R12.x Oracle Financial Applications Overviewdbmanagement.info/Books/MIX/D60216GC10_ag.pdf · R12.x Oracle Financial Applications Overview Table of Contents ii Solution - Autocreate

R12.x Oracle FinancialApplications OverviewActivity Guide

D60216GC10

Edition 1.0

September 2010

D69082

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Copyright © 2007, 2010 Oracle. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author Shivranjini Krishnamurthy

Technical Contributors and Reviewers Ivy Farren, Ruth Kukla

This book was published using: Oracle Tutor

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Copyright © Oracle 2010. All rights reserved.

R12.x Oracle Financial Applications Overview Table of Contents i

Table of Contents

R12.x Oracle Financial Applications Overview Practices and Solutions ....................................................1-1 Supplemental Student Practices ....................................................................................................................1-3 Objectives ......................................................................................................................................................1-4 Setup ..............................................................................................................................................................1-5

Prepare the Instance for the Practices (Required) .....................................................................................1-6 Practice - Create a New Employee (Optional) ............................................................................................1-12 Solution - Create a New Employee (Optional) ............................................................................................1-13 Practice - Create a New User .....................................................................................................................1-15 Solution - Create a New User .....................................................................................................................1-17

General Ledger ..............................................................................................................................................1-19 Practice - Review the Vision Operations Ledger (Required) ......................................................................1-20 Solution - Review the Vision Operations Ledger (Required) ......................................................................1-21 Practice - Add a New Company to the Chart of Accounts (Required) ........................................................1-24 Solution – Add a New Company to the Chart of Accounts (Required) .......................................................1-25 Practice - Create a Single Journal Entry (Required) ..................................................................................1-28 Solution ......................................................................................................................................................1-29 Practice - Create a Journal Batch (Required) .............................................................................................1-31 Solution - Create a Journal Batch (Required) .............................................................................................1-33 Practice - Post Your Journals (Required) ...................................................................................................1-36 Solution - Post Your Journals (Required) ...................................................................................................1-37 Practice - Verify that Dynamic Insertion Created Your Account Code Combinations (Required) ...............1-39 Solution ......................................................................................................................................................1-40 Practice - View Account Balances (Required) ............................................................................................1-41 Solution - View Account Balances (Required) ............................................................................................1-42 Practice - Run Reports (Optional) ..............................................................................................................1-44 Solution - Run Reports (Optional) ..............................................................................................................1-46

Suppliers ........................................................................................................................................................1-50 Practice - Review Supplier Related Setups (Required) ..............................................................................1-51 Solution - Review Supplier Related Setups (Required) ..............................................................................1-52 Practice - Create a Supplier (Required) .....................................................................................................1-54 Solution – Create a Supplier ......................................................................................................................1-56

Locations, Organizations and Items ...............................................................................................................1-60 Practice - View a Location (Optional) .........................................................................................................1-61 Solution - View a Location (Optional) .........................................................................................................1-62 Practice - View an Inventory Organization (Optional) .................................................................................1-64 Solution - View an Inventory Organization (Optional) .................................................................................1-65 Practice - Create an Inventory Item (Required) ..........................................................................................1-68 Solution - Create an Inventory Item (Required) ..........................................................................................1-70 Practice - Create an Item for a Routinely Purchased Asset (Required) .....................................................1-74 Solution - Create an Item for a Routinely Purchased Asset (Required) .....................................................1-76

Purchasing .....................................................................................................................................................1-78 Practice - Create a Requisition (Required) .................................................................................................1-79 Solution - Create a Requisition (Required) .................................................................................................1-80 Practice - Run Requisition Related Reports (Optional) ..............................................................................1-83 Solution - Run Requisition Related Reports (Optional) ..............................................................................1-84 Practice - Autocreate a Purchase Order (Required) ...................................................................................1-86

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R12.x Oracle Financial Applications Overview Table of Contents ii

Solution - Autocreate a Purchase Order (Required) ...................................................................................1-87 Practice - Create a Standard Receipt (Required) .......................................................................................1-89 Solution - Create a Standard Receipt (Required) .......................................................................................1-90

Payables ........................................................................................................................................................1-92 Practice - Enter a Standard Invoice (Required) ..........................................................................................1-93 Solution - Enter a Standard Invoice (Required) ..........................................................................................1-94 Practice - Create a Purchase Order for Matching (Optional) ......................................................................1-96 Solution – Create a Purchase Order for Matching (Optional) .....................................................................1-97 Practice - Enter a Purchase Order Matched Invoice (Required) ................................................................1-99 Solution – Enter a Purchase Order Matched Invoice (Required) ................................................................1-101 Practice - Enter a Credit Memo (Required) ................................................................................................1-105 Solution – Enter a Credit Memo (Required) ...............................................................................................1-106 Practice - Set up a Bank (Required) ...........................................................................................................1-108 Solution – Set up a Bank (Required) ..........................................................................................................1-111 Practice - Create a Quick Payment (Required) ..........................................................................................1-117 Solution – Create a Quick Payment (Required) .........................................................................................1-118 Guided Demo - Generate Accounting and Transfer to GL (Required) .......................................................1-119

Assets ............................................................................................................................................................1-120 Practice - Review Asset Book and Category Setup (Required) ..................................................................1-121 Solution - Review Asset Book and Category Setup (Required) ..................................................................1-122 Practice - Create a Manual Addition (Required) .........................................................................................1-125 Solution - Create a Manual Addition (Required) .........................................................................................1-126 Guided Demo - Create Mass Additions (Required) ....................................................................................1-128 Practice - Prepare Mass Additions (Required) ...........................................................................................1-129 Solution – Prepare Mass Additions (Required) ..........................................................................................1-130 Guided Demo - Post Mass Additions (Required) ........................................................................................1-132 Guided Demo - Run Depreciation and Transfer Accounting (Required) ....................................................1-133

Customers ......................................................................................................................................................1-136 Practice - Create a Customer Profile Class (Required) ..............................................................................1-137 Solution – Create a Customer Profile Class (Required) .............................................................................1-138 Practice - Create a Customer using the Standard Data Entry Form (Required) .........................................1-140 Solution – Create a Customer using the Standard Data Entry Form (Required) ........................................1-143 Practice - Create a Customer Account Relationship (Optional) ..................................................................1-147 Solution – Create a Customer Account Relationship (Optional) .................................................................1-148

Order Management ........................................................................................................................................1-150 Practice - Create a Miscellaneous Transaction (Required) ........................................................................1-151 Solution – Create a Miscellaneous Transaction (Required) .......................................................................1-152 Practice - Add an Item to a Price List (Required) .......................................................................................1-153 Solution – Add an Item to a Price List (Required) ......................................................................................1-154 Practice - Enter and Book a Sales Order (Required) .................................................................................1-155 Solution – Enter and Book a Sales Order (Required) .................................................................................1-156 Practice - Pick Release and Auto Pick Confirm a Sales Order (Required) .................................................1-159 Solution – Pick Release and Auto Pick Confirm a Sales Order (Required) ................................................1-160 Practice - Ship Confirm a Sales Order (Required) .....................................................................................1-162 Solution – Ship Confirm a Sales Order (Required) .....................................................................................1-163 Guided Demonstration - Run the Workflow Background Process and AutoInvoice (Required)..................1-165 Practice - View the Invoice Created from your Sales Order (Required) .....................................................1-166 Solution - View the Invoice Created from your Sales Order (Required) .....................................................1-167

Accounts Receivable ......................................................................................................................................1-169

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R12.x Oracle Financial Applications Overview Table of Contents iii

Practice - Create a Manual Invoice (Required) ..........................................................................................1-170 Solution - Create a Manual Invoice (Required) ..........................................................................................1-171 Practice - Create a Credit Memo (Required) ..............................................................................................1-174 Solution – Create a Credit Memo (Required) .............................................................................................1-175 Practice - Enter Manual Receipts (Required) .............................................................................................1-177 Solution – Enter Manual Receipts (Required) ............................................................................................1-179 Practice - Apply Receipts (Required) .........................................................................................................1-182 Solution – Apply Receipts (Required) ........................................................................................................1-183 Guided Demo - General Ledger Interface (Required) ................................................................................1-184

Cash Management .........................................................................................................................................1-186 Practice - Reconcile Payments (Optional) ..................................................................................................1-187 Solution - Reconcile Payments (Optional) ..................................................................................................1-190

Project Costing ...............................................................................................................................................1-193 Practice - Create a Project (Required) .......................................................................................................1-194 Solutions – Create a Project (Required) .....................................................................................................1-196 Practice - Create Transactions (Required) .................................................................................................1-200 Solution – Create Transactions (Required) ................................................................................................1-202 Practice - Distribute Labor, Burden and Update Project Summary Amounts (Required) ...........................1-205 Solution – Distribute Labor, Burden and Update Project Summary Amounts (Required) ...........................1-207 Practice - Place Assets in Service (Required) ............................................................................................1-211 Solution – Place Assets in Service (Required) ...........................................................................................1-213

Project Billing .................................................................................................................................................1-215 Practice - Create a Contract Project (Required) .........................................................................................1-216 Solution – Create a Contract Project (Required) ........................................................................................1-220 Practice - Enter an Agreement and Fund the Project (Required) ...............................................................1-225 Solution – Enter an Agreement and Fund the Project (Required) ..............................................................1-227 Practice - Enter Cost and Revenue Budgets (Required) ............................................................................1-229 Solution – Enter Cost and Revenue Budgets (Required) ...........................................................................1-231 Practice - Enter Transactions (Required) ...................................................................................................1-233 Solution – Enter Transactions (Required) ..................................................................................................1-235 Practice - Generate Revenue (Required) ...................................................................................................1-238 Solution – Generate Revenue (Required) ..................................................................................................1-239 Practice - Generate Invoices (Required) ....................................................................................................1-241 Solution – Generate Invoices (Required) ...................................................................................................1-243

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R12.x Oracle Financial Applications Overview Table of Contents v

Preface

Profile

Before You Begin This Course • Working experience with Oracle Applications

Prerequisites • There are no prerequisites for this course.

How This Course Is Organized This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

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R12.x Oracle Financial Applications Overview Table of Contents vi

Related Publications

Oracle Publications Title Part Number

Oracle Financial Concepts Guide E13424-02

Additional Publications • System release bulletins • Installation and user’s guides • Read-me files • International Oracle User’s Group (IOUG) articles • Oracle Magazine

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R12.x Oracle Financial Applications Overview Table of Contents vii

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

Typographic Conventions in Code Convention Element Example

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R12.x Oracle Financial Applications Overview Table of Contents viii

Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations: (N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

Typographical Conventions in Oracle Application Help System Paths This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

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R12.x Oracle Financial Applications Overview Table of Contents ix

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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R12.x Oracle Financial Applications Overview Table of Contents x

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Copyright © Oracle, 2010. All rights reserved.

R12.x Oracle Financial Applications Overview Practices and Solutions Chapter 1 - Page 1

R12.x Oracle Financial Applications Overview Practices and Solutions Chapter 1

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Supplemental Student Practices

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Objectives

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Setup

Prep Notes

• Open accounting periods in AP, GL, PO, AR and Inventory • Open the AP period that includes the invoice date used for the mass addition practice • Set the Flexfields: Shorthand Entry profile to Not Enabled • Set the AP: Use Invoice Batch Controls profile to Yes • Set the RCV: Receipt Processing Mode to Immediate • Verify the QP: Source System Code profile option is set to Oracle Pricing or you will not

be able to add items to the Corporate price list • Ensure invoice approval is not enabled for Payables • Turn customer automatic site numbering off (Receivables System Options) • Use the Trading Community Manager responsibility to schedule the DQM

Synchronization Program to run every 2 minutes. • Set the latest open PA Period of the current year as the Reporting Period

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Prepare the Instance for the Practices (Required)

Open accounting periods in GL, AP, PO, AR and Inventory Note: If Projects is being covered, these steps will need to be repeated with the corresponding Vision Services responsibilities.

1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Open/Close window

(N) Setup > Open/Close 3. Find the period that corresponds to the current month and the next month and ensure the

status is Open

4. Responsibility = Payables, Vision Operations (USA) 5. Navigate to the Control Payables Periods window

(N) Accounting > Control Payables Periods 6. Query the period that corresponds to the current month and the next month and ensure the

status is Open.

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7. Responsibility = Purchasing, Vision Operations (USA) 8. Navigate to the Control Purchasing Periods window

(N) Setup > Financials > Accounting > Control Purchasing Periods 9. Query the period that corresponds to the current month and the next month and ensure the

status is Open. 10. Responsibility = Inventory, Vision Operations (USA) 11. Navigate to the Periods window

(N) Accounting Close Cycle 12. Choose M1 from the list of values 13. Query the period that corresponds to the current month and the next month and ensure the

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14. Responsibility = Receivables, Vision Operations (USA) 15. Navigate to the Open/Close Accounting Periods window

(N) Control > Accounting > Open/Close Periods 16. Query the period that corresponds to the current month and the next month and ensure the

status is Open. Note: Check GL IFRS - Accounting periods are also open up to current period- otherwise SLA

posting may error.

Configure Profile Options 17. Responsibility = System Administrator 18. Turn off custom code

(M) Help > Diagnostics > Custom Code − Off = Selected − ORACLE Password = Apps

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(B) OK

19. Navigate to the System Profiles window 20. (N) Profile > System 21. Set the Flexfields:Shorthand Entry profile option to Not Enabled at the Site level.

22. Set the AP: Use Invoice Batch Controls profile option to Yes at the Responsibility level for

Payables, Vision Operations (USA) 23. Set the RCV: Receipt Processing Mode to Immediate at the Application level for

Purchasing.

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24. Set the QP: Source System Code Profile option to Oracle Pricing at the Site level. Note: This profile option is usually set for Operations at the User level to Oracle Purchasing. So if you are logged in as Operations, you will not be able to add items to the Corporate price list using Operations unless you clear the value of this profile option for Operations.

25. Ensure the HZ: Generate Party Number and HZ: Generate Party Site Number profile options are set to Yes at the site level. Ensure that these are not set to No at any lower level.

Ensure Invoice Approval is not set for Payables 26. Responsibility = Payables, Vision Operations (USA) 27. Navigate to the Payables Options window

(N) Setup > Options > Payables Options (T) Approval

− Use Invoice Approval Workflow = Unchecked 28. Save your change if necessary.

Turn off Automatic Customer Site Numbering 29. Responsibility = Receivables, Vision Operations (USA) 30. Navigate to the System Options window

(N) Setup > System > System Options (T) Trans and Customers

− Automatic Site Numbering = Unchecked 31. Save

Schedule the DQM Synchronization Program to run every 2 minutes 32. Responsibility = Trading Community Manager 33. Navigate to the Standard Request Submission window

(N) Control > Request > Run 34. Run a single request

− Name = DQM Synchronization Program 35. (B) OK 36. (B) Schedule

− Periodically = Selected − Re-run every = 2 Minutes

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37. (B) OK to both dialog boxes 38. (B) Submit

Set the latest open PA Period of the current year as the Reporting Period 39. Responsibility = Projects, Vision Services (USA) 40. Navigate to the PA Periods window 41. (N) Setup > System > PA Periods

− Operating Unit = Vision Services 42. Find the latest open PA Period and set it as the reporting period.

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Practice - Create a New Employee (Optional)

Responsibility: Human Resources, Vision Enterprises

Define an Employee 1. Login to Oracle Applications

Username: Operations Password: welcome

2. Select the Human Resources, Vision Enterprises responsibility. 3. (N) > People > Enter and Maintain 4. (B) New 5. Last = Your last name 6. First = Your first name 7. Gender = Choose a gender 8. Action = Create Employment 9. Person Type = Employee 10. Social Security = Enter a 9 digit number (xxx-xx-xxxx)

Note: If you get the error message *This social security number already exists. Continue?* Click OK or enter another Social security number

11. (T) Personal 12. Birth Date = Enter a birthday (dd-mmm-yyyy) 13. Save

Note: If you get the error message *Potential Duplicate People* choose No Match and (B) OK.

14. (B) Assignment 15. Organization = Vision Operations 16. (B) Correction

Note: Cancel out of the people group flexfield window. 17. Job = MGR500.Manager 18. Position = MM400.Materials Manager 19. (B) Yes to accept the default values 20. Location = M1 - Seattle 21. (T) Supervisor 22. Name = Brown, Ms. Casey 23. (T) Purchase Order Information 24. Ledger = Vision Operations 25. Default Expense Account = 01-110-7740-0000-000 26. (B) OK to accept the Default Expense Account values. 27. Save. 28. A note appears asking if you want to use the location of the new position. Click (B) Cancel.

Otherwise, the location will change from M1, to HR. 29. Close windows until you are back at the Navigator.

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Solution - Create a New Employee (Optional)

Responsibility: Human Resources, Vision Enterprises

Define an Employee 1. Login to Oracle Applications

Username: Operations Password: welcome

2. Select the Human Resources, Vision Enterprises responsibility. 3. (N) > People > Enter and Maintain 4. (B) New

5. Last = yourlastname 6. First = yourfirstname 7. Gender = Choose a gender 8. Action = Create Employment 9. Person Type = Employee 10. Social Security = Enter a 9 digit number (xxx-xx-xxxx)

Note: If you get the error message *This social security number already exists. Continue?* Click OK or enter another Social security number

11. (T) Personal 12. Birth Date = Enter a birthday (dd-mmm-yyyy) 13. Save

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Note: If you get the error message *Potential Duplicate People* choose No Match and (B) OK.

14. (B) Assignment

15. Organization = Vision Operations 16. (B) Correction

Note: Cancel out of the people group flexfield window. 17. Job = MGR500.Manager 18. Position = MM400.Materials Manager 19. (B) Yes to accept the default values 20. Location = M1 - Seattle 21. (T) Supervisor 22. Name = Brown, Ms. Casey 23. (T) Purchase Order Information 24. Ledger = Vision Operations 25. Default Expense Account = 01-110-7740-0000-000 26. (B) OK to accept the Default Expense Account values. 27. Save. 28. A note appears asking if you want to use the location of the new position. Click (B) Cancel.

Otherwise, the location will change from M1, to HR. 29. Close windows until you are back at the Navigator.

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Practice - Create a New User

Overview In this practice, you will create a new user.

Assumptions • Replace XX with your terminal number or initials. • You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice.

Tasks 1. Switch to the System Administrator responsibility.

− (I) Black Hat (on toolbar) − Responsibility = System Adminstrator

2. Create a New User − User Name = XXUSER − Password = welcome1 − Person = lastname, firstname

Note: You have to tab and enter the Password again. 3. Enter the responsibilities for this user.

Responsibility Security Group

General Ledger, Vision Operations (USA) Standard

Purchasing, Vision Operations (USA) Standard

Payables, Vision Operations (USA) Standard

Assets, Vision Operations (USA) Standard

Assets, Vision Services (USA) Standard

Oracle Pricing Manager, Vision Operations Standard

Order Management Super User, Vision Operations (USA) Standard

Receivables, Vision Operations (USA) Standard

Cash Management, Vision Operations (USA) Standard

Inventory, Vision Operations (USA) Standard

Report Manager Superuser Standard

System Administrator Standard

Projects, Vision Services (USA) Standard

Project Manager, Vision Services (USA) Standard

Workflow Standard

Trading Community Manager Standard

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4. Sign on as your new user.

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Solution - Create a New User

Tasks

Sign on 1. Switch to the System Administrator responsibility.

− (I) Black Hat (on toolbar) − Responsibility = System Adminstrator

Create a New User 2. Navigate to the Define User form

(N) Security : User > Define − User Name = XXUSER, where XX is your terminal ID. − Password = welcome (tab, re-enter to verify) − Person = lastname, firstname

Add Responsibilities 3. Add the following responsibilities to your new username

Responsibility Security Group

General Ledger, Vision Operations (USA) Standard

Purchasing, Vision Operations (USA) Standard

Payables, Vision Operations (USA) Standard

Assets, Vision Operations (USA) Standard

Oracle Pricing Manager, Vision Operations Standard

Order Management Super User, Vision Operations (USA) Standard

Receivables, Vision Operations (USA) Standard

Cash Management, Vision Operations (USA) Standard

Inventory, Vision Operations (USA) Standard

System Administrator Standard

Projects, Vision Services (USA) Standard

Project Manager, Vision Services (USA) Standard

Report Manager Superuser Standard

Workflow Standard

Trading Community Manager Standard

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4. Save and Close Form.

Login as New User 5. Exit Oracle Applications

− (M) File > Exit Oracle Applications − (B) OK

6. From the Oracle e-Business Suite home page: − (L) Logout

7. Log back into the system with your newly created User ID of XXUSER and password welcome. Note that you will be asked to set a new password. Change your password to oracle.

8. (B) Submit.

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General Ledger

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Practice - Review the Vision Operations Ledger (Required)

Overview A Ledger in Oracle General Ledger combines a functional currency, accounting calendar, chart of accounts and accounting method (e.g. Standard Accrual). In our Vision demonstration environment, we have a company called Vision Operations that enters journals for multiple divisions, each of which produces a balance sheet, in the Vision Operations Ledger. Journal entries are entered or converted to US Dollars, the functional currency, and the chart of accounts has five segments -Company, Department, Account, Sub-Account and Product, as defined in the Operations accounting key flexfield structure.



Tasks

Find the Vision Operations Ledger 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Accounting Setup Manager window. 3. Select the pencil icon to update accounting options. 4. Note the Balancing Segment Values that represent a Legal Entity 5. In the Primary Ledger section, select the pencil icon on the first record to update ledger

options in the first step.

Review Ledger Definition 6. Note that in this window, the Vision Operations Ledger has a functional currency of USD,

uses the Operations Accounting Flex accounting key flexfield structure, uses the Accounting fiscal year calendar and has a subledger accounting method of Standard Accrual.

Review Ledger Options 7. Note that there is a retained earnings account defined at the ledger level. When you open

the first period of a new fiscal year, revenue and expenses will close out and the net will be posted to this account. There is a retained earnings account for each value of the balancing segment of the accounting flexfield.

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Solution - Review the Vision Operations Ledger (Required)

Tasks

Find the Vision Operations Ledger 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Accounting Setup Manager window.

(N) Setup > Financials > Accounting Setup Manager > Accounting Setups − Ledger = Vision Op%

3. (B) Go 4. Select the pencil icon to update accounting options. 5. Note the Balancing Segment Values that represent a Legal Entity

6. In the Primary Ledger section, select the pencil icon on the first record to update ledger

options in the first step.

Review Ledger Definition 7. Note that in this window, the Vision Operations Ledger has a functional currency of USD,

uses the Operations Accounting Flex accounting key flexfield structure, uses the Accounting fiscal year calendar and has a subledger accounting method of Standard Accrual.

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8. (B) Next

Review Ledger Options 9. Note that there is a retained earnings account defined at the ledger level. When you open

the first period of a new fiscal year, revenue and expenses will close out and the net will be posted to this account. There is a retained earnings account for each value of the balancing segment of the accounting flexfield.

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10. (B) Finish 11. (L) Home

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Practice - Add a New Company to the Chart of Accounts (Required)

Overview In this practice we are going to define a Company for each terminal. You will enter journal entries in the Vision Operations ledger for that company in later practices. In general, a setup option determines whether code combinations used in journal entries must be created in advance or whether they can be created on the fly (dynamic insertion). Dynamic insertion is enabled for the Operations Flex accounting key flexfield so we will be able to create new account code combinations on the fly by entering them in a journal entry.



Tasks

Add a new value to the value set 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Key Values window 3. (B) Find 4. (M) File > New to create a new record. 5. Enter a value equal to your terminal ID + 50 (ex. if your terminal ID is 01, then use 51).

− Description = XXCOMPANY 6. Tab to Qualifiers

− Allow Budgeting = Yes − Allow Posting = Yes

Associate your company with a legal entity 7. Navigate to the Accounting Setup Manager window 8. Select the pencil icon to update accounting options. 9. For the Vision Operations legal entity, add your Balancing Segment Value. O

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Solution – Add a New Company to the Chart of Accounts (Required)

Tasks

Add a new value to the value set 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Key Values window

(N) Setup > Financials > Flexfields > Validation > Values − Find Values By = Value Set − Name = Operations Company

3. (B) Find Note: A Value Set is a list of possible values for a segment of the Accounting key flexfield. We are going to add our new values for the company segment to the list of existing values in the value set, so we must first search on the value set. A list of the existing values for the company segment is displayed

. 4. Position your cursor in the value field 5. (M) File > New to create a new record. 6. Enter a value equal to your terminal ID + 50 (ex. if your terminal ID is 01, then use 51).

− Description = XXCOMPANY 7. Tab to Qualifiers

− Allow Budgeting = Yes − Allow Posting = Yes

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8. Save. 9. Close the Segment Values window. 10. (B) Ok to compile the hierarchy.

Associate your company with a legal entity 11. Navigate to the Accounting Setup Manager window 12. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups

− Ledger = Vision Operations 13. (B) Go 14. Select the pencil icon to update accounting options. 15. For the Vision Operations legal entity, select the pencil icon in the Update Balancing

Segment Values column. 16. (B) Add Balancing Segment Value 17. Add your value

Search for your value Select the checkbox beside your value (B) Select

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18. (B) Apply

19. (L) Close Window

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Practice - Create a Single Journal Entry (Required)

Overview In this practice you will create a single journal entry. Journal entries are a recording of financial activity. Journal entries can be grouped together in batches. Oracle Applications does this automatically for any journal entries that come from an ORACLE feeder system (AP, AR, etc.). If you are creating journal entries manually, you can batch in any way that makes sense to you. Common methods of batching entries are to batch by the person creating the entry, or to batch by the date on which the entry was created. Batching is optional. If you decide to enter journal entries without specifying a batch name, a batch name will be automatically created for you.



Tasks

Create a New Journal 1. Responsibility = General Ledger, Vision Operations (USA) 2. Create a journal entry according to the following table (remember that your company is your

terminal number plus 50):

Line Account Debit Credit

10 Yourco-000-1110-0000-000

10000

20 Yourco-000-3200-0000-000

10000

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Solution

Tasks

Create a New Journal 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Enter Journals window

(N) Journals > Enter 3. (B) New Journal

− Journal = XXOWNER’S EQUITY − Description = Owner’s Equity

Note: It is a good idea to use upper case, since Oracle is case-sensitive, and when you do reporting, there should be a consistent method of naming journal batches and entries for reporting purposes. Note: While the category has a list of values, the source defaults in as Manual. Source identifies where the journal entry came from and is hard coded for manual journal entries and for anything coming from an ORACLE feeder system. Category is a subset of source (for example for the Payables source, the hard-coded categories are Invoices and Payments). Categories are defined at the time of implementation to meet the customer’s reporting needs. A source/category combination can also be used to identify a specific account code combination for suspense accounting for unbalanced journal entries.

Enter Journal Lines 4. Complete the journal entry according to the following table (remember that your company is

your terminal number plus 50): Line Account Debit Credit

10 Yourco-000-1110-0000-000

10000

20 Yourco-000-3200-0000-000

10000

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Note that if you don’t enter the decimal places, the system automatically enters them, based on the precision of the currency associated with your ledger.

5. Save

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Practice - Create a Journal Batch (Required)

Overview In this practice you will create a journal batch. You have purchased computers in the current open period. The computers are valued at 85,000, of which the office is paying 5,000 cash and the remainder will be paid over the following year. An additional memo informs you of 135,000 of one-time sales revenues earned by selling these computers. Record the journals for the memos in one batch using a batch control total.



Tasks

Create a New Batch 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Journals window 3. Create a new Batch using the following information:

− Batch = XXCOMPUTER PURCHASES AND SALES − Period = Current period − Control Total = 220000

Enter the Computer Purchases Journal 4. Enter the Computer Purchases Journal using the following information. Line Account Debit Credit Description

10 Yourco-000-1560-0000-000

85000 Computers and Software

20 Yourco-000-1110-0000-000

5000 Cash

30 Yourco-000-2210-0000-000

80000 Accounts Payable

Enter the Computer Sales Journal 5. Enter the Computer Sales Journal using the following information:

− Name = XXCOMPUTER SALES − Period = Current period − Category = Revenue − Currency = Your functional currency

6. Enter the following: Line Account Debit Credit Description

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10 Yourco-000-1210-0000-000

135000 Accounts Receivable

20 Yourco-420-4110-0000-000

135000 Revenue

7. Save

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Solution - Create a Journal Batch (Required)

Tasks

Create a New Batch 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Journals window

(N) Journals > Enter 3. (B) New Batch

− Batch = XXCOMPUTER PURCHASES AND SALES − Period = Current period − Control Total = 220000

Enter the Computer Purchases Journal 4. (B) Journals

− Journal = XXCOMPUTER PURCHASES − Category = Addition − Currency = Your functional currency

5. Enter the following (recall that your company is your terminal number plus 50): Line Account Debit Credit Description

10 Yourco-000-1560-0000-000

85000 Computers and Software

20 Yourco-000-1110-0000-000

5000 Cash

30 Yourco-000-2210-0000-000

80000 Accounts Payable

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6. Save 7. (B) Yes to acknowledge the message about control total violations.

Enter the Computer Sales Journal 8. Place the cursor in the Journal Name field 9. (M) File > New

− Name = XXCOMPUTER SALES − Period = Current period − Category = Revenue − Currency = Your functional currency

10. Enter the following (Remember that XX is your company. This is your terminal number plus 50)

Line Account Debit Credit Description

10 Yourco-000-1210-0000-000

135000 Accounts Receivable

20 Yourco-420-4110-0000-000

135000 Revenue

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11. Save 12. Close the Journal Window. 13. Close the Batch Journal Window.

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Practice - Post Your Journals (Required)

Overview In this practice you will post journals to update account balances.



Tasks

Post Journals 1. Responsibility = General Ledger, Vision Operations (USA) 2. Post your journals.

Review the Posting Execution Report 3. View the Posting Execution Report for your journals.

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Solution - Post Your Journals (Required)

Tasks

Post Journals 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Post Journals window

(N) Journals > Post − Batch = XX%

3. (B) Find 4. Select the checkbox next to your journals

5. (B) Post 6. (B) OK to acknowledge the message

Note: it is also to possible to post your own journal entries using the Post button in the Journal Entry screen. To prevent users from posting a journal in the Enter Journals window, remove access to the “Enter Journals: Post” function in the Responsibilities window.

Review the Posting Execution Report 7. (M) View > Requests 8. (B) Find 9. (B) Refresh Data until your posting request has completed. 10. (B) View Output

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Practice - Verify that Dynamic Insertion Created Your Account Code Combinations (Required)

Overview In this practice you will review code combinations created by dynamic insertion.



Tasks

Review Account Code Combinations 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Account Combinations window. 3. Verify that your new code combinations now exist.

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Solution

Tasks

Review Account Code Combinations 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Account Combinations window

(N) Setup > Accounts > Combinations 3. (M) View > Find 4. Enter your company for the low and high ranges 5. (B) OK 6. (B) Find 7. Verify that your new code combinations now exist.

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Practice - View Account Balances (Required)

Overview In this practice you will review account balances.



Tasks

Inquire on an Account Balance 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Account Inquiry window

− From Period = Current Period − To Period = Current Period

3. Enter the following account ranges:

Field Value

Account From Yourco-000-1110-0000-000

Account To Yourco-420-4110-0000-000

4. Review the results.

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Solution - View Account Balances (Required)

Tasks

Inquire on an Account Balance 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Account Inquiry window

(N) Inquiry > Account Analysis and Drilldown − From Period = Current Period − To Period = Current Period

3. Enter account ranges

Field Value

Account From Yourco-000-1110-0000-000

Account To Yourco-420-4110-0000-000

4. (B) Go 5. Review the results

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Note: You can use the Create View button to add columns to the output such as QTD and YTD.

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Practice - Run Reports (Optional)

Overview In this practice you will run reports. The reports that you can run are determined by your responsibility. Since we are currently logged in as a “superuser”, we have access to all of the standard GL reports.



Tasks

Run a Trial Balance 1. Responsibility = General Ledger, Vision Operations (USA) 2. Submit a single request

− Request Name = Trial Balance-Detail report 3. Specify the following parameters

− Ledger Currency = USD − Pagebreak segment = Company − Pagebreak segment low = Yourco − Pagebreak segment high = Yourco − Period = Current period − Amount Type = PTD

4. Submit then view the request. Note that this report shows the balances for all account code combinations for your company.

Run the Account Analysis Report Run the Account Analysis (132 columns) report to see the journal entries that contributed to the balance in a specific account. 5. Submit a single request

− Request Name = Account Analysis (132 char) 6. Specify the following parameters:

− Ledger Currency = USD − Type = Line item − Balance Type = A − Starting Period = Current period − Ending Period = Current period − Flexfield From/To (Remember that yourco is your company. This is your terminal

number plus 50):

Segment Low High

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Company Yourco Yourco

Department 000 999

Account 0000 9999

Sub-account 0000 9999

Product 000 999

− Order By = Account Segment 7. Submit and View this report.

Note that this report provides detailed information for each account code combination of all of the journal entries that contained a line that resulted in a debit or credit being posted to this account.

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Solution - Run Reports (Optional)

Tasks

Run a Trial Balance 1. Responsibility = General Ledger, Vision Operations (USA) 2. Navigate to the Request Submission form

(N) Reports > Request > Standard 3. Choose to submit a single request 4. (B) OK

− Request Name = Trial Balance-Detail 5. Specify the following parameters

− Ledger Currency = USD − Pagebreak segment = Company − Pagebreak segment low = Yourco − Pagebreak segment high = Yourco − Period = Current period − Amount Type = PTD

6. (B) OK 7. (B) Submit 8. (B) No when asked to Submit another request. 9. (M) View > Requests 10. (B) Find 11. (B) Refresh Data until your report has completed processing 12. (B) View Output

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13. Note that this report shows the balances for all account code combinations for your

company.

Run the Account Analysis Report Run the Account Analysis (132 columns) report to see the journal entries that contributed to the balance in a specific account. 14. Navigate to the Request Submission form

(N) Reports > Request > Standard 15. Choose to submit a single request 16. (B) OK

− Request Name = Account Analysis (132 char) 17. Specify the following parameters:

− Ledger Currency = USD − Type = Line item − Balance Type = A − Starting Period = Current period − Ending Period = Current period − Flexfield From/To (Remember that yourco is your company. This is your terminal

number plus 50):

Segment Low High

Company Yourco Yourco

Department 000 999

Account 0000 9999

Sub-account 0000 9999

Product 000 999

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18. (B) OK 19. Choose Order By = Account Segment

20. Submit and View this report 21. Note that this report provides detailed information for each account code combination of all

of the journal entries that contained a line that resulted in a debit or credit being posted to this account.

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Suppliers

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Practice - Review Supplier Related Setups (Required)

Overview When you create a supplier, certain system options default to the supplier and supplier site. In this practice you will review a few of those options.



Tasks

View Supplier-Related Setup Options 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Payables System Setup window

Note the defaults to new suppliers in the Supplier Number, Control and Payment sections.

3. Responsibility = Purchasing, Vision Operations (USA) 4. Navigate to the Financial Options window 5. (T) Accounting

Note the default liability account. This account is operating unit specific, and may be overridden at the supplier site level. The discount taken account will be utilized if you pay a supplier within the payment terms specified on their invoice (provided the payment terms contain a discount).

6. (T) Supplier – Purchasing Note the default Ship-To and Bill-To Locations. Also, note the default inventory organization. This inventory organization contains the items that may be requisitioned and procured in the Vision Operations operating unit. These are defined at the operating unit level and flow down to any supplier created.

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Solution - Review Supplier Related Setups (Required)

Tasks

View Supplier-Related Setup Options 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Payables System Setup window

(N) Setup > Options > Payables System Setup Note the defaults to new suppliers in the Supplier Number, Control and Payment sections.

3. Responsibility = Purchasing, Vision Operations (USA) 4. Navigate to the Financial Options window

(N) Setup > Organizations > Financial Options Operating Unit = Vision Operations, Vision Operations

5. (T) Accounting

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Note the default liability account. This account is operating unit specific, and may be overridden at the supplier site level. The discount taken account will be utilized if you pay a supplier within the payment terms specified on their invoice (provided the payment terms contain a discount).

6. (T) Supplier – Purchasing

Note the default Ship-To and Bill-To Locations. Also, note the default inventory organization. This inventory organization contains the items that may be requisitioned and procured in the Vision Operations operating unit. These are defined at the operating unit level and flow down to any supplier created.

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Practice - Create a Supplier (Required)

Overview When you create your supplier, you will give them a supplier type and a paygroup. Supplier type is used for reporting purposes only. Accounts Payable uses the paygroup when you do payment batches allowing you to selectively choose invoices for payments.



Tasks

Create a New Pay Group The Pay Group will be assigned to each supplier that is created and will default to new supplier sites that are entered for that supplier and from your supplier sites to all invoices entered for that supplier site. 1. Responsibility = Purchasing, Vision Operations (USA) 2. Navigate to the Oracle Purchasing Lookups window

Create a New Lookup code 3. Enter a new Pay Group as follows:

Code Meaning Description

XXPAY GROUP XXPay Group XXPay Group

Define a Supplier Your company policy is to define suppliers using all capital letters to help reduce duplicate supplier entry. 4. Create a new supplier using the following information

− Organization Name = XXIBM CORPORATION − Type = Manufacturing

Review Purchasing Options 5. Review Purchasing Options

Review Receiving Options 6. Review Receiving Options

Review Payment Details Options 7. Review Payment Details Options 8. Make “Check” the default payment method

Review Invoice Management Options 9. Review Invoice Management Options and change the following:

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− Pay Group = XXPAY GROUP − Terms = Immediate

Define a Pay Site 10. Define a Pay Site using the following information:

− Address Name = XXIBM-PAY − Payment = Checked − Site name = Checked

Define a Purchasing Site 11. Define a Purchasing Site using the following information:

− Address Name = XXIBM-PURCH − Purchasing = Checked − Site name = Checked

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Solution – Create a Supplier

Tasks

Create a New Pay Group The Pay Group will be assigned to each supplier that is created and will default to new supplier sites that are entered for that supplier and from your supplier sites to all invoices entered for that supplier site. 1. Responsibility = Purchasing, Vision Operations (USA) 2. Navigate to the Oracle Purchasing Lookups window

(N) Setup > Purchasing > Lookup Codes

Create a New Lookup code 3. Query the “PAY GROUP” Lookup

− Type = PAY GROUP 4. Enter a new Pay Group as follows:

Code Meaning Description

XXPAY GROUP XXPay Group XXPay Group

5. Save

Note: Other lookup codes include Minority Type, Organization Typ, Quotation Approval Reason, Vendor Type (supplier classification), etc.

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Define a Supplier Your company policy is to define suppliers using all capital letters to help reduce duplicate supplier entry. 6. Navigate to the Suppliers window

(N) Buyer Work Center > Suppliers 7. (B) Create Supplier

− Organization Name = XXIBM CORPORATION 8. (B) Apply 9. (L) Organization

− Type = Manufacturing

10. (B) Save

Review Purchasing Options 11. (L) Purchasing 12. Review Purchasing Options and change the following:

− Create Debit Memo from RTS Transaction = Checked

13. (B) Save

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Review Receiving Options 14. (L) Receiving 15. Review Receiving Options

Review Payment Details Options 16. (L) Payment Details 17. Review Payment Details Options 18. Make “Check” the default payment method

− Check = Selected (checked)

19. (B) Save

Review Invoice Management Options 20. (L) Invoice Management 21. Review Invoice Management Options and change the following:

− Pay Group = XXPAY GROUP − Terms = Immediate

(B) Save

Define a Pay Site 22. (L) Address Book 23. (B) Create 24. Enter an Address. For example:

− Address Line 1 = 123 Fake Street − City = Boston − County = Suffolk − State = MA − Postal Code = 02134

25. Enter an Address Name − Address Name = XXIBM-PAY − Payment = Checked

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26. (B) Continue − Select the “Vision Operations” Operating Unit site.

27. (B) Apply

Define a Purchasing Site 28. (B) Create 29. Enter an Address of your choice (make sure you include a County) 30. Enter an Address Name

− Address Name = XXIBM-PURCH − Purchasing = Checked

31. (B) Continue − Select the “Vision Operations” Operating Unit site.

32. (B) Apply 33.

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Locations, Organizations and Items

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Practice - View a Location (Optional)

Overview In this practice you will view a location. Locations are physical entities like warehouses, bill-to and ship-to addresses.



Tasks

View a Location 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Location window: 3. Query the M1- Seattle Location. 4. Review the detailed address for this location. 5. Review the Shipping Details. 6. Review the Other Details information.

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Solution - View a Location (Optional)

Tasks

View a Location 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Location window:

(N) Setup > Organizations > Locations 3. Query the M1- Seattle Location (Hint: [F11], Name = M1%, [Ctrl+F11])

Note: Scope Global means that this location is a global location and therefore available to all Business Groups. Local means that the location would only be available within the default Business Group of your current responsibility

4. (T) Address Details

5. Click in the Address field to see the detailed address for this location 6. (B) Cancel 7. (T) Shipping Details

Note that this location is a Ship-To, Receiving Site, Office Site, Internal Site and Bill-To Site. Note: Selecting the check boxes means that you are making the location a valid location in the list of values on a Purchasing document. For example, selecting Ship-To Site makes the location name a valid choice in the list of values for the Ship-To field on a purchase order header. Note that if you define a default Ship-To or Bill-To Location in the Supplier-Purchasing region of the Financials Options window for your organization that is the location that defaults onto your purchase orders. But if you wanted to change that default, the Location Name that you define here and enable as a Ship-To or Bill-To site is available in the list of values for you to choose from in the Ship-To or Bill-To fields.

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8. (T) Other Details 9. Note that Inventory Organization = M1-Seattle Manufacturing

Note: Leaving this field blank will allow this location to be used with multiple inventory organizations. Specifying an inventory organization will ensure that the location is ONLY used with the specified inventory organization

10. Close the Location window.

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Practice - View an Inventory Organization (Optional)

Overview In this practice you will view an inventory organization. Inventory organizations represent entities in which inventory transactions take place in a company (manufacturing facility, warehouse, branch office). All transactions in Oracle Inventory must reference an inventory organization.



Tasks 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Organizations form 3. For the Location created in the prior practice, view the Additional Organization Information

Accounting Information. 4. In the Organization Classifications region scroll until you find Inventory Organization. 5. Review the inventory valuation accounts associated with the Vision Operations Inventory

Organization 6. Review the po/std variance, invoice/po variance, uninvoiced receipt liability (Inventory AP

accrual) and default Sales and Cost of Goods Sold. 7. Review the receipt tolerances and the Receiving Inventory account (this is the account

which holds the value of inventory assets which have been received but not yet put into stock.)

8. Close all windows to return to the navigator.

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Solution - View an Inventory Organization (Optional)

Tasks 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Organizations form

(N) Setup > Organizations > Organizations − Name = Seattle Manufacturing

3. (B) Find 4. Note the Location from the prior practice 5. In the Organization Classifications region, select Inventory Organization.

6. (B) Others 7. In the Additional Organization Information popup window, choose “Accounting Information”.

In the window that appears, click in the middle of the white bar. 8. Note that the Vision Operations inventory organization reports data to the Vision Operations

Set of Books through the Vision Operations operating unit and Legal Entity. Note: It is not a good policy to name your legal entity, operating unit and inventory organizations the same thing. Your legal entity should have a name containing the words “Legal Entity”, etc., and there should be a separate record for each legal entity, operating unit, etc.)

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9. (B) OK 10. (B) Others 11. Choose Inventory Information 12. In the Organization Parameters window, select the Costing information tab to review the

inventory valuation accounts associated with the Vision Operations Inventory Organization.

13. (T) Other Accounts to see the accounts for po/std variance, invoice/po variance, uninvoiced

receipt liability (Inventory AP accrual) and default Sales and Cost of Goods Sold. O

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14. Close the Organization parameters window 15. (B) Others 16. Choose Receiving Information in the Additional Organization information popup window. 17. In the Receiving options window, note the receipt tolerances and the Receiving Inventory

account (this is the account which holds the value of inventory assets which have been received but not yet put into stock.) Once again, this account should be different from all of the other account code combinations that you have seen so far.

18. Close all windows to return to the navigator.

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Practice - Create an Inventory Item (Required)

Overview In this practice you will create an inventory item using the Finished Good item template to set the appropriate item attributes. Items defined in the item master have over 200 different attributes that must be set. To simplify item creation, Oracle Inventory allows you to use Item Templates that can be applied to items to set the various attribute values.



Tasks

Create an Inventory Item 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Master Items window

− Organization = M1-Seattle Manufacturing − Item = XXMONITOR − Description = 17" Flat Panel Monitor

3. Tools > Copy From − Template = Finished Good

4. (T) Inventory − Inventory item = Checked − Stockable = Checked − Reservable = Checked − Transactable = Checked

5. (T) Costing − Costing enabled = Checked − Inventory Asset value = Checked − Include in rollup = Checked − Cost of Goods Sold = 01-510-5110-0000-000 − Standard Lot Size = 1

Note that the cost of goods sold account was inherited from the inventory organization setup.

6. (T) Purchasing − Purchased = Checked − Purchasable = Checked − Receipt Required = Yes − List Price = 800.00

7. (T) Receiving − Receipt Routing = Direct

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8. (T) Order Management − Customer Ordered = Checked − Customer Orders Enabled = Checked − Shippable = Checked − OE Transactable = Checked

9. (T) Invoicing − Invoiceable Item = Checked − Invoice Enabled = Checked − Invoicing Rule = Leave Blank − Sales Account = 01-510-4110-0000-000

10. Enable your item in the following inventory organizations: − M1 - Seattle Manufacturing − M2 - Boston Manufacturing − M3 - Dallas Manufacturing

11. Click on the Attribute Groups icon (left side of form, second icon from the top) to return to the Master Item window

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Solution - Create an Inventory Item (Required)

Tasks

Create an Inventory Item 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Master Items window

(N) Items > Master Items − Organization = M1-Seattle Manufacturing − Item = XXMONITOR − Description = 17" Flat Panel Monitor

3. Tools > Copy From − Template = Finished Good

4. (B) Apply − You should see a message in the message bar stating “Template Implemented”.

5. (B) Done

6. Save

Note: Most of the attributes below will be selected automatically from the Finished Good template we applied. Review each attribute because there are a few that must be manually entered.

7. (T) Inventory − Inventory item = Checked − Stockable = Checked − Reservable = Checked − Transactable = Checked

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8. (T) Costing

− Costing enabled = Checked − Inventory Asset value = Checked − Include in rollup = Checked − Cost of Goods Sold = 01-510-5110-0000-000 − Standard Lot Size = 1

Note that the cost of goods sold account was inherited from the inventory organization setup.

9. (T) Purchasing

− Purchased = Checked − Purchasable = Checked − Receipt Required = Yes − List Price = 800.00

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10. Save 11. (T) Receiving

− Receipt Routing = Direct 12. Save

Note: Direct receipt routing means that when you receive the item it is processed to its final destination. For example, if the item is an inventory item, you put it directly into stock in a subinventory.

13. (T) Order Management − Customer Ordered = Checked − Customer Orders Enabled = Checked − Shippable = Checked − OE Transactable = Checked

14. (T) Invoicing

− Invoiceable Item = Checked − Invoice Enabled = Checked − Invoicing Rule = Leave Blank − Sales Account = 01-510-4110-0000-000

Note that the sales account defaults from the inventory organization, but can be overridden at the item level.

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15. Save 16. Enable the Item in Inventory Organizations

(M) Tools > Organization Assignment 17. Enable your item in the following inventory organizations:

− M1 - Seattle Manufacturing − M2 - Boston Manufacturing − M3 - Dallas Manufacturing

18. Save 19. Click on the Attribute Groups icon (left side of form, second icon from the top) to return to

the Master Item window

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Practice - Create an Item for a Routinely Purchased Asset (Required)

Overview In this practice you will create another item, this time without using an Item Template. This is an item that will be capitalized and depreciated after purchase.



Tasks

Create an Item that will be Capitalized and Depreciated after Purchase 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Master Items window

− Organization = M1-Seattle Manufacturing − Item = XXCOMPUTERPC − Description = High Speed Computer

3. (T) Purchasing − Purchased = Checked − Purchasable = Checked − Receipt Required = Yes − List Price = 1200 − Expense Account = 01-000-1570-0000-000 − Asset Category = COMPUTER-PC

4. (T) Receiving − In the Receipt Date Control area’s Action field, select Warning. − Days Early = 5 − Days Late = 5 − Select Reject for the Overreceipt Quantity Control Action − Tolerance = 0 − Allow Substitute Receipts = Yes − Allow Unordered Receipts = Yes − Allow Express Transactions = Yes − Receipt Routing = Standard − Enforce Ship-To = Warning

5. Enable your item in the following inventory organization: − M1 - Seattle Manufacturing

6. (B) Org Attributes 7. (T) Purchasing

− List Price = 1200

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− Expense Account = 01-000-1570-0000-000 − Asset Category = COMPUTER-PC

8. Close windows until you are back at the Navigator.

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Solution - Create an Item for a Routinely Purchased Asset (Required)

Tasks

Create an Item that will be Capitalized and Depreciated after Purchase 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Master Items window

(N) Items > Master Items − Organization = M1-Seattle Manufacturing − Item = XXCOMPUTERPC − Description = High Speed Computer

3. Save Note: We will select attributes manually rather than applying a template for this item.

4. (T) Purchasing − Purchased = Checked − Purchasable = Checked − Receipt Required = Yes − List Price = 1200 − Expense Account = 01-000-1570-0000-000 − Asset Category = COMPUTER-PC

5. Save 6. (T) Receiving

− In the Receipt Date Control area’s Action field, use the list of values to select Warning.

− Days Early = 5 − Days Late = 5 − Select Reject for the Overreceipt Quantity Control Action − Tolerance = 0

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− Allow Substitute Receipts = Yes − Allow Unordered Receipts = Yes − Allow Express Transactions = Yes − Receipt Routing = Standard − Enforce Ship-To = Warning

7. Save 8. Enable the Item in Inventory Organizations

(M) Tools > Organization Assignment 9. Enable your item in the following inventory organization:

− M1 - Seattle Manufacturing 10. Save 11. (B) Org Attributes 12. (T) Purchasing

− List Price = 1200 − Expense Account = 01-000-1570-0000-000 − Asset Category = COMPUTER-PC

13. Save 14. Close windows until you are back at the Navigator.

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Purchasing

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Practice - Create a Requisition (Required)

Overview In this practice you will create a purchase requisition.



Tasks

Set requisition preferences 1. Responsibility = Purchasing, Vision Operations (USA) 2. Open the Requisitions window. 3. Set the following Preferences

− Need-By = Today + 7 days − Justification = Need for Oracle implementation − Requestor = Stock, Ms. Pat − Organization = Seattle Manufacturing − Location = M1- Seattle

Requisition items 4. Requisition items according to the following table: Line Item Quantity Subinventory Supplier Site

1 XXMONITOR 10 Stores XXIBM CORPORATION

XXIBM-PURCH

2 XXCOMPUTERPC 10 XXIBM CORPORATION

XXIBM-PURCH

5. In the Source Details, make a note to the buyer:

− Note to Buyer = Place order immediately!

Submit the requisition for approval 6. Approve and Submit the requisition.

Review Requisition Details 7. Review the requisition and verify that its status is Approved.

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Solution - Create a Requisition (Required)

Tasks

Set requisition preferences 1. Responsibility = Purchasing, Vision Operations (USA) 2. Open the Requisitions window:

(N) Requisitions > Requisitions 3. Operating Unit = Vision Operations (M) Tools > Preferences 4. (T) Main

− Need-By = Today + 7 days − Justification = Need for Oracle implementation − Requestor = Stock, Ms. Pat − Organization = Seattle Manufacturing − Location = M1- Seattle

5. (B) Apply 6. Close the Preferences window

Requisition items 7. Requisition items according to the following table:

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Line Item Quantity Subinventory Supplier Site

1 XXMONITOR 10 Stores XXIBM CORPORATION

XXIBM-PURCH

2 XXCOMPUTERPC 10 XXIBM CORPORATION

XXIBM-PURCH

8. (T) Source Details

− Note to Buyer = Place order immediately!

9. Save

Submit the requisition for approval 10. Make a note of your requisition number __________________. 11. (B) Approve

− Submit for Approval = Checked 12. (B) OK

Note: The requisition will disappear from your screen unless it has a status of Incomplete. The status will be either Approved or In Process if you do not have enough approval authority to approve this requisition.

Review Requisition Details 13. Navigate to the Requisitions Summary window.

(N) Requisitions > Requisition Summary.

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14. Find your requisition and verify the status is Approved.

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Practice - Run Requisition Related Reports (Optional)

Overview In this practice you will run requisition related reports.



Tasks

Run the Requisition Activity Register The Requisition Activity Register shows all requisition activity during a given date range. 1. Responsibility = Purchasing, Vision Operations (USA) 2. Navigate to the request submission window. 3. Submit a single request using the following information:

− Name = Requisition Activity Register − Title = XXWeekly Requisition Activity − Creation Dates From = First day of current week − To = Last day of current week

4. Review the Requisition Activity Register report that you submitted.

Run the Buyer’s Requisition Action Required Report The Buyer’s Requisition Action Required Report shows all requisitions that have not been placed on a purchase order. 5. Navigate to the request submission window. 6. Submit a single request using the following information

− Name = Buyer’s Requisition Action Required Report − Title = XXRequisitions Requiring Action − Need By Dates From = First day of current week − To = Last day NEXT month

7. Submit the request. 8. Review the Buyer's Requisition Action Required report that you submitted.

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Solution - Run Requisition Related Reports (Optional)

Tasks

Run the Requisition Activity Register The Requisition Activity Register shows all requisition activity during a given date range. 1. Responsibility = Purchasing, Vision Operations (USA) 2. Navigate to the request submission window.

(N) Reports > Run 3. (B) OK to submit a single request

− Name = Requisition Activity Register − Operating Unit = Vision Operations − Title = XXWeekly Requisition Activity − Creation Dates From = First day of current week − To = Last day of next week

4. (B) Ok 5. (B) Submit 6. Do not submit another request 7. Navigate to the Find Requests window

(M) View > Requests 8. (B) Find to view your requests 9. (B) View Output to view the Requisition Activity Register report that you submitted.

Run the Buyer’s Requisition Action Required Report The Buyer’s Requisition Action Required Report shows all requisitions that have not been placed on a purchase order. 10. Navigate to the request submission window.

(N) Reports > Run 11. (B) OK to submit a single request

− Name = Buyer’s Requisition Action Required Report − Operating Unit = Vision Operations − Title = XXRequisitions Requiring Action − Need By Dates From = First day of current week

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− To = Last day NEXT month 12. (B) Ok 13. (B) Submit 14. Do not submit another request 15. Navigate to the Find Requests window

(M) View > Requests 16. (B) Find to view your requests 17. (B) Refresh Data until your request is Completed 18. (B) View Output to view the Buyer's Requisition Action Required Report that you submitted.

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Practice - Autocreate a Purchase Order (Required)

Overview In this practice you will Autocreate a Purchase Order. Oracle Purchasing allows you to assign requisition lines to purchase orders, based on various criteria. In our case, we are going to have the autocreate process select all requisition lines for the same supplier and put them on the same purchase order.



Tasks

Autocreate a purchase order 1. Responsibilities = Purchasing, Vision Operations (USA) 2. Navigate to the Demand Workbench 3. Find your requisition from a previous exercise. 4. Autocreate a Purchase Order using the following information:

− Leave Buyer, Category and Supplier blank − Select both line items from your requisition − Operating Unit: Vision Operations

5. Review details on the Lines, Schedules and Details tabs 6. Make a note of your purchase order number _____________ 7. Submit the Purchase Order.

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Solution - Autocreate a Purchase Order (Required)

Tasks

Autocreate a purchase order 1. Responsibilities = Purchasing, Vision Operations (USA) 2. Navigate to the Demand Workbench

(N) Buyer Work Center > Requisitions 3. (B) Search

− Show table data when any condition is met = Selected − Requisition is = Your requisition number

4. Leave Buyer, Category and Supplier blank 5. (B) Go 6. In the Document Builder, choose the Vision Operations Operating Unit. 7. Select both line items from your requisition by checking the box next to each line.

8. (B) Add 9. In the Document Builder, (B) Create

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10. Review details on the Lines, Schedules and Details tabs

11. Make a note of your purchase order number _____________ 12. (B) Submit (Note: you can see your order by going to (T) Orders > My Open Orders)

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Practice - Create a Standard Receipt (Required)

Overview In this practice you will create a Standard Receipt. In order to receive material, periods must be open in Oracle General Ledger, Oracle Purchasing and Oracle Inventory. You can verify this in:

• Oracle General Ledger: (N) Setup > Open/Close • Oracle Purchasing: (N) Setup > Financials > Accounting > Control Purchasing Periods • Oracle Inventory: (N) Accounting Close Cycle > Inventory Accounting Periods

Note that when you receive material, you receive it into an inventory organization (even if you don't use the inventory application). This controls the default accounts that are utilized.



Tasks

Find Expected Receipts 1. Responsibility = Purchasing, Vision Operations (USA) 2. Find your receipt in the Find Expected Receipts window:

− Organization = M1 - Seattle Manufacturing − Purchase Order = Your Purchase Order

Fill in Receipt Header Details 3. Enter receipt the following header details:

− Packing Slip = PS-XX − Freight Carrier = UPS

Process a Standard Receipt 4. In the Receipts window, select the Quantity checkbox for both items. 5. (B) Save to fully receive all items 6. Record your receipt number___________________.

Monitor the Status of the Receiving Transaction Processor Program 7. Monitor the request until it completes successfully.

View the Changed Status of Your Purchase Order 8. Navigate to the Purchase Orders window, and find your Purchase Order. 9. Choose a line item. 10. (B) Shipments

Note that the quantity-received column now shows a quantity of 10 for each shipment.

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Solution - Create a Standard Receipt (Required)

Tasks

Find Expected Receipts 1. Responsibility = Purchasing, Vision Operations (USA) 2. Navigate to the Find Expected Receipts window:

(N) Receiving > Receipts − Operating Unit = M1 - Seattle Manufacturing − Purchase Order = Your Purchase Order

3. (B) Find

Fill in Receipt Header Details 4. Enter receipt header details

− Packing Slip = PS-XX − Freight Carrier = UPS

Note: The Receipt Header window opens on top of the Receipts window. When you have completed the Receipt Header window, click in the Receipt window, which is located behind the Receipt Header window to navigate to it.

Process a Standard Receipt 5. (M) Window > Receipts (M1) 6. Select the checkbox to the left of the Quantity field for both items 7. (B) OK to acknowledge the message 8. (B) Save to fully receive all items 9. Save 10. (B) Header 11. Record your receipt number___________________.

Note: You can use iSupplier Portal to allow your suppliers to record ASNs. Deliveries must still be processed using this window, but much of the information will already be recorded and as a result, receipt processing cost and receipt processing time may be lower. Note: You can only override the default destination type if the RCV: Allow Routing Override is set to Yes. Also, the Enforce Ship-To option will determine if you can override the Ship-To location on the expected receipt. You can set the Action for this option to Warning, Reject or None

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Note: Set the RCV: Print Receipt Traveler to Yes in order to have a Receipt Traveler printed automatically.

Monitor the Status of the Receiving Transaction Processor Program 12. (M) View > Requests. 13. (B) Find 14. Monitor the request until it completes successfully.

Note: The RCV: Processing Mode profile option determines how receipts are processed:

View the Changed Status of Your Purchase Order 15. Navigate to the Purchase Orders window

(N) Purchase Orders > Purchase Order Summary − Number = Your Purchase Order Number

16. Select Shipments Note that the quantity-received column now shows a quantity of 10 for each shipment.

17. (B) Find

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Payables

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Practice - Enter a Standard Invoice (Required)

Overview You have received a number of invoices from XXIBM CORPORATION that you will be entering into the Payables system. In this practice your will enter a standard invoice. Note: if a field is specified that you do not see on the form, try using (M) Folder > Show Field option to find and add it!



Tasks

Create an Invoice Batch Header 1. Responsibility = Payables, Vision Operations (USA)

Enter an invoice 2. Enter an invoice using the following information:

− Type = Standard − Supplier Name = XXIBM CORPORATION − Site = XXIBM-PAY − Invoice Date = Today’s date − Invoice Num = XX-1000 − Invoice Amount = 10690 − Description field = Marketing materials − Payment terms = Immediate

Distribute an Invoice to two departments 3. Enter invoice distributions according to the following table:

Num Type Amount Tax Code Distribution Account

1 Item 4000 Leave Blank 01-402-7110-0000-000

2 Item 6000 Leave Blank 01-404-7110-0000-000 4. Verify that the distribution total equals the invoice amount.

Validate the invoice 5. Validate the invoice, then verify that the status is “Validated.”

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Solution - Enter a Standard Invoice (Required)

Tasks

Create an Invoice Batch Header 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Invoice Batches window.

(N) Invoices > Entry > Invoice 3. Enter an Invoice

− Type = Standard − Trading Partner = XXIBM CORPORATION − Site = XXIBM-PAY − Invoice Date = Today’s date − Invoice Num = XX-1000 − Invoice Amount = 10690 − Description field = Marketing materials − Payment terms = Immediate

4. Save

Distribute an Invoice to two departments The Invoice you entered is to be distributed to two departments in your company. 5. (T) Lines

− Amount = 10,000 6. (B) Distributions. Enter the invoice distributions according to the following table: Num Type Amount Tax Code Distribution Account

1 Item 4000 Leave Blank 01-402-7110-0000-000

2 Item 6000 Leave Blank 01-404-7110-0000-000 7. Save 8. Verify that the distribution total equals the invoice amount.

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9. Close the Distributions window

Validate the invoice 10. (B) Actions

− Validate = Checked 11. (B) OK 12. (T) General 13. Verify the status is “Validated”

Note: If the system did not generate the tax lines for $690, then add a third line under (T) Lines. The type will be item, amount will $690, and the distribution account will be 01-402-7110-0000-000. O

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Practice - Create a Purchase Order for Matching (Optional)

Overview In this practice you will create a purchase order that will be used for matching. This practice does not use the Buyer’s Workbench. You can skip this practice if you previously entered a purchase order in the Purchasing lesson.



Tasks

Set purchase order preferences 1. Responsibility = Purchasing, Vision Operations (USA) 2. Specify the Vision Operations Operating Unit. 3. Set your Purchase Order Preferences as follows:

− Need-By = Today + 7 days − Organization = Seattle Manufacturing − Requestor = Stock, Ms. Pat − Location = M1- Seattle

Enter a purchase order for matching 4. Enter the following header information:

− Suppler = XXIBM CORPORATION − Site = XXIBM-PURCH

5. Enter items according to the following table:

Item Quantity

XXMONITOR 10

XXCOMPUTERPC 10

Submit the purchase order for approval 6. Submit and Approve your Purchase Order. 7. Verify that the status is Approved.

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Solution – Create a Purchase Order for Matching (Optional)

Tasks

Set purchase order preferences 1. Responsibility = Purchasing, Vision Operations (USA) 2. Open the Purchase Orders window:

(N) Purchase Orders > Purchase Orders 3. Specify the Vision Operations Operating Unit. 4. (M) Tools > Preferences

− Need-By = Today + 7 days − Organization = Seattle Manufacturing − Requestor = Stock, Ms. Pat − Location = M1- Seattle

5. (B) Apply 6. Close the Preferences window

Enter a purchase order for matching 7. Enter header information

− Supplier = XXIBM CORPORATION − Site = XXIBM-PURCH

8. Enter items according to the following table:

Item Quantity

XXMONITOR 10

XXCOMPUTERPC 10 9. Save

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Submit the purchase order for approval 10. Make a note of your purchase order number __________________. 11. (B) Approve

− Submit for Approval = Checked 12. (B) OK 13. Verify that the status is Approved.

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Practice - Enter a Purchase Order Matched Invoice (Required)

Overview In this practice you will enter a purchase order matched invoice.



Tasks

Enter an Invoice 1. Responsibility = Payables, Vision Operations (USA) 2. In the Invoices window use the following information:

− Type = Standard − PO Number = Your PO Number

3. Enter the correct Invoice Date Note: Check with the instructor on the appropriate date to use. If Oracle Assets will be covered, the date should be in the current open period for Oracle Assets for the asset practices to work.

4. Tab to the following fields: − Invoice Num = XX-5000 − Amount = 22449 − Supplier Class = No Risk (Note that this is the last unmarked field in the line)

Match to a Purchase Order 5. Enter match details according to the following table:

Match Qty Invoiced Unit Price Match Amount

Checked 10 800 8000

Checked 10 1200 12000 6. (B) Match

Add a line for freight and distribute it across line items 7. (T) Lines

− Type = Freight − Amount = 1000

8. (B) Allocatations 9. Ensure both lines are selected 10. Select the Freight line item 11. Review the allocated distributions

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− Validate = Checked 13. Verify the invoice status is “Validated”.

Note: Since this purchase order was set for a 3-way match, you will have Qty Rec holds if you skipped the Purchasing lesson and did not receive. Override those holds using the Holds window if necessary.

Review the updated purchase order 14. Responsibility = Purchasing, Vision Operations (USA) 15. Navigate to the Purchase Order Summary window 16. Find all shipments related to your purchase order 17. Review the updated quantity billed information on the shipment line.

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Solution – Enter a Purchase Order Matched Invoice (Required)

Tasks

Enter an Invoice 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Invoices window

(N) Invoices > Entry > Invoice 3. Enter an invoice using the following:

− Type = Standard − PO Number = Your PO Number

5. Enter the correct Invoice Date Note: Check with the instructor on the appropriate date to use. If Oracle Assets will be covered, the date should be in the current open period for Oracle Assets for the asset practices to work.

6. Tab to the following fields: − Invoice Num = XX-5000 − Amount = 22449

Match to a Purchase Order 7. (B) Match 8. Accept the default PO Number 9. (B) Find 10. Enter match details according to the following table:

Match Qty Invoiced Unit Price Match Amount

Checked 10 800 8000

Checked 10 1200 12000O

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11. (B) Match

Add a line for freight and distribute it across line items 12. (T) Lines

− Type = Freight − Amount = 1000

13. (B) Allocations 14. Ensure both lines are selected

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15. (B) OK 16. Save 17. Select the Freight line item 18. (B) Distributions 19. Review the allocated distributions

20. Close the Distributions window


− Validate = Checked 22. (B) OK

Review the updated purchase order 23. Responsibility = Purchasing, Vision Operations (USA) 24. Navigate to the Purchase Order Summary window

(N) Purchase Orders > Purchase Order Summary 25. Find all shipments related to your purchase order 26. Review the updated quantity billed information on the shipment line.

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Practice - Enter a Credit Memo (Required)

Overview In this practice you will record a credit memo. The process for recording a credit memo is the same as entering an invoice but the Type must be Credit Memo and the amount must be negative.



Tasks

Enter a Credit Memo 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Invoice Workbench 3. Enter the following:

− Type = Credit Memo − Trading Partner = XXIBM CORPORATION − Site = XXIBM-PAY − Invoice Date = Today’s Date − Invoice Num = XX-CM1000 − Amount = -1000 − Distribution Set = Utilities (Full) − Description = Utility Refund − Terms = Immediate

4. (T) Lines − Amount = -1000

Review Distributions 5. Review your distributions.

Note that the distributions were created from a pre-defined template called a Distribution Set.

Validate the Credit Memo 6. Validate the credit memo, then verify that the status is “Validated.”

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Solution – Enter a Credit Memo (Required)

Tasks

Enter a Credit Memo 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Invoices window

(N) Invoices > Entry > Invoice 3. Enter the following:

− Type = Credit Memo − Trading Partner = XXIBM CORPORATION − Site = XXIBM-PAY − Invoice Date = Today’s Date

4. Tab to Invoice Num − Invoice Num = XX-CM1000 − Amount = -1000 − Distribution Set = Utilities (Full) − Description = Utility Refund − Terms = Immediate

5. Save 6. (T) Lines

− Amount = -1000 7. Save

Review Distributions 8. (B) Distributions 9. Note that the distributions were created from a pre-defined template called a Distribution

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10. Close the Distributions window.

Validate the Credit Memo 11. (B) Actions 12. Validate = Checked 13. (B) Ok 14. Verify the status is “Validated”

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Practice - Set up a Bank (Required)

Overview In this practice you will set up a bank, bank account, payment documents and bank transaction codes.



Tasks

Set Up a Bank 1. Responsibility = Payables, Vision Operations (USA) 2. Create a new bank using the following information:

− Country = United States − Bank Name = XXBANK OF AMERICA

3. Find and select the bank you just created. 4. Create a Branch using the following information:

− Bank Branch Name = New York

Create a Bank Account 5. Create an Account for your bank branch using the following information:

− Bank Account Owner = Vision Operations − Account Use Payables = Checked − Account Use Receivables = Checked − Account Name = XXDISBURSEMENT/DEPOSIT − Account Number = XX − Currency = USD − Multiple Currencies Allowed = Checked − Description = Cash Disbursement/Deposit Account

Enter GL Account Information 6. Enter Account Control information.

Account Type GL Account

Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Cash Clearing 01-000-1250-0000-000

Bank Errors 01-720-7870-0000-000 7. Enter the following Payables Controls

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− Multiple Currency Payments = Checked − Minimum Payment Amount = 5 − Allow Zero Payments = Checked − Maximum Outlay = 1000000 − Maximum Payment Amount = 200000

8. Enter the following Receivables Controls − Multiple Currency Receipts = Checked

Grant Organization Access 9. (B) Add Organization Access

− Account Use Payables = Checked − Account Use Receivables = Checked − Organization = Vision Operations

10. Enter the following Payables Options.


Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Cash Clearing 01-000-1250-0000-000

Bank Errors 01-720-7870-0000-000

11. Enter the following Receivables Options.


Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Factored Receipts 01-000-1245-0000-000

Unidentified Receipts 01-000-1240-0000-000

Confirmed Receipts 01-000-1110-0000-000

Remitted Receipts 01-000-1245-0000-000

AR Short Term Debt 01-000-1245-0000-000

Unapplied Receipts 01-000-1240-0000-000

On Account Receipts 01-000-1240-0000-000 12. Enter the following Receivables Activities.

Account Type Value

Unearned Discounts Unearned Discounts

Earned Discounts Earned Discounts

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Create Payables Documents 13. Create a Payables document using the following information:

Doc. Name Paper Stock Type

Payment Format

First Available

Last Available

XXCOMPUTER Blank Stock Standard Check Format

100

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Solution – Set up a Bank (Required)

Tasks

Set Up a Bank 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Banks window

(N) Setup > Payment > Banks and Bank Branches (T) Banks

3. (B) Create − Country = United States − Bank Name = XXBANK OF AMERICA

4. (B) Finish 5. Use the Simple Search functionality to find the bank you just created. 6. Select the Create Branch icon 7. (B) Continue

− Bank Branch Name = New York 8. (B) Finish 9. Select the Create Account icon for your bank branch. 10. (B) Continue 11. Enter Account Owner and Use information

− Bank Account Owner = Vision Operations − Account Use Payables = Checked − Account Use Receivables = Checked

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12. (B) Next

Create a Bank Account 13. Specify Account information

− Account Name = XXDISBURSEMENT/DEPOSIT − Account Number = XX − Currency = USD − Multiple Currencies Allowed = Checked − Description = Cash Disbursement/Deposit Account

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14. (B) Save and Next

Enter GL Account Information 15. Enter Account Control information.


Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Cash Clearing 01-000-1250-0000-000

Bank Errors 01-720-7870-0000-000

16. Enter the following Payables Controls − Multiple Currency Payments = Checked − Minimum Payment Amount = 5 − Allow Zero Payments = Checked − Maximum Outlay = 1000000 − Maximum Payment = 200000

17. Enter the following Receivables Controls − Multiple Currency Receipts = Checked

18. (B) Save and Next

Grant Organization Access 19. (B) Add Organization Access

− Account Use Payables = Checked

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− Account Use Receivables = Checked − Organization = Vision Operations

20. (B) Continue 21. Enter the following Payables Options.


Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Cash Clearing 01-000-1250-0000-000

Bank Errors 01-720-7870-0000-000

22. Enter the following Receivables Options.


Cash 01-000-1110-0000-000

Bank Charges 01-720-7870-0000-000

Factored Receipts 01-000-1245-0000-000

Unidentified Receipts 01-000-1240-0000-000

Confirmed Receipts 01-000-1110-0000-000

Remitted Receipts 01-000-1245-0000-000

AR Short Term Debt 01-000-1245-0000-000

Unapplied Receipts 01-000-1240-0000-000

On Account Receipts 01-000-1240-0000-000

23. Enter the following Receivables Activities.

Account Type Value

Unearned Discounts Unearned Discounts

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Account Type Value

Earned Discounts Earned Discounts

24. (B) Apply. 25. (B) Finish.

Create Payables Documents 26. Select your account 27. (B) Manage Payment Documents 28. (B) Create

Name Paper Stock Type

Payment Format

First Available

Last Available

XXCOMPUTER Blank Stock Standard Check Format

100

29. (B) Apply. 30. (H) Home.

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Practice - Create a Quick Payment (Required)

Overview In this practice you will create a Quick Payment.



Tasks

Create a Quick Payment 1. Responsibility = Payables, Vision Operations (USA) 2. Create a Quick Payment using the following information:

− Type = Quick − Trading Partner = XXIBM CORPORATION − Supplier Site = XXIBM-PAY − Payment Date = Today’s date − Bank Account = XXDISBURSEMENT/DEPOSIT − Payment Process Profile = Standard Check Format

Enter Invoices 3. In the Invoice Number field, add your invoices and credit memo.

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Solution – Create a Quick Payment (Required)

Tasks

Create a Quick Payment 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Payments window

(N) Payments > Entry > Payments − Type = Quick − Trading Partner = XXIBM CORPORATION − Supplier Site = XXIBM-PAY − Payment Date = Today’s date − Bank Account = XXDISBURSEMENT/DEPOSIT − Payment Process Profile = Standard Check Format

Enter Invoices 3. (B) Enter/Adjust Invoices 4. Use the list of values in the Invoice Number field to add your invoices and credit memo.

5. Save 6. Close the Select Invoices window.

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Guided Demo - Generate Accounting and Transfer to GL (Required)

Generate Accounting 1. Responsibility = Payables, Vision Operations (USA) 2. Navigate to the Standard Request Submission window.

(N) Other > Requests > Run Submit a single request

3. Request Name = Create Accounting − Ledger = Vision Operations (USA) − End Date = Last date of current month − Mode = Final − Transfer to General Ledger = Yes − Post in General Ledger = Yes

4. (B) OK 5. (B) Submit 6. Do not submit another request. 7. (M) View > Requests 8. Monitor the requests until they complete successfully.

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Assets

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Practice - Review Asset Book and Category Setup (Required)

Overview In this practice you will review asset book and category setups. A fixed asset book is a book in which you record information about your assets, including their original cost, etc., and in which you perform calculations to determine depreciation expenses. An asset book is linked to a specific General Ledger. The information from your asset book is passed to your General Ledger after accounting is created. When the asset related journal entries are posted, the account balances that appear on your financial statements are updated.



Tasks

Review Asset Book Setup 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Book Controls window 3. Query the OPS CORP Book

Note that Allow GL Posting is enabled in the OPS CORP book. Note the current period/current fiscal year. These are specific to the fixed assets module. The Fixed Assets module has only one period open at a given time. It may be closed when depreciation is run.

4. Write down the current period. _________________________ 5. Close the Book Controls window.

Review Asset Category Setup 6. Navigate to the Asset Categories window 7. Query the COMPUTER-PC category

Note that assets that are identified as belonging to this category will be capitalized. 8. In the General Ledger Accounts section of the screen, place your cursor in the Book field

and press the down arrow on the keyboard until the OPS CORP book is displayed. Note that this section of the screen shows the default accounts that will be utilized when tracking an asset belonging to the COMPUTER-PC category in the OPS CORP asset book. Note that the default value for the natural account segment of the depreciation expense account used for assets of category COMPUTER-PC.

View Default Depreciation Rules 9. (B) Default Rules 10. Write down the depreciation method and life in years for this category.

_____________________

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Solution - Review Asset Book and Category Setup (Required)

Tasks

Review Asset Book Setup 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Book Controls window

(N) Setup > Asset System > Book Controls 3. Query the OPS CORP Book

Note that Allow GL Posting is enabled in the OPS CORP book. Note the current period/current fiscal year. These are specific to the fixed assets module. The Fixed Assets module has only one period open at a given time. It may be closed when depreciation is run.

4. Write down the current period. _________________________ 5. Close the Book Controls window.

Review Asset Category Setup 6. Navigate to the Asset Categories window

(N) Setup > Asset System > Asset Categories 7. Query the COMPUTER-PC category

Note that assets that are identified as belonging to this category will be capitalized.

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8. In the General Ledger Accounts section of the screen, place your cursor in the Book field

and press the down arrow on the keyboard until the OPS CORP book is displayed. Note that this section of the screen shows the default accounts that will be utilized when tracking an asset belonging to the COMPUTER-PC category in the OPS CORP asset book. Note that the default value for the natural account segment of the depreciation expense account used for assets of category COMPUTER-PC.

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View Default Depreciation Rules 9. (B) Default Rules 10. Write down the depreciation method and life in years for this category.

_____________________

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Practice - Create a Manual Addition (Required)

Overview In this practice you will add an asset manually.



Tasks

Add an asset using Detailed additions 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Asset Details window. 3. Enter the following information for an Addition:

Field Value

Description XXSERVER, POWERPACK W/ RAID

Tag Number XXSERVER

Category COMPUTER-PC 4. Enter the following information in the respective fields:

Field Value

Book OPS CORP

Current Cost 10000

Method STL

Life Years 5

Unit Change 1

Expense Account

01-110-7360-0000-000

Location You choose

5. Note the asset number assigned ______________________ O

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Solution - Create a Manual Addition (Required)

Tasks

Add an asset using Detailed additions 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Asset Details window.

(N) Assets > Assets Workbench 3. (B) Additions 4. Enter the following information.

Field Value

Description XXSERVER, POWERPACK W/ RAID

Tag Number XXSERVER

Category COMPUTER-PC

5. (B) Continue 6. Enter the following information:

Field Value

Book OPS CORP

Current Cost 10000

Method STL

Life Years 5

Notice that we can override defaults from the category.

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7. (B) Continue 8. Enter the following information in the respective fields:

Field Value

Unit Change 1

Expense Account 01-110-7360-0000-000

Location You choose

9. (B) Ok 10. (B) Done 11. Note the asset number assigned _______________________

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Guided Demo - Create Mass Additions (Required)

Create Mass Additions 1. Responsibility = Payables, Vision Operations (USA)

(N) Other > Requests > Run 2. Request Name = Mass Additions Create (Hint: You will see “Mass Additions Create Report”

on the LOV before “Mass Additions Create”; note that they are different requests.) − GL Date = Last date of current period − Book = OPS CORP

3. (B) Submit 4. (M) View > Requests 5. Monitor the request until it completes successfully. 6. (B) Submit a New Request 7. (B) OK for a Single Request 8. Request Name = Mass Additions Create Report

− Book = OPS CORP 9. (B) OK 10. (B) Submit 11. Do not submit another request. 12. (M) View Requests 13. Monitor the request until it completes successfully. 14. (B) View Output.

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Practice - Prepare Mass Additions (Required)

Overview In this practice you will prepare mass additions. The freight for the invoice you entered will become part of the capitalized asset cost. Merge the freight and computers together and split the total into 10 separate assets.



Tasks

Merge Freight and Item Distributions 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Prepare Mass Additions window. 3. Query mass additions by your supplier name.

− Book = OPS CORP − Supplier Name: XXIBM CORPORATION

4. Place the cursor on the High Speed Computer record.

Prepare the Asset 5. Open the High Speed Computer 6. Fill in required fields as follows:

− Category = COMPUTER-PC − Expense Account = 01-110-7360-0000-000 − Location = You choose

7. (T) Asset Details − Ownership = Owned − Bought = New

8. (T) Source Note that Purchasing and Payables information has flowed through.

9. Change the Queue to POST

Split the Asset 10. Split the assets.

Note the10 High Speed Computer lines resulting from the split.

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Solution – Prepare Mass Additions (Required)

Tasks

Merge Freight and Item Distributions 1. Responsibility = Assets, Vision Operations (USA) 2. Navigate to the Prepare Mass Additions window.

(N) Mass Additions > Prepare Mass Additions 3. Query mass additions by your supplier name.

− Book = OPS CORP − Supplier Name: XXIBM CORPORATION

4. (B) Find 5. Place the cursor on the High Speed Computer record

Prepare the Asset 7 Open the High Speed Computer

(B) Open 8. Fill in required fields

− Category = COMPUTER-PC − Expense Account = 01-110-7360-0000-000 − Location = You choose

9. (T) Asset Details − Ownership = Owned − Bought = New

10. (T) Source 11. Note that Purchasing and Payables information has flowed through.

12. Change the Queue to POST 13. (B) Done

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Split the Asset 14. (B) Split 15. (B) OK 16. (B) OK to acknowledge the message that the split was successful

Note the10 High Speed Computer lines resulting from the split:

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Guided Demo - Post Mass Additions (Required)

Responsibility: Assets, Vision Operations (USA) 1. (N) Mass Additions > Post Mass Additions 2. Complete parameters according to the following table:

Program Stage Parameters

Mass Additions Post Mass Additions Post OPS CORP

Mass Additions Posting Report Mass Additions Posting Report OPS CORP

3. Submit the request 4. (M) View > Requests 5. Monitor the request until it completes successfully. 6. (B) View Output

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Guided Demo - Run Depreciation and Transfer Accounting (Required)

Run Depreciation 1. Responsibility = Assets, Vision Operations

(N) Depreciation > Run Depreciation (USA) 2. Specify parameters

− Book = OPS CORP − Close Period = Checked

3. (B) Run 4. (B) OK to acknowledge all messages

Note: The current period is displayed automatically in the Run Depreciation window. After depreciation successfully completes, the period will be closed.

5. (M) View > Requests 6. Monitor the request until it completes successfully 7. Review the Journal Entry Reserve Ledger report.

Note: Now that Depreciation has run successfully we will create journal entries to transfer the accounting information to the Oracle General Ledger

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8. (N) Create Accounting. Accept Defaults unless indicated.

− Book Type Code – OPS Corp − End Date – Last Date of the month closed − Accounting Mode – Final − Post in General Ledger – Yes (B) OK (B) Submit (M) View > Requests (B) Find

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10. Change the Responsibility to General Ledger, Vision Operations (USA) (N) Journal > Enter Source = Asssets (B) Find

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Customers

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Practice - Create a Customer Profile Class (Required)

Overview In this practice you will create a customer profile class



Tasks

Create a New Customer Profile Class 1. Responsibility = Order Management Super User, Vision Operations (USA) or Receivables,

Vision Operations (USA) 2. Create a new Customer Profile Class as follows:

− Name = XXNEW − Description (unnamed field) = XX NEW

3. Accept all defaults except the following: (T) Profile Class

− Payment Terms = 30 Net − Collector = Claudia Renner − Periodic Review Cycle = Monthly − Analyst = Stock, Ms. Pat − Tolerance = 0 − Credit Check = Checked − Tax Printing Method = Itemize and Sum − Statement Cycle = Monthly (25th day of every month) − Match Receipts By = Transaction Number − Auto Cash Rule Set = Standard − Remainder Rule Set = Standard

(T) Profile Class Amounts − Currency = USD − Credit Limit = 100,000.00 − Order Credit Limit = 10,000.00 − Min Receipt Amount = 15.00 − Min Statement Amount = 100.00

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Solution – Create a Customer Profile Class (Required)

Tasks

Create a New Customer Profile Class 1. Responsibility = Order Management Super User, Vision Operations (USA) or Receivables,

Vision Operations (USA) 2. Navigate to the Customer Profile Classes window

(N) Customers > Profile Class − Name = XXNEW − Description (unnamed field) = XX NEW

3. Accept all defaults except those mentioned below 4. (T) Profile Class

− Payment Terms = 30 Net − Collector = Claudia Renner − Periodic Review Cycle = Monthly − Analyst = Stock, Ms. Pat − Tolerance = 0 − Credit Check = Checked − Tax Printing Method = Itemize and Sum − Statement Cycle = Monthly (25th) − Match Receipts By = Transaction Number − Auto Cash Rule Set = Standard − Remainder Rule Set = Standard

5. (T) Profile Class Amounts

− Currency = USD − Credit Limit = 100,000.00

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− Order Credit Limit = 10,000.00 − Min Receipt Amount = 15.00 − Min Statement Amount = 100.00

6. Save

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Practice - Create a Customer using the Standard Data Entry Form (Required)

Overview In this practice you will create a customer using the standard customer entry form. This customer will have two addresses.



Tasks

Create a New Customer 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Find/Enter Customers window

(B) Create

− Organization Name = XXBIG CITY − Profile Class = XXNEW

3. Enter address information according to the following table:

Field Value

Country United States

Address Line 1

102 N. LaSalle

City Chicago

State IL

Postal Code 60601

County Cook

Note: For each address defined for a customer, you must identify the business purpose of the address. In this case, this address serves two purposes: it is the address to which we ship material, and it is the address to which we send the bill. When we create a Business Purpose for this address we give it a nickname or location name.

4. Enter business purposes according to the following table.

Purpose Location Bill To Location Primary

Bill To IL Chicago Checked

Ship To IL Chicago Checked

5. Scroll down to the Sites section and select the Details icon. 6. (T) Business Purposes 7. Specify a Bill To location for the IL Chicago Ship To

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− Bill To Location = IL Chicago 8. Click on the Details icon for the Ship To location.

− Salesperson: Abbott, Ms. Rachel − Order Type = Mixed − Warehouse = Seattle Manufacturing

9. (T) Communication 10. (B) Create Contact

− First Name = You choose − Last Name = You choose − Phone Country Code = 1 − Communication Area Code = 555 − Telephone Number = 111-2345 − Address Line 1, City, County, State, Postal Code, = You choose

11. Enter another Site. − (B) Create Site − Country = United States − Purpose = Bill To − (B) Create Address

Field Value


Address 487 Beverly

City Palo Alto

County San Mateo

State CA

Postal Code

94301

12. Specify business purpose information.


Bill To Unchecked

Ship To CA Palo Alto

Unchecked

13. Specify the following defaults for the Ship To business purpose. − Salesperson = Nelson, Mr. Brian

− Order Type = Mixed − Warehouse = Seattle Manufacturing

14. Close all windows and return to Navigator

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Note: The DQM Synchronization process must run prior to being able to find your customer. This should be a scheduled process but may need to be run manually using the Trading Community Manager responsibility. To run this process, choose the Trading Community Manager responsibility and then (N) Control > Request > Run to submit the request.

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Solution – Create a Customer using the Standard Data Entry Form (Required) Instructor Note: You will need to change the “System Options” in Receivables to disable

“Automatice Site Numbering.”

Tasks

Create a New Customer 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Find/Enter Customers window

(N) Customers > Create/Maintain Customers

(B) Create

− Organization Name = XXBIG CITY − Profile Class = XXNEW

3. Enter address information according to the following table:

Field Value


Address Line 1

102 N. LaSalle

City Chicago

County Cook

State IL

Postal Code 60601

Note: For each address defined for a customer, you must identify the business purpose of the address. In this case, this address serves two purposes: it is the address to which we ship material, and it is the address to which we send the bill. When we create a Business Purpose for this address we give it a nickname or location name.

4. Enter a Business Purpose − Bill To – Primary Checked − Location = IL Chicago

5. (B) Apply Note: Because we have checked the primary flag, this address will default as the Bill to when we take an order from this customer.

6. Add another Business Purpose − Under the Sites Region, (I) Details (to the right of the Bill To site) − (T) Business Purpose − (B) Add Another Row − Purpose = Ship To − Location = IL Chicago Ship − Bill To Location = IL Chicago (choose from LOV)

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− Primary Checked 7. (B) Apply

8. Scroll down to the Sites section and select the Details icon in the Address section. 9. Click on the Details icon for the Ship To location.

− Salesperson: Abbott, Ms. Rachel − Order Type = Mixed − Warehouse = Seattle Manufacturing

Note: The Warehouse is actually the inventory organization out of which material will be shipped to this customer. O

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10. (B) Apply 11. Enter another Site. (L) Customers (top left of form)

− (B) Create Site − Country = United States − Purpose = Bill To − (B) Create Address

Field Value


Address 487 Beverly

City Palo Alto

County San Mateo

State CA

Postal Code

94301


Bill To CA Palo Alto

Unchecked

12. (B) Finish 13. (T) Business Purposes and (B) Add Another Row

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Ship To CA Palo Alto

CA Palo Alto Unchecked

14. (B) Apply 15. Scroll down the the Sites Region and select the Details icon next to the California Site. 16. (T) Business Purposes 17. (I) Details. Specify the following defaults for the Ship To business purpose.

− Salesperson = Nelson, Mr. Brian

− Order Type = Mixed − Warehouse = Seattle Manufacturing

18. Save your work. 19. Close all windows and return to Navigator

Note: The DQM Synchronization process will run prior to being able to find your customer. This should be a scheduled process but may need to be run manually using the Trading Community Manager responsibility. To run this process, choose the Trading Community Manager responsibility and then (N) Control > Request > Run to submit the request.

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Practice - Create a Customer Account Relationship (Optional)

Overview In this practice you will create a customer relationship between your customer from a prior practice and Business World (1608). Related customers can pay each other's bills, share pricing entitlements, and share bill to and ship to addresses.



Tasks

Create a Customer Relationship 1. Responsibility = Order Management Super User, Vision Operations (USA) or Receivables,

Vision Operations (USA) 2. Navigate to the Relationship Manager

− Name = XXBIG CITY 4. Select the hypertext link for your customer.

− Create Relationship of Type = Paying 5. (B) Go

− Relationship Phrase = Pay From of − Object Name = Business World

6. Apply

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Solution – Create a Customer Account Relationship (Optional)

Tasks

Create a Customer Relationship 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Relationship Manager.

(N) Customers > Relationship Manager − Name = XXBIG CITY

3. (B) Go Note: The DQM Synchronization process must run prior to being able to find your customer. This should be a scheduled process but may need to be run manually using the Trading Community Manager responsibility.

4. (H) for your customer. − Create Relationship of Type = Paying

5. (B) Go

− Relationship Phrase = Pay From of − Object Name = Business World

6. Apply

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Order Management

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Practice - Create a Miscellaneous Transaction (Required)

Overview In this practice you will create a material transaction in inventory. The purpose of this practice is to have quantity on hand for the item you created in a prior practice. This is important when you pick release and ship confirm this item in a later practice.



Tasks

Enter Quantities for M1-Seattle Manufacturing 1. Responsibility = Inventory, Vision Operations (USA) 2. Change your organization to M1 = Seattle Manufacturing 3. Create a Miscellaneous Transaction using the following information:

− Date = Leave as default − Type = Miscellaneous Receipt − Account = 01-580-7740-0000-000 (or use Miscellaneous Account Alias)

4. (B) Transaction Lines − Item = XXMONITOR − Subinventory = FGI − UOM = leave default − Quantity = 10000

5. If you would like to you may repeat the previous steps to enter quantity into M2-Boston and M3- Dallas

6. Close all windows and return to Navigator.

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Solution – Create a Miscellaneous Transaction (Required)

Tasks

Enter Quantities for M1-Seattle Manufacturing 1. Responsibility = Inventory, Vision Operations (USA) 2. Navigate to the Organizations window

(N) Change Organization − Select M1 = Seattle Manufacturing

3. (N) Transactions > Miscellaneous Transaction − Date = Leave as default − Type = Miscellaneous Receipt − Account = 01-580-7740-0000-000 (or use Miscellaneous Account Alias)

4. (B) Transaction Lines − Item = XXMONITOR − Subinventory = FGI − UOM = leave default − Quantity = 10000 − Account = 01-580-7740-0000-000

5. Save

Note: If needed, repeat the previous steps to enter quantity into M2-Boston and M3- Dallas

6. Close all windows and return to Navigator

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Practice - Add an Item to a Price List (Required)

Overview In this practice you will add an item to the Corporate price list. You will use your XXMONITOR item from a prior practice and will enter the price at which you sell this item to your customers. Items must be on a price list in order to be placed on a sales order in Order Management.



Tasks

Add an item to the Corporate price list 1. Responsibility = Oracle Pricing Manager, Vision Operations 2. Navigate to the Price Lists window 3. Query the Corporate Price List 4. Add a new record using the following information:

− Product Context = Item − Product Attribute = Item Number − Product Value = XXMONITOR − Value = 1100 − Leave all other defaults

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Solution – Add an Item to a Price List (Required)

Tasks

Add an item to the Corporate price list 1. Responsibility = Oracle Pricing Manager, Vision Operations 2. Navigate to the Price Lists window

(N) Price Lists > Price List Setup 3. Query the Corporate Price List 4. (T) List Lines (click in the list lines region to add an item to this price list) 5. (I) New Record

− Product Context = Item − Product Attribute = Item Number − Product Value = XXMONITOR − Value = 1100 − Leave all other defaults

6. Save

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Practice - Enter and Book a Sales Order (Required)

Overview In this practice you will enter a sales order and book it. In later practices you will perform the following tasks: Pick Release the order which creates a Move Order and executes the subinventory transfer that moves the material from its source location in the warehouse to the staging location; Ship Confirm the order which removes the existing reservations and performs the sales order issue transaction in inventory; Finally, we will run AutoInvoice to generate an invoice in Receivables from this order.



Tasks

Enter and Book a Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Sales Orders window 3. (T) Order Information, (T) Main

− Customer = XXBIG CITY − Order Type = Mixed − Price List = Corporate − Salesperson = Accept Default

4. (T) Line Items

Ordered Item Qty

XXMONITOR 5

AS54888 5

5. Click on the various tabs to see the information associated with each line of the sales order. 6. Save. 7. Note the Book Order number _______________ 8. (T) Line Items 9. (T) Main 10. Verify that the Status of both lines is Awaiting Shipping 11. (M) Tools > Workflow Status 12. (B) View Diagram 13. Close all windows and return to the Navigator

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Solution – Enter and Book a Sales Order (Required)

Tasks

Enter and Book a Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Sales Orders window

(N) Orders, Returns > Sales Orders 3. (T) Order Information, (T) Main

− Customer = XXBIG CITY − Order Type = Mixed − Price List = Corporate − Salesperson = Accept Default

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4. (T) Line Items

Ordered Item Qty

XXMONITOR 5

AS54888 5

5. Save.

6. Click on the various tabs to see the information associated with each line of the sales order. 7. (B) Book Order 8. (B) OK 9. Note the order number _______________ 10. (T) Line Items 11. (T) Main 12. Scroll to the right and verify that the Status of both lines is Awaiting Shipping

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13. (M) Tools > Workflow Status 14. (B) View Diagram

The green box is around the Ship-Line, Manual activity. This is the activity waiting to be performed

15. Close all windows and return to the Navigator

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Practice - Pick Release and Auto Pick Confirm a Sales Order (Required)

Overview In this practice you will Pick Release the sales order that you created in a prior practice. Pick Release creates a Move Order and executes the subinventory transfer that moves the material from its source location in the warehouse to the staging location. In a later practice you will Ship Confirm the order that removes the existing reservations and performs the sales order issue transaction in inventory. Finally, we will run the AutoInvoice process to generate an invoice in Receivables from this order.



Tasks

Pick Release and Auto Pick Confirm your Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Release Sales Orders for Picking window Note: The following tabs are set out of order. Follow the directions carefully, this is intentional. 3. (T) Order

− Order Number = Your sales order from the prior practice − Scheduled Ship Dates = Delete From and To Dates if they default − Requested Dates = Delete From and To Dates if they default

4. (T) Inventory − Warehouse = M1 (LOV)

5. (T) Shipping − Ship confirm rule = Blank

6. (B) Concurrent 7. Note request number ___________________ 8. (M) View > Requests 9. (B) Find 10. (B) Refresh Data until the request status for the Pick Selection List Generation and Pick

Slip Reports is Completed, Normal 11. Place your cursor on the Pick Slip Report line 12. (B) View Output 13. Review the information on the Pick Slip that has been generated 14. Close all windows and return to the Navigator

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Solution – Pick Release and Auto Pick Confirm a Sales Order (Required)

Tasks

Pick Release and Auto Pick Confirm your Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Release Sales Orders for Picking window

(N) Shipping > Release Sales Orders > Release Sales Orders Note: The following tabs are set out of order. Follow the directions carefully, this is intentional. 3. (T) Order

− Order Number = Your sales order from the prior practice − Scheduled Ship Dates = Delete From and To Dates if they default − Requested Dates = Delete From and To Dates if they default

4. (T) Inventory

− Warehouse = M1 (LOV) 5. (T) Shipping

− Ship confirm rule = Blank Note: By selecting the warehouse, many defaults have populated from the Seattle Manufacturing inventory organization setup. Note: By selecting Yes for Auto Allocate and Auto Pick Confirm, the system will detail and transact the move order during this step. In some instances you may want to

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perform these steps manually. In this case, you would select No in this window and navigate to the Move Order window in Inventory to detail and transact the Move Order.

6. (B) Concurrent 7. Note request number ___________________ 8. (B) OK 9. Close the window 10. (M) View > Requests 11. (B) Find 12. (B) Refresh Data until the request status for the Pick Selection List Generation and Pick

Slip Reports is Completed, Normal 13. Place your cursor on the Pick Slip Report line 14. (B) View Output

15. Review the information on the Pick Slip that has been generated 16. Close all windows and return to the Navigator

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Practice - Ship Confirm a Sales Order (Required)

Overview In this practice you will Ship Confirm the sales order that you entered, booked and picked in prior practices. Ship Confirm removes the existing reservations and performs the sales order issue transaction in inventory. Later we will run the AutoInvoice process to generate an invoice in Receivables from this order.



Tasks

Ship Confirm a Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Shipping Execution Grants window 3. Enter the following information:

− User = XXUSER (your username) − Role = Upgrade Role

4. Close all windows and return to the Navigator Note: This is a one-time setup to grant users the ability to perform shipping functions necessary for their role.

5. Navigate to the shipping Query Manager window − Order Numbers = Your sales order from a prior practice

6. (B) Find Note the Line Status of Staged/Pick Confirmed which indicates that these lines are ready to ship confirm

8. (T) Delivery 9. (B) Ship Confirm 10. View your request to verify that it completed. O

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Solution – Ship Confirm a Sales Order (Required)

Tasks

Ship Confirm a Sales Order 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Shipping Execution Grants window

(N) Shipping > Setup > Grants and Role Definitions > Grants 3. Enter the following information:

− User = XXUSER (your username) − Role = Upgrade Role

4. Save 5. Close all windows and return to the Navigator

Note: This is a one-time setup to grant users the ability to perform shipping functions necessary for their role.

6. Navigate to the shipping Query Manager window (N) Shipping > Transactions

− From Order Number = Your sales order from a prior practice 7. (B) Find

Note the Line Status of Staged/Pick Confirmed which indicates that these lines are ready to ship confirm.

8. (T) Delivery 9. (B) Ship Confirm

Note: If you had not granted yourself the Upgrade Role, these options in the Actions poplist would not be available to you

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10. (B) OK 11. (B) OK to acknowledge the message that the interface trip stop request has been

submitted. 12. (M) View > Requests 13. (B) Find 14. Monitor the requests until they are all Completed, Normal. 15. Close all windows and return to the Navigator.

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Guided Demonstration - Run the Workflow Background Process and AutoInvoice (Required)

Run the Workflow Background Process 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. (N) Inventory > Workflow Background Engine 3. Parameters:

− Item Type = OM Order Line − Process Deferred = Yes − Process Timeout = No

4. (B) OK 5. (B) Submit (and click No in the decision window) 6. (M) View > Requests 7. (B) Find 8. Confirm that the Workflow Background Process is Completed, Normal 9. Close all windows and return to the Navigator

Run AutoInvoice Note: AutoInvoice may have been set to kickoff automatically when the Workflow Background Process is submitted in the previous step. If it does not kickoff automatically, the instructor will follow the steps below to automatically create a batch of invoices in Receivables

10. (N) Receivables > Interfaces > AutoInvoice 11. (B) OK 12. Name = AutoInvoice Master Program 13. Parameters

− Number of Instances = 1 − Invoice Source = Order Entry − Default Date = Current Date − (Low) Sales Order Number = blank (this will allow AutoInvoice to process all Sales

Orders that have successfully been ship confirmed) − (High) Sales Order Number = blank

14. (B) OK 15. (B) Submit 16. (M) View > Requests 17. (B) Find 18. (B) Refresh Data until all AutoInvoice requests are Completed, Normal 19. Close all windows and return to the Navigator

Note: Invoices should now have been created in Receivables for all of the Sales Orders that were ship confirmed in a prior practice.

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Practice - View the Invoice Created from your Sales Order (Required)

Overview In this practice you will view the Invoice created in Receivables from your Sales Order. The AutoInvoice process must have been run prior to this practice.



Tasks

View the Invoice/Delivery Information in Order Management 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Sales Orders window 3. Query your Sales Order from a prior practice 4. (T) Line Items 5. (B) Actions 6. Select Additional Line Information from the LOV 7. View information about the Delivery to which the sales order line was assigned 8. View information about the Invoice that was created for this sales order line 9. View the actual Invoice in Receivables 10. Close all windows and return to the Navigator

View the Invoice in Accounts Receivables 11. Responsibility = Receivables, Vision Operations (USA)

(N) Transactions > Transactions 12. Click on the flashlight

− Sales Order Number = Your sales order from a prior practice 13. (B) Find

This is the invoice that was created in Accounts Receivables. Note the Number field in the upper left hand corner. This is your invoice number for your order.

14. Review the invoice information.

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Solution - View the Invoice Created from your Sales Order (Required)

Tasks

View the Invoice/Delivery Information in Order Management 1. Responsibility = Order Management Super User, Vision Operations (USA) 2. Navigate to the Sales Orders window

(N) Orders, Returns > Sales Orders 3. Query your Sales Order from a prior practice 4. (T) Line Items 5. (B) Actions 6. Select Additional Line Information from the LOV 7. (B) OK 8. (T) Deliveries. View information about the Delivery to which the sales order line was

assigned.

9. (T) Invoices/Credit Memos. View information about the Invoice that was created for this

sales order line

10. (B) Invoice Details. View the actual Invoice in Receivables

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11. Close all windows and return to the Navigator

View the Invoice in Accounts Receivables 12. Responsibility = Receivables, Vision Operations (USA)

(N) Transactions > Transactions 13. Click on the flashlight

− Sales Order Number = Your sales order from a prior practice − Name = XXBIG CITY

14. (B) Find 15. This is the invoice that was created in Accounts Receivables

Note the Number field in the upper left hand corner. This is your invoice number for your order.

16. Review the invoice information.

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Accounts Receivable

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Practice - Create a Manual Invoice (Required)

Overview In this practice you will create a receivables invoice manually. If you have done the Order Management practice prior to doing this practice, you should already have an invoice in Accounts Receivable. However, this practice has you manually create an invoice just to be sure.



Tasks

Create an Invoice 1. Responsibility = Receivables, Vision Operations (USA) 2. Enter a Transaction using the following information:

− Source = Manual − Class = Invoice − Type = Invoice

3. (T) Main − Ship To Name = XXBIG CITY − All additional Ship To and Bill To information should default

4. (B) Line Items

Line Number

Item Quantity Unit Price

Tax

1 CS03755 10 1500 Location

2 XXMONITOR 5 1150 Location

5. Save 6. Close Lines window 7. (B) Complete 8. Note Transaction Number:______________________

Generate Accounting 9. (M) Tools > Create Accounting

− Create Final Accounting = Selected 10. (M) Tools > View Accounting

Note: In the View Transaction Accounting window you can see the accounting that was created automatically based on setups in Subledger Accounting. This accounting will be transferred to the General Ledger when we run the General Ledger Interface from Accounts Receivable

11. Close all windows to return to the Navigator.

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Solution - Create a Manual Invoice (Required)

Tasks

Create an Invoice 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Transactions window

(N) Transactions > Transactions − Source = Manual − Class = Invoice − Type = Invoice

Note: The source, class and type are three very important setups in Accounts Receivable. The source indicates that this invoice was created manually in Receivables rather than being imported from another application. The class indicates that this transaction is an invoice, rather than a credit memo or one of the other classes of transactions in Receivables. The transaction type is a user-defined setup that controls much of the functionality of transactions in Receivables including:

− What accounting will be generated for the transaction? − Can the transaction have a debit or credit balance or both? − Can freight be added to the transaction? − Is the transaction taxable? − Can more cash be applied against the transaction than the balance of the

transaction/ − And much more

3. (T) Main − Ship To Name = XXBIG CITY − All additional Ship To and Bill To information should default

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4. (B) Line Items

Line Number

Item Quantity Unit Price

Tax

1 CS03755 10 1500 Location

2 XXMONITOR 5 1150 Location

5. Save 6. Close Lines window 7. (B) Complete 8. Note Transaction Number:______________________

Generate Accounting 9. (M) Tools > Create Accounting

− Create Final Accounting = Selected 10. (B) OK 11. (M) Tools > View Accounting

Note: In the View Transaction Accounting window you can see the accounting that was created automatically based on setups in Subledger Accounting. This accounting will be transferred to the General Ledger when we run the General Ledger Interface from Accounts Receivable

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Practice - Create a Credit Memo (Required)

Overview In this practice you will create a credit memo against your invoice from a prior practice.



Tasks

Create a credit memo associated with your prior invoice 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Transactions window

(N) Transactions > Transactions

3. Query your invoice from the prior practice

4. (M) Actions > Credit 5. Accept all defaults

− Reason = Duplicate Billing 6. (T) Transaction Amounts

− Credit Allocation = Lines Only − Line % = 10

7. Note the reduced Balance Due in the Credited Transaction section of the window 8. Save 9. (B) Complete 10. Close the Credit Transactions window 11. (B) Refresh (In the Balances Due region) 12. (B) Details 13. Note the credit against the original transaction balance


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Solution – Create a Credit Memo (Required)

Tasks

Create a credit memo associated with your prior invoice 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Transactions window

(N) Transactions > Transactions 3. Query your invoice from the prior practice 4. (M) Actions > Credit 5. Accept all defaults

− Reason = Duplicate Billing 6. (T) Transaction Amounts

− Credit Allocation = Lines Only − Line % = 10

Note the reduced Balance Due in the Credited Transaction section of the window.

7. Save 8. (B) Complete 9. Close the Credit Transactions window 10. (B) Refresh (In the Balances Due region) 11. (B) Details

Note the credit against the original transaction balance.

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12. Close all windows to return to the Navigator

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Practice - Enter Manual Receipts (Required)

Overview In this practice you will create a new receipt class and payment method and then enter two manual receipts using the new payment method. You will also remit these receipts to the bank. Then in the next practice you will apply these receipts against the invoices you created in prior practices.



Tasks

Create a Receipt Class and a Receipt Method 1. Responsibility = Receivables Vision Operations USA) 2. Navigate to the Receipt Classes window 3. Enter Receipt Class information

− Name = XXRECEIPT CLASS − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching

4. Enter Receipt Method information − Name = XXRECEIPT METHOD − Printed Name = XXRECEIPT METHOD − GL Date = Effective Date

5. (B) Bank Accounts − Bank Name = XXBANK OF AMERICA − Account Name = XXDISBURSEMENT/DEPOSIT − GL Date = Yesterday’s Date

6. Enter any accounts that do not default: − Cash = 01-000-1110-0000-000 − Remittance = 01-000-1245-0000-000 − Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-1240-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Claim Investigations = Claim Investigation

Enter two manual receipts 7. Navigate to the Receipts window

− Receipt Method = XXRECEIPT METHOD

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− Receipt Number = XX-1000 − Receipt Amount = $5000.00 − Receipt Type = Standard − GL Date = Yesterday’s Date

8. Specify a customer − Customer Name = XXBIG CITY − GL Date = Yesterday’s Date

9. (I) New Record − Receipt Method = XXRECEIPT METHOD − Receipt Number = XX-2000 − Receipt Amount = $2000.00 − Receipt Type = Standard

10. Specify a customer − Customer Name = XXBIG CITY

Note the Bank and Bank Account Number associated with this Receipt

Create Accounting 11. (M) Tools > Create Accounting

− Create Final Accounting = Selected 12. (M) Tools > View Accounting 13. Close all windows to return to the Navigator

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Solution – Enter Manual Receipts (Required)

Tasks

Create a Receipt Class and a Receipt Method 1. Responsibility = Receivables Vision Operations USA) 2. Navigate to the Receipt Classes window

(N) Setup > Receipts > Receipt Classes 3. Enter Receipt Class information

− Name = XXRECEIPT CLASS − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching

4. Enter Receipt Method information − Name = XXRECEIPT METHOD − Printed Name = XXRECEIPT METHOD − GL Date = Effective Date

5. Save. 6. (B) Bank Accounts

− Bank Name = XXBANK OF AMERICA − Account Name = XXDISBURSEMENT/DEPOSIT − GL Date = Yesterday’s Date

Note that all GL Account information should default based on your bank account setup from a prior practice.

7. Enter any accounts that do not default: − Cash = 01-000-1110-0000-000 − Remittance = 01-000-1245-0000-000 − Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-1240-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation

8. Save O

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Enter two manual receipts 9. Navigate to the Receipts window

(N) Receipts > Receipts − Receipt Method = XXRECEIPT METHOD − Receipt Number = XX-1000 − Receipt Amount = $5000.00 − Receipt Type = Standard − GL Date = Yesterday’s Date

Note that the Receipt is currently Unidentified because you have not yet indicated what customer it is from


Note that the Receipt is now Unapplied because you have identified what customer it is from but have not yet applied it to an invoice

11. Save 12. (I) New Record

− Receipt Method = XXRECEIPT METHOD − Receipt Number = XX-2000 − Receipt Amount = $2000.00 − Receipt Type = Standard − GL Date = Yesterday’s Date

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Note the Bank and Bank Account Number associated with this Receipt Note: This bank account information defaulted from the Receipt Method (XXRECEIPT METHOD) that you entered above. This is one of the key setups for Receipts. The receipt method tells the system what processing steps this receipt should follow, whether it will be reconciled in Oracle Cash Management, what Bank Account it is associated with, and the cash accounts for this receipt. The receipt method is linked to the bank account and as you saw in a prior practice cash accounts are associated with the bank account

14. Save

Create Accounting (M) Tools > Create Accounting

− Create Final Accounting = Selected 15. (B) OK 16. (M) Tools > View Accounting

Notice the accounting associated with this receipt. 17. Close all windows to return to the Navigator.

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Practice - Apply Receipts (Required)

Overview In this practice you will apply the receipts that you entered in a prior practice.



Tasks

Apply your receipts 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Receipts window 3. Query your receipt XX-1000 4. (B) Apply 5. In the Apply To field, Click on the LOV and select one of your invoices 6. Save 7. Close the Applications window

Note that the entire amount is now applied 9. (Optional) Repeat all of the above steps for receipt XX-2000 and apply it to any available

invoice 10. Close all windows and return to the Navigator.

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Solution – Apply Receipts (Required)

Tasks

Apply your receipts 1. Responsibility = Receivables, Vision Operations (USA) 2. Navigate to the Receipts window

(N) Receipts > Receipts 3. Query your receipt XX-1000 4. (B) Apply 5. In the Apply To field, Click on the LOV and select one of your invoices

6. Save

Note: If you created a relationship in a prior practice between your customer and any other customer, you will see transactions for your customer and any related customer's transactions. Otherwise, you will see only transactions for XXBIG CITY.

7. Close the Applications window Note that the entire amount is now applied.

9. (Optional) Repeat all of the above steps for receipt XX-2000 and apply it to any available invoice.

10. Close all windows and return to the Navigator.

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Guided Demo - General Ledger Interface (Required)

Transfer accounting to General Ledger 1. Responsibility = Receivables, Vision Operations (USA)

(N) Control > Concurrent 2. Select the option to submit a single concurrent request.

− Name = Create Accounting − Ledger = Vision Operations − End Date = Enter the last day of current month − Transfer to General Ledger = Yes − Post in General Ledger = Yes

3. (B) OK 4. (B) Submit 5. (M) View > Requests 6. (B) Find 7. Monitor the requests until they complete successfully. 8. Close all windows and return to the Navigator 9. (M) File > Switch Responsibilities

− Responsibility = General Ledger, Vision Operations (USA) 10. (B) OK 11. Navigate to the Find Journals window

(N) Journals > Enter − Ledger = Vision Operations − Source = Receivables

12. (B) Find 13. In the Enter Journals window you should see at least one journal batch with at least two

journal entries 14. Place your cursor on the journal line named Trade Receipts USD 15. (B) Review Journal O

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16. Place your cursor on any journal line 17. (B) Line Drilldown 18. You will see the transactions in Receivables that make up that General Ledger journal line.

You can open the transaction if you want to see additional details. 19. Close all windows and return to the Navigator

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Cash Management

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Practice - Reconcile Payments (Optional)

Overview In this practice, you will enter a bank statement and reconcile payments.

Assumptions • Replace XX with your terminal number or initials. • Have access to an Oracle Application Vision database or comparable training or test

instance at your site.

Tasks

Setup Bank Transaction Codes 1. Responsibility = Cash Management, Vision Operations (USA) 2. (N) Setup > Banks > Bank Transaction Codes 3. Find your XX Account Number

− Type = Payment − Code = 100 − Transaction Source = AP Payments − Type = Receipt − Code = 200 − Transaction Source = AR Receipts

4. (I) Save

Enter a Bank Statement 1. Responsibility = Cash Management, Vision Operations (USA) 2. In the Reconcile Bank Statements window, click New and enter the following:

− Account Number = XX − Date = Yesterday’s Date − Statement Number = Accept the default

Enter Bank Statement Lines 3. Enter new lines using the following information:

Line Number

Type Code Number Amount

1 Payment

100 100 32139

2 Receipt 200 XX-1000 5000

Reconcile your Bank Statement Use the AutoReconciliation program to reconcile your bank account statement. 4. Submit the AutoReconciliation request, using the following parameters:

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Parameter Value

Bank Branch Name NEW YORK

Bank Account Number XX

Statement Number From Leave Blank

Statement Number To Leave Blank

Statement Date From Leave Blank

Statement Date To Leave Blank

GL Date Accept the default

Receivable Activity Bank Charges

Payment Method Leave Blank

NSF Handling No Action

Review the Results of AutoReconciliation 5. View the AutoReconciliation Execution Report and verify that no errors were found.

View Status of Bank Statement Lines 6. Find your account number in the Bank Statement window.

− Account Number = XX 7. Review the status of your bank reconciliation. 8. Click Lines. 9. Click Find.

Note the amount reconciled. 10. Verify that all lines on the Description tab have a status of Reconciled.

Note: If all of your lines do not have a status of Reconciled, click Available and try to manually search and reconcile your payment or deposit.

11. Close the Bank Statement Lines window after selecting Complete. − Complete = Checked

View Payment Status 12. Responsibility = Payables, Vision Operations (USA) 13. Go to the Payment Overview window. 14. Query your Payment and view the status.

− Payments Numbers = 100 − Supplier Name = XXIBM CORPRATION

15. Click Find. Note that the status is Reconciled Unaccounted.

View Receipt Status 16. Responsibility = Receivables, Vision Operations (USA) 17. Go to the Receipts Summary window. 18. Query your Receipt and view the status.

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− Receipt Numbers = XX-1000 19. Click Open. 20. Note that the status is Cleared. 21. Close all windows to return to the Navigator.

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Solution - Reconcile Payments (Optional)

Tasks

Setup Bank Transaction Codes 1. Responsibility = Cash Management, Vision Operations (USA) 2. (N) Setup > Banks > Bank Transaction Codes 3. Find your XX Account Number

− Type = Payment − Code = 100 − Transaction Source = AP Payments − Type = Receipt − Code = 200 − Transaction Source = AR Receipts

4. (I) Save

Enter a Bank Statement 1. Responsibility = Cash Management, Vision Operations (USA) 2. Go to the Reconcile Bank Statements window:

(N) Bank Statements and Reconciliation 3. Click (B) New and enter the following:

− Account Number = XX − Date = Yesterday’s Date − Statement Number = Accept the default

Enter Bank Statement Lines 4. Click (B) Lines. 5. Enter the following lines:

Line Number

Type Number Amount

1 Payment

100 32139

2 Receipt XX-1000 5000

6. Save your work. O

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Reconcile your Bank Statement Use the AutoReconciliation program to reconcile your bank account statement. 7. Go to the Requests window.

(M) View > Requests (B) Submit a New Request…

8. Select Single Request and click OK. 9. In the Name field of the Submit Request window, select “AutoReconciliation.” 10. In the Parameters window, enter parameters according to the following table:

Parameter Value

Bank Branch Name NEW YORK

Bank Account Number XX

Statement Number From Leave Blank

Statement Number To Leave Blank

Statement Date From Leave Blank

Statement Date To Leave Blank

GL Date Accept the default

Receivable Activity Leave Blank

Payment Method Leave Blank

NSF Handling No Action

11. Click OK to close the Parameters window. 12. Click Submit. 13. Do not submit another request

Review the Results of AutoReconciliation 14. (M) View > Requests. 15. Click Find. 16. Select AutoReconciliation Execution Report. 17. Click View Output and verify that no errors were found.

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View Status of Bank Statement Lines 18. Go to the Bank Statement window and enter the account number.

(N) Bank Statements > Bank Statements and Reconciliation 19. Click (I) Find.

− Account Number = XX 20. Click (B) Review to view the status of your bank reconciliation. 21. Click (B) Lines. 22. Note the amount reconciled. 23. All lines should have a status of Reconciled.

Note: If all of your lines do not have a status of Reconciled, click Available and try to manually search and reconcile your payment or deposit.

24. Close the Bank Statement Lines window after selecting Complete. − Complete = Checked

25. Save your work.

View Payment Status 26. Responsibility = Payables, Vision Operations (USA) 27. Go to the Payment Overview window.

(N) Payments > Inquiry > Payment Overview 28. Query your Payment and view the status.

− Payments Numbers = 100 − Supplier Name = XXIBM CORPRATION

29. Click Find. Note that the status is Reconciled Unaccounted.

View Receipt Status 30. Responsibility = Receivables, Vision Operations (USA) 31. Go to the Receipts Summary window.

(N) Receipts > Receipts 32. Query your Receipt and view the status.

− Receipt Numbers = XX-1000 33. Click Open. 34. Note that the status is Cleared. 35. Close all windows to return to the Navigator.

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Project Costing

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Practice - Create a Project (Required)

Overview In this practice you will create a capital project from a template. Instructor note: Prior to performing the projects demos/practices, open periods in GL, AR and AP. Ensure GL periods for at least a year in the past are open and set the Project Accounting reporting week to the last week of the year.



Tasks

Copy a Template to a Project User = Services, Password = Welcome 1. Responsibility = Projects, Vision Services (USA) 2. (N) Projects

− Number = T, Capital Services 3. (B) Find 4. (B) Copy To 5. Enter the following information:

Field Data

Project Number XXCAPITAL

Project Name XXNETWORK PROJECT

Project Manager Stock, Ms. Pat

Organization Information Services

Project Start Date 01-Jan-20YY (Where YY is LAST year)

Project Finish Date

31-DEC-20ZZ (Where ZZ is THIS year)

Review the existing Work Breakdown Structure (WBS) 6. Open the XXCAPITAL project 7. Double click on Tasks

Review Task details 8. (B) Options 9. Double click on Task Detail 10. Scroll through the tasks. Note that some do not allow charges. Note which tasks are

capitalizable. 11. Close windows until you are back at the Projects, Templates window

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Define Assets 12. In the Options Region of your project, double click on Asset Information. 13. Double click on Assets 14. Enter an asset as follows:

− Asset Name = XXNETWORK − Asset Number = XX-1 − Description = XXNETWORK − Asset Category = COMPUTER-NC − Book = SVCS CORP − Location = USA-CA-SAN FRANCISCO-NONE − Depreciate checkbox = Checked − Depreciation Account = 01-510-7360-000

15. Save your work 16. Close windows until you are back at the Projects, Templates Summary window

Assign Assets 17. Open the project 18. Double click on Tasks 19. Add a task

− Task Number = 4.0 − Task Name = Network − Description = Network

20. (B) Options 21. Double click on Asset Assignment 22. Specify the Grouping Level and Asset Name for the task from the table below. Grouping Level for Asset Name

Specific Assets XXNETWORK

Approve the Project 23. (B) Change Status

− Project Status = Approved

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Solutions – Create a Project (Required)

Tasks

Copy a Template to a Project 1. Responsibility = Projects, Vision Services (USA) 2. (N) Projects

− Number = T, Capital Services 3. (B) Find 4. (B) Copy To 5. Enter the following information:

Field Data

Project Number XXCAPITAL

Project Name XXNETWORK PROJECT


Organization Information Services

Project Start Date 01-Jan-20YY (Where YY is LAST year)

Project Finish Date

31-DEC-20YY (Where YY is THIS year)

6. (B) OK

Review Task Details 7. (B) Open the XXCAPITAL project 8. Double click on Tasks 9. (B) Options

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10. Double click on Task Detail

11. Scroll through the tasks, note some do not allow charges. Note which tasks are

capitalizable. 12. Close windows until you are back at the Projects, Templates window

Define Assets 13. In the Options Region of your project, double click on Asset Information. 14. Double click on Assets 15. Enter an asset as listed in the below

− Asset Name = XXNETWORK − Asset Number = XX-1 − Description = XXNETWORK − Asset Category = COMPUTER-NC − Book = SVCS CORP − Location = USA-CA-SAN FRANCISCO-NONE − Depreciate checkbox = Checked − Depreciation Account = 01-510-7360-000

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16. Save your work 17. Close windows until you are back at the Projects, Templates Summary window

Assign Assets 18. (B) Open the project 19. Double click on Tasks 21. (I) New

− Task Number = 4.0 − Task Name = Network − Description = Network

22. (B) Options 23. Double click on Asset Assignment 24. Specify the Grouping Level and Asset Name for the task from the table below. Grouping Level for Asset Name

Specific Assets XXNETWORK

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25. Save 26. Close windows until you are back at the Projects, Templates window

Approve the Project 27. (B) Change Status

− Project Status = Approved 28. Save 29. Close all windows to return to the Navigator

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Practice - Create Transactions (Required)

Overview In this practice you will create transactions.



Tasks

Charge Time 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Pre-Approved Batches window 3. Create an Expenditure Batch

− Batch Name = XXLAB-T − Ending Date = A Sunday mid-October 20YY (where YY is LAST year) − Class = Timecards

4. (B) Expenditures 5. Charge time according to the table below.

− Employee Name = Marlin, Ms. Amy

Date Project Task Expenditure Type

Quantity

(prior Monday)-OCT-20YY XXCAPITAL 4.0 Professional 7

(prior Tuesday)-OCT-20YY XXCAPITAL 4.0 Professional 7

(prior Wednesday)-OCT-20YY

XXCAPITAL 4.0 Professional 7

(prior Thursday)-OCT-20YY XXCAPITAL 4.0 Professional 7

(prior Friday)-OCT-20YY XXCAPITAL 4.0 Professional 7

6. Save 7. Close the Expenditures window 8. (B) Submit 9. (B) Release

Charge Usage 10. Navigate to the Pre-Approved Batches window 11. Create an Expenditure Batch

− Batch Name = XXLAB-U − Ending Date = A Sunday mid-October 20YY (where YY is LAST year) − Class = Usages

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12. (B) Expenditures 13. Charge expenditures to the table below:

− Organization = Information Services

Date Project Task Expenditure Type NonLabor Resource

NonLabor Organization

Quantity

(prior Monday)-OCT-20YY XXCAPITAL 4.0 Computers Personal Information Services

10

(prior Tuesday)-OCT-20YY

XXCAPITAL 4.0 Computers Personal Information Services

10


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Solution – Create Transactions (Required)

Tasks

Charge Time 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Pre-Approved Batches window

(N) Expenditures > Pre-Approved Batches > Enter 3. Create an Expenditure Batch

− Batch Name = XXLAB-T − Ending Date = A Sunday mid-October 20YY (where YY is LAST year) − Class = Timecards

4. (B) Expenditures 5. Charge time according to the table below.

− Employee Name = Marlin, Ms. Amy


Quantity

(prior Monday)-OCT-20YY XXCAPITAL 4.0 Professional 7

(prior Tuesday)-OCT-20YY XXCAPITAL 4.0 Professional 7


XXCAPITAL 4.0 Professional 7

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Quantity

(prior Thursday)-OCT-20YY XXCAPITAL 4.0 Professional 7

(prior Friday)-OCT-20YY XXCAPITAL 4.0 Professional 7


Charge Usage 10. Navigate to the Pre-Approved Batches window

(N) Expenditures > Pre-Approved Batches > Enter 11. Create an Expenditure Batch

− Batch Name = XXLAB-U − Ending Date = A Sunday mid-October 20YY (where YY is LAST year) − Class = Usages

12. (B) Expenditures 13. Charge expenditures to the table below:

− Organization = Information Services

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NonLabor Resource

NonLabor Organizatio

n

Qty

(prior Monday)-OCT-20YY


10

(prior Tuesday)-OCT-20YY


10


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Practice - Distribute Labor, Burden and Update Project Summary Amounts (Required)

Overview In this practice you will run requests to cost, distribute and update project summary amounts. Instructor Note: Set the reporting period to be the last week of the current year using (N) Setup > Systems > PA Periods.



Tasks

Distribute Labor Costs 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window 3. Run PRC: Distribute Labor Costs 4. Parameters

− Project Number = XXCAPITAL 5. Monitor the request to ensure it completes successfully

Distribute Usage Costs 6. Submit the PRC: Distribute Usage and Miscellaneous Costs

− Project Number = XXCAPITAL 7. Monitor the request until it completes successfully.

Distribute Burdened Costs 8. Submit the PRC: Distriubte Total Burdened Cost request.


Update Project Summary Amounts 10. Run PRC: Update Project Summary Amounts for a Single Project


Review Project Expenditure Amounts 12. Navigate to the Expenditure Inquiry window 13. In the Find Project Expenditure Items window

− Project Number = XXCAPITAL 14. (B) Find 15. (M) Folder > Show Field to add the Project Raw Cost column to the Project Expenditure

Items window

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16. (B) Totals 17. Record total Raw Cost and Burdened Cost.

Project Raw Cost

Project Burdened Cost


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Solution – Distribute Labor, Burden and Update Project Summary Amounts (Required)

Tasks

Distribute Labor Costs 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window

(N) Other > Requests > Run 3. Run PRC: Distribute Labor Costs 4. Parameters

− Project Number = XXCAPITAL 5. (B) OK 6. (B) Submit 7. Do not submit another request 8. (M) View > Requests 9. (B) Find 10. Monitor the request to ensure it completes successfully. 11. (B) View Output

Distribute Usage Costs 12. Submit the PRC: Distribute Usage and Miscellaneous Costs

− Project Number = XXCAPITAL 13. Monitor the request until it completes successfully. 14. (B) View Output

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Distribute Burdened Costs 15. Submit the PRC: Distribute Total Burdened Cost request.

− Project Number = XXCAPITAL 16. Monitor the request until it completes successfully. 17. (B) View Output

Update Project Summary Amounts 18. Run PRC: Update Project Summary Amounts for a Single Project

− Project Number = XXCAPITAL 19. Monitor the request until it completes successfully. (B) View Output.

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Review Project Expenditure Amounts 20. Navigate to the Expenditure Inquiry window

(N) Expenditures > Expenditure Inquiry > Project 21. In the Find Project Expenditure Items window

− Project Number = XXCAPITAL 22. (B) Find 23. (M) Folder > Show Field to add the Project Raw Cost column to the Project Expenditure

Items window

24. (B) Totals

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25. Record total Raw Cost and Burdened Cost.

Project Raw Cost

Project Burdened Cost


Create Accounting and transfer to the General Ledger - Instructor 27. PRC: Generated Cost Accounting Events

(M) View > Requests; select option for a Single Request Name = PRC: Generate Cost Accounting Events (B)Ok; (B) Submit; (B) No Monitor request (M)View>Requests (B)Find

28. PRC: Create Accounting (M) View > Requests; select option for a Single Request Name = PRC: Generate Cost Accounting Events Post in General Ledger = Yes(accept the other defaults) (B)Ok; (B) Submit; (B) No Monitor request (M)View>Requests (B)Find

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Practice - Place Assets in Service (Required)

Overview In this practice you will place your assets in service.



Tasks

Interface Labor, Usage and Total Burdened Costs to GL 1. Responsibility: Projects, Vision Services 2. Navigate to the Standard Request Submission window 3. Run the PRC: One-Step Interface Streamline Processes to GL

− Streamline Option: All streamline processes to GL

Generate Asset Lines 4. Navigate to the Capital Projects window

− Project Number = XXCAPITAL 5. (B) Find 6. (B) Assets

Asset Name Project Asset Type

Estimated Actual

XXNETWORK As-Built 31-JUL-20YY (YY = Last Day of the Current Acctg Period for the Asset Book SVCS Corp)

31-JUL-20YY (YY=Last Day of the Current Acctg Period for the Asset Book SVCS Corp)

7. Review the tabs to see the asset details default. 8. Save and close the Assets window 9. Generate asset lines

(B) Generate − Accept the default dates − Include Common Costs = Checked

10. (B) Lines 11. Make a note of the Asset lines generated:

Asset Name # of Lines Amount

XXNETWORK

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Interface Assets to Oracle Assets 12. Responsibility = Projects, Vision Services 13. Navigate to the Standard Request Submission window 14. Run the PRC: Interface Assets to Oracle Assets process

− From Project Number = XXCAPITAL − To Project Number = XXCAPITAL

15. Submit the request and monitor it until it completes successfully. 16. Responsibility = Assets, Vision Services 17. (N) Mass Additions > Prepare Mass Additions

− Book = SVCS CORP − Project Number = XXCAPITAL

18. Review Assets ready to post and post if desired.

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Solution – Place Assets in Service (Required)

Tasks

Interface Labor, Usage and Total Burdened Costs to GL 1. Responsibility: Projects, Vision Services 2. Navigate to the Standard Request Submission window

(N) Other > Requests > Run 3. Run the PRC: One-Step Interface Streamline Processes to GL

− Streamline Option: All streamline processes to GL

Generate Asset Lines 4. Navigate to the Capital Projects window

(N) Capitalization > Capital Projects − Project Number = XXCAPITAL

5. (B) Find 6. (B) Assets

Asset Name Project Asset Type

Estimated Actual

XXNETWORK As-Built 31-JUL-20YY (YY = last year)

31-JUL-20YY

7. Review the tabs to see the asset details default. 8. Save and close the Assets window 9. Generate asset lines

(B) Generate − Accept the default dates − Include Common Costs = Checked

10. (B) OK 11. (B) Lines 12. Make a note of the Asset lines generated:

Asset Name # of Lines Amount

XXNETWORK

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Interface Assets to Oracle Assets 13. Responsibility = Projects, Vision Services 14. Navigate to the Standard Request Submission window

(N) Other > Requests > Run 15. Run the PRC: Interface Assets to Oracle Assets process

− From Project Number = XXCAPITAL − To Project Number = XXCAPITAL

Note: Your project number must be typed in the field perfectly. 16. (B) OK 17. Submit the request and monitor it until it completes successfully. 18. Responsibility = Assets, Vision Services 19. (N) Mass Additions > Prepare Mass Additions

− Book = SVCS CORP − Project Number = XXCAPITAL

20. (B) Find

21. Review Assets ready to post and post if desired.

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Project Billing

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Practice - Create a Contract Project (Required)

Overview In this practice you will create a new contract project. Instructor Note: Set up T, SFL2 Template:

− (N) Set up > Projects > Project Templates − Project type = Cost Plus − Project Owning Organization = Services-East − Longname = Anything you want − Go to the Options area

− Structures = Enabled − Double Click Structures

− Enable Financial Structure − (B) Apply − (H) Close Window

− (B) Set up Quick Entry − Number − Name − Key Member = Project Manager − Key Member = Project Administrator − Classification = Industry Sector − Classification = Funding Source − Clasification = Product − Project Start Date − Project Finish Date − Customer Name (Primary)

− Set up tasks according to the following table

Task Number Task Name Billable?

No Activity 1.0 Design Yes (B) Options, double click task details

(B) Create Peer Task

2.0 Structure Yes (B) Options, double click task details

(B) Create Subtask

2.1 Foundation Yes (B) Options, double click task details


2.2 Electrical Yes (B) Options, double click task details

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2.3 Plumbing Yes (B) Options, double click task details


2.4 Landscaping Yes (B) Options, double click task details

Click on Task 2.0, (B) Create Peer Task

3.0 Inspection No (B) Options, double click task details



Tasks Username = Services Password = Welcome

Create a Project 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Projects window 3. Query the T, SFL2 template

− Number = T, SFL2

Create the Project 4. (B) Copy To… 5. Enter the following data:

Field Data

Project Number XXSFL

Project Name XXSF LANDFILL PROJECT


Project Administrator Heather, Ms. Emily

Industry Sector State and Local Government

Funding Source State or Local

Product Product 1

Project Start Date 01-SEP-20YY (Where YY is LAST year)

Project Finish Date 31-DEC-20ZZ (Where ZZ is THIS year)

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Field Data

Customer Name United Parcel Service 6. (B) OK 7. In the Projects, Templates Summary window locate your new project

(B) Open

Update Revenue and Billing Information: 8. In the Options region of the Projects, Template window double-click on Billing Information to

display the child options. 9. Locate Billing Setup and click the Detail button. 10. In the Revenue and Billing Information window, update/verify the following data:

Field Data

Distribution Rule Work/Work

Billing Cycle Billing cycle days: 28

First Bill Offset Days 7

Invoice Comment (any comment you wish)

Invoice Formats Labor Job By Task

Invoice Formats Non Labor Expenditure Type By Task

11. Save and close the window.

Verify Billing Schedule data 12. In the Options region of the Project, Template window, double-click on Bill Rates and

Discount Overrides to view the child options. 13. Select Standard Billing Schedules, and click the Detail button. 14. Make any necessary modifications in the Standard Billing Schedules window to reflect the

following:

Field/Value Field/Value

Labor = Bill Rate Schedule Non Labor = Bill Rate Schedule

Employee = Bill Rate By Emp (USD)

Organization= Vision Services

Job = Bill Rate by Job Schedule = Non-labor Bill Rate (USD)

Update Customer and Contact Information 15. In the Options region of the Projects, Templates window, select Customers and Contacts 16. (B) Detail 17. The customer for this project is United Parcel Service.

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18. Update/verify the following data:

Field Data

Relationship Primary

Contribution 100

Billing Address 93 Peachtree Parkway

Shipping Address 93 Peachtree Parkway

Invoice Currency Code USD

Invoice Currency Rate Type Corporate

19. In the Contacts region of the Project Customers window, update/verify the following:

Field Data

Type Billing

Name Seyler, Lindsay

Modify the Work Breakdown Structure The WBS on your project copied from the template. There are a few project-specific changes you need to make for this project. 20. Select Tasks in the Options region. 21. (B) Detail 22. Place your cursor in the Task Number field and scroll down to Task Number 3.0

− (B) options − Double click Task Details

23. Billable checkbox = Unchecked 24. Save

Approve the project 25. Close windows until you are back at the Projects, Templates window 26. (B) Change Status

− Project Status = Approved 27. (B) OK 28. Save

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Solution – Create a Contract Project (Required)

Tasks

Create a Project 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Projects window

(N) Projects 3. Query the T, SFL2 template

− Number = T, SFL2 4. (B) Find

Create the Project 5. (B) Copy To… 6. Enter the following data:

Field Data


Project Name XXSF LANDFILL PROJECT


Project Administrator Heather, Ms. Emily

Industry Sector State and Local Government

Funding Source State or Local

Product Product 1

Project Start Date 01-SEP-20YY (Where YY is LAST year)

Project Finish Date 31-DEC-20ZZ (Where ZZ is THIS year)

Customer Name United Parcel Service

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7. (B) OK 8. In the Projects, Templates Summary window locate your new project

(B) Open

Update Revenue and Billing Information: 9. In the Options region of the Projects, Template window double-click on Billing Information to

display the child options. 10. Locate Billing Setup and click the Detail button. 11. In the Revenue and Billing Information window, update/verify the following data:

Field Data

Revenue Accrual Method Work

Invoice Method Work

Billing Cycle Billing cycle days: 28

First Bill Offset Days 7

Invoice Comment (any comment you wish)

Invoice Formats Labor Job By Task

Invoice Formats Non Labor Expenditure Type By Task 12. Save and close the window.

Verify Billing Schedule data 13. In the Options region of the Project, Template window, double-click on Bill Rates and

Discount Overrides to view the child options. 14. Select Standard Billing Schedules, and click the Detail button. 15. Make any necessary modifications in the Standard Billing Schedules window to reflect the

following:

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Field/Value Field/Value

Labor = Bill Rate Schedule Non Labor = Bill Rate Schedule

Employee = Bill Rate By Emp (USD)

Organization= Vision Services

Job = Bill Rate by Job Schedule = Non-labor Bill Rate (USD)

16. Save and close the window.

Update Customer and Contact Information 17. In the Options region of the Projects, Templates window, select Customers and Contacts 18. (B) Detail 19. The customer for this project is United Parcel Service. 20. Update/verify the following data:

Field Data

Relationship Primary

Contribution 100

Billing Address 93 Peachtree Parkway

Shipping Address 93 Peachtree Parkway

Invoice Currency Code USD

Invoice Currency Rate Type Corporate

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21. In the Contacts region of the Project Customers window, update/verify the following:

Field Data

Type Billing

Name Seyler, Lindsay

22. (B) OK

Modify the Work Breakdown Structure The WBS on your project is copied from the template. There are a few project-specific changes you need to make for this project. 23. Select Tasks in the Options region. 24. (B) Detail 25. Place your cursor in the Task Number field and scroll down to Task Number 3.0

− (B) options − Double click Task Details

26. Billable checkbox = Unchecked 27. Save

Approve the project 28. Close windows until you are back at the Projects, Templates window

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29. (B) Change Status − Project Status = Approved

30. (B) OK 31. Save

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Practice - Enter an Agreement and Fund the Project (Required)

Overview The next step is to fund the project with agreements from the customer(s). This is a required step before you can accrue revenue or invoice the project. After you have funded the project, you can enter and baseline the budget. The amount of project funding must equal the revenue budget amount in order to successfully baseline the budget.



Tasks

Enter an Agreement with UPS: 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Agreement window 3. Create an agreement by entering the following data:

Field Value


4. In the Agreement region enter:

Field Value

Number XXPO1234

Type Purchase Orders

Currency USD

Amount 50,000

Revenue Hard Limit

Checked

Invoice Hard Limit Checked

Terms 30 Net

Administrator Stock, Ms. Pat

Organization Services-East

5. Save. Remain in the agreement’s window for the funding process.

Fund Your Project with the Agreement Dollars 6. (B) Funding 7. Fund your project by entering the following data:

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Project Number Task Number Date Allocated Funding Amount

Funding Classification

XXSFL Blank 01-SEP-20YY 50000 Original

where YY = Last Year 8. Save and close the Fund Projects window.

View the Project Funding Online 9. Navigate to the Project Funding Inquiry window

(N) Billing > Funding Inquiry − Project Number = XXSFL

10. (B) Find

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Solution – Enter an Agreement and Fund the Project (Required)

Tasks

Enter an Agreement with UPS: 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Agreement window

(N) Billing > Agreements 3. Create an agreement by entering the following data:

Field Value


4. In the Agreement region enter:

Field Value

Number XXPO1234

Type Purchase Orders

Currency USD

Amount 50,000

Revenue Hard Limit

Checked

Invoice Hard Limit Checked

Terms 30 Net

Administrator Stock, Ms. Pat

Organization Services-East

5. Save. Remain in the agreement’s window for the funding process.

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Fund Your Project with the Agreement Dollars 6. (B) Funding 7. Fund your project by entering the following data: Project Number Task Number Date Allocated Funding

Amount Funding

Classification

XXSFL Blank 01-SEP-20YY 50000 Original

Remember that YY = Last Year 8. Save and close the Fund Projects window.

View the Project Funding Online 9. Navigate to the Project Funding Inquiry window

(N) Billing > Funding Inquiry − Project Number = XXSFL

10. (B) Find

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Practice - Enter Cost and Revenue Budgets (Required)

Overview You have created the project and entered a customer agreement for funding. The next step is to enter your cost budget and revenue budget. A cost budget is not mandatory unless you are using the Cost distribution rules. However, a baselined revenue budget is required in order to accrue revenue, and the budgeted revenue amount must equal the funding amount.



Tasks

Enter and Baseline An Approved Cost Budget 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Budgets window 3. In the Budgets window enter the following data:

Field Data


Budget Type Approved Cost Budget

4. (B) Find Draft 5. Enter the following data in the Draft Budget region of the Budgets window:

Field Value

Version Name Cost Budget for XXSFL

Entry Method Project by GL Period

Resource List Expenditure Category

6. Enter budget details according to the following table:

Resource Alias Amount Type

Sep-XX Oct-XX Nov-XX Dec-XX

Contractor Burdened Cost

1000 1000 1000 1000

Expenses Burdened Cost

250 250 250 250

Equipment Burdened Cost

500 500 500 500

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Labor Burdened Cost

12000 12000 12000 12000

7. Save and close the Budget Lines window. 8. Submit and baseline the budget.

Enter and Baseline an Approved Revenue Budget 9. Remaining in the Budgets window, enter the following data in the Find Budgets region.

Field Value

Budget Type Approved Revenue Budget

10. In the Draft Budget region of the Budgets window, enter the following data:

Field Value

Version Name Revenue Budget for XXSFL

Entry Method Project at Completion

Resource List None

11. (B) Details − Revenue field = 50000

12. Save and close the Budget Lines window. 13. Submit and Baseline your revenue budget 14. Close all windows to return to Navigator.

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Solution – Enter Cost and Revenue Budgets (Required)

Tasks

Enter and Baseline An Approved Cost Budget 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Budgets window

(N) Budgets 3. In the Budgets window enter the following data:

Field Data


Budget Type Approved Cost Budget

4. (B) Find Draft 5. Enter the following data in the Draft Budget region of the Budgets window:

Field Value

Version Name Cost Budget for XXSFL

Entry Method Project by GL Period

Resource List Expenditure Category

6. Save 7. (B) Details 8. Enter budget details according to the following table:

Resource Alias Amount Type

Sep-XX Oct-XX Nov-XX Dec-XX

Contractor Burdened Cost

1000 1000 1000 1000

Expenses Burdened Cost

250 250 250 250

Equipment Burdened Cost

500 500 500 500

Labor Burdened Cost

12000 12000 12000 12000

9. Save and close the Budget Lines window. 10. Submit and baseline the budget. 11. (B) Submit 12. (B) Baseline

Enter and Baseline an Approved Revenue Budget 13. Remaining in the Budgets window, enter the following data in the Find Budgets region.

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Field Value

Budget Type Approved Revenue Budget

14. (B) Find Draft 15. In the Draft Budget region of the Budgets window, enter the following data:

Field Value

Version Name Revenue Budget for XXSFL

Entry Method Project at Completion

Resource List None

16. Save 17.

18. (B) Details

− Revenue field = 50000 19. Save and close the Budget Lines window. 20. Submit and Baseline your revenue budget:

− (B) Submit − (B) Baseline

21. Close all windows to return to Navigator

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Practice - Enter Transactions (Required)

Overview Before you can generate invoices and revenue for your project, you need to enter some transactions.



Tasks

Enter Labor Items on a Pre Approved Timecard 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Expenditure Batches window 3. Enter the following batch information:

Field Value

Batch XXLAB-TB

Ending Date A Sunday mid-October 20YY (where YY is LAST year)

Class Timecards

4. Enter the following data in the Expenditures region:

Field Value

Employee Name Marlin, Amy

5. In the Expenditure Items region, enter the data in the table below.

Date Project Number

Task Number

Exp. Type UOM Qty

(prior Monday)-OCT-20YY XXSFL 1.0 Professional

Hours 10

(prior Tuesday)-OCT-20YY XXSFL 2.1 Professional

Hours 10


XXSFL 2.2 Professional

Hours 10

(prior Thursday)-OCT-20YY XXSFL 2.3 Professional

Hours 10

(prior Friday)-OCT-20YY XXSFL 3.0 Clerical Hours 10

6. Save and close the Expenditures window. 7. Submit and Release your batch

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Run the Cost Distribution Process for Your Project These items are now ready for cost distribution. 8. Navigate to the Standard Request Submission window 9. Run the following processes for your project (when possible). Monitor each request to

ensure it completes successfully.

Request

PRC: Distribute Labor Cost

PRC: Distribute Total Burdened Cost

PRC: Update Project Summary Amounts for a Single Project

PRC: Interface Labor Costs to General Ledger

PRC: Interface Total Burdened Costs to GL

10. Optionally, change responsibilities to General Ledger, Vision Services. Find and post the journals. Remember, your labor and burden transactions are from Oct of the prior year!

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Solution – Enter Transactions (Required)

Tasks

Enter Labor Items on a Pre Approved Timecard 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Expenditure Batches window

(N) Expenditures > PreApproved Batches > Enter 3. Enter the following batch information:

Field Value

Batch XXLAB-TB

Ending Date A Sunday mid-October 20YY (where YY is LAST year)

Class Timecards

4. Save

5. (B) Expenditures 6. Enter the following data in the Expenditures region:

Field Value

Employee Name Marlin, Amy

7. In the Expenditure Items region, enter the data in the table below.

Date Project Number

Task Number

Exp. Type UOM Qty

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(prior Monday)-OCT-20YY XXSFL 1.0 Professional

Hours 10

(prior Tuesday)-OCT-20YY XXSFL 2.1 Professional

Hours 10


XXSFL 2.2 Professional

Hours 10

(prior Thursday)-OCT-20YY XXSFL 2.3 Professional

Hours 10

(prior Friday)-OCT-20YY XXSFL 3.0 Clerical Hours 10

8. Save and close the Expenditures window. 9. Submit and Release your batch 10. (B) Submit 11. (B) Release

Run the Cost Distribution Process for Your Project These items are now ready for cost distribution. 12. Navigate to the Standard Request Submission window

(N) Other > Requests > Run 13. (B) OK for a Single Request 14. Run the following processes for your project (when possible). Monitor each request to

ensure it completes successfully.

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Request Parameter

PRC: Distribute Labor Cost

PRC: Distribute Total Burdened Cost

PRC: Update Project Summary Amounts for a Single Project

Project Number: XXSFL

PRC: Interface Labor Costs to General Ledger

PRC: Interface Total Burdened Costs to GL

Create Accounting and transfer to the General Ledger- Instructor 15. PRC: Generated Cost Accounting Events

- (M) View > Requests; select option for a Single Request - Name = PRC: Generate Cost Accounting Events -(B)Ok; (B) Submit; (B) No - Monitor request M)View>Requests> (B)Find

16. PRC: Create Accounting - (M) View > Requests; select option for a Single Request - Name = PRC: Generate Cost Accounting Events - post in General Ledger = Yes(accept the other defaults) -(B)Ok; (B) Submit; (B) No - Monitor request M)View>Requests> (B)Find

17. (Optional) Change responsibilities to General Ledger, Vision Services. Find and post the journals. Remember, your labor and burden transactions are from Oct of the prior year!

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Practice - Generate Revenue (Required)

Overview In this practice you will generate revenue for your project.



Tasks

Run the Process to Accrue Revenue 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window

− Name = PRC: Generate Draft Revenue for a Single Project 3. In the Parameters window, enter the following information:

Field Data


Accrue Through Date Blank

Adjusting Revenue Run No

4. Submit the process 5. Monitor the request until it completes successfully 6. Close all windows to return to the Navigator.

Release the Revenue 7. Navigate to the Revenue Summary window 8. In the Find Revenue window

− Project Number = XXSFL 9. (B) Find (B) Release

Interface the Revenue to General Ledger 10. Navigate to the Standard Request Submission window

− Name = PRC: Interface Revenue to General Ledger 11. In the Parameters window, enter the following information:

Field Data


12. Monitor the request until it completes successfully 13. Close all windows to return to the Navigator.

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Solution – Generate Revenue (Required)

Tasks

Run the Process to Accrue Revenue 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window

(N) Other > Requests > Run − Name = PRC: Generate Draft Revenue for a Single Project

3. In the Parameters window, enter the following information:

Field Data


Accrue Through Date Blank

Adjusting Revenue Run No

4. (B) OK 5. Submit the process 6. Monitor the request until it completes successfully

(M) View > Requests 7. Close all windows to return to the Navigator.

Release the Revenue 8. Navigate to the Revenue Summary window

(N) Billing > Revenue Review 9. In the Find Revenue window

− Project Number = XXSFL 10. (B) Find 11. (B) Release

Interface the Revenue to General Ledger 12. Navigate to the Standard Request Submission window

(N) Other > Requests > Run − Name = PRC: Interface Revenue to General Ledger

13. In the Parameters window, enter the following information:

Field Data


14. (B) OK 15. (B) Submit 16. Monitor the request until it completes successfully

(M) View > Requests

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Practice - Generate Invoices (Required)

Overview In this practice you will generate invoices and interface them to Oracle Receivables.



Tasks

Run the Process To Generate a Draft Invoice: 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window

− Name = PRC: Generate Draft Invoices for a Single Project. 3. Enter the following information in the parameters:

Field Value


Invoice Date Blank

Invoice Generation Option Include Retention Invoices

4. Submit the request. 5. Monitor the request until it completes successfully 6. (B) View Output to review the details of the invoice you generated

Review the Draft Invoice Online 7. Navigate to the Invoices Summary window

− Project Number = XXSFL 8. Review invoice lines 9. For each invoice line, choose Details to display all of the expenditure items that back up the

selected invoice item. 10. Close the Invoice Lines window 11. Approve the Invoice for Release

Release the Invoice for Interfacing 12. (B) Release

− AR Invoice Number = XXUPS-01 Note: Specifying the invoice number here is necessary because the Vision Services operating unit is set up for manual invoice numbering.

Interface Invoices to Oracle Receivables 13. Navigate to the Standard Request Submission window and submit the following requests.

− PRC: Interface Invoices to Receivables for your project.

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Use the same steps that you used to submit previous requests. Be sure to enter your Project Number as the From and To Project in the parameters window.

14. Monitor the request until it completes.

Import Invoices from Oracle Receivables 15. Responsibility = Receivables, Vision Services (USA) 16. Navigate to the Standard Request Submission window

− Name = Autoinvoice Master Program − Invoice Source = PA INVOICES − Default date = Current date

17. Submit the request and monitor it until it completes Note: If multiple students are submitting this request, if you view your output, you may not see your invoice. Continue with the rest of the steps in this lab.

View the Invoice in Oracle Accounts Receivable: 18. Responsibility = Receivables, Vision Services (USA) 19. Navigate to the Transactions window 20. Query your invoice based on the invoice number you assigned.

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Solution – Generate Invoices (Required)

Tasks

Run the Process To Generate a Draft Invoice: 1. Responsibility = Projects, Vision Services (USA) 2. Navigate to the Standard Request Submission window

(N) Other > Requests > Run − Name = PRC: Generate Draft Invoices for a Single Project

3. Enter the following information in the parameters:

Field Value


Invoice Date Blank

Invoice Generation Option Include Retention Invoices

4. (B) OK 5. (B) Submit 6. (M) View > Requests 7. (B) Find 8. Monitor the request until it completes successfully 9. (B) View Output to review the details of the invoice you generated

Review the Draft Invoice Online 10. Navigate to the Invoices Summary window

(N) Billing > Invoice Review − Project Number = XXSFL

11. (B) Find 12. Review invoice lines 13. (B) Open 14. (B) Lines 15. For each invoice line, choose Details to display all of the expenditure items that back up the

selected invoice item. 16. Close the Invoice Lines window 17. Approve the Invoice for Release 18. (B) Approve 19. Save

Release the Invoice for Interfacing 20. (B) Release

− AR Invoice Number = XXUPS-01 Note: Specifying the invoice number here is necessary because the Vision Services operating unit is set up for manual invoice numbering.

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21. (B) OK 22. Save

Interface Invoices to Oracle Receivables 23. Navigate to the Standard Request Submission window and submit the following requests.

− PRC: Interface Invoices to Receivables for your project. Use the same steps that you used to submit previous requests. Be sure to enter your Project Number as the From and To Project in the parameters window.

24. Monitor the request until it completes.

Import Invoices from Oracle Receivables 25. Responsibility = Receivables, Vision Services (USA) 26. Navigate to the Standard Request Submission window

(N) Interfaces > AutoInvoice − Name = Autoinvoice Master Program − Invoice Source = PA INVOICES − Default date = Current date

27. Submit the request and monitor it until it completes Note: If multiple students are submitting this request, if you view your output, you may not see your invoice. Continue with the rest of the steps in this lab.

View the Invoice in Oracle Accounts Receivable: 28. Responsibility = Receivables, Vision Services (USA) 29. Navigate to the Transactions window

(N) Transactions > Transactions 30. Query your invoice based on the invoice number you assigned.

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