RCS High School Scheduling Process

High School Counseling Department

November 15th – course offerings recommended by content specialists and approved by administration.

November 15th - begin 9th grade programming in classes and follow up with individual meetings

December 10th – begin individual 11th grade scheduling

January 15th – begin individual 10th grade scheduling January 23rd – 8th grade scheduling in classes (review

electives and LOTE – “core courses” recommended by 8th grade teachers).

February 8th - submit course request numbers May? – begin building schedule

Programming Timeline

Course Selection Report – reviewed by administration, content specialists and guidance.

Individual meetings with each content specialist regarding recommendations for sectioning and teacher assignments.

Final sectioning and teacher assignments made by administration

Course Sectioning

Constraints determined (ie traveling teachers, part time teachers)

Creating of section chips Use of SchoolTool whiteboard 107 courses offered (59 + singletons, 19

doubletons) What does this mean? Extremely

challenging process!!!!! Singletons placed– use of conflict matrix Doubletons placed – use of conflict matrix Lay out “tracking scenario” (ie honors 9th

grader, special needs 9th grader etc)

Master Schedule Building

Other challenges to our schedule - CTE, linked labs, specialized CSE courses, co taught courses, integrated courses.

Section balancing Analysis of data – courses not placed

overview and section load report. “Fine tuning” and re running schedule

(“massaging”, “squeezing”) Primary Goal– Minimize Conflict Secondary Goal– strive for section balance Meet with students with conflicting courses

(often many of our AP/honors students.

Master Schedule Building

End of year - make course adjustments based on failures, rerun schedule, address final conflicts

Summer – determine AIS needs (8th grade assessments, regents failures, teacher recommendations) and adjust schedules by hand.

Run study halls Schedules handed out to 9th graders during

Freshmen Orientation – 8/22. All other schedules are mailed home.

Master Schedule Building