Upload
kiet
View
46
Download
1
Tags:
Embed Size (px)
DESCRIPTION
Reappointment, Promotion & Tenure Digital Vision. Background. Introduction Benchmarking Digital RPT system is inevitable Commercial Products These products would have to be customized at significant cost Lengthy process Would not keep us consistent with COM or COM would have to change - PowerPoint PPT Presentation
Citation preview
Reappointment, Promotion & TenureDigital Vision
Background• Introduction• Benchmarking
– Digital RPT system is inevitable– Commercial Products
• These products would have to be customized at significant cost• Lengthy process• Would not keep us consistent with COM or COM would have to change
• COM product will meet needs at reasonable cost– Proven 10 years of effective use– Customizable through UCIT– Meets AAUP guidelines– Continuity across all colleges
Background, Cont.• Plan for roll-out:
– Pilot: Select 2-3 colleges to pilot for next Promotion/Tenure Cycle Oct. 2011– Full Implementation: All colleges by Promotion/Tenure Cycle Oct. 2012
• Keys for Successful Pilot1. Faculty Engagement – appreciation for positive change2. Faculty Commitment – faculty governance supports3. Faculty Participation – willingness to:
• Submit dossier digitally without increased college administration costs• Keep all documents digital throughout process• May move RPT deadlines up slightly to accommodate pilot (6 mo notice)
4. Representative cross-section of colleges
System Benefits• For Faculty Candidates:
– No printing, sorting, binding, carting, retrieving– Flexibility in dossier submissions (no space or media limits, can still have
non-digital components)– Continuous access to see status in the process– Automatic notifications of new material additions– Adheres to CBA requirements– Confidentiality maintained (subject to Ohio law limits)
System Benefits• For Reviewers:
– Continuous access to see status in the process– Immediate access to any dossier additions– Simultaneous access for all committee members– At all levels, access to full files, not just short files– Recommendation letter “shells” automatically generated with addressee &
similar fields populated– Automatic notifications (receive & send)
• When ready for review• When new materials are added• When responses are added• When request for reconsideration is added• When remands occur• When recommendation is uploaded
– Adheres to CBA requirements (remands, responses, reconsiderations)
System Benefits• For Administration:
– No scanning, downloading, moving files to network– Database-driven; better population of UCFlex– Permanent, secure record of actions (“paper trail” plus decisions & dates)– Less waste of paper & labor– Adheres to CBA requirements
Pilot Overview• College Benefits for Pilot:
– Coordination during development of customizations– Early adopter = more attention– Avoid semester conversion
• Pilot Process:– Data gathering to populate application– System design to ensure needs of College are met– Implementation and Testing– Training possibility for reviewers– “In-Line Help” for Candidates– RPT process as usual!
System Features• Faculty Candidate
– Secure Login (6+2)– Dossier View
• Document Checklist• Selection of Nomination• Routing History and Workflow
• Reviewers– All Users: Secure Login (6+2)– Reviewer:
• Process a recommendation• Tools for writing a recommendation to add to the dossier
– Committee: Voting on a Recommendation– Reporting
System Features:Faculty Candidate
Secure Login (6+2)
Digital Dossier
Routing History on Dossier
Selecting a Nomination
Uploading Documents
System Features:Reviewers
Secure Login (6+2)
View of Candidates
Filtering for Candidates
Digital Dossier
Routing History on Dossier
Recommendations
Voting Feature for Committees
Adding a Letter to the Dossier
Generating a Template Letter
Reporting Features
Reappointment, Promotion & TenureDigital Vision
Process Overview