Receive Public Record Act and Media Request Log 07-01-14

July 1, 2014 Council Meeting Packet Page 97

TO:

FROM:

DATE:

REF:

OFFICE OF THE CITY CLERK INTEROFFICE MEMO

Jason Stilwell, City Administrator

Catherine Raynor, City Clerk

June 24, 2014

Public Records Act Summary Report

The monthly Public Records Request document log attached includes requests that were submitted from the last report presented to the City Council in April to present.

PROCESS: These public records requests act requests have been processed in accordance with the procedures that were brought to the City Council on April 1, 2014.

TRENDS: For the month of May to present, there were 20 requests, with 13 completed within the 10 day period, and 3 in pending status, 3 that required extensions to be completed, and 1 that is a request for City comment on a court proeceeding/not a request for public records held at the City.

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PUBLIC RECORDS REQUEST LOG 2014 Request Request 10-Day 14-Day Status Completed Requested By Info Requested Comments/Date Partial Estimated Estimated

No. Date Due Date Ext Date Date Completed Hours Cost

2014-1 1/3/14 01/13/14 n/a Complete 1/6/2014 Paterson John Hanson Rejection Referred to website 1.08 214 claim and Facilities Use where documents are Plan posted

2014-2 1/5/14 01 /15/14 Extension Complete 2/21/2014 Paterson City's marketing plan for Extension letter sent 0.9 167 1/31/2014 the leasing of Flanders; 2/7/2014 Extension Documents related to city 2/2112014 staff time and consultanfs

expenditures for Flandersp; and all disclosable documents, materials, correspondence, emails, proposals, et cetera related to the marketing and leasing of the Flanders Mansion property between January 1, 2013 and the present.

2014-3 1/6/14 01 /26/14 n/a Complete 1/7/2014 Mary Schley, Pine Please provide me a copy 0.27 14 Cone of any and all contracts

with Richard Tavener/Wonderspace preceding the revised contract on the Jan. 7 council agenda.

2014-4 1/9/14 01 /19/14 n/a Complete 1/9/2014 Mary Schley, Pine How the hours and costs Media Inquiry - -Cone for fulfilling the PRA

requests were calculated? Explain why it took 1.47 hours to provide Heidi Burch's letter of resignation?

2014-5 1/2/1 4 01/12/14 n/a Complete 1/2/2014 Mary Schley, Pine Policy on memorial Media Inquiry - -Cone benches

2014-6 1/10/1 4 01/20/14 Extension Complete 2/3/2014 Virginia Hennessey Record detailing current Extension letter sent 0.54 107 2/3/2014 and former employees, 1/21 /2014. Informed that

elected officials or city records are ready for council members benefits pick up.

2014-7 1/13/14 01 /23/14 n/a Complete 1/23/2014 Arturo Sainz Inspector's daily logs- Start 0 .41 21 Foundation for Fair of work through March 1, Contracting 2013 Various Street

Improvements

2014-8 1/15/14 01/25/14 Extension Complete 2/7/2014 Mary Schley, Pine Benefit information for city See original request. 2.16 384 2/7/2014 Cone employees Letter sent 2/7/20 14

20 14-9 1/21/14 01/31/14 n/a Complete 1/21/2014 Mary Schley, Pine Form 700's for all 0.35 18 Cone candidates for Office

Page 1 Current as of 6/25/2014 Time: 3:46PM



No. Date Due Date Ext Date Date Completed Hours Cost 2014-1 0 1/21/14 01/31 /14 Extension Complete 2/24/2014 Neil Shapiro 1) all records reviewed or City Administrator sent 5.67 1,031

2/11/2014 created in the preparation letter dated 2/4/2014. of the PRA log 2013; and Letter sent 2/7/2014. 2) records sufficient to Email sent 2/21/2014 identify individuals involved in preparation of the PRA log 2013

2014-11 1/21/14 01/31/14 n/a Complete 1/21/2014 Mary Schley, Pine Lucas Austin Investigation Media Inquiry - -Cone

2014-12 1/22/14 02/01 /14 n/a Complete 1/21/2014 Larry Parsons, Lucas Austin Investigation Media Inquiry - -Monterey Herald

2014-13 1/23/14 02/02/14 n/a Complete 1/23/2014 Mary Schley, Pine Are you satisfied that Lucas media Inquiry. City - -Cone Austin is a legitimate city Administrator Stilwell

council candidate responded

2014-14 1/23/14 02/02/14 n/a Complete 1/23/2014 Larry Parsons, Copies of Mr. Austin's Inspected file and given 0.81 144 Monterey Herald forms 501,700 & 410 copies on the spot.

2014-15 1/30/14 02/11/14 n/a Complete 2/3/2014 Candace Gate Historical Election May require extension 3.11 552 Information

2014-16 1/31/14 02/10/14 n/a Complete 2f7/2014 William S. Hood, Copy of Claims filed by Letter sent 217/2014 2.16 428 Jr. counsel on behalf of Mr.

Mclnchak & Mr. Hanson

2014-17 1/31 /14 02/10/14 n/a Complete 2/3/2014 Ms. Paterson All documents noted on the Referred to website 0.14 7 agenda as "Under where documents were Separate Cover" posted on 2/3/2014

2014-1 8 2/1/14 02/11/14 n/a Complete 2/4/2014 Mary Schley, Pine Forms 460's for Candidates 0.22 11 Cone for Office and Elected

Officials 2014-19 2/4/14 02/14/14 n/a Complete 3/14/2014 Candace Gate Elections Information See similar request 10.94 1,946

same person Request No. 2014-15. Voluminous request.

2014-20 2/5/14 02/1 5/14 n/a Complete 2/5/2014 Mary Schley, Pine Check Register Questions Media Inquiry - -Cone

2014-21 2/5/14 02/15/14 n/a Complete 2/5/2014 Mary Schley, Pine Why you asked for Media Inquiry - -Cone Wonderspace to be

removed from agenda and if/when it will return

2014-22 2/11/14 02/21/14 n/a Complete 2/11/2014 David Schmalz, Inquiry about Wonderspace Media Inquiry - -Monterey County Carmel Weekly

2014-23 2/11/14 02/21/14 n/a Complete 3/20/2014 Michael W.Stamp Follow-up to 2013 request. See original request 17.69 3,147 Various claims attached. Letter sent on

2/28/14. Ms. McNary was advised as to the cost and process for pick up.




No. Date Due Date Ext Date Date Coml)leted Hours Cost

2014-24 2/14/14 02/24/14 n/a Complete 2/14/2014 Mary Schley, Pine Is sign at 100 Dolores Media Inquiry - -Cone permitted? And agenda

dates for planning commission

2014-25 2/18/14 02/28/14 Extension Complete 4/29/2014 Anita Taff-Rice, Copies of Agreements or See original request. 4 .32 769 3/14/2014 iCommom Law other authorizations for Letter sent seeking

Ok to Provide communications provider ex1ension. Requestor partials access to public rights of asked to receive

way information partially as it becomes available on 3/20/14. Sent Via email on 4/29/2014-

2014-26 2/19/ 14 03/01/14 n/a Complete 2/19/2014 Candace Gate See original request Candidate Inquiry - -

2014-27 2/20/14 03/02/14 n/a Complete 2/20/2014 Mary Schley, Pine Various Planning Topics Median Inquiry - -Cone

2014-28 2/26/14 03/08/1 4 Extension Complete 5/21/2014 Natalie Clark, The Information on Street City continues in 3 .78 695 3/21/2014 Claims Center designated as 3rd & communication with Extension Junipero and Torres requestor on this 3/31/2014 related to a claim request. Seeking further 4/22/2014 ex1ension to 3/31/2014. 5/21/2014

2014-29 2/27/14 03/08/14 n/a Complete 2/27/2014 Mary Schley, Pine new PRA policy Media Inquiry - -Cone

2014-30 3/5/14 03/15/14 n/a Complete 3/1 4/2014 Mary Schley, Pine Deanna Allen's job title, job 0.49 25 Cone description and salary

2014-31 3/12/14 03/22/14 n/a Complete 3/12/2014 Mary Schley, Pine copy of appeal form Media Inquiry - -Cone submitted by Mr. Shield

2014-32 3/17/14 03/27/14 n/a Complete 3/28/201 4 Karen W illiams Copy of Catherine Balin Attorney Client work 5.4 96 1 (AKA E XTT I) product. Invoice agreement/contract provided.

2014-33 3/17/1 4 03/27/14 n/a Complete 3/14/2014 Monterey Weekly, City's Finance Specialist Media Inquiry - -KION, KSBW, matter. Monterey Herald

2014-34 3/17/14 03/27/14 n/a Complete 3/14/2014 Mai Chow, KSBW City's Finance Specialist Media Inquiry for job - -matter. description of Finance

Specialist. Fulfilled by J. Stilwell.

2014-35 3/19/14 03/29/14 n/a Complete 3/19/2014 Mary Schley, Pine Have all absentee ballots Media Inquiry. Acting - -Cone for the April 8 election been City Clerk Betancur

delivered. responded.

2014-36 3/20/14 03/30/14 n/a Complete 3/1 9/2014 Larry Parsons, Copy of Cand idate Media Inquiry. Acting - -Monterey Herald Statements for April 8 City Clerk provided

election information.

2014-37 3/19/14 03/29/14 Ex1ension Complete 4/16/2014 Mary Schley, Pine contractors who hold a city Document created; 1.35 240 4/11/2014 Cone credit card; and provide Partial completed

2014-38 3/26/14 04/05114 n/a Complete 3/26/2014 Daniel J. Turner Elections Information Media Inquiry - -

Page 3 Current as of 6/25/2014 Time: 3 :46PM



No. Date Due Date Ext Date Date Completed Hours Cost

2014-39 3/28/14 04/ 10/14 n/a Complete 4/10/2014 Cindy Lloyd All documents , logs , notes or other records of statement regarding the holiday lights in medians on Ocean Avenue

2014-40 4/1/1 4 04/11/14 Extension Complete 4/25/2014 Mary Schley, Pine Copies of checks and 4/25/2014 Cone invoices for the following :

Mark Alcock 127917 ($8,400); Extti 127886 ($6,787.98); Mark Alcock 127921 ($18,000); Mike's Auto Body 127897 ($5,435.14 ); Sheppard Mullen Richter & Hampton 127923 ($1 ,103.71)

2014-41 4/7/14 04/17/14 n/a Complete 4/7/2014 larry Parsons, Elections Information Media Inquiry . . Monterey Herald

2014-42 4/9/ 14 04/ 19/14 n/a Complete 4/16/2014 Michael W.Stamp Email showing PRA communication regarding PRA 2014-23

2014-43 4/11/14 04/21 /14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV and employment agreement

2014-44 4/11 /14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Susan Paul CV and employment agreement

2014-45 4/22/14 05/02/14 n/a Complete 5/2/2014 Neil Shapiro (1) any writings submitted to an agent of the City by Stilwell or Ms. Paul in connection with your respective applications for employment, (2) for any writings between Stilwell and the agent and between Ms. Paul and the agent that constituted a part of your respective employment applications, and (3) for any writings between that agent and the City regarding those applications.



Request Request 10-Day 14-Day Status Completed Requested By Info Requested Comments/Date Partial Estimated Estimated No. Date Due Date Ext. Date Date Completed Hours Cost

2014-46 4/27/14 05/07/14 n/a Complete 5/7/2014 Steven Kenny Could you please tell me

PUBLIC RECORDS REQUEST LOG 2014

who the contractor and architect including the company name and contact person are for this project demolishing 977 sqft SFD built in 1936 to build New SFD. The address of the project is: Mission Street. The parcel number is: 01 0-087-01 6· 000,

2014-47 4/29/14 05/09/1 4 n/a Complete 5/28/201 4 Susan M. Any writings which relate to Goldbeck Attorney any business license at law granted for the operation of

Demetra Cafe from 2007 to the present

2014-48 4/25/14 05/05/14 n/a Complete 4/25/2014 Sarah Ruben- Background Media- Inquiry - -Mntry county Weekly

2014-49 4/29/14 05/09/14 n/a Complete 4/29/2014 Sarah Ruben- Wine tasting-Policy and Media-Inquiry - -Mntry County Moratorium Weekly

2014-50 4/24/14 05/03/14 n/a Complete 4/24/2014 WalterRyce, Forest Theater notice and Mayor and John Kuehl, reporter from the order both of whom he spoke Monterey County with prior Weekly

2014-51 4/27/14 05/07/1 4 Extension Complete 6/19/2014 Paterson public record s in electronic ADDENDUM:PRA 6/6/2014 format of correspondence request specifically Extension and related materials related to and including: 6/20/14 between all parties "What we have learned,

involved in the decision to much more recently and close Forest Theater much to our dismay, is grounds to the public by that it would be chains and padlocks on potentially dangerous to gates surrounding the allow any further use of parkland property on the Forest Theater until Wednesday, April23, 2014 safety concerns are fully

resolved." This decision was not made by me or by the city council. It was made by the public safety, building safety, and risk management professionals in the interest of protecting the

ln1

Page 5 Current as of 6/25/2014 Time: 3:46 PM


Request Request 10-Day 14-Day Status Completed Requested By Info Requested CommentsfDate Partial Estimated Estimated No. Date Due Date Ext Date Date Completed Hours Cost

2014-52 5/1/14 05{11 /14 Extension Complete 5{15{2014 Mary Schley, Pine Please send me the Also, please explain the 5{16{2014 Cone contracts for EXTTI and for redaction for EXTTI. It is

PUBLIC RECORDS REQUEST LOG 2014

Sheppard et al. not a lawfirm, nor is the individual working for the city an attorney, so I question the citation of CA Code of Civil Procedure section 2018. The same is true for Mark Alcock.

201 4-53 4{30/1 4 05{10/14 Extension Complete 5/16/2014 Thomas Peele, Data showing the cost of Created a document 5/16{2014 Reporter from the compensation for all full based on the requested

Bay Area News and part time Carmel-by - scope of information Group the-Sea employees and all

elected appointed officials, including but not limited to, board and commission members,

2014-54 5/2{1 4 05{12{14 nfa Complete 5/12/2014 Neil Shapiro Set forth or describe the document retention policy of the City of Carmel by the sea as it existed in January of 2011 and as it has been modified, it at all, since then, with respect to employment applications

201 4-55 4/27/14 05/07/14 n/a Complete 5/7/2014 Steve Kenny Demo 796 sq ft SFD built in research time : Roxanne 1939 to build NEW SFD. Ellis 30 Minutes- Rob Who the contractor and Mullane 10 Minutes architect are for this project, including the company name and contact person.

2014-56 5f7/14 05{17/14 n/a Complete 5/16/2014 Sue McCloud Please provide a copy of what you (Jason SUiwell) read at last nights (May 6) Council meeting about the Alcock charges

2014-57 5/7/1 4 05/17{14 n/a Complete 5/15/2014 Sue Mcloud Please provide a list of all payments to Carver &Schicketanz since April 2012 and 7X14 size for all final design documents

2014-58 5{9/14 05/19/14 n/a Complete 5/15/2014 Andrei Kondratien Would like to know when a resolution was passed that lets each household in Carmel by the Sea to have a PO Box




No. Date Due Date Ext Date Date Completed Hours Cost 2014-59 5/15/14 05/25/14 n/a Complete 5/23/2014 Sue McCloud Please provide a full

accounting of the sale of the cities art, which I believe was last November.

2014-60 5/18/14 05/28/14 Extension Complete 6/13/2014 Sue Mccloud Please provide costs to Per Sue McCloud, when 6/11114 date from April 201 for she wants to restart this

6/25/2014 Duckbrew, Inc. Neil she contact us. Engineers (only for Scenic restrooms) Monterey Energy Group, and Mirag FS Limited

2014-61 5/19/14 05/29/14 n/a Complete 5/28/2014 Mary Schley Could you please send me the job description and salary range of the Executive Assistant position? I don't recall that going through City Council, but may have missed it.

2014-62 5/25/14 06/04/14 n/a Complete 6/4/2014 Steve Kenny Could you please tell me who the contractor and architect are for this project including the company name and contact person, contact address of project , DoloresSt, NE corner at

l ? nrl

2014-63 5/27/1 4 06/06/14 n/a Complete 6/3/2014 Steve Kenny Remodeling Interior of SFD, address is Forest Ave, 2 NW of 7th St. Could you please tell me who the contractor and architect are for this project. including the company name and contact person?

2014-64 5/29/14 06/08/14 Extension Complete 6/20/2014 Susan Goldbeck Any writing which pertain to 6/20/14 the hearing wich is

referenced in exhibit A relates to a use permitamendment for live music and for a seperat use permit

2014-65 6/2/14 n/a Complete 6/2/2014 Larry Parsons would like to know that media inquiry Monterey Hera ld name of the new person for

the Planning Commision Board.




No. Date Due Date Ext Date Date Completed Hours Cost 2014-66 6/3{14 06113/14 Extension Complete 6/13/2014 Mary Schley Please provide me copies Mary sent email saying

6/27/14 Carmel Pine Cone of all the applicants that she has the info submitted for appointment needed. to the planning department.

2014-67 6/11/14 06/21/14 n/a Complete 6/13/2014 Mr. Norbert A copy of the punch list for 40 minutes Kammer Forest Theater when it is

posted online 2014-068 6/12/14 06/22/14 na Complete 6/13/2014 Robert Killian Agalli Fortunato Statue of called Mr.Killian to let

Venus sold at auction , how him know the info is much did it sell for? ready for pick up at CH

2014-069 6/16/14 06/26/14 n/a Complete 6/16/2014 Larry Information on Franchise media inquiry Parsons/Monterey agreement. Herald

2014-070 6/16/14 06/26/14 nla Pending Claudia Information on IT Manager media inquiry Melendez/Montere and the lawsuit y Herald

2014-071 6/17/1 4 06/27/14 nla Complete 6/24/2014 SA Sandra Flores City Council Meeting 8 hours 900 videos,and agendas for dates 3/3,3/4,3/18,4/1 ,3/26/5/6 amd any other dates that PG&E reps spoke.

2014-072 6/17/14 06/27/14 n/a Pending Stephen Moore Acopy of Bill Camilles phasing plan for the Forest Theater

2014-073 6/19/14 06/28/14 n/a Pending Jeffery Svihus Request a copy of the agreement between the Carmel Post Office/Post Master and the City of Acrmel which provieds a no fee PO Box to residents of the city
