QUOTE

SPECIFICATIONS

THIS QUOTE PACKET IS

BEING SENT TO YOU

BY E-MAIL

QUOTE MUST BE RETURNED IN

A SEALED ENVELOPE AS PER

INSTRUCTIONS OR YOUR

QUOTE WILL NOT BE

ACCEPTED

PENNSAUKEN BOARD OF EDUCATION

1695 HYLTON ROAD

PENNSAUKEN, NEW JERSEY 08110

2017-2018 SCHOOL YEAR

IFQ#2018-013R

PROPOSAL FOR: TRUCK RENTAL – MARCHING BAND REBID

To the Board of Education of Pennsauken Township in the County of Camden and State of New Jersey

Ladies and Gentlemen:

I hereby declare that I have examined the Specifications and Instructions to Bidders which become a part of this

proposal relating to the furnishing of goods and services to the Schools of Pennsauken Township for which

Quotes were received until 11:00 am prevailing time, Thursday, August 31, 2017 at the Administration

Building, Purchasing Office of the Pennsauken Board of Education, Pennsauken, New Jersey. The Board of

Education assumes no responsibility for delays in the mail or delivery service causing the Quote to be received

at the Purchasing Department later than the due date and time.

NAME OF BIDDER_________________________________________

ADDRESS_________________________________________________

_________________________________________________

AUTHORIZED SIGNATURE_________________________________

CONTACT PERSON________________________________________

(PLEASE PRINT)

TELEPHONE NO.__________________________________________

EMAIL ADDRESS_________________________________________

PENNSAUKEN BOARD OF EDUCATION

THE FOLLOWING IS REQUIRED TO COMPLY WITH THIS QUOTE: BIDDER’S CHECKLIST: Please check off each item to verify that you have completed the submittal requirement.

1. NON-COLLUSION AFFIDAVIT - properly notarized.

2. NEW JERSEY BUSINESS REGISTRATION - Certificate __________

3. CONTRACTOR/VENDOR QUESTIONNAIRE/CERTIFICATION __________

4. PRICING PAGE signed and completed __________

5. STATEMENT OF OWNERSHIP DISCLOSURE – Form __________

6. RIDER TO CONTRACT- Agreement __________

7. INSURANCE - Evidence of all specified insurance, as required.

8. AMERICANS WITH DISABILITIES ACT - Form __________

9. POLITICAL CONTRIBUTION DISCLOSURE FORM

C. 271 (N.J.A.C. 6A:23A-6.3) __________

10. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN – Form __________

11. SIGNATURES (Authorized) on all forms must be notarized or sealed as required.

12. AFFIRMATIVE ACTION EVIDENCE

13. EXHIBIT A – MANDATORY EQUAL EMPLOYMENT OPPORTUNITY

LANGUAGE __________

14. ACKNOWLEDGMENT OF ADDENDA – if applicable __________

15. W-9 – Please provide your Taxpayer Identification Number & Certification information

16. SAMPLES - All Samples submitted as required (See item specs). N/A

17. EXCEPTIONS - All Exceptions to specification listed under “Exceptions”

All of the items checked off are included in the proposal submitted and I have received the addenda, if any issued,

indicated by my initials.

Signature of Bidder ________________________ (REQUIRED)

INVITATION FOR QUOTE

Issued by: Address Quote To:

For information Contact: Gail Miller, Purchasing Agent (856) 662-8505

Date Issued: August 17, 2017 Quote Number: IFQ#2018-013R

Quotes must be submitted in Original copy. Envelope must reference the quote name and number .

Quotes Due: August 31, 2017 11:00 am prevailing time

(Date) (Time)

Place: Administration Building, Pennsauken Board of Education, 1695 Hylton Road, Pennsauken, NJ 08110

Sealed quotes for furnishing supplies and/or services described below, as well as such other provisions,

representations, certifications, drawings and specifications as are attached hereto or incorporated by reference in the

description will be received in the Purchasing Department up to the date and time specified. All quotes are subject to

the following:

DESCRIPTION:

1. Description: TRUCK RENTAL – MARCHING BAND REBID

2. Specifications: The supplies or services are to be furnished in accordance with the following

provisions. See pages attached for individual specifications. These specifications may be invalid, if

not received directly from the Pennsauken Township School District, Purchasing Department.

3. If awarded a contract, your company/firm shall be required to comply with the requirements of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

Budget Year Department Department Contact

2017-2018 PURCHASING GAIL MILLER, RPPS, QPA

PURCHASING AGENT

Board of Education

Township of Pennsauken

Pennsauken, NJ 08110

Board of Education

Township of Pennsauken

Administration Offices

Purchasing Department

1695 Hylton Road

Pennsauken, NJ 08110

ETHICS IN PURCHASING

Statement to Vendors

School District Responsibility

Recommendation of Purchases

It is the desire of the Board of Education to have all Board employees and officials practice exemplary ethical behavior in

the procurement of goods, materials, supplies, and services.

School district officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each

recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in

full compliance with N.J.S.A. 18A:18A-1 et seq.

Solicitation/Receipt of Gifts – Prohibited

School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods, services,

favors, and any other items of value from vendors doing business with the Board of Education or anyone proposing to do

business with the Board.

Vendor Responsibility

Offer of Gifts, Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the Board of Education, shall neither pay, offer to pay, either

directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any

kind to any official or employee of the Board or to any member of the official’s or employee’s immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of the Board, in any manner

which might tend to impair the objectivity or independence of judgment of said official or employee.

Vendor Certification

Vendors or potential vendors will be asked to certify that no official or employee of the Board of Education or immediate

family members are directly or indirectly interested in this request or have any interest in any portions of profits thereof.

The vendor participating in this request must be an independent vendor and not an official or employee of the Board of

Education.

Noreen W. Boston

School Business Administrator

Board Secretary

BIDDING INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF QUOTE

a. Bidders are expected to examine the drawings, specifications, and all instructions. Failure to do so shall in no

way relieve the bidder from any obligation in respect to the Quote.

b. Each bidder shall sign the Quote and print or type his name on the Quote summary page, pricing page and any

other page where an entry is made. Quotes shall be signed by proper authorities in ink. Quotes must include

full business address, legal trading name and the authorized signature which binds the organization in this

matter. The Pennsauken Township Board of Education (the “Board of Education” or “Board”) will not accept

facsimile or rubber stamp signatures.

c. Quotes must be submitted on the prescribed form. The unit price for each item bid shall be entered in ink or

type. A total shall be entered in the amount column for each item where a Quote is submitted. In case of a

discrepancy between a unit price and extended price, the unit price will be presumed to be correct, subject

however, to correction to the same extent and in the same manner as any other mistake. IF SAID BIDDER

SHOULD SUBMIT MORE THAN ONE PRICE ON ANY ITEM, ALTERNATES WILL NOT BE

CONSIDERED AND THE FIRST PRICE WILL BE THE CONSIDERED PRICE. Any Quote price showing

any erasure or alteration must be initialized by the bidder in ink, at the right margin next to the altered entry.

Failure to initial any erasure or alteration is cause, in the Board’s discretion, to disqualify that particular Quote

entry. If the disqualified entry is a required one, the entire Quote may be subject to rejection.

d. Quotes which offer supplies or services other than those specified will not be considered and will be marked as

non-compliant, unless authorized by the Invitation for Quote. Quotes which offer supplies or services where

specifications are exceeded will be accepted. Bidder shall not make additional stipulations in his Quote that

restrict the Board in any way.

e. When not otherwise specified, bidder must definitely state time of proposed delivery or completion of

specifications (Title 18A:18A-19). Time, if stated as a number of days, will include Sundays and holidays.

f. If there are any forms provided by the Board either missing or illegible, it is the responsibility of the bidder to

contact the Business Office for duplicate copies of the forms.

2. AMERICAN GOODS AND PRODUCTS Ref: Title 18A:18A-20

Only manufactured and farm products of the United States, wherever available, are to be used.

3. EXPLANATIONS TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the Invitation for Quote, drawings,

specifications etc. must be requested in writing and received by the Purchasing Department at least seven (7)

working days prior to the Quote opening so a reply can be issued to all bidders. Bidder’s failure to seek

clarification of the meaning or interpretation of any of the documents provided in the Quote package constitutes a

waiver of any claims arising out of the interpretation of same.

4. INTERPRETATIONS AND ADDENDA

No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such

interpretations should be made in writing to the School Business Administrator/Board Secretary and must be

received at least ten (10) days prior to the date fixed for the opening of Quotes to be given consideration. Any

and all interpretations and any supplemental instructions will be distributed in the form of a written addenda to the

specifications. The addenda will be provided in accordance with N.J.S.A. 18A:18A-21(c) to the bidders by

certified mail or certified fax no later than seven (7) days Saturdays, Sundays, and holidays excepted, prior to the

date for acceptance of Quotes. All addenda so issued shall become part of the contract document.

5. SUBMISSION OF QUOTES

a. Quotes and modifications thereof shall be enclosed in sealed envelopes addressed to the office specified in the

Invitation for Quote with the name and address of the bidder, date and hour of opening and the Invitation for

Quote

number (IFQ#) on the face of the envelope. The Board assumes no responsibility for the Quotes not received

on time at the location stipulated in the Quote notification. It is understood and agreed upon that any person in

the Board of Education will be absolved from responsibility for the premature opening of any Quote not

properly labeled and sealed.

b. Any Quote may be withdrawn prior to the date/time of the opening or authorized postponement thereof by

written request. Any Quote received after the opening date/time will not be considered (Title 18A:18A-21).

No bidder may withdraw a Quote within sixty (60) days after the actual date of the opening.

c. Samples of items, when required, must be submitted with the Quote or prior to the Quote opening date. If not

destroyed by testing, samples will be returned at the bidder’s request and expense unless otherwise specified in

the Quote. Samples must be clearly identified by item code number, Quote number and vendor name. Other

samples may be requested prior to final awarding of Quotes.

6. QUALIFICATIONS OF BIDDERS – Contractor Questionnaire Certification Form

The Board reserves the right to reject any Quotes, if after investigation of the bidder, evidence is submitted which

fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the contract. The

bidder shall complete a Contractor Questionnaire Certification Form and return same with the Quote and shall

furnish all information to the Board as the Board may require, to determine, the contractor’s ability to perform the

duties and obligations as outlined in these specifications.

7. BID SECURITY (NOT APPLICABLE) Ref. Title 18A:18A-24

Bid security in the form of a certified check, cashier’s check, or bid bond, in the amount of (10%) of the total bid,

not to exceed $20,000.00 made out to the Board of Education, Township of Pennsauken, shall accompany the bid.

The bid security will be returned upon completion of the award and contract, or upon presentation of a

performance bond. The board in either case may request a performance bond in the amount of the contract. All

bonds must be original documents.

See Notice to Bidders and Bidder’s Checklist to determine if “Bid Security” applies to this bid.

8. CONSENT OF SURETY (NOT APPLICABLE) Ref. Title 18A:18A-25

The bid must also be accompanied by a Certificate from a Surety Company stating that it will provide said bidder

with a bond in the full amount of the bid submitted.

See Notice to Bidders and Bidder’s Checklist to determine if “Consent of Surety” applies to this bid.

YOU WILL BE DISQUALIFIED IF THE ABOVE DOCUMENTS ARE NOT SUBMITTED.

9. SECURITY FOR FAITHFUL PERFORMANCE (Where applicable) Ref. Title 18A:18A-25

The successful bidder shall deliver to the Board an executed bond in the amount of one hundred percent (100%)

of the accepted bid as security for the faithful performance of this contract and for the payment of all persons

performing labor or furnishing materials in connection with the work described in these specifications. Said surety

company or companies, as are subject to approval by the Board, and must be authorized to transact business in

this state.

The name, address and phone number of the responsible Underwriter, as well as the Bond Number, shall be

included when Bonds are submitted.

10. INSURANCE REQUIREMENTS (Where applicable)

a. Worker’s Compensation and Employer’s Liability Insurance shall be maintained in force during the life of

this contract by the bidder covering all employees engaged in performance of this contract in accordance with

the applicable statute. If award is made for contracted services on school property, the contractor is to supply

a certificate from his insurance carrier showing evidence that the proper Workmen’s Compensation Insurance

is in force. Workmen’s Compensation Insurance applies to any bid for construction work or related services.

It does not apply to bids which offer only delivered goods or commodities. The Employers Liability limit

most not be less than $1,000,000.

b. General Liability Insurance with limits of not less than $1,000,000 any one accident for bodily injury and

$1,000,000 aggregate for property damage, shall be maintained in force during the life of this contract by the

bidder.

c. Automobile Liability Insurance covering bidder for claims arising from owned, hired and non-owned vehicles

with limits of not less than $1,000,000 any one person, $1,000,000 any one accident for bodily injury, and

$1,000,000 each accident for property damage, shall be maintained in force during the life of this contract by

the bidder.

11. DEBARMENT, SUSPENSION, OR DISQUALIFICATION

The Board of Education will not enter into a contract for work with any person, company or firm that is on the

State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the State of New

Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred).

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the

Quote, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List

or the State of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded

Parties List System—System for Award Management—SAM.gov

12. AWARD OF CONTRACT Ref. Title 18A:18A-36

a. The contract will be awarded, if at all, to the lowest responsible bidder whose Quote meets or exceeds the

Quote specifications.

b. The Board of Education reserves the right to reject any or all Quotes pursuant to the Local Public School

Contracts Law

c. If awarded a contract your company/firm will be required to comply with the requirements of

N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.

d. The Board of Education may accept any item or group of items of any Quote unless the bidder qualifies his

Quote by specific limitations. Any resulting contract shall be subject to the availability and appropriation of

sufficient funds. Quantities shown may be approximate and the Board reserves the right to increase or

decrease them to the extent of twenty percent (20%) at the unit price Quote, within the contracted period.

Such change, however, will only be upon the written order of the Board.

e. A purchase order mailed or otherwise furnished to the successful bidder within the time for acceptance

specified in the Quote shall be deemed to result in a binding contract (Quote specification and Terms and

Conditions) without further action by either party.

13. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT Ref. Title 18A:18A-41

The successful bidder, upon failure or refusal to execute a contract in accordance with the specifications and

accepted proposal, and deliver the Performance Bond, if required, within thirty (30) days after receipt of the Bid

award notice, shall forfeit to the Board as liquidated damages the security deposited with the Bid.

The Board may consider an award or contract as void or breached if the supplier fails to deliver on the date or

dates agreed to in the contract/bid award and may reject the material or work for any other violation of the

contract. Where the Board elects to cancel a bid award or contract because of failure of the Bidder to meet the

terms, the Board shall deduct any or all discounts agreed upon from that part of the award/contract completed or

accepted, and may charge the bidder for any loss to the Board resulting from the breach and may deduct such

losses from other monies due the Bidder.

Said bidder shall include the Pennsauken Township Board of Education as “Additional Insured”.

14. INDEMNITY

The successful bidder will indemnify and hold harmless the Board of Education from all claims, suits or actions

and damages or costs of every name and description to which the Board may be subjected to or put by reason of

injury to the person or property of another, or the property of the Board, resulting from the negligence,

carelessness or accident on the part of the bidder, his servants or subcontractors, in the delivery of materials and

supplies, or in the performance of the work under this agreement.

15. FURNISHED PROPERTY

No materials, labor or facilities will be furnished by the Board of Education unless otherwise specified on the

Quote invitation.

16. DELIVERY (also see General Specifications)

Quotes are to include all costs of material and/or supplies delivered prepaid FOB destination to designated

Pennsauken Township School District locations. All deliveries are to be made inside the building unless

otherwise specified. All claims and adjustments are to be made between vendor and transportation carrier.

17. TERMINATION

If the Board determines that the contractor has failed to comply with the terms and conditions of the Bid and/or

proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service,

duties and or responsibilities in a timely, proper, professional and/or efficient manner, then the Board shall have

the authority to terminate the contract upon written notice setting forth the reason for termination and effective

date of termination.

Termination by the Board of the contract does not absolve the contractor from potential liability for damages to

the Board caused by the contractor’s breach of this agreement. The Board may withhold payment due the

contractor and apply same towards damages once established. The Board will act diligently in accordance with

governing statutes to mitigate damages. Damages may include the additional cost of procuring said services or

goods from other sources.

The contractor further agrees to indemnify and hold the Board harmless from any liability to subcontractors or

suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.

The contract may be terminated by the Board for convenience without any liability or penalty to the board except

that the contractor shall be paid for services that are rendered prior to the date of termination, excluding loss of

profits, loss of business advantage, compensatory or consequential damages.

Either party may terminate this agreement for reasons approved by the Board upon sixty (60) days written notice

to the other party. The Board shall only be responsible for payment up to the effective date of termination.

18. CANCELLATION

The Board has the right to cancel any purchase order if, after ninety days from the date of the purchase order, the

goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to

why the order should not be canceled. For Services see “Specifications Specific To.”

19. DELETION OF BIDDERS FROM BIDDERS LIST

The Board of Education will delete the name of vendors from the Board’s list of bidders if on three (3) separate

occasions the vendor did not respond to a request for Quotes. A letter from the vendors stating “no Quote” will

not be considered as a “no response to Quote”.

20. SELLER’S INVOICES

Invoices shall be prepared and submitted in duplicate (one copy shall be marked “original”) unless otherwise

specified. A packing list will not be accepted as an invoice. Invoices shall contain the following information:

purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended

totals. An affidavit form is also required and will be a part of the purchase order.

21. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59:5.1

All items, which contain chemicals, must comply with the New Jersey Right to Know statute. Information and

labels are required, as per the DEP and DOH, with every item and every delivery (Chemical Abstract Service

number and Substance Name). If MSDS sheets and labels are not received, the order will not be accepted.

General information and labeling assistance can be found on the New Jersey Dept. of Health website at:

www.nj.gov/health/eoh/rtkweb/

22. AVAILABILITY OF FUNDS

The Board is subject to N.J.S.A. 18A-18A Public School Contracts Law which states that this contract shall be

subject to the availability and appropriation of sufficient funds annually.

23. PURCHASING FROM STATE CONTRACT Ref. Title 18A:18A-10

The Board reserves the right to purchase, during the term of any contract to be awarded, any of the specified

materials and/or services through the New Jersey State Cooperative Purchasing Agreement (State Contract) if it is

in the Board’s interest to do so. The Board also reserves the right to reject all Quotes and use State Contract

instead of making award.

24. AFFIRMATIVE ACTION REQUIREMENTS Ref. N.J.A.C. 17:27

If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A. 10:5-31 et

seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form

or Employee Information Certificate regardless of the amount of the contract.

25. AMERICANS WITH DISABILITIES ACT

The bidder must comply with all provisions of the Americans with Disabilities Act (ADA), P.L. 101-336, in

accordance with 42 U.S.C. S121 01 et seq.

26. ANTI-BULLYING BILL OF RIGHTS—REPORTING OF HARRASSMENT, INTIMIDATION AND

BULLYING— CONTRACTED SERVICE

The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-Bullying Bill

of Rights Act—N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-Bullying Policy of

the Board of Education. The Board shall provide to the contracted service provider a copy of its Anti-Bullying

Policy.

In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has reliable

information that a student has been subject to harassment, intimidation, or bullying shall immediately report the

incident to any school administrator or safe schools resource officer, or the School Business Administrator/Board

Secretary.

27. ANTI-DISCRIMINATION PROVISIONS—N.J.S.A. 10:2-1

N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the State or any county or

municipality or other political subdivision of the State, or any agency of or authority created by any of the

foregoing, for the construction, alteration or repair of any public building or public work or for the acquisition of

materials, equipment, supplies or services shall contain provisions by which the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for

the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or

services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor

or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity

or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and

available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or

intimidate any employee engaged in the performance of work under this contract or any subcontract

hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials,

equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national

origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under

this contract, a penalty of $50.00 for each person for each calendar day during which such person is

discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to

become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice

to the contractor from the contracting public agency of any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating that a contract,

subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a

small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985,

c.490 (C.18A:18A-51 et seq.).

28. TAXES, PERMITS AND FEES

As a New Jersey governmental entity, the Board of Education is exempt from the requirements under New Jersey

state sales and use tax (N.J.S.A. 54:32B-1 et seq.), and does not pay any sales or use taxes.

Contractors shall secure and pay for all necessary permits required by any local, County, State or Federal

ordinances, laws, rules or regulations.

The respective contractors shall make notification and coordinate the inspections required by governing agencies,

paying all fees connected therewith, deposits and/or payments for services, including the costs and installation of

utility meters, connecting equipment, etc.

29. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or part

without the prior written consent of the Board of Education.

30. DISPOSAL OF REFUSE (Where Applicable)

The Pennsauken Township Board of Education shall not be responsible for the disposal of any debris or material

generated in the tear down or erection phase of this project. Contractors may not use the Pennsauken School

District’s dumpsters located at the school site. Should the contractor wish to locate their own dumpster on site,

they must make arrangements with the District Operations Coordinator regarding the location where their

dumpster will be placed. Said dumpster must be emptied at the request of the Pennsauken Township Board of

Education or their representative.

31. SITE VISITATION (Where Applicable)

It is recommended that the Bidder visit the work site prior to Bidding. The Bidder’s failure to visit the sites and

make necessary observations during his visit to the work site will not in any way relieve the successful Bidder

from meeting any conditions that may have to be met for complete and satisfactory service according to this

contract. All pre-existing conditions should be accounted for in the Bidder’s Bid.

32. WORK AREA (Where Applicable)

Contractor shall keep the work area clean of debris and refuse at all times. No hazardous conditions may be

allowed to exist. Where safety is an issue, the Pennsauken Township Board of Education requires that potential

hazards be reported to the Director of Facilities Management. The Board reserves the right to require the

contractor to “rope off” sections and or post notices, etc, to protect persons from harm in the area in which work is

occurring.

33. INTERACTION WITH STUDENTS

Contact with Students – No contact, verbal, written, or otherwise may be engaged in with students.

34. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state and local laws, ordinances and regulations.

35. SUBSTITUTION/“OR EQUAL” QUOTES

The product offered must be as specified or equal. Any deviation in the specifications must be disclosed and

listed in the section titled “Exceptions”. If no exception is taken, the Board rightfully assumes that the product

being offered is exactly as specified. Submission of literature for a product offered as an “equal” does not

fulfill the requirement of listing all, or any, exceptions under “Exceptions”. The Board of Education reserves

the right to determine if any item is “equal”. Failure to list substitutions shall render vendor responsible for

furnishing the exact brand and style described in these specifications.

Pursuant to N.J.S.A. 18A:18A-37(d) when two or more bidders submit equal prices and the prices are the lowest

responsible bids, the Board may award the contract to the vendor whose response, in the discretion of the Board,

is the most advantageous, price and other factors considered.

36. TIME OF COMMENCEMENT/COMPLETION

The contractor shall be required to commence work on the project no later than 10 days after issuance of a

Pennsauken Township Board of Education Purchase Order. The purchase order authorizing commencement of

work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts

requested by the Board of Education have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative

action evidence within 10 days of request by the Pennsauken Township Board of Education.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain

progress, and complete the work within the agreed upon time, with no change or additional cost to the

Pennsauken Township Board of Education. If for some reason the work is not completed by the specified date,

the contractor shall work after normal hours and provide adequate staff to complete the project. In no case will

the work after hours or increase in staff be cause for the Pennsauken Township Board of Education to become

liable for any additional costs. Supply and equipment orders shall be delivered in the time stipulated in the

“Specifications Specific To” section.

37. SAFETY

Contractors and subcontractors shall take all reasonable measures necessary, as determined by the Pennsauken

Township Board of Education, to ensure a safe working environment. In all cases, when work is completed for

the day, the project shall be policed and secured.

38. PAYMENT

Payment will be made at the Board’s regularly held meeting as scheduled by the Pennsauken Township Board of

Education. Normal meeting days are the third Thursday of each month. Payment will only occur when the

Board has received the services and products requested in this specification. Payment may be delayed from

time to time depending on the Board of Education meeting schedule.

39. CONTRACT

Award of this Invitation for Quote will be made by the Pennsauken Township Board of Education. The form of

contract authorizing work to begin shall be a purchase order. All terms and conditions of this specification and

the Quote notification shall be part of the authorizing purchase order. Bidder shall not make additional

stipulations in his Quote that restrict the Board of Education in any way.

The Board of Education may, at its discretion, request that a contract for services be renewed in full accordance

with N.J.S.A. 18A:18A-42. The School Business Administrator/Board Secretary may negotiate terms for a

renewal of contract proposal and present such negotiated proposal to the Board of Education. All multi-year

contracts and renewals are subject to the availability and appropriation annually of sufficient funds as may be

needed to meet the extended obligation.

40. CONTRACTOR/VENDOR REQUIREMENTS—OFFICE OF THE NEW JERSEY STATE COMPTROLLER

Contractors/vendors doing business with the board of education are reminded of the following legal requirements

pertaining to the Office of the New Jersey State Comptroller:

A. Access to Relevant Documents and Information—N.J.S.A. 52:15C-14 (d)

Private vendors or other persons contracting with or receiving funds from a unit in the Executive branch of State

government, including an entity exercising executive branch authority, independent State authority, public

institution of higher education, or unit of local government or board of education shall upon request by the State

Comptroller provide the State Comptroller with prompt access to all relevant documents and information as a

condition of the contract and receipt of public monies. The State Comptroller shall not disclose any document or

information to which access is provided that is confidential or proprietary. If the State Comptroller finds that any

person receiving funds from a unit in the Executive branch of State government, including an entity exercising

executive branch authority, independent State authority, public institution of higher education, or unit of local

government or board of education refuses to provide information upon the request of the State Comptroller, or

otherwise impedes or fails to cooperate with any audit or performance review, the State Comptroller may

recommend to the contracting unit that the person be subject to termination of their contract, or temporarily or

permanently debarred from contracting with the contracting unit.

B. Maintenance of Contract Records—N.J.A.C. 17:44-2.2

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to

audit or review by the New Jersey Office of the State Comptroller pursuant to N.J.S.A. 52:15C-14(d).

The contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products,

transactions or services under this contract for a period of five years from the date of final payment. Such records

shall be made available to the New Jersey Office of the State Comptroller upon request.

41. DISPUTE RESOLUTION/QUOTE PROTEST Ref. N.J.S.A. 18A:18A-15

Any prospective bidder who wishes to challenge a Quote specification shall file such challenges in writing with

the purchasing agent no less than three (3) business days prior to the opening of the Quotes. Challenges filed after

that time shall be considered void and having no impact on the Board of Education or the award of a contract.

If said challenger is not satisfied with the determination of the purchasing agent, the challenger shall file written

request to be heard before a meeting of the Pennsauken Township Board of Education. Notice must be filed

within three (3) business days of the purchasing agent’s reply.

42. PATENTS, ETC.

The bidder shall hold the Pennsauken Township Board of Education harmless from liability of any nature or kind

for or on account of the use of any composition which has or has not been copyrighted, any secret process,

patented of unpatented invention, article or appliance furnished or used in the performance of this contract.

43. BRAND NAME OR EQUIVALENT

Whenever the Board of Education requests a brand name for a particular item, it will consider a “brand name or

equivalent”. References made herein to products of any specific manufacturer by brand name are only for the

purpose of describing type, style and quality of the product desired. Any substitutions must, be identical in

appearance and must equal or exceed quality of the items specified. In the event substitutions are offered, they

must be itemized on a separate sheet and attached to your Quote and the difference in brand and specifications, if

any, so noted thereon. Failure to list substitutions shall render vendor responsible for furnishing the exact brand

and style described in these specifications.

44. QUOTATIONS AND BIDS

Quotations and bids must be in ink by the bidder. All quotations and bids must be typewritten or written in ink.

Any quotation or bid showing any erasure or alteration must be initialed by the bidder in ink.

45. QUOTE PROPOSAL FORM

All Quotes must be made on the proposal form attached hereto. Unit prices and totals are to be inserted in the

spaces provided. Failure to sign and give all information in the proposal may result in the rejection of the Quote.

46. ESTIMATED QUANTITIES

Quantities indicated are the estimated quantities of each item that will be required for twelve (12) calendar months

starting with award of the contract. The quantity of each item may vary as per the requirements of the Pennsauken

Township Board of Education. There may be some deviation to the number of items actually ordered because of

budgeting and financial constraints of the Board.

47. NON-COLLUSION AFFIDAVIT Ref. N.J.S.A. 52:34-15

A notarized Non-Collusion Affidavit shall be submitted with the Quote. The bidder/respondent has to certify that

he has not directly or indirectly, entered into any agreement, participated in any collusion, discussed any or all

parts of this proposal with any potential bidders, or otherwise taken any action in restraint of free, competitive

bidding in connection with the above named Quote, and that all statements contained in said Proposal and in this

affidavit are true and correct, and made with full knowledge that the Board of Education relies upon the truth of

the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract

for the said Quote.

The respondent has to further warrant that no person or selling agency has been employed or retained to solicit or

secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent

fee, except bona fide employees of bona fide established commercial or selling agencies maintained by the

respondent.

The Pennsauken Board of Education has provided a Non-Collusion Affidavit form here within the specifications

package. All respondents are to complete, sign, have the signature notarized, and submit the form with the

proposal response.

Failure to submit the Non-Collusion Affidavit with the proposal may be cause for the disqualification of the

proposal.

48. STOCKHOLDERS’ DISCLOSURE Ref. N.J.S.A. 52:25-24.2

No corporation, partnership or limited liability company, shall be awarded any contract nor shall any agreement

be entered into for the performance of any work or the furnishing of any materials or supplies, the cost of which is

to be paid with or out of any public funds, by the State, or any county, municipality or school district, or any

subsidiary or agency of the State, or of any county, municipality or school district, or by any authority, board, or

commission which exercises governmental functions, unless prior to the receipt of the bid or accompanying the

bid, of said corporation, said partnership, or said limited liability company, there is submitted a statement setting

forth the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of

any class or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all

members in the limited liability company who own a 10 percent of greater interest therein, as the case may be. If

one or more such stockholder or partner or member is itself a corporation or partnership, or limited liability

company, the stockholders holding 10 percent or more of that corporation's stock, or the individual partners

owning 10 percent or greater interest in that partnership, or the members owning 10 percent or greater interest in

that limited liability company, as the case may be, shall also be listed. The disclosure shall be continued until

names and addresses of every non corporate stockholder, and individual partner, and member exceeding the 10

percent ownership criteria established in this act, has been listed.

To comply with this section, a bidder with any direct or indirect parent entity which is publicly traded may submit

the name and address of each publicly traded entity and the name and address of each person that holds a 10

percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal

Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent

or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the

federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the

filings that contain the information on each person that holds a 10 percent or greater beneficial interest. N.J.S.A.

52:25-24.2—as amended P.L. 2016 c.43

The Pennsauken Board of Education has provided within the specifications, a two (2) page form entitled:

STOCKHOLDER/PARTNERSHIP DISCLOSURE AND STATEMENT OF OWNERSHIP

All bidders/respondents are to complete, sign and submit both pages for the form.

Failure to complete, sign and submit the Stockholders’ Disclosure Form with the bid/proposal shall be

cause for the disqualification of the bid/proposal.

49. NEW JERSEY BUSINESS REGISTRATION Ref. N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44 as amended, all bidders or companies providing responses for requested proposals,

shall submit with their response package a copy of their “New Jersey Business Registration Certificate” as issued

by the Department of Treasury of the State of New Jersey.

The Pennsauken Board of Education requests that all respondents for this bid/proposal submit a current New

Jersey Business Registration Certificate with the bid/proposal.

Failure to provide the New Jersey Business Registration Certification prior to the award of contract will be

cause for the rejection of the entire bid or proposal.

Goods and Services Contracts

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors:

A contractor shall provide the contracting agency with the business registration of the contractor and that of any

named subcontractor prior to the time a contract, purchase order, or other contracting document is awarded or

authorized. At the sole option of the contracting agency, the requirement that a contractor provide proof of

business registration may be fulfilled by the contractor providing the contracting agency sufficient information for

the contracting agency to verify proof of registration of the contractor, or named subcontractors, through a

computerized system maintained by the State.

A subcontractor named in a bid or other proposal made by a contractor to a contracting agency shall provide a

copy of its business registration to any contractor who shall provide it to the contracting agency pursuant to the

provisions of subsection b. of this section. No contract with a subcontractor shall be entered into by any contractor

under any contract with a contracting agency unless the subcontractor first provides the contractor with proof of a

valid business registration. For bids and requests for proposals, the contracting agency must retain the proof of

business registration in the file where documents relating to the contract are maintained. For all other contracts,

proofs of business registration shall be maintained in an alphabetical file.

The contractor shall maintain and submit to the contracting agency a list of subcontractors and their addresses that

may be updated from time to time during the course of the contract performance. A complete and accurate list

shall be submitted before final payment is made for goods provided or services rendered or for construction of a

construction project under the contract. A contracting agency shall not be responsible for a contractor's failure to

comply with this subsection.

A contractor or a contractor with a subcontractor that has entered into a contract with a contracting agency, and

each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the

Treasury the use tax due pursuant to the "Sales and Use Tax Act," P.L.1966, c.30 (C.54:32B-1 et seq.) on all their

taxable sales of tangible personal property delivered into this State.

All respondents are urged to submit with their response, a copy of their firm’s New Jersey Business

Registration Certificate. Failure to submit the Certificate prior to the award of contract will result in the

rejection of the proposal.

50. DISCLOSURE OF CONTRIBUTIONS TO THE ELECTION LAW ENFORCEMENT COMMISSION

Vendor is advised of the responsibility to file annual disclosure statement on political contributions with the New

Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L.2005, c.271, s.3) if the

vendor receives contracts in excess of $50,000 from public entities in a calendar year. It is the vendor’s

responsibility to determine if filing is necessary. Additional information on this requirement is available for

ELEC at (888) 313-3532 or at www.elec.state.nj.us.

Political Contribution Disclosure Regulations (N.J.A.C. 6A:23A-6.3)

The Board of Education is required to have a completed Political Contribution Disclosure form on file for all

contracts of $17,500.00 or greater.

The Chapter 271 Political Contribution Disclosure form shall be submitted with the response to the

bid/proposal or no later than ten (10) days prior to the award of contract. Failure to provide the completed

and signed form shall be cause for disqualification of the bid/proposal.

51. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN Ref. N.J.S.A. 18A:18A-49.4

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to

enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither

the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury’s

Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found on the

Division’s website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this

list prior to completing the below certification. If the Director finds a person or entity to be in violation of law,

s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to,

imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking

debarment or suspension of the party.

In addition, bidders must provide a detailed, accurate and precise description of the activities of the bidding

person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined

above by completing the boxes on the lower portion of the enclosed form.

Failure to complete, sign and submit the Disclosure of Investment Activities in Iran form with the bid shall

be cause for rejection of the bid.

PENNSAUKEN BOARD OF EDUCATION

SECTION A: GENERAL SPECIFICATIONS

1. Supplies specified in this Invitation for Quote may have been selected from catalogs supplied by various

distributing houses. The stock number shown in the description area is to be identified by referring to the

company noted. The use of manufacturer’s names and catalog numbers, and the specific requirements set

forth in this Quote are not intended to preclude the use of any other acceptable manufacturer’s product or

procedures which may be equivalent, but are given for the purpose of establishing a standard of design

and quality for materials, construction and workmanship. Equivalents may be bid, submit manufacturer,

brand information and model number under exceptions section of Quote worksheet for any substituted

items. Submit pictures/brochures on substitutes. If you Quote AS SPEC, you must state so under

exceptions by noting ‘as spec’.

The bidder is not permitted to offer more than one price on each item.

All pricing must be for unit specified, ex: case, box, qt, etc.

SUPPLIES TO BE OFFERED SHALL BE AS SHOWN OR EQUAL; IF NOT SUBMITTING SPECIFIED ITEM, A

SAMPLE OF THE SUBSTITUTED EQUAL MUST BE SUBMITTED.

SUPPLIES ARE TO BE DELIVERED IN THE EXACT UNIT OF MEASURE AND AS SPECIFIED UNLESS

SUBSTITUTE ACCEPTED BY THE BOARD. THIS WILL BE NOTED ON YOUR PURCHASE ORDER. THERE

SHALL BE NO SUBSTITUTIONS IN THE DELIVERY OF ANY OF THE ITEMS AWARDED TO BIDDERS.

MINIMUM PURCHASE REQUIREMENTS IE: LOCATION/PER ORDER WILL NOT BE HONORED DUE TO OUR

PURCHASE ORDERS BEING GENERATED BY DEPARTMENT. ALL DELIVERIES WILL BE TO OUR

WAREHOUSE - ONE LOCATION, UNLESS OTHERWISE INDICATED.

2. As noted in the Terms and Conditions --

Quotes received will be awarded on a total price of the Quote or on a per item basis, whichever is to the

benefit of the Board of Education.

a. Quote prices shall hold for a period of sixty (60) calendar days, following the Quote opening, for

acceptance by the Board of Education. The Board of Education may request written permission to

extend the Quote price guarantee, if need be, for the acceptance by the Board of Education.

b. The vendor who is awarded the Quote shall hold the Quote price of each item for a period of twelve

(12) months from the date of award.

SECTION B: GENERAL SPECIFICATIONS PERTAINING TO QUOTE IFQ#2018-013R

SEE SPECIFICATIONS SPECIFIC TO: TRUCK RENTAL – MARCHING BAND REBID

SECTION C: GENERAL CONDITIONS

1. Terms and Conditions apply.

2. Supplies to be delivered between 7:30 AM and 2:00 PM only, unless otherwise specified on Quote.

Supplies for the 2017-2018 school year are to be delivered AFTER July 1, 2017

3. Delivery Instructions (unless otherwise noted on Quote) to be FOB destination.

a. Small deliveries to be FOB destination to:

Pennsauken Township Board of Education, Warehouse Facility

1695 Hylton Road

Pennsauken, NJ 08110 (or to other designated locations)

b. Bulk deliveries are to be mutually scheduled as to date and time of delivery by calling:

Warehouse Manager, (856) 662-8505/Ext. 6522

4. All furniture deliveries must be coordinated with warehouse manager at (856) 662-8505, ext. 6522 prior to

delivery.

5. Special Marking and Instructions:

a. Shipping containers shall be plainly marked noting the purchase order number on the outside

of container.

b. Packing slip, showing contents of each container, is to be securely attached to the outside of the

container. No acceptance of a shipment shall be considered final until the shipment has been checked

against the packing slip and found to be proper and correct according to specifications.

PENNSAUKEN BOARD OF EDUCATION

SPECIFICATIONS SPECIFIC TO

IFQ#2018-013R TRUCK RENTAL – MARCHING BAND REBID

TENTATIVE SCHEDULE

The following marching band competitions are for the 2017-18 Apache Marching Band season.

The group will need two (2) 26 ft trucks with lift gate for each competition.

Competitions

Saturday, Sept. 30 – Rancocas Valley High School/Approx 40 miles round trip

Saturday, Oct. 7 – Clearview Regional High School/Approx 50 miles round trip

Saturday, Oct. 14 – Met Life Stadium/Approx 200 miles round trip

Sunday, Oct. 15 – Deptford High School/Approx 46 miles round trip

Saturday, Oct. 21 - Toms River North High School/Approx 128 miles round trip

Sunday, Oct. 22 - Eastern Regional High School/Approx 28 miles round trip

Sunday, Nov. 5 – Hershey Park Stadium/Approx 260 miles round trip

PENNSAUKEN BOARD OF EDUCATION

1695 Hylton Road

Pennsauken, NJ 08110

ATTACHED SHEETS MUST BE COMPLETED AND SUBMITTED

WITH ALL OTHER REQUIRED QUOTE DOCUMENTS

IFQ: 2018-013R

Quote: TRUCK RENTAL – MARCHING BAND REBID

Quotes Due: August 31, 2017 Time: 11:00 am prevailing time

Location: Administration Building

1695 Hylton Road

Pennsauken, NJ 08110

(856) 662-8505

This form must be completed and submitted with Quote.

Contractor/Vendor Questionnaire/Certification

Quote Information: IFQ#2018-013R Truck Rental – Marching Band Rebid Quote Date: August 31, 2017 11 am

Name of Company _____________________________________________________________

Street Address ________________________________________ PO Box ________________

City, State, Zip ________________________________________________________________

Business Phone Number (____)_________________________ Ext. ___________________

Emergency Phone Number (_____)______________________________________________

FAX No. (____)________________________ E-Mail _________________________________

FEIN No. ______________________________

Years in Business Number of Employees __________________

References – Work previously done for School Systems in New Jersey

Name of District Address Contact Person/Title Phone

1.

2.

3.

Vendor Certification

Direct/Indirect Interests

I declare and certify that no member of the Pennsauken Board of Education, nor any officer or employee or person whose salary

is payable in whole or in part by said Board of Education or their immediate family members are directly or indirectly interested

in this bid or in the supplies, materials, equipment, work or services to which it relates, or in any portion of profits thereof. If a

situation so exists where a Board member, employee, officer of the board has an interest in the bid, etc., then please attach a

letter of explanation to this document, duly signed by the president of the firm or company.

I certify that I am not an official or employee of the Board of Education.

Gifts; Gratuities; Compensation

I declare and certify that no person from my firm, business, corporation, association or partnership offered or paid any fee,

commission or compensation, or offered any gift, gratuity or other thing of value to any school official, board member or

employee of the Board of Education.

Vendor Contributions

I declare and certify that I fully understand N.J.A.C. 6A:23A-6.3(a) (1-4) concerning vendor contributions to school board

members.

I further certify that I understand that it is a crime in the second degree in New Jersey to knowingly make a material

representation that is false in connection with the negotiation, award or performance of a government contract.

__________________________________ ________________________________________

President or Authorized Agent (Print) SIGNATURE

PENNSAUKEN TOWNSHIP BOARD OF EDUCATION

PRICING PAGE: IFQ#2018-013R TRUCK RENTAL – MARCHING BAND REBID ____________________________________________________________________________________________ ____________________________________________________________________________________________

TRUCK PRICE PER DAY/PER VEHICLE PER MILE

26’ W/LIFT ________________________ ______________

ENVIRONMENTAL FEE ________________________ ______________

ADDITIONAL MISC. CHARGES ________________________ ______________

TOTAL AMOUNT OF QUOTE $

WRITTEN IN WORDS_______________________________________________________________________

____________________________________________________________________________________________

Quote Prices shall hold for a period of 60 days after the date of opening for acceptance by the Board of Education.

Note: Refer to General Specifications for holding Quote pricing after award of contract.

Included Affirmative Action Proof: ____________ Submitted Form AA302 Online: ___________________

Return/Restocking Policy______________________________________________________________________

___________________________________________________________________________________________

Type of Business (Check appropriate box) ______ Individual

______ Partnership

______ Corporation

___________________________________________________________________________________________

COMPANY NAME AND ADDRESS OF BIDDER (Type or Print)

_________________________

_________________________

_________________________

___________________________________________________________________________________________

SIGNATURE AND TITLE OF AUTHORIZED OFFICIAL (Also, Type or Print)

______________________________ ___________________________________

Signature Telephone Number

______________________________ ___________________________________

Printed Name, Title Facsimile Number

___________________________________

Email address

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age,

race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or

sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment

opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their

age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality

or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including

apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by

the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the

contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin,

ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided

by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in

conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to

N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with

N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment

agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national

origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will

discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms

with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable

Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer,

upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital

status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of

the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of

the following three documents:

1. Letter of Federal Affirmative Action Plan Approval;

2. Certificate of Employee Information Report; or

3. Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency

through the Division’s website at: http:// www.state.nj.us/treasury/contract_compliance/.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO

Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies

shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a

compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

Please sign below that you have read and understand the EEO Language. This does not fulfill your obligation to submit one of the above-

required documents prior to award of contract.

Company_______________________________________________ Authorized Signature_______________________________

Address________________________________________________

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to

submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10

percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10

percent or greater interest therein, or of all members in the limited liability company who own a 10

percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS

SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no

individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the

limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO

PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business

Entity

Home Address (for Individuals) or Business Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,

PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent

or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and

Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to

the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign

equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the

publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on

each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest

in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for

any publicly traded parent entities referenced above. The disclosure shall be continued until names and

addresses of every non-corporate stockholder, and individual partner, and member exceeding the 10 percent

ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more

space is needed.

Stockholder/Partner/Member and

Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to

the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification

on behalf of the bidder/proposer; that the Board of Education is relying on the information contained herein and

that I am under a continuing obligation from the date of this certification through the completion of any contracts

with Board of Education to notify the Board of Education in writing of any changes to the information contained

herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this

certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material

breach of my agreement(s) with the, permitting the Board of Education to declare any contract(s) resulting from

this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

THIS FORM MUST ACCOMPANY QUOTE

NON-COLLUSION AFFIDAVIT

PROJECT NAME ___________________________

STATE OF NEW JERSEY

COUNTY OF ( )

I, ______________________________ of the City of___________________of__________________ in the County

(Municipality)

of______________________and the State of ______________ of full age, being duly sworn according to law on my oath

depose and say that: I am ____________________________of the firm of _______________________________, the bidder

making this Bid/Proposal for the above named project, and that I executed the said Bid with full authority to do so; that said

bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action

in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said

Bid/Proposal and in this affidavit are true and correct, and made with full knowledge that the Board of Education relies upon

the truth of the statements contained in said Bid/Proposal and in the statements contained in this affidavit in awarding the

contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract

upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees

or bona fide established commercial or selling agencies maintained by ________________________________ (N.J.S.A.

52:34-15)

(Name of Contractor)

Subscribed and sworn to

________________________________________________

(Also type or print name)

before me this day

________________________________________________

(Signature)

of _____________________ 20__

_______________________________

Notary Public of

My Commission expires __________________ 20__

This form must be signed and notarized and submitted with Quote.

THIS FORM MUST ACCOMPANY QUOTE

APPENDIX A

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor ______________________________________ and the Pennsauken Board of Education, (hereafter “owner”)

do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the “Act”) (42 U.S.C. S121

01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities

provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part

of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor

agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants,

employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the

contractor shall defend the owner in any action or administrative proceeding commenced pursuant to the Act. The contractor

shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any all suits,

claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged

violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and

all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In

any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision

of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an

award of damages against the owner, of if the owner incurs any expense to cure a violation of the ADA which has been

brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor

along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the owner

or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor

every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to

this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and

save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its

agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no

way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from

any liability, nor preclude the owner from taking any other action’s available to it under any other provisions of the

Agreement or otherwise at law.

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Contractor Instructions

Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and

open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-

20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

any State, county, or municipal committee of a political party

any legislative leadership committee*

any continuing political committee (a.k.a., political action committee)

any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract

o of that county in which that public entity is located

o of another public entity within that county

o or of a legislative district in which that public entity is located or, when the public entity is a

county, of any legislative district which includes all or part of the county

The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were

made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on

reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a

natural person. This includes the following:

individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business

entity or 10% of the stock in the case of a business entity that is a corporation for profit

all principals, partners, officers, or directors of the business entity or their spouses

any subsidiaries directly or indirectly controlled by the business entity

IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity

and filing as continuing political committees, (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be

deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the

disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an

amount to be determined by the Commission which may be based upon the amount that the business entity failed to

report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official

and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to

identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed

information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a

signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public

Records Act.

The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in

meeting its obligations under the law. NOTE: This section does not apply to Board of Education contracts.

* N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established,

authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the

Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of

P.L.1993, c.65 (C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Required Pursuant To N.J.S.A. 19:44A-20.26

This form or its permitted facsimile must be submitted to the local unit

no later than 10 days prior to the award of the contract.

Part I – Vendor Information Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents

compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions

accompanying this form.

_________________________ _____________________________________________________

Signature Printed Name Title

Part II – Contribution Disclosure Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all

reportable political contributions (more than $300 per election cycle) over the 12 months prior to

submission to the committees of the government entities listed on the form provided by the local

unit.

Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date Dollar Amount

$

Check here if the information is continued on subsequent page(s)

Continuation Page

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM Required Pursuant To N.J.S.A. 19:44A-20.26

Page ___ of ______

Vendor Name:

Contributor Name Recipient Name Date Dollar Amount

$

Check here if the information is continued on subsequent page(s)

List of Agencies with Elected Officials Required for Political Contribution Disclosure

N.J.S.A. 19:44A-20.26

County Name: Camden

State: Governor, and Legislative Leadership Committees

Legislative District #s: 4, 5, 6, & 7

State Senator and two members of the General Assembly per district.

County:

Freeholders County Clerk Sheriff Surrogate

Municipalities (Mayor and members of governing body, regardless of title):

Audubon Borough

Audubon Park Borough

Barrington Borough

Bellmawr Borough

Berlin Borough

Berlin Township

Brooklawn Borough

Camden City

Cherry Hill Township

Chesilhurst Borough

Clementon Borough

Collingswood Borough

Gibbsboro Borough

Gloucester City

Gloucester Township

Haddon Heights Borough

Haddon Township

Haddonfield Borough

Hi-nella Borough

Laurel Springs Borough

Lawnside Borough

Lindenwold Borough

Magnolia Borough

Merchantville Borough

Mount Ephraim Borough

Oaklyn Borough

Pennsauken Township

Pine Hill Borough

Pine Valley Borough

Runnemede Borough

Somerdale Borough

Stratford Borough

Tavistock Borough

Voorhees Township

Waterford Township

Winslow Township

Woodlynne Borough

Boards of Education (Members of the Board):

Audubon Borough

Audubon Park Borough

Barrington Borough

Bellmawr Borough

Berlin Borough

Berlin Township

Black Horse Pike Regional

Brooklawn Borough

Camden City

Cherry Hill Township

Chesilhurst

Clementon Borough

Collingswood Borough

Eastern Camden County Regional

Gibbsboro Borough

Gloucester City

Gloucester Township

Haddon Heights Borough

Haddon Township

Haddonfield Borough

Hi Nella

Laurel Springs Borough

Lawnside Borough

Lindenwold Borough

Magnolia Borough

Merchantville Borough

Mount Ephraim Borough

Oaklyn borough

Pennsauken Township

Pine Hill Borough

Pine Valley

Runnemede Borough

Somerdale Borough

Sterling High School District

Stratford Borough

Tavistock

Voorhees Township

Waterford Township

Winslow Township

Woodlynne Borough

(continued on next page)

Fire Districts (Board of Fire Commissioners):

Berlin Township Fire District No. 1 Haddon Township Fire District No. 1

Cherry Hill Fire District No. 13 Haddon Township Fire District No. 2

Gloucester Township Fire District No. 1 Haddon Township Fire District No. 3

Gloucester Township Fire District No. 2 Haddon Township Fire District No. 4

Gloucester Township Fire District No. 3 Lindenwold Borough Fire District No. 1

Gloucester Township Fire District No. 4 Pine Hill Borough Fire District No. 1

Gloucester Township Fire District No. 5 Voorhees Township Fire District No. 3

Gloucester Township Fire District No. 6 Winslow Township Fire District No. 1

Pennsauken Board of Education STATE OF NEW JERSEY – DIVISION OF PURCHASE AND PROPERTY

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Bid/Quote Number: _________________ Bidder/Offeror: _______________

PART 1: CERTIFICATION BIDDERS MUST COMPLETE PART 1 BY CHECKING EITHER BOX

FAILURE TO CHECK ONE OF THE BOXES WILL RENDER THE PROPOSAL NON-RESPONSIVE Pursuant to public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury’s Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found on the Division’s website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25Listpdf. Bidders must review this list prior to completing the below certification. Failure to complete the certification will render a bidder’s proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party. PLEASE CHECK THE APPROPRIATE BOX:

I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder’s parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 (“Chapter 25 List”). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below. OR

I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the Department’s Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law.

PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN – You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or

affiliates, engaging in the investment activities in Iran outlined above by completing the box below.

PLEASE PROVIDE THOROUGH ANSWERS TO EACH QUESTION.

Name: _____________________________________ Relationship to Bidder/Offeror ______________________________

Description of Activities _______________________________________________________________________________

__________________________________________________________________________________________________

Duration of Engagement ___________________________ Anticipated Cessation Date ____________________________

Bidder/Offeror Contact Name _______________________ Contact Phone Number _______________________________

Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity. I acknowledge that the State of New Jersey is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the State to notify the State in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the State of New Jersey and the State at its option may declare any contract(s) resulting from this certification void and unenforceable. Full Name (Print):___________________________________ Signature __________________________________________

Title: _____________________________________________ Date: _____________________________________________

Name of Company: __________________________________ City/State/Zip: ______________________________________

DDP Standard Forms Packet (11/2013)

FAILURE TO CHECK ONE OF THE BOXES WILL RENDER THE PROPOSAL NON-RESPONSIVE

EXCEPTIONS”

All exceptions to the specifications must be listed hers. Brochures and literature will not suffice as complying

with the requirement of listing exceptions.

PENNSAUKEN BOARD OF EDUCATION

RIDER TO CONTRACT/AGREEMENT

CONTRACT/LEASE: IFQ#2018-013R TRUCK RENTAL – MARCHING BAND REBID

BUYER/LESSEE: PENNSAUKEN BOARD OF EDUCATION

SELLER/LESSOR:

The Seller/Lessor identified above, has received an award of a publicly bid contract from the Buyer/Lessee.

The parties have entered into a contract/agreement. This Rider is attached to and is a part of that agreement.

NOT WITHSTANDING ANY PROVISION CONTAINED IN ANY OTHER WRITING OR AGREEMENT

BETWEEN THE PARTIES, THE SPECIFICATIONS AND BID DOCUMENTS ISSUED BY THE

BUYER/LESSEE AND THE RESPONSES THERETO FROM THE SELLER/LESSOR ARE

INCORPORATED IN THE FINAL AGREEMENT BETWEEN THEM. IN THE EVENT OF A CONFLICT

BETWEEN THE BID DOCUMENTS AND ANY OTHER AGREEMENT OR WRITING OF ANY KIND,

THE BID DOCUMENTS SHALL CONTROL UNLESS EXPRESSLY WAIVED BY SEPARATE WRITING,

BY THE BUYER/LESSEE.

______________________________________

Company

By: ______________________________________

PENNSAUKEN BOARD OF EDUCATION

By: ______________________________________