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A Day In The Life Of A Project Manager
Group 03
Group Members
₪ Sanath Piyawardhane
₪ Laknimal De Alwis
₪ Keerthi Munasinghe
₪ Mufeeda Senevirathne
₪ Gayathri Jayarathne
₪ Manory Senanayake
₪ Ranjith Athukorala
₪ Gayathri Wijesooriya
₪ Kumana Roshan
₪ Tharangi Wijesuriya
₪ Suram Pahalegama
Overview
Rachel Green is a Project Manager of a large
information system
Rachel arrives at her office early before her co-
workers and project team
Victoria is another IS Project Manager and her
Project is behind the Schedule
There is a Communication Breakdown between the
Development team and Marketing Department
1. How Effectively Do You Think Rachel Has Spent Her Day?
2. What Does The Case Tell You About What It Is Like To Be a Project Manager?
Necessary Skills
Personal Skills
Technical Skills
Management Skills
Coping Skills
Effective Skills Possessed By Rachel
Early Arrival
Positive Attitude
Effective Project Negotiation
Effective Problem Management
Managing Risks and Making Decisions
Good Overview On Work Packages In The Project
Where Activities Didn’t Go Well
Status meeting starts 15 minutes late
Checking E-mails at random times
Taking breaks even while no tiring work has
been done
Poor focus on work, too much gossiping
Where Activities Didn’t Go Well Cont..
Poor punctuality of the team members
Communication breakdown with the
Marketing department
Results Of Being Ineffective
Task Performed Time spent
Review schedule 15 min
Prepare for the meeting 25 min
Status meeting 45 min
Meeting the team members 20 min
Discussion with John 30 min
Meeting the purchasing agent 30 min
Conference call 15 min
Meeting with marketing manager 50 min
Review impact of the changes 30 min
Updating the boss 20 min
Review E-mails and MS Project work 60 min
Total time 5 hrs 25 min
2Hrs 35Mins Wasted
Working hours = 8 hrs
Hours worked = 5 hrs 25 min
Time wasted = 2 hrs 35 min
Time wasted per day = 2 hrs 35 min
Time wasted for 3 days = 2 hrs 35 min * 3
= 7hrs 40Mins
= 1 Working Day
Have a Consistent Email/Voice Mail
Communication Process
Minimize Gossiping
Be Friendly But Not Too Flexible
Follow The Schedule Very Strictly
Tips For Improvement
Work Breakdown Structure
Project Planner
Network Diagrams (PERT, CPM)
Resource Requirement Chart
Time Reduction
Gantt Chart
Tips For Improvement Cont..
Be not afraid of greatness; some are born great; some achieve greatness—others have greatness thrust upon them.
- William Shakespeare Twelfth Night
THANK YOU!!!