffortistoidentifyconditionsthatwarrantadditionalactionsbeyondroutinefloodseasonpreparednessactivities.TheDistrictwillusethefollowinggaugesandinformationsourcesinitsmonitoringeffort:


PrimaryReferenceGauge:VeniceIslandDatumNAVD88SecondaryReferenceGauge:Benson’sFerryMossdaleVernalisDatumNAVD88

2.2.3 Alerting,Activation,andInitialResponseThefollowingactionswillbetakenwhenthetriggerconditionisidentifiedbyDistrictpersonnel.TheseactionsmaybetakenbyDistrictpersonnelatanytimeortidalconditionifitisfeltthatconditionsaffectingtheleveesanddrainagesystemwarrantsuchaction.

Action TriggerConditionAlerttheDistrictBoardofTrusteesandpersonnel;Officialpredictionthat8.0’(NAVD88datum)tidewillbereachedatVeniceIslandGauge

IssueDelegationofAuthorityletterappointingDistrictIncidentCommander

Activate/HireDistrictpersonnelandinitiateperiodicfocusedleveeinspections

El.8.0’(NAVD88)tideatVeniceIslandGauge

Initiate24-hourcontinuousleveepatrols El.9.0’(NAVD88)atVeniceIslandGaugeContactSanJoaquinCountySheriffandSanJoaquinOES

PotentialthreattoleveeintegrityorifDistrictbeginspatrol

ContacttheState-FederalFloodOperationsCenter

Identifiedproblemonlevee

TheDistrictdoesnotuse“phases”whereobjectiveconditionstriggeragroupofactions.EachactionindicatedwillbetakenuponreachingthetriggerconditionshownorifDistrictpersonnelfeelitiswarranted.Asnotedbelow,theDistrictEngineerandDistrictpersonnelareresponsibleformonitoringobjectiveconditionsaffectingtheDistrict.Districtpersonnelwilltakealloftheaboveactionsupontheidentification,orverifiedreport,ofanyoutoftheordinaryconditiononaDistrictleveethatpresentsapotentialriskoffailure.

2.3 PublicAlertandWarningTheDistrictwillpromptlynotifyjurisdictionsresponsibleforalertingandwarningofthegeneralpublicuponidentificationofathreattoDistrictlevees.TheDistrictwillprovidedetailedinformationonthecharacteristicsofthethreatandwillassist,totheextentpossible,withnotificationofthepublicifrequested.Allalertandwarningofthegeneralpublicwillbecarriedoutinaccordancewiththeplansofprotectedjurisdictions.JurisdictionsresponsibleforalertingandwarningofthegeneralpublicwithinDistrict.

• CityofStockton CountyofSanJoaquin


General Public Evacuation Maps and Brochures website

www.sjmap.org/evacmaps maintained by San Joaquin

Operational Area

AlertingandwarningwillbeconductedjointlybythesejurisdictionsthroughtheSJOAusingtheprocedurescontainedintheSJOAWarningAnnex(seewww.sjgov.org/oes).TheDistrictwillprovidearepresentativetotheOperationalArea(OA)andSJOAJointInformationCenter(JIC)toassistwithalertandwarningmessagesifrequested.EvacuationmapsandbrochuresforthepublicareavailableatadedicatedwebsitemaintainedbySJOA(SeeFigure2.1).Thesemapscontaininformationonreceivingalertsand

warningswithintheDistrictalongwithevacuationandsafetyinstructions.AccordingtoSanJoaquinCountyOES,noevacuationmapsexistsforthisDistrict,howevertheremaybeonedevelopedinthefuture.Checkthefollowinglink(seewww.sjmap.org/evacmaps)toseeifevacuationmapshavebeendeveloped.

2.4 FloodFightOperationsFloodfightoperations,includingleveepatrol,willbeconductedinaccordancewiththeproceduresinthisBasicPlanandthoseshownonAnnexA.AnnexAdisplaystheDistrict’sconceptofoperationsforemergencycommunications,patrol,floodfight,anddewateringoperations.ThisconceptofoperationsandresponseprocedureswillbemodifiedasneededbytheDistrictIncidentCommandertomeetthedemandsofactualemergencyconditions.PlansofjurisdictionswithresponsibilityforwarningandevacuationwithintheDistrictarereferencedonAnnexAaswellasinthisplan.

2.5 FederalandStateDisasterAssistanceTheDistrict’spolicyistomaintainmitigationandemergencyplansandprocedures,andthephysicalconditionofitsleveesatthelevelrequiredtobeeligiblefordisasterassistanceunderthefederalStaffordActandPL84-99programandtheCaliforniaDisasterAssistanceAct.Emergencyoperationswillbeconductedanddocumentedincompliancewithconditionsofthoseprogramsforreimbursementofdisasterexpenses.TheDistricthasassigneditscontractengineeringfirmtomaintainnecessarydocumentationduringanemergencyandtoparticipateinanyavailableassistanceprogramsafteradisasteronbehalfoftheDistrict.ToensurethattheDistricttakesstepstoquicklyaccesstherecoveryprocess,theseactionsshouldbeconsideredifanincidentisimminentoroccurring:

• PL-84-99:o ContactDWRFloodOperationsCentero Follow-upcalltoUSACEDistrictofficethatarequestwasmadetoDWRo NotifyOAofPL84-99request,sendcopyofwrittenrequest

• StateandotherFederalprograms:o RequestSanJoaquinCountytoProclaimtheExistenceofaLocalEmergencyo NotifyDistrictadministrationwhentheProclamationisestablished

Figure2.1


Section3–OrganizationandAssignmentofResponsibilities3.1 OrganizationTheDistrictwilluseitspaid,contract,andvolunteerpersonnelasshownbelowtoperformitsresponsibilitiesinafloodemergency.

Districthiresadditionalstaffunderthejobdescriptionof“EmergencyLeveeWorker”forleveepatroloncemonitoringeffortsindicatethatconditionsforinitiatingleveepatrolwillbereached.EmergencyworkerswillworkunderthedesignatedDistrictIncidentCommander.

3.2 AssignmentofResponsibilitiesTheDistrictBoardofTrusteeshasmadethefollowingassignmentsofauthorityandresponsibilitytoensurethatneededemergencyactionscanbetakenpromptlyandefficiently.

3.2.1 MakeLegalandFinancialCommitmentsonbehalfofDistrictAnysingletrustee,theDistrictEngineer,DistrictSuperintendentortheDistrictCounsel/Secretaryareauthorized,oncetheBoardhasconcurredthatalocalemergencyisoccurring,to1)makealegalorfinancialcommitmentonbehalfofDistrictduringemergencyoperationsand2)purchaseadditionalfloodfightsuppliesormaterials.Thereisnolimittothecommitmentthatcanbemade.Anysingletrustee,theDistrictEngineer,ortheDistrictSecretarycantaketheseactionsuponrecognitionofathreattoleveeintegrityevenwithoutpriorBoardconcurrencethatalocalemergencyisoccurring,butinthiscasetheBoardmustbenotifiedoftheactionwithin24-hours.

PresidentofBoard

DistrictEngineer(KSN,Inc.)

EmergencyLeveeWorkers(hiredatZmeofemergency)

DistrictManager DistrictSuperintendent

DistrictLegalCounsel/Secretary

BoardofTrustees(3Members)


TheDistrictPresidentorCounsel/Secretarywillsignwrittencontractswithprivatevendorsorotherpublicagenciesstemmingfromemergencyactionsasdescribedabove.

3.2.2 RepresentDistrictinOperationalAreaEmergencyManagementCommitteeTheDistrictSuperintendentand/orDistrictEngineerareauthorizedandresponsibleforrepresentingtheDistrictatunifiedfieldcommandsasmaybeestablishedbytheSJOA.TheDistrictEngineerisalsoresponsibleforrepresentingtheDistrictattheSJOAmanagementcommittee.TheseDistrictrepresentativesmayspeakfortheDistrictinmattersoftheconditionofDistrictlevees,inputtoprotectiveactiondecisionsbeingmadebypublicsafetyagencies,andanyrequeststomodifyorconformDistrictresponsethatcomeoutofthemulti-agencycoordinationprocess.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningthesespecificauthoritiesatthetimeofanemergencyandformallyidentifytheDistrictIncidentCommanderandDeputyIncidentCommanderuponreachingthetriggerconditiondescribedinSection2.2.3.

3.2.3 ProvidePublicInformationTheDistrictCounsel/SecretaryisauthorizedtospeaktothemediaonbehalfoftheDistrictaspartoftheSJOAJIC.

3.2.4 MaintainEmergencyEquipment,Supplies,andResourcesTheDistrictSuperintendentisauthorizedandresponsibleformaintainingDistrictequipment,supplies,andresourcesforemergencyresponse.TheSuperintendentwillensurethatsuppliesaremaintainedatinventorylevelssetbytheBoardoratanyminimumlevelsthatmaybesetbytheDepartmentofWaterResourcesguidanceorstatutes.

3.2.5 MonitorWaterConditions,Elevations,andForecastsTheDistrictEngineerandDistrictSuperintendentareresponsibleformonitoringwaterconditions,elevations,andforecastsforthepurposeofidentifyingconditionswarrantingadditionalactionbeyondroutinefloodpreparednessasoutlinedinthisplan.

3.2.6 Activateand/orDirectDistrictPersonnelDuringEmergencyOperationsTheDistrictSuperintendentandDistrictEngineerareauthorizedandresponsibleforactivatingDistrictpersonnelandresources,forrequestingorprovidingmutualaidassistancefrompublicagencies,andforsupervisingDistrictpersonnel,contractors,and/ormutualaidresourcesassignedtoDistrictfor1)leveepatrol,2)floodfightoperations,and3)Districtde-wateringoperations.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)confirminganddefiningtheseauthoritiesasnotedinSection3.2.2.TheBoardwillusetheemergencyresolutiontemplate(SeeAttachment3)toproclaimalocalemergency.

3.2.7 DocumentExpenditures,EmergencyActions,andRequestsforMutualAidTheDistrictEngineerisauthorizedandresponsibleformaintainingnecessarydocumentationofemergencyexpenditures,damagetoDistrictinfrastructure,anduseof


supplyinventoriesinaccordancewiththerequirementsoffederalandstatedisasterassistanceprograms.TheDistrictEngineerisauthorizedandresponsibleforthepreparationandsubmissionofdisasterassistanceclaimsduringtherecoveryperiodthroughallfederalandstatedisasterassistanceprogramsthatmaybeapplicableandrelevanttoDistrictcosts.


Section4–Direction,ControlandCoordination4.1 ManagementandControlofDistrictOperationsandCoordinationwithinDistrictDistrictpersonnelauthorizedandresponsibleforcarryingouttheactionsoutlinedinSection3,OrganizationandResponsibilities,willusethedirection,control,andcoordinationfacilitiesandprocessesdescribedinthissection.Communicationsandlogisticssystemsforcommand,coordination,andresponsearedescribedinSections5and6.DistrictpersonnelwillusetheNationalIncidentManagementSystem(NIMS),andtheStandardizedEmergencyManagementSystem(SEMS),toorganizeDistrictresponseactivities.DistrictpersonnelwillcomplywiththeproceduresoftheSanJoaquinCountyUnifiedFloodFightCommandtowhichtheDistrictisassigned,theSJOAMulti-AgencyCoordinationSystem(MACS)oranyother“asneeded”commandstructureputinplacebylocalofficialsforpurposesofinter-agencycoordination.

4.1.1. ManagementandPolicyTheDistrictshallmaintaindirectionandcontrolofDistrictoperationsduringemergencyperiods.TheDistrictBoardofTrusteesshallmeetandconferasdeemednecessarybythePresidentduringemergencyoperationstoperformtheirpolicymakingandfinancialresponsibilitiesduringemergencyresponseoperations.BoardmeetingswilloccurinthefieldorifneededattheofficeoftheDistrict.TheBoardPresidentwillissueaDelegationofAuthorityletter(seeAttachment2)uponreachingthetriggerconditionindicatedinSection2.2.3.

4.1.2 DistrictIncidentCommandTheDistrictwillappointoneincidentcommandertomanageallincidentsoccurringontheDistrictleveesystemasan“incidentcomplex”duringanysingledisastereventasallowedinNIMSprotocols.TheDistrictwilloperateona24-houroperationalperiod.

4.1.3 IncidentCommandFacilitiesTheDistrictdoesnotmaintainpre-identifiedfacilitiesforhostingemergencyactivitiesbeingundertakenbyDistrictpersonnel.TheDistrict’scounselhasfacilitiesformeetings.DistrictactivitieswillbeorganizedandcoordinatedinthefieldoratotherincidentcommandfacilitiesestablishedbypublicsafetyagenciesortheSJOA.

4.2 ManagementandCoordinationwithOtherJurisdictionsTheDistrictwillensurethatpropermanagementandcoordinationismaintainedwith1)otherpublicagenciesandjurisdictionsoperatingwithintheDistrict,2)neighboringReclamationDistricts,and3)theSJOA.Thefollowingprocedureswillbefollowedtoaccomplishthisfunction.

4.2.1 UnifiedFloodFightCommandPostTheCountyofSanJoaquinhasestablishedfourpre-plannedunifiedfloodfightcommandswithpre-identifiedcommandpostlocationstofacilitatecoordinationandmutualaidbetweenneighboringreclamationDistrictsandsupportingcity/county,state,andfederalagencies.TheDistrictSuperintendentorDistrictEngineerwillreporttotheDistrict’sassignedunifiedfloodfightcommandtocoordinatethedevelopmentandimplementationof


incidentactionplans.Unifiedsituationassessment,resources,andtacticalplanningofmulti-agencyfloodfightactivitieswilltakeplacewithinthisunifiedcommand.SeeUnifiedFloodFightCommandMapatwww.sjmap.org/oesfcm.ReclamationDistrict2030isamemberoftheCENTRALDELTAUNIFIEDFLOODFIGHTCOMMANDestablishedbytheSJOA.TheCentralDeltaUnifiedFloodFightCommandmeetsattheHoltStationonReclamationDistrict2116.TheboundariesandassignmentstothiscommandmaybeviewedontheSJCountyUnifiedFloodFightCommandMapavailableatwww.sjmap.org/oesfcm.SeeFigure4.1.

4.2.2 SanJoaquinOperationalAreaEmergencyOperationsCenterTheCountyofSanJoaquinmaintainsandhoststheSJOAemergencyoperationscenter(EOC)at2101E.EarhartAvenue,Stockton,intheRobertJ.CabralAgriculturalCenter.TherecouldbeotheremergencyfacilitiesestablishedundertheOA-EOClocatedinseparatelocations.TheOAMulti-AgencyCoordinationGroup(MACGroup)maybeactivatedtoassisttheEOCDirectorprioritizeincidentsforallocationofscarceresources,includingmutualaid,assistsPlanning/Intelligenceininformationsharing,andconductresourcecoordinationprocessesinaccordancewiththeproceduresmaintainedbySanJoaquinCountyOfficeofEmergencyServices.ThisgroupworkscloselywiththeOA-EOCLogisticsSection.TheSJOAPlanning/IntelligenceSectionwillprovidedisasterintelligenceandsituationalstatustoparticipatingjurisdictionsuponactivationinanemergency.ThisDistrictwillparticipateasneededinthisdisasterintelligenceandinformationsharingprocess.Seewww.sjgov.org/oesforrelevantSJOAplans.ReclamationDistrict2030isasignatorytotheSJOAAgreementandassuch,itsDistrictEngineerand/orSuperintendentwillparticipateinSJOAmulti-agencycoordinationprocessesandproceduresonbehalfoftheDistrict.GeneraltraveltimesfromDistricttotheSJOAemergencyoperationscenteris20-30minutes.DistrictrepresentativemayremotelycommunicatewiththeSJOAEOCthroughcellulartelephone.

4.2.3 State-FederalFloodOperationsCenterTheDepartmentofWaterResourceshasspecialauthorityunderWaterCodeSection128toassistreclamationDistrictswithfloodfightoperations.TheDepartmentofWaterResourcesmaintainstheState-FederalFloodOperationsCenter(FOC)toperformthesefunctionsandsupporttheoperationsofotherStateandFederalagencies.TheDistrictwillmaintaincommunicationswiththeFOCinordertoreceiveandprovideinformationwiththatfacilityandtorequesttechnicalassistance.TheDistrictwillcommunicatewiththefloodoperationscenterthroughtelephonesystemsoratCentralDeltaUnifiedFloodFightCommandmulti-agencycoordinationactivitieswhereFOCrepresentativesarepresent.


Figure4.1Unified Flood Fight Commands


4.2.4 SanJoaquinOperationalAreaJointInformationCenterInformationtothegeneralpublicandjurisdictionswillalsobecoordinated,planned,andcarriedoutthroughtheSJOAJIC.TheDistrictwillassistwithpublicinformationasrequestedthroughtheOA.Seewww.sjgov.org/oesforrelevantSJOAplansandprocedures.TheDistrictwillprovideaPublicInformationOfficer(PIO)asrequestedwhowillhaveauthoritytoapproveinformationreleases.TheDistrictPIOwillidentifythelocationandscheduleoftheJICfromtheSJOAPIOatthebeginningofthefloodevent.


Section5-Communications5.1 CommunicationsOrganizationTheDistrictwillmaintainadequatecommunicationsequipmenttoimplementthisemergencyplan.Thissectionidentifiesequipmentand/orsystemsavailableforcommunications.

1. BetweenDistrictpersonnel,contractors,andotherstaffworkingunderDistrictsupervision

2. WithotherpublicagenciesoperatingwithintheDistrict3. WithneighboringReclamationDistricts4. WiththeSJOAEOC5. WiththeStateFloodOperationsCenter

5.2 DistrictCommunicationsTheDistrictdoesnotownoroperatecommunicationsequipment.TheDistrictwillrelyonpersonalcellphonesofitsstaffandtrusteestomaintaincommunicationsbetweentheBoardofTrustees,theDistrictEngineer,theDistrictSuperintendentandotherresponsestaffthatmaybehiredduringtheemergencyperiod.IntheeventoffailureofcellulartelephonesystemstheDistrictwillusemessengerstotransmitinformationbetweenitsstaffandotherjurisdictionsaswellasregularlyscheduledcoordinationmeetingsofthefieldunifiedcommandsandtheSJOAorganization.

5.3 CommunicationswithOtherJurisdictionsTheDistrictwillmaintaincommunicationswithotherjurisdictionsbycellulartelephoneandbyparticipationinmeetingsoftheCentralDeltaUnifiedFloodFightCommand.TheOAmayassignradioorphonecommunicationsequipmenttotheDistrictifthiswillprovidereliablecontact.

5.3.1 SanJoaquinOperationalAreaEOCTheDistrictwillmaintaincommunicationswiththeSJOAEOCbycellulartelephoneandparticipationinscheduledmeetingsoftheSJOAmanagementgroup.DistrictwillmaintaintelephonenumbersassignedbySJOAforusebyreclamationDistricts.

5.3.2 DepartmentofWaterResourcesState-FederalFloodOperationsCenterTheDistrictwillcommunicatewiththeFloodOperationsCenterbycellulartelephone.Additionalcommunicationsequipmentmayalsobeprovidedtoensurecontact.


Section6-LogisticsandFinance/Administration6.1 MutualAidTheDistrictisasignatorytotheCaliforniaMasterMutualAidAgreementandtheSJOAAgreement.Districtpersonnelwillfollowtheprocessesoutlinedinthosedocumentsforrequestingandprovidingmutualaid.TheSJOAAgreementandSanJoaquinCountyOrdinanceshaveprovisionsallowingtheSJOALogisticsSectionandSanJoaquinCountyPurchasingAgenttoacquireandtransport,onbehalfoftheDistrict,resourcesrequestedbytheDistrict.Mutualaidrequestsfortechnicalassistanceandservices,floodfightcrews,suppliesandmaterials,andotherresourceswillbemadethroughthePublicWorksrepresentativeintheSJOALogisticsSectionand/ortheOAPublicWorksMutualAidCoordinator.Seewww.sjgov.org/oesforOAplansandprocedures.

6.2 ResourcesSJOAmaintainsseventwenty-footcontainerswithfloodfightsuppliesthatthedistrictcandrawonthroughtheSJOAAgreement.InventoryofthatresourcecanbeobtainedfromSJOA.

6.3 ProcurementDistrictmaintainsstandardformsandprocessesforinitiatingandexecutingcontractswithappropriatelylicensedcontractorsinaccordancewithPublicContractCodeArticle60.5Sections(20920-20927)and(22050).TheDistrictmaintainsastandardcontractformforcontractsunder$25,000whichdonotrequireaformalpublicbidprocess.TheDistrictmaintainsaseparatecontractformforallcontractsforanyimprovementorunitofwork,orformaterialsorsuppliesover$25,000addingaformalbiddingprocesswherebytheDistrictshallberesponsibleforawardingtothetothelowestresponsive,responsiblebidderexceptasotherwiseprovidedbelow.

Intheeventofanyemergency,theDistrictmaynegotiateandawardacontractfortheconstructionofworktopreventdamageorrepairdamagedworkswithoutadvertisingforbidsandexpendanysumreasonablyrequiredintheemergency.Ifnoticeforbidstoletcontractswillnotbegiven,theDistrictshallcomplywithChapter2.5(commencingwithSection22050).

6.4 LogisticsFacilitiesSeeAnnexAforlocationsofpre-planneddeliverypoints,locationsofDistrictsupplies,andDistrictsupplystagingareasandpoints.

6.5 FinanceandAdministrationTheDistrictmaintainsfinancialandadministrativerecordsassociatedwithemergencyresponseinaccordancewith44C.F.R.Part13--UniformAdministrativeRequirementsForGrantsAndCooperativeAgreementsToStateAndLocalGovernments.Emergencyresponseandconstructionrecords,includingfieldreports,procurementandconstructionmanagementfilesaremaintainedbyboththeDistrictandtheDistrict’sengineerandareretainedasprescribedbythegrantauthority.Districtmaintainsasafetyplanforemployeesandworkrulesasappropriate.


Section7-PlanDevelopmentandMaintenance7.1 PlanDevelopmentandMaintenanceTheDistrictCounsel/Secretary,Superintendent,andEngineerareresponsibleforoverseeingthedevelopmentoftheReclamationDistrict2030EmergencyOperationsPlan.TheDistrictEngineerwillmaintaintheDistrictFloodContingencyMapwhichconstitutesAnnexAofthePlan.TheDistrictCounsel/Secretary,Superintendent,andEngineerareresponsibleforperiodicreviewoftheDistrictEmergencyOperationsPlanandAnnexAtodeterminetheneedforrevisionsorupdates.TheDistrictBoardwillapprovethisplanwheninitiallycompleted.TheDistrictPresidentisauthorizedtoapproveroutineupdatesandrevisions.TheDistrictBoardwillreviewandre-approvetheEmergencyOperationsPlanandAnnexAatleasteverythreeyears.RevisedplansmustbereviewedandapprovedbyprotectedcitiesandtheCounty.

7.2 TrainingandExercisesTheDistrictwillmaintainatrainingprogramtoimplementthisemergencyoperationsplanandtomeetminimumfederalandstaterequirementsfordisasterreimbursement.AllDistricttrainingwillcomplywiththeNationalIncidentManagementSystem(NIMS)andtheStandardizedEmergencyManagementSystem(SEMS).TheDistrictEmergencyResponseandTrainingPolicyexplainstheDistricttrainingprogramindetail(SeeAttachment1).DistrictemployeeswillreceivetrainingontheDistrictEOP–BasicPlanandAnnexA.DistrictpersonnelwillparticipateininternalexercisesandexercisessponsoredbytheSJOAjurisdictions.

7.3 PlanEvaluationReclamationDistrict2030personnelwillprepareawrittenAfter-ActionReport(AAR)afteranyDistrictdeclaredemergencyaffectingDistrictlevees.TheDistrictCounsel/Secretaryisresponsibleforthepreparationofthisreport.TheBoardwillreviewandapprovetheAARwhichwillbrieflydescribeDistrictoperations,responseproblemsthatarose,anddamagesustainedbytheDistrict.TheAARwillalsocontainrecommendationsforimprovingDistrictemergencyoperationsinthefuture.TheBoardwillprovidedirectiontostaffastothepreparationofchanges,additions,orrevisionstotheDistrictemergencyoperationsplan.


Section8-AuthoritiesandReferences8.1 FederalFederalCivilDefenseActof1950(PublicLaw920,asamended)

RobertTStaffordDisasterReliefandEmergencyAssistanceActof1988(PublicLaw93-288,asamended)

8.2 StateCaliforniaEmergencyServicesAct(Chapter7,Division1ofTitle2oftheGovernmentCode)

StandardizedEmergencyManagementSystemRegulations(Chapter1ofDivision2ofTitle19oftheCaliforniaCodeofRegulations

8.3 LocalOrdinanceCodeofSanJoaquinCounty1995,Title4–PublicSafety,Division3.–CivilDefenseAndDisaster,Section4-3008


Attachment1ReclamationDistrict2030EmergencyResponseandTrainingPolicy

ReclamationDistrict2030BoardofTrusteesherebyadoptstheNationalIncidentManagementSystem(NIMS)fororganizingemergencyresponseactivities.TheBoardfurtherestablishesthefollowingemergencyresponseandtrainingpolicies.EmergencyResponseInanemergency,theDistrictBoardofTrusteesisresponsiblefordetermininggeneralresponsepolicyandperformingfinancialoversight.TheDistrictSuperintendentandDistrictEngineerareresponsiblefororganizingDistrictresponseactivities,supervisinganyhiredstafforcontractorsworkingfortheDistrict,andforcoordinatingwithoutsideagencies.TheDistrictherebyestablishesthepositionofEmergencyLeveeWorkerforpurposesofhiringorre-assigningstaffatthetimeoftheemergencyforleveepatrol.NationalIncidentManagementSystemTrainingGuidanceInregardtomeetingnationaltrainingrequirements,theDistrictwillcomplywiththeprovisionsoftheNationalIncidentManagementSystemTrainingProgramManual,September2011andanysubsequentrevisionstothatdocument.TheDistrictwillalsocomplywithCaliforniaStandardizedEmergencyManagementSystem(SEMS)trainingrequirements.TheNIMSTrainingProgramManualindicatesthatfederaltrainingguidanceisnotabsoluteandthatorganizationsshouldtailortheirtrainingtothelevelofincidentcomplexitythattheirstaffwouldpotentiallymanage.AftercarefulreviewofthedefinitionsofincidentcomplexitylevelsshownonPage16oftheNIMSTrainingProgramManual,thisBoardhasdeterminedthatDistrictresponsibilitiestopatrolitsleveesandrespondtothreatstoleveestructuralintegritywouldrequireDistrictstafftomanageType4incidents.DistricttrainingrequirementsoutlinedbelowmeetNIMStrainingrecommendationsforType4incidents(pages17and18,NIMSTrainingProgramManual,September2011)andSEMStrainingrequirements.ReclamationDistrict2030TrainingRequirementsTheBoardofTrusteesherebyestablishesthefollowingtrainingrequirementsforDistrictstaffinvolvedinfloodemergencyoperations.MembersoftheBoardofTrusteesshallcompletetheG-402,IncidentCommandSystemOverviewforExecutivesandSeniorOfficialsandtheSEMSExecutiveCourse.TheDistrictSuperintendentandDistrictEngineershallcomplete,ataminimum,theSEMSIntroduction,ICS-100IntroductiontotheIncidentCommandSystem,ICS-200ICSforSingleResourcesandInitialActionIncidents,andIS-700NIMSAnIntroductioncoursestomeetType4incidentmanagementrequirements.Inaddition,theDistrictEngineershallcomplete


IS-800NationalResponseFrameworkandIS-701NIMSMACScoursetomeetinter-agencycoordinationresponsibilities.StaffhiredortransferredtoserveasEmergencyLeveeWorkersatthetimeofanemergencyshallreceivea2-hourRD1EmergencySafetyandNIMSCoursethatwillincludea60minutesummaryoftheSEMSIntroduction,ICS-100andIS-700coursesandspecificsafetyinformationfortheiremergencydutiespriortobeginningwork.ThispolicyisherebyapprovedbytheBoardofTrusteeson_____________________bythefollowingvote. By: _____________________________ ____________________________ Title ____________________________


Attachment2ReclamationDistrict2030DelegationofAuthorityLetter

Asof_______hrs,__________,Ihavedelegatedtheauthorityandresponsibilityforthe (Time) (Date)completemanagementoftheReclamationDistrict2030______________________Incidentto (NameofIncident) ____________________________________________________________actingasDistrictIncident(NameofIndividuals)CommanderandDeputyIncidentCommanderrespectively.

Instructions

AsIncidentCommander,youareaccountabletomeandtheBoardofTrusteesfortheoverallmanagementofthisincidentincludingcontrolandreturntoDistrictstaffandcontractors.Iexpectyoutoadheretorelevantandapplicablelaws,policies,andprofessionalstandards.

Mygeneralconsiderationsformanagementoftheincidentare:

1. ProvideforsafetyofDistrictstaff.2. KeeptheBoardandBoardCounsel/Secretaryinformedofkeyactions,andthesituation.3. ComplywiththeRD1FloodSafetyPlananddocumentconditionsrequiringits

modificationMyspecificdirectionsandclarificationsofauthorityforthisincidentare:1.2.3.4. By: _________________________________ (President,BoardofTrustees) _________________________________ Date


Attachment3EmergencyResolutionTemplate


RESOLUTIONOFTHEBOARDOFTRUSTEESOFRECLAMATIONDISTRICTNO.____

RESOLUTIONNo.___

UponspecialnoticetoandconsentbytheTrusteesofReclamationDistrictNo____,oftheCountyof____,StateofCalifornia,anemergencymeetingoftheBoardofTrusteeswasheldatthedistrictofficesat[LOCATION]on[DAYandDATE]at[TIME].TheBoardagreesthatanemergencysituationexistswhichrequiresimmediateactionbytheDistrict.

[DESCRIPTIONOFEMERGENCYEVENT,JUSTIFICATION]

EMERGENCYDECLARATIONWHEREAS,thetrusteesofReclamationDistrict____haveconsideredtheconditionofthe

DistrictLeveesandthepotentialriskofgeneraloperationattheexpenseofpublicsafetyandagriculturalproduction;and

WHEREAS,theTrusteeshavenotedthattheSacramentoandSanJoaquinDeltaisandwill

continuetoexperiencehighwaterlevelsresultingfromheavyrainfallsandrunoff,andhighwinds;and

WHEREAS,theDistrictisexperiencing[DESCRIPTIONOFEMERGENCYEVENT];andWHEREAS,afterconsultationwiththeDistrictstaffandengineersafteravisualassessmentof

theconditionoftheDistrictleveeson[DATE(S)andTIME(S)],theDistrictfindsanddeclareson[DATE]thatanemergencysituationexistsandthatallnecessaryandrequiredworktoprotecttheDistrictandtheDistrict’sleveesshouldbecompletedattheearliestpossibledate.

NOW,THEREFORE,BEITRESOLVEDANDORDEREDbytheBoardofTrusteesofthe

ReclamationDistrictNo.____,asfollows:1. Asof[DATE]anemergencysituationexistswithintheDistrictandalongtheDistrict’s

levees,whichrequirestheDistricttoproceedimmediatelywiththeworktopreventthepossiblefloodingofthedistrict,andfailuretoitsleveesattheearliestpossibletime.

2. ThatthedistrictPresident,and/orstaffbeherebyauthorizedanddirectedtoacquire

suchmaterialsandequipmentandtoenterintocontractsnecessaryandappropriatetomeettheemergencyneedsofthedistrictinaccordancewithFloodSafetyPlan.

CERTIFICATION

I,__________________,PresidentandtrusteeforReclamationDistrict_____(District)dohereby

certifythattheaboveisatrueandcorrectcopyoftheresolutionwhichtheBoardofTrusteesoftheDistrictunanimouslyadoptedon[DATE].

Executedon_______________________,in___________,California.

___________________________ DistrictPresident

Documents

Reclamation District 2030 McDonald Island 2030 McDonald Island EOP.pdf · 2015-12-16 · the Board of Trustees of Reclamation District 2030 – McDonald Island (hereinafter referred