Quick start

Your Cisco WebEx meetingThe easy way to enjoy sharing starts here!

With your personal codes you can start sharing online straightaway.

Keep your credentials to hand as you will need these to set up all your conferences.

Instant conferences

Start your conference

Option 1: using the webex collaboration portal1. Go to your WebEx Collaboration Portal

2. Click on the ‘Meeting Center’ tab

3. Click on ‘One-Click Meeting’ under ‘Host a Meeting’ in the left navigation bar to open Meeting Center

Option 2: using the webex productivity tools4. Click ‘Meet Now’ on your Outlook toolbar to instantly open Meeting Center

Invite participantsWhen you start ‘Meet Now’ (see above), you will automatically be sent an email containing all the conference joining information. Simply forward this message to your attendees.

Install the WebEx Productivity Tools for the easiest and smartest way to send invitations and join conferences. Download it now from your WebEx Collaboration Portal.

If your company does not authorize downloads, please contact your IS administrator.

WebEx Meeting Center Quick Start Guide

Scheduled conferences

Invite participants

Option 1: using the webex productivity tools1. Click ‘Schedule Meeting’ on your Outlook toolbar to open an invitation

2. Click ‘Add WebEx Meeting’, enter the information requested and click ‘OK’

3. Enter recipient names/emails, the date and time of your conference and a message, if required. The WebEx conferencing information will be added when your message is sent to your attendees.

Option 2: using the webex collaboration portal1. Go to your WebEx Collaboration Portal

2. Click on the ‘Meeting Center’ tab

3. Click on ‘Schedule a Meeting’ under ‘Host a Meeting’ in the left navigation bar to open the Quick Scheduler

4. Input the Meeting Topic, Date, Time, Duration, Attendee’ emails and set and confirm the Password. For the Audio options, Arkadin TSP should be displayed as the default option

5. Use the Advanced Scheduler to set your meeting preferences and attendee privileges and to create more detailed invitations which can include time zone planning, security settings, registration option and agenda

Start your conferenceIf you used the Quick or Advanced Scheduler, you will receive an email listing the conference information. Use the URL listed in the email to start your web conference. Alternatively, log into your WebEx Collaboration Portal and click the ‘Start’ button next to the meeting entry.

OR If you scheduled the meeting using the WebEx Productivity Tools, click the URL in the Calendar appointment to start your web conference.

Join your audio conferenceOnce logged into the web conference, a pop-up will invite you join the Arkadin teleconference:

Option1: Use Phone

• Call me at a new number*: Enter your country code and phone number and click ‘Call me’

• I will call in – join using the phone access number and Host Access Code (also referred to as Moderator PIN code) displayed on your screen

If you have dialed into the conference, enter the Attendee ID displayed to streamline your audio and web sessions to improve the accuracy of the participant list.*This option will only be displayed if enabled on your account.

Option2: Use computer for audio*The Arkadin Softphone enables you to access the audio conference via an Internet connection using your PC and a headset. To download the softphone, click ‘Install now’ or visithttp://userguides.arkadin.com/webex-meeting-center/softphone/*This option will only be displayed if enabled on your account.

Share visual contentOnce logged in, select the “Quick Start” Tab, there are three options available:

• Teleconference – Click to open the teleconference dialogue box• Invite & remind - Click on this feature and remind participants, or invite additional participants to the

meeting by sending an email.• Share Desktop

1. Click to view the list of sharing options:• Share My Desktop (Monitor 1 or Monitor 2) – Select which monitor you want to share• Share Document - Use the dialogue box to open the document• Share Application - Select the application share from the list

2. A green ‘Shared’ indicator will appear at the top to show an application is being shared. When you hover your mouse over the green ‘Shared’ indicator you can click the ‘Stop’ button to end sharing.

3. Access your meeting controls during sharing by using the Floating Icon Tray, which is docked at the top of the screen.

Video1. Click on the black camera icon next to your name in the participant list to start your web camera. Your video

will go live to all participants:

• Select this icon for full screen mode to give a larger viewing area of the video feeds• Select this icon to expand the active or selected speaker view

2. To stop your video, click on the green camera icon Up to 6 video streams can be viewed simultaneously.

Recording your conferenceYou can start your recording in 3 ways:

• Click the red record button in the Quick Start tab• On the main menu toolbar, Click the ‘Meeting’ menu and select ‘Start Recording’• Click the red record button on the Floating Icon Tray

You will hear an announcement in your conference when the recording is ready to start. Click ‘Start Recording’ when you are ready to record.

‘Record on Server’ should be active. To check this, select ‘Recorder Settings’ from the meeting menu. Follow the instructions in the WebEx Recorder Setup. You may need to input your Arkadin Teleconference Service account details, when prompted.