Rally Reykjavik 2012 Invitation and Guide

Invitation and GuideInvitation and Guide

Invitation and guide

1. Welcome to Rally Reykjavík 2012Welcome to the 33nd Rally Reykjavik. This year combines new stages with traditional classic stages, the new stages take the rally East towards Snaefellsness and the classic stages include Kaldidalur, Djupavatn and others. Rally Reykjavik remains a fun filled challenging three day event of over 1000km of sheer rallying pleasure.

This year’s event will see the winners of the UK’s SJR Two Wheel Drive Challenge coming to Iceland as their reward for winning.This free entry to Rally Reykjavik is being hotly contested. Plans are also in progress to bring a large entry of vehicles from the UK as part of Project Mobility and Race to Recovery.

Almost everyone in Iceland believes 2012 will be our biggest tourist season. Visitor numbers are expected to rise to around 1.6m people, or about five times Iceland's population. Even with this influx, Icelanders still look forward to the European entry list and welcome these competitors with great enthusiasm. You can be sure that you will receive nothing but thanks, help and support from us all.

Uniquely, the stages within Rally Reykjavik pass many of the famous landmarks and some less well known treasures, not like other countries that push motorsport into the forests and out of view, here we close the public roads (yes despite the tourist visitors) and let you show your skills to all. Is there ever a better way to show your sponsors to a whole new audience?

Iceland harnesses the natural wealth trapped beneath the surface and with hard work and technology provides some of the cheapest energy in the world. Not surprising then that Iceland hosts some of the leading software companies, has a near zero carbon footprint and accommodates many international companies. There are not many countries were you can walk past the President’s house or look him up in the phone book. With high standards of living and a healthy energetic love of sport and the great outdoors Rally Reykjavik is a keen event in the Icelander’s calendar. Reykjavik has more than 16 swimming pools, most with hot tubs, so there is no excuse not to relax. Or try the world famous Blue Lagoon as you arrive, just 15 minutes from the airport, it’s like rejuvenation for travel blues.

For the drivers and teams, Rally Reykjavik offers an event catering for both those wanting to compete in a special stage gravel rally as well as those wanting the challenges that tarmac brings. Who does not like showing off, and maybe pushing that bit harder, in specially created spectator stages. The traditional long rally, just over 1000km in four legs on some of most challenging roads in the country, climbing up to 600m in a matter of 15km or fast flowing stage just above sea level. All this means you service crews get to visit Iceland as well, in deed they maybe have more time to soak in its rich tapestry of colours and natural wondrous geological features.

This year we plan a less formal dinner presentation and rather offer you true homespun rally hospitality with BBQ lamb, maybe some fish (its Iceland for heavens sake!), beer, lots of conversation, maybe some more beer, and a hint of music.

20122012There has never been a better time to be experience Iceland,

so why not spoil yourself and your loved one, drive Rally Reykjavik?

(We suggest you bring your partner too!)

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2. Contact Details

2.1 Rally ReykjavikOrganisers BIKR – Reykjavik Automotive Club

Engjavegur 6104 ReykjavíkIceland

Contact details Rally Reykjavík 2012Engjavegur 6104 ReykjavíkIceland

Website http://www.rallyreykjavik.net

E-mail [email protected]

Telephones + 354 692 3672+ 354898 8823

2.2 Officials of the eventClerk of the Course Tryggvi M. Thordarson

Stewards of the MeetingSpecial Stage Event and Urban Electric

Indridi Thorkelsson, Chairman (Icelandic MSA)Arnaldur Hjartarson (BIKR)TBN

Chief Scruitineer Hjalti Bjarnfinnsson (Icelandic MSA)

Competitors relations officers Pálmi HjaltasonPálmi Gunnlaugur Hjaltason

Route manager TBN

Staffing TBN

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3. Program

3.1 GeneralAll events within the competition are three sections and four legs. Scruitineering will take place on Tuesday 4 th September 2012, according to the specific timetables published the events.

The competitors briefing will take place on Wednesday 5th September 2012.

Overnight Parc Fermé for the Special Stage event will be at the Reykjavik Bus Depot both nights.

3.2 Special stage rallyTo be eligible vehicles must be road legal, capable of doing the full special stage route and powered by normal or alternative fuel, either with valid homologation papers or passing the safety requirements set down for the classes in the special stage rallying.

Total length of the event just over 1000km with 360km on special stages, run over four legs.

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4. Entry Details

4.1 Criteria for Acceptance of Entries Anyone wishing to take part in Rally Reykavik 2012 must register before the closing date end time for entries. The entry will only be accepted if accompanied by the total amount of the entry fee. Absolute final closing date for entries is 27 th August 2012. However, due to logistics and refuelling capacity we reserve the right to restrict the number of competitors on a first come basis. Registration may therefore be closed before this date.

4.1.1 Special stage rallyEligible vehicles are all vehicles using conventional fossil fuels. Depending on class, they must be either homologated or confirm to the general prescriptions for vehicles competing in special stage rallying as stated in the FIA, the Icelandic MSA regulations or the Supplementary Regulations.

4.1.2 Special stage rally – alternative fuelEligible vehicles are all vehicles using alternative fuels (methane, LNG, E-85, etc.) only which are capable of doing the whole event. Depending on class, they must be either homologated or confirm to the general prescriptions for vehicles competing in special stage rallying as stated in the FIA and Icelandic MSA regulations.

4.1.3 FIA – NEZ special stage rallyEligeble cars are as in 4.1.1. and 4.1.2. above with the additions the FIA – NEZ rules demand.

4.2 Entry feeCompetitors must reserve some space on their vehicles as stated in the supplementary regulations. Competitors are free to use the remaining part of their vehicle for their own sponsors. However according to Icelandic law, alcohol and tobacco advertisements are prohibited.

The table shows entry fees for private individuals:

From To Special Stage

1st March 2012 30th April 2012 @ 09h00 €250

30th April 2012 @ 09h01 27th August 2012 @ 09h00 €320

27th August 2012 @ 09h01 Administrative checks/scruitineering €500

The entry fee for legal entities and or companies is twice the entry fee for private individuals.

For competitors not accepting the official event sponsors logos on their vehicles, the entry fee is double the due fee.

Entry fees include competition fee, scruitineering surcharge and staff allowance.

Entry fees DO NOT include accommodation, meals nor tickets to the prize presentation dinner. The prize presentation is open for all and will commence after dinner.

Should any other assistance be required please contact the organisers.

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5. Event details

5.1 Service ParksService areas are provided at the end of each leg. The service parks at the end of legs 1 and 3 are located at the same place. The roadbook will show detailed information on these service parks as well as any specific rules and or restrictions concerning their use.

5.2 TyresThere is no official tire supplier for the event and no tire restrictions beyond Icelandic road regulations on this event.

5.3 InsuranceIcelandic law requires all competitors to have valid insurance for the vehicle entered. Icelandic law also requires competitors taking part in motorsport events to produce proof their insurance covers the competitive stages as well as the road stages. Should this not be possible, additional insurance can be arranged through the following contact:

SjóvaKringlan 5 103 Reykjavik Iceland Tel: +354-440-2000 Fax: +354-440-2020E-mail: Arndór Hjartarson <[email protected]>

5.4 Medical Information The following applies to a temporary stay in Iceland for European Economic Area (EEA) citizens and non-citizens.

5.4.1 EEA citizens All insured citizens from member states of the EEA must bring the European Health Insurance Card or EHIC. This does not apply to persons from the other Nordic countries. They only have to show proof that they live in a Nordic country.

Insured citizens of EEA countries are entitled to benefits which become necessary on medical grounds during a temporary stay in Iceland, taking into account the nature of the benefits and the expected length of the stay. They must present the EHIC, personal identification papers and documents proving their citizenship (i.e. passport). A fee, to be paid for each consultation, and other services, is fixed by a regulation. EEA nationals presenting the EHIC will be charged the same fee as persons insured in Iceland. If these documents are not presented they will be charged the full costs of the treatment according to tariffs.

If an insured person who follows these rules is nevertheless charged for the full cost of the medical care given he/she can turn to the main office of Icelandic Health Insurance during his/her stay and receive reimbursement. All original bills and receipts and the EHIC must be presented. The amount reimbursed is the difference between the full cost of the medical care given and the patient´s part of the payment for this type of care, according to tariffs. Otherwise the person is advised to contact the sickness insurance fund in his country of origin when he returns from his trip and seeks reimbursement.

5.4.2 Non-EEA citizens Those who are not covered by the EEA regulations can obtain medical assistance, but, must pay in full. They can then seek reimbursement from their own insurance in their country of origin or from their private insurance, according to rules and regulations applicable in their insurance country.

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5.5 MediaRallytReykjavik is open to all media outlets, and no accreditation is required. However, to better accommodate media representatives, we strongly recommend that all media representatives contact our press officers and inform us about their participation as well as seeking advise on Hotel and Accommodation.

The contact details are simple, just drop us an email to [email protected]

5.5 Public eventsPublic events will be published in a later bulletin. Times may change with updates being available on the website:

www.rallyreykjavik.net/publicevents

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6. Import considerations

6.1 Vehicles and spare partsThe import into Iceland of vehicles intended for competition is defined by the current import laws and regulations. In addition the Ministry of Finance has issued a decree, dated the 7th July 2004 regarding import of competitive vehicles. Further explanation is to be found in a letter to the Icelandic Motorsport Association from the Ministry of Finance, reference FJR04090024/100-10.

The decree states, in layman terms, vehicles imported to Iceland for competitive purposes must fill out the normal customs import paperwork listing not only the vehicle but also all spare parts, spare tires and everything else being brought into the country as part of the entry to the event. Attached to the customs form must be confirmation from the organisers that the vehicle has an accepted entry in the competition. No deposit is required from customs for the vehicle to be cleared, if these rules have been followed. The maximum stay in Iceland is two weeks, but this may vary depending on shipping schedules.

Please contact the organisers for more information. Should teams want to do the customs declaration directly with the customs authorities it is advised they contact the customs authorities well before arrival, in order to minimize risk of delay using their email address: [email protected]

6.2 Service vehiclesThe same rules apply for these vehicles as for the competition vehicles.

6.3 PetrolThe import of petrol to Iceland is governed by European regulations. As the petrol is intended to be used in the a road based event, customs and excise must be paid. It is not exempt from import duties as the vehicles are.

Shipping of flammable liquids requires advance notice to shippers. Please contact the relevant shipping company for further details.

Storage in Iceland of flammable liquids is governed by the Icelandic Fire Authority. For detailed information please contact them through their email address: [email protected].

6.4 Shipping servicesThe event's official shipping service is Samskip which is one of the largest container transport companies in Europe, offering multimodal container logistics and extensive container services to and from Iceland and the Faroe Islands, along with refrigerated cargo logistics and international forwarding around the world.

Samskip employs about 1,000 people working in more than 20 countries world wide.

Jonar Transport extends the services of Samskip, providing full door to door services with custom clearance at both ends, all according to the customer specific needs.

Samskip hfKjalarvogi 7-15, 104 Reykjavík, IcelandTel: +354 458 8000Fax: +354 458 8100E-Mail: <[email protected]>

Jónar TransportKjalarvogi 7, 104 Reykjavík, IcelandTel: +354 535 8000Fax: +354 535 8008E-Mail: [email protected]

International delivery services, DHL TNT UPS etc, operate in Iceland and may be reached through their corporate web pages.

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7. Fuel and charging

7.1 Refuelling pointsThe availability of normal petrol (including diesel) is plentiful. All petrol sold in Iceland is unleaded. Commercially at most any pump you will find 95 plus 98 octane petrol and diesel. Higher octane petrol is available at selected petrol station or garages.

7.2 Alternative energy refuelling pointsThe availability of alternative energy refuelling points for alternative fuels in Iceland can be limited. For further information please contact the organisers by sending an email to [email protected].

7.2.1 ElectricityElectric charging capability will be available at designated areas in accordance with roadbook and to the requirements of the FIA alternative energies cup general rules.

For questions about recharging please contact: [email protected]

7.2.2 HydrogenHydrogen refuelling is only available at a single outlet in Reykjavik. Thus all hydrogen powered vehicles will be refuelled there.

For questions about hydrogen please contact: [email protected]

7.2.3 MethaneMethane fuelling points are available at several locations in the greater Reykjavik area. Refuelling capabilities will be provided for at service parks where applicable.

For questions about the methane please contact: [email protected]

7.2.4 E-85E-85 fuel is not commercially available in Iceland.

7.2.5 Bio fuelsSome bio fuels are commercially available in Iceland. Please contact the organisers for detailed information.

7.2.6 High octane fuelHight octane fuel may be available at a limited number of garages.

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8. Useful Facts and Services

8.1 General facts about IcelandCapital city Reykjavik with approximately 118 810 inhabitants as of 1st December 2011

Size of Island 103 000 km2 (39 756 square miles)

Length of coastline 4 970 km including fjords

Highest peak Hvannadalshnúkur 2 109 meters

Time zone GMT all year round

Sun rise in Reykjavik, September 6th 06:26

Sun set in Reykjavik, September 6th 20:24

Climate Iceland, located at 63-67°N and 18-23°W, has considerably milder climate than its location just south of the Arctic Circle would imply.A branch of the Gulf Stream, the Irminger Current, flows along the southern and the western coast greatly moderating the climate. The mean temperature for August ranges between 8-14°C, with one in three chance to get some precipitation.

Population 318 452 (as of 1st December 2011)

Population density Roughly 3 inhabitants/km2

Average life expectancy Women 83 years, men just over 79 years

Language Icelandic (English is widely spoken)

Head of State President Ólafur Ragnar Grímsson

Head of Government Prime minister Jóhanna Sigurðardóttir

Currency Icelandic kroner (ISK)Exchange rate is not stable, but has fluctuated around 160ISK = 1EUR for some time.

Credit cards All major credit cards and some debit card are widely accepted

Water The tap water is safe for drinking.Hot water in and around Reykjavik has a faint smell of sulfur, but is quite safe and harmless.

Health No vaccinations are required

Power 240 V (volts)

Telephone The country code is 354The international prefix when you call from Iceland is 00.

Mobile telephones A GSM network covers most of the island.Operating frequencies are 900MHz, 1800MHz and 2100MHz, depending on operator and location.

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8.2 Hotel and accommodationIceland and Reykjavik and the surrounding area offers a wide selection of accommodation. The seasoned traveller as well as the novice is assured a quality stay as the standard of accommodation is high and suited to every combination of budget and taste.

Sometimes the airlines offer a package deal but you might find the following links quite useful:

http://www.nat.is/travelguideeng/reykjavik.htm

http://www.travellerspoint.com/budget-accommodation-en-ci-1048.html

http://www.visitreykjavik.is/accommodation.aspx

8.4 AirlinesAirline Webpage Airline Webpage

Icelandair www.icelandair.com FlyNiki (an Air Berlin partner) http://www.flyniki.com

Iceland Express www.icelandexpress.com SAS Braathens http://www.sas.no/en/

Air Berlin http://www.airberlin.com

8.5 AirportsMost international flights arrive and depart from Keflavik International Airport. More information on services available there are to be found at their website: http://www.kefairport.is/english

8.6 Rental CarsCar rental company Webpage Car rental company Webpage

Avis http://www.avis.is Thrifty http://www.thrifty.is

Hertz http://www.hertz.is Sixt http://www.sixt.is

Europ-car http://www.holdur.is Budget http://www.budget.is

Dollar http://www.dollar.is Sadcars Http://www.sadcars.com

8.7 Courier and Shuttle ServicesCourier and shuttle services are available. For furhter information, please send an email to [email protected]

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9. Basic definitionsBelow are basic explanations of definitions used in the regulations and publications of Rally Reykjavik. The final supplementary regulations will be published on-line on the website: www.rallyreykjavik.net, which will detail the specific regulations and schedules of the competitions contained within Rally Reykjavik.

9.1 Road stage During the driving of these stages, drivers must follow the «regular» traffic pattern; this is accounted for in the time schedule provided by the arranger. In addition to announced check points during start and finish where time controls (TCs) are conducted, drivers could encounter additional control(s) or «regularity stages». Road stages are conducted on ideal time. If an ideal time is provided, drivers should add this to the starting time issued at TC Start, and must reach TC Finish at the right minute, handing in their time registration card to staff there.

EXAMPLE: If starting time is 09.17, and provided ideal time for the stage is set to 1 hour 12 minutes, registration cards should be handed in at TC Finish between 10.29.00 – 10. 29.59. Early or late arrival is penalised as stipulated in the regulations.

9.2 Special stageThese are driven on road closed to the public which are for the duration of the stage a one way street. Maximum speed is waived. Each driver’s time is measured at end of stage only where the finish time is registered.

Penalties are as stipulated in the regulations

9.3 Check pointsCheck points are clearly marked in a manner explained in the roadbook. Arriving at check points drivers must always stop to ensure their time is registered and their timecards are signed or stamped.

Starting points for each stage are all as shown in the roadbook.

All open check points, as well as stage start and finish, are highlighted in the roadbook. For obvious reasons, hidden check points on regularity stages are not highlighted anywhere.

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Documents

Rally Reykjavik 2012 Invitation and Guide