Queue Management System using photometric access cardsdic.mp.nic.in/Ujjain/mahakal/WriteReadData/announcement/485_Ujjain... · Ujjain, MP REQUEST FOR PROPOSALS FOR Queue Management

Tender No.: 90 Date: 14-01-2016

Shree Mahakaleshwar Temple Management Committee

Ujjain, MP

REQUEST FOR PROPOSALS

FOR

Queue Management System using photometric access cards.

Shree Mahakaleshwar Temple Management

Committee,Ujjain. Off Tel: 0734 2559277

Shree Mahakaleshwar Temple Management Committee

Ujjain, MP

Office of the President Shree Mahakaleshwar Temple Management Committee

(SMTMC), Ujjain, MP

Bidder Signature and Seal 2

(FORWARDING SLIP TO ACCOMPANY FOR THE TENDER)

1) Tender Notice No. &

Date

dt. 14/01/2016

2) Name of the Work Queue Management System using

photometric access cards at Shri

Mahakaleshwar Temple, Ujjain, Madhya

Pradesh, India. Bidder shall not be able to

incur any cost from SMTMC or

devotees/pilgrims i.e. services shall be free

of cost from both the side SMTMC as well as

devotees/pilgrims. Bidder will be allowed to

print the advertisement of Government

Schemes and Social Messages on back side

of Access Card and generate income.

3) Period of

Operation/Contact

3 Years.

4) Bid Processing Fee Rs.12,500.00/- (A Non refundable Demand drawn in the

favor of Administrator, Shree Mahakaleshwar Temple Management

Committee Ujjain, MP)

5) Earnest Money Deposit Rs.10,00,000.00/-

(A Demand Draft or bank guarantee drawn in the favor of Administrator,

Shree Mahakaleshwar Temple Management Committee Ujjain, MP)

6) Bid Document Download

Start Date

18-01-2016 from 11:00 AM

7) Pre Bid Meeting 10-02-2016 at 2:00 PM

8) Last Date for Bid

Submission

18-02-2016 upto 02:00 PM

9) Bid Opening Date & Time 18-02-2016 at 03:00 PM

11) Place of receipt and

opening of tender

Office of the Administrator, Shree

Mahakaleshwar Temple Management


schedules Committee Ujjain, MP

13) Contact Telephone No.

Technical Administration

Administrator - Shree

Mahakaleshwar Temple Management

Committee,Ujjain. Off Tel 0734

2559277

Note

1. SMTMC reserve the right to change any schedule of any process. Please visit SMTMC

website http://www.mahakaleshwar.nic.in regularly for the same.

2. Proposals must be received not later than time, date and venue as mentioned in the

Fact Sheet. Proposals that are received after the deadline WILL NOT be considered

in this process.

3. Any future Corrigenda/Information shall be posted only on our website

http://www.mahakaleshwar.nic.in .


NOTICE INVITING TENDERS:

Sealed Tenders are invited from eligible agencies to Providing comprehensive

Queue Management System using photometric and biometric access cards at Shri

Mahakal Temple, Ujjain, Madhya Pradesh, India. Tender document can be

downloaded from the website address given below.

www.mahakaleshwar.nic.in

The bidder must fulfill the qualification criteria mentioned in the tender

document. All tender offers must be submitted the office of the

employer on or before /02/2016 by 2.00 PM duly signing all the

copies of DDs along with other documents as per terms and conditions

as stipulated.

BACKGROUND:

The lord Mahakaleshwar temple is one of the 12 jyotrilingas of

our country which is one of the biggest worship center, where

thousands of devotees visit temple per day on special occasions figure

goes upto lacs. This figure increases exponentially and reaches to

more than a crore during forth coming Simhastha Mahaparv 2016

The temple governed by a Committee named Shree

Mahakaleshwar Temple Management Committee i.e. SMTMC function

as autonomous body of Govt of MP. The SMTMC is committed to warm

welcome of Lord Shiva’s devotees with all comfort and security.

As the shrine receiving more number of devotees, it is required

to implement a proven and systematic Queue management solution

with comprehensive support system in place.


Scope of Work :

Comprehensive Queue management system by the way of registration of Pilgrims by capturing the data, finger/photo,

allocate the time slot for Darshan issue the card/perchi, while

allowing pilgrim for Darshan verification need to be done and

must be operational 24x7 basis.

The software which works on LAN/WAN in online/offline mode in integrated manner and must have features like

- time slot wise number of registrations,

- must exclude the times of Aarties,

- must incorporate Darshana of lord from inside and out side

of center sanctum of temple, - must work in integrated manner,

- their must be proper checking system,

- must be able to stop fraudulent practices,

- must meet the peak hours and ideal hours requirements,

- must ensure to complete the Darshana within stipulated time printed on the tickets,

- easy record keeping and retrieval system,

- the access card be printed with reporting time/date/and gate

no. for darshana, and card should not print without

capturing photograph of devotees/pilgrims - easy access and quick disposal mechanism on queue

verification counter,

- must capable to capture devotees/pilgrims data finger/photo

and allocate the slot for Darshana, - available Access Cards to the devotees/pilgrims at free of

cost,

- must be capable of track record of the missing person in real

time and report should be generate within a minute and just

the touch of the finger his name should remove from missing person list,

- must be capable to centralized registration of

devotees/pilgrims,

- must be capable with 20 barcode/QR code technology,

- must be capable to prepare emergency response plan,


- must me capable to search pilgrim name wise and token

number-wise,

- must be capable to manage any delay happens due to

unforeseen situation, - must be capable to manage let coming devotees/pilgrims

- must maintain the DR system and any failure shall be

managed within a minute time.

- Must be capable of printing priority access cards

- works on LAN and VPN, - the software must be capable to show real time data that

how many devotees/pilgrims are inside of the temple exist

based on a particular time how many access cards issue

minus how many devotees/pilgrims exit from the exit gates,

and this data should be available on the display boards as well as SMTMC control room and hourly report send to

temple administrator as well as police choki.

- The software must be capable to keep record of different hall

as well as its capacity, as soon as the devotees/pilgrims capacity increases to hall the capacity he has to inform to

the devotees/pilgrims through SMS or announcement about

the place where he has to wait and how much time they

have to wait.

- The software must compatible to capture the biometric records of devotees/pilgrims but this option should be

optional, only used when it will needed.

- All the reports and access cards shall be print in local

languages as well as in English

- Various report like o Day wise and time slot wise devotees/pilgrims visited

o Missing Persons and his track record

o system should have ability to provide periodic MIS

reports

o Daily Location wise issued cards count, o Hourly pilgrims count,

o Hourly Token issues report and Hourly Token

Verification Report,

o Hourly SMS of Location wise pilgrim registered/ Card issued and verified at check point.


The development of the above audited portal from day one and

its operation and maintenance till the entire contact period will be

responsibility of the bidder. The bidder must maintain the Change Management mechanism for updation required time to time. The

bidder used the licensed copy of all software used for this

purposes.

The Access Card must be of - Multi color,

- Max 6x4 inches in size,

- 250 GSM thickness,

- barcoded,

- validity of card 6 hrs - issue date and time must be in dd/mm/yyyy hh:mm:ss

format,

- Multi color advertisement of sponsor (only public interest

message approved by SMTMC) can be printed on back side of the Card maximum 1 advertisement on the back side of

the ticket,

- the advertisement shall be only Government Schemes and

Social messages related,

- the devotees/pilgrims are allow to keep access card after verification.

Backup Plan – The bidder must plan complete backup strategy

and enclosed it with the bidder document to ensure the data

backup and handed over the complete backup to the SMTMC at the end of the contact.

Storage – The bidder must keep real-time storage of complete

data, photos and videos of all the cameras installed at the

counters for various purposes.

Surveillance Cameras – The bidder must installed cameras along

with licensed surveillance software at all the counters and the

real-time feed of all the cameras shall be given to SMTMC control


room and keep the cameras recording for future use along with

the retrival process.

Network Plan – The bidder plan the network and installed the networking equipments at each counters which are accessible

from LAN or WAN to all the counters as well as SMTMC control

room.

Display Units : at lead 10 Big led display units size not less than 3x4 feet which display real-time data of devotees/pilgrims are

inside of the temple through queue management software the

calculation shall be based on a particular time how many access

cards issued minus how many devotees/pilgrims exit from the

exit gates of the temple.

Civil works/ counters erecting/ electrical points/power backup

/furniture & other amenities Communication/ LAN/ OFC/ Internet

/rent of place if counter is other than SMTMC premises/ power charges etc. bidder shall bear the complete cost and should not

charge anything from SMTMC.

Compatible Hardware / Systems with licensed OS and Application

Software(s) / Servers with licensed OS and Application

Software(s) / Clients with licensed OS and Application Software(s) / Printers/ Licensed Software/ Manpower/

Consumables, bidder shall bear the cost of these items and

should not charge anything from SMTMC. AMC of all the

equipments installed at the counter required strictly and cost of

AMC will be bear by the bidder only.

The bidder erect minimum 15 counters on public places and 10

counters at temple premises.

The period of operation shall be for 3 years.


Eligibility criteria :

The Bidder shall meet the minimum qualification criteria mentioned in the

bid documents and shall furnish documentary evidence in Support of the

qualifying requirement.

. a) Eligible Agencies, companies, firms having Firm Registration, Vat

registration, IT returns, for the last 3 consecutive years and PAN card

etc., only are eligible to participate in the tenders, application software

audited certification copy.

. b) The agencies turn over shall be more than Rs.500 lakhs in each

year for the preceding three years viz. 2012-13,2013-14 2014-15.

. c) The Bidder should handover the Bid processing fee, EMD and VAT

in the shape of DD’s on or before opening of bid as prescribed to Administrator, Shree Mahakaleshwar Temple Management

Committee Ujjain, MP on proper acknowledgement.

. d) The bidder must have local office

. e) The bidder shall not have a conflict of interest, which affects the process. Any bidder found to have a conflict of interest shall be

disqualified. The SMTMC determines the situation for conflict of interest and his decision shall be final.

. f) Any organization / institution / committee / individual, has been

barred from participating in any project by the Central / State Government / Local authorities or by any entity controlled by it and if

the bar subsists as on opening date of proposal, shall not eligible to submit a proposal.

. g) The mandatory documents enclosed with the RFP should have attestation from Gazetted Officer or an officer in PSEs or Chartered

Accountant of the firms/ Companies or notary.

TERMS AND CONDITIONS:

1. The Bid processing fee along with VAT will not be refunded under any

circumstances. The security deposit shall be refunded to the

unsuccessful bidders.

2. Hypothetical/ conditional tenders will not be entertained.


3. Any wrong declaration in this regard if comes to the notice at a later

date, will disqualify him from tendering.

4. The bidders are required to quote their lowest all inclusive of taxes and

the material shall be delivered within one month. The bidder shall

mentioned about the Warranty period and discount if any invariably.

Failing which the tender will be summarily rejected without any further

intimation to the tender.

5. The SMTMC will deal with the bidder directly and no middlemen /

agents / Commission agents etc. should be asked by the bidders to

represent their cause and they will not be entertained by the SMTMC.

6. SMTMC at its discretion, reserves the right to reject or accept any or

all the tenders, wholly or partly.

7. Even after awarding the said Contract, the SMTMC reserves the right

to terminate 15 days notice, without assigning any reason.

8. Successful bidder shall have to execute an agreement within (2)

months from the date of issue of Work Order with SMTMC on a non-

judicial stamp paper worth ` 1000/- (should be submitted by the

agency) expressing acceptance of the terms and conditions for supply

of the items or services and get it registered with the Registration

Department at his / their own cost.

9. The Earnest Money Deposit will be retained with the SMTMC of

successful bidder. The Earnest Money Deposit shall not carry any

interest and cannot be withdrawn during the contract period.

10. If the bidder fails to deploy the system or solution within the stipulated

time under reference according to the conditions, action will be

initiated against such vendor holding him/them responsible duly

forfeiting the Earnest Money Deposit.

11. Termination of the Contract: SMTMC, Ujjain is the sole arbitrator in

case of failure by the vendor to perform any of its obligation under or

arising out of the agreement. All disputes, differences and questions

what so ever which may arise between the parties here to during the

continuance of the agreement the SMTMC, Ujjain will have option to

terminate the agreement or impose penalty.

12. SMTMC can at any time suspend the operation

temporarily/permanently if it deems fit with prior notice of 15 days.


13. Registration counters to have a similar unique design to be finalized by

the SMTMC.

14. The bidder has right to take advertisement from Government / Non-

Government / Private Companies / Limited Companies / agencies etc.

which can be print on front/back of access cards used for queue

Management.

15. The bidder shall be print the serial no on access cards and serial no

starts from 1 (One) with leading 0(zeros) from starting of the

operation. Serial no. shall not be reset and continuous till completion

of the contract. If required technically to reset the serial no. the bidder

shall take the permission of the SMTMC and reset the serial no.. The

bidder shall keep records in detail of serial no. i.e. start date, start no,

end no., end date etc.

16. The bidder shall approved in writing from the SMTMC all the

advertisement which he wants to print on the access card, irrespective

of the advertisement received from Government / Non-Government /

Private Companies / Limited Companies / agencies etc.

17. The bidder shall inform SMTMC in writing whenever he prints the

access card and their quantity.

18. The bidder shall print date and time in dd/mm/yyyy:hh:mm:ss format

while issuing the card to devotees/pilgrims.

19. The bidder shall disclose income in writing to SMTMC generating from

advertisement, irrespective the advertisement received from

Government / Non-Government / Private Companies / Limited

Companies / agencies etc. for maintaining the transparency.

20. The bidder shall be liable to give RTI reply received by SMTMC in this

regards within stipulated date and time as prescribed in the RTI Act.

21. The bidder shall be liable and completely responsible for any crowd

miss-handling happen due to this queue management system and if

any causality/accident/stampede happen due to this then bidder shall

be one of the party in the prosecution process.

22. No person engaged in the management of this system shall be hired

by the bidder.

23. The security of all the infrastructure and manpower shall be the sole

responsibility of the bidder. The bidder shall make own arrangements


for security .

24. SMTMC shall not be responsible or liable for any damages or losses

incurred to/by the bidder.

25. Any damage/losses to the items etc. provided by the SMTMC shall be

liability of the bidder. SMTMC shall be free to recover losses from the

EMD .

26. The cost of Electrical power used by the bidder will be chargeable if

provided by the SMTMC .

27. No permanent structure will be erected /constructed for/by the

agency to carryout it’s job.

28. Ads will be printed only after taking due approval of SMTMC. Any

unlawful article/ activity will not be advertised.

29. All the instructions issued by the SMTMC from time to time must be

followed by the agency.

30. It will be the responsibility of the bidder to check and ensure clean

background of the persons engaged for management of the activity.

31. Anything not covered in this agreement shall be decided by the

Chairman of SMTMC and his decision will be final and binding to both

the parties.

32. Any legal dispute will be under the jurisdiction of Ujjain Dist. Court.

33. Any dispute regarding interpretation of the clauses of this agreement

will be referred to the Chairman of SMTMC. His decision shall be

binding to both the parties.

34. EMD can be forfeited in the following conditions –

(A) Non compliance of instructions of SMTMC.

(B) Any losses / Damages to SMTMC Properties caused due to any act

of the agency .

(C) Non-Payment of any liability of the agency towards SMTMC.

(D) Breach of any clause of this agreement .

(E) Delay / Failure / Fault in delivering services agreed upon .


35. If the amount of recoverable amount (from the agency) is beyond the

EMD amount , The bidder shall be bound to pay .

36. Any government taxes /levies /Duties ( due to any act of the agency)

will be paid by the bidder. Information of such payment shall be

submitted to the SMTMC.

37. Bidder shall have local office operation.

38. Before agreement bidder shall keep this Queue Management system

15 days continuous operation for demonstration and after effective

and successful operation, incorporation of problems faced during

demonstration into the Queue Management system SMTMC proceed

for agreement.

39. Sealing and marking of envelopes: The bidder has to prepare two

sealed separate envelopes. Technical details shall be kept in an

envelope marked as “Technical Details Proposal”. The Operational

proposal shall be kept in a separate sealed enveloped and the

envelope marked as “Operational Proposal”. Envelopes marked, as

“Technical Details” and “Operational Proposal” shall be kept in an outer

envelope marked as under:

“ Request for Queue Management System for Shree Mahakaleshwar

Temple”

In the outer envelope along with “Technical Details” and “Financial

Proposal” the following documents must be kept.

- A. The “Technical Details Proposal” envelope must contains the

following:

• Annexure “A-1, A-2, A-3, A-4, A-5, A-6, A-7, A-8”.

• Signed copy of RFP signed must be on every page.

• EMD.

• Valid registration certificate and clearance certificate of Sales Tax of

the State Govt.

• Audited balance sheet of the company for the last 3 years.

• Experience certificates from the clients, issued by an officer not

below the rank of Chief Executive Officer/Managing Director.


• Detailed information in respect of Company’s set up, technical and

non-technical staff, testing equipment, service office at local level

etc.

• Technical details :

� Network Diagram

� Queue Management Algorithm’s blue print

� Data flow Diagram

� Use case diagram

� List of equipments to be installed.

� Specification of each equipments used with brand name

and model no.

� Other Technical details, if any.

� Security audited certification copy of application

software

� Backup Plan

� Storage Plan

� Disaster Recovery (DR) plan and licenses of DR places

� Licenses of video surveillance software

� Web Server details and license

• Demo of process.

Fail of any of above conditions shall be cause of disqualification

of the bidder.

B. The “Operational Proposal” envelope only contains the signed copy

of annexure “B”.

The bidder who found technically qualified then only his operational

proposal envelope shall be opened.

40. Amendment in RFP document: At any time prior to the deadline for

submission of proposal, the committee may, for any reason, modify


the RFP document by issuance of amendment. Any amendment thus

issued will be sent in writing to all those who have purchased the RFP

document and a copy of amendment will be available on temple web

portal http://www.mahakaleshwar.nic.in. In order to afford the bidder

a reasonable time for taking the amendment into account, or for any

other reason, the committee may, in its sole discretion, extend the due

date.

41. SMTMC’s right to terminate the process : SMTMC may terminate the

RFP process at any time and without assigning any reason. SMTMC

makes no commitments, express or implied, that this process will

result in a business transaction with anyone. This RFP does not

constitute an offer by SMTMC.

42. Disqualification of bidder SMTMC may at its sole discretion and at any

time during the processing of RFP, disqualify any bidder from the

tendering process if the bidder has:

i) Submitted the proposal after the prescribed date and time of

submission of bids.

ii) Made misleading or false representations in the forms,

statements and attachments submitted.

iii) If found to have a record of poor performance such as

abandoning works, not properly completing the contract,

inordinately delaying completion, being involved in litigation or

financial failures, etc

iv) Failed to provide clarifications related thereto, when sought.

v) Conditional bids will be summarily rejected.

vi) Applicants who are found to canvass, influence or attempt to

influence in any manner the qualification or selection process,

including without limitation, by offering bribes or other illegal

gratification, shall be disqualified from the process at any stage.

vii) In the case of premium rates, only rates quoted shall be

considered. Any proposal containing percentage below /above

the rates quoted is liable to be rejected.

viii) A bidder shall submit the bid which satisfies each and every

condition laid down in this notice, failing which, the tender will

be liable to be rejected.


ix) A bidder who disqualify in the technical proposal shall be

disqualify from the bid.

43. Patent : The SMTMC shall not liable against all third-party claims of

infringement of license agreement, patent, trademark, or industrial

design, intellectual property or copy rights etc. arising from use of the

Goods/materials/technologies or any part thereof in India or abroad.

44. Insurance : The insurance shall be an amount equal to 100 percent of

the value of the Goods/materials on “All Risks” valid for a period until

the equipments installed in the SMTMC premises or out side SMTMC

premises shall be the liability of bidder only. SMTMC is not liable for

any breakage of the equipment installed at the temple site.

45. Subcontracts: The bidder shall notify the SMTMC in writing of all

subcontracts awarded under the Contract, if not already specified in

the proposal. Such notification, in the original proposal or later, shall

not relieve the bidder from any liability or obligation under the

Contract.

46. The bidder employee shall be in separate uniform dress code and

identity cards to identify them separately.

47. If any of the minimum number counters i.e. 25 is not operational for

more than a day will be treated as breach of contract.

48. All the annexure shall be the part of this bid document.

Corrupt or Fraudulent Practices

49. It is essential that the Bidder for the purposes of this provision, the

terms set forth below as follows:

(i) “Corrupt practice” means the offering, giving, receiving or

soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution, and

(ii) “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the determinant of the purchaser, and includes

collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the purchaser of the benefits of

free and open competition;


(iii) Will reject a proposal for award if it determines that the

Bidder recommended for award has engaged in corrupt or

fraudulent practices in competing for the contract in question;

(iv) Will declare a firm ineligible, either indefinitely or for a

stated period of time, to be awarded a contract if it at anytime

determines that the firm has engaged in corrupt or fraudulent

practices in competing for, or in executing, a contract.


Annexure “B”

Operational Proposal

(To be kept in the Operational proposal envelope)

Name of Work : Comprehensive Queue Management System for Shree

Mahakaleshwar Temple

Date: ----------------

To,

The President

Shree Mahakaleshwar Temple Management Committee,

Ujjain (M.P.)

1. Name of The Client: Shree Mahakaleshwar Temple Committee, Ujjain

(M.P.)

2. Title of Assignment : Comprehensive Queue Management System for

Shree Mahakaleshwar Temple

3.

Comprehensive Queue Management System for Shree

Mahakaleshwar Temple. (For min 25 Counters– 15 at public place and

10 smtmc premises for checking)

Including all hidden cost, hardware, software, man power, taxes and O

&M Cost etc.


Expenditure/Investment

A. One Time

a. Software

b. Server

c. Computer

d. Printer

e. Scanner

f. Cameras

g. Biometric Device

h. Networking equipments

i. UPS

j. Furniture / Fixture

B. Recurring

a. Man power

b. Multi Color Access Card

c. Stationary

d. Electricity

e. Consumables

C. Operation and Maintenance

D. Other (If any)

Total Expenditure /Investment

Qty

1

1

25

25

25

25

25

25

25

25

75

Rs.

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

------------

Total earning through Advertisement ------------

Revenue Sharing if any ? ------------

4. Scope of Work : As per Terms of Reference.

5.

Period of Assignment: Maximum Three Years, Initially one year and on

successfully completion and performance review by SMTMC of one

year further extend for 2 years for one-one year.

I. We agree to abide by the Proposal and the rates quoted therein.

II. Power charges & rent of premises shall bear by the bidder only.

III. The bidder who share maximum revenue to SMTMC shall get

preference.

IV. We undertake that, in competing for (and, if the award is made to us, in

executing) the above contract, we will strictly observe the laws against


fraud and corruption in force in India namely “Prevention of Corruption

Act 1988”.

V. The Prices mentioned above are exclusive of taxes and hidden cost. The

actual taxes as applicable as per the prevailing rate at the time of

invoicing shall be paid extra as per actual.

(Signature)

Name

Complete Postal Address

Duly authorized to sign Proposal for and on behalf of

Place :

Date :


Annexure A-1

(To be kept in the Technical proposal envelope)

Organizational Structure

1. Name of Entity :

2. Address

a. Postal Address

b. E-mail Address

c. Telephone No.

d. Mobile No.

e. Fax No.

3. Name of partners / Directors in case of Partnership firm/company

a.

b.

c.

4. Entity Registration Certificate (Number) __________ Date __________

(Attach certified copy of the registration)

5. Permanent Account Number :

6. Registration Number and date for Service Tax:

7. Self attached copy of Memorandum of Articles of Association in case of a

corporate body or Partnership Deed in case of a Firm or copy of Memorandum

and Rules in case of Society.

8. Particulars of the Authorized signatory of the Bidder.

a. Name

b. Designation

c. Postal Address

d. E-mail Address

e. Telephone No.

f. Mobile No.

g. Fax No.

9. Experience of the entity for running of any such related event.

Signature of the Bidder


Annexure A-2


Self-declaration for not being blacklisted/ termination by any Government Entity

(Letter on the Bidder’s Letterhead)

To

The Administrative Office,

Shree Mahakaleshwar Temple Management Committee, Ujjain

Sub: Declaration for not being blacklisted/ termination by any Government Entity

Ref: RFP for Comprehensive Queue Management System for Shree Maakaleshwar

Temple.

(RFP No: __________ Dated: __/__/____)

Dear Sir,

In response to the above mentioned RFP I/We, _______________, as ________

<Designation>______ of M/s_____________, hereby declare that our Company /

Firm __________is having unblemished past record and is not declared

blacklisted or ineligible to participate for bidding by any State/Central Govt.,

Semi-government or PSU or terminated due to unsatisfactory performance,

breach of general or specific instructions, corrupt / fraudulent or any other

unethical business practices. The Specifications, terms & conditions of the

contract have been received by me /us well in advance before

submitting the tender. I have read entire conditions of this RFP and hereby

give my consent to work on the RFP’s condition. I am fully authorized to sign this

document. If, Any time any condition of this document found incorrect SMTMC

has full authority to disqualify me and terminate the contract.

I/We am/are prepared to furnish detailed data in support of all required

information, as and when called upon to do so without any reservations within (3)

days from the date of receipt of communication.

Yours Faithfully

[Authorized Signatory]

[Designation]

[Place]

[Date and Time]

[Seal & Sign]

[Business Address


Annexure A-3


Financial Information of Bidder

S/No Financial Year Total Turnover of

the Firm

Net Worth of

the Firm

Net Profit

before tax

1 FY 2011-12

2 FY 2012-13

3 FY 2013-14

Place & Date: Bidder’s signature and seal

Note: 1. Please attach audited Balance Sheets, Income Tax returns and CA

Certificate to confirming the figures mentioned in columns.

Sincerely,

Name: ..................

Title: ............................

Signature.........................

Date: ........................

Company: .....................

Seal.................................


Annexure A-4

EVIDENCE OF EXPERIENCE

Experience of comprehensive Queue Management System in the last three years.

Information may be submitted in the following format. Please attach separate

sheet for each project and submit work orders & satisfactory completion

certificates from the clients, issued by an officer not below the rank of Chief

Executive Officer/Managing Director.

S/No Caption Details

1 Name of the Client with address

2 Year

3 Project Work

4 Project Start Date

5 Project Completion Date

6 Project Cost

7 Weather the project is still operational

8 Devotees / Pilgrims feedback

9 If Yes in above then who is maintaining

the project

10 Name of Contact person with phone No

11 Any other Details, if any

Place & Date: Bidders’s signature and seal


Annexure A-5

I/ We enclosed Demand Draft/ Pay Order/Banker’s Cheque along

with application for tender schedule for the payment of sum of `

(Rupees only) as Earnest Money Deposit which do not bear any

interest. If my/ our tender is not accepted, the Earnest Money Deposit

shall be returned to me/ us or my/ our application when intimation is

sent to me/ us or rejection or at the expiration of three months after

the last date prescribed for the receipt of tenders.

If my/out tender is accepted, the Earnest Money Deposit shall be

retained by the SMTMC as security for the due fulfillment of the

contract. If upon written intimation to me/us by the office of the

President, SMTMC. If fail to attend the said office on the date herein

fixed or if upon intimation being given to me/ us by the SMTMC of

acceptance my/our tender I/We fail to make the additional security

deposit/EMD and to enter into the required agreement as stated in

condition of the terms & conditions, then I/We agree to the forfeiture

of the Security Deposit.

Any notice required to be served on me /us herein under shall be

sufficiently served on me /us if delivered to me /us personally or

forwarded to me /us by post to (Registered or ordinary) or left at

my/our address given herein. Such notice shall if sent by post be

deemed to have been served on me/us at the time when in due course

of post it would be delivered at the address to which it is sent. I/We

fully understand that the written agreement to be entered into

between me / us and the Corporation shall be the foundation of the

rights of both the parties and the contracts shall not be deemed to be

complete until the agreement has first been signed by me/us and then

by the proper officer authorized to enter into contracts on behalf of

SMTMC.

Name:

House No:

Locality:

Town/City/post:

Pin Code:

District:

Phone no.

Fax no.

Signature of the Bidder

Seal:


Annexure A-6

Days that excludes form the issuing of Access Cards

Sr. No. Days excludes 1 1st January 2 2 days of MahaShiv Ratri 3 5 days of Panchkroshi yatra 4 Shahi Snan Days 5 Mondays of Shravan and Bhadv month

6 Nagpachami 7

SMTMC can at any time suspend the operation temporarily/permanently for

any other day(s) not included in the above list on prior 1 day notice.

Place :

Date : Signature of Bidder


Annexure A-7

The bidder shall disclose the existing Adds he has present which he will print of the Access Cards in the following format

Sr. No.

Name & address and communication

details of Organization /

Institution

Message type which

disseminate through

Add

Per ticket earning

cost received from add

Sample of Add

1

2

3

In future whenever bidder received new add shall update the annexure

which will be the port of this bidder document. Place : Date : Signature of Bidder


Annexure A-8

The bidder shall erect counters on the following suggested places. SMTMC may change some or all place before operation of the project.

Sr. No.

Name & address of the place where counter will erect

Type of counter

Premises

1 Indore Air port Ticket Public Place

2 Ujjain Bus Stand Dewas Gate Ticket Public Place

3 Ujjain Bus Stand Nanakheda Ticket Public Place

4 Ujjain Railway Station Ticket Public Place

5 Tower Chowk Ticket Public Place

6 Ramghat Ticket Public Place

7 Indore road Toll Plaza Ticket Public Place

8 Agar Road Toll Plaza Ticket Public Place

9 Barnagar Road Toll Plaza Ticket Public Place

10 Gopal Mandir Ticket Public Place

11 Dewas Road Ticket Public Place

12 Maxi Road Ticket Public Place

13 Harsiddhi Mata Mandir Ticket Public Place

14 Parking Zone of Mahakal Temple Ticket Public Place

15 Parking Zone of Mahakal Temple Ticket Public Place

16 As per SMTMC advise Ticket/Checking SMTMC










In future the counter may increase the bidder has to liable to erect new counters as suggested by the SMTMC for which SMTMC will not pay any cost.

Place : Date : Signature of Bidder

Documents

Queue Management System using photometric access cardsdic.mp.nic.in/Ujjain/mahakal/WriteReadData/announcement/485_Ujjain... · Ujjain, MP REQUEST FOR PROPOSALS FOR Queue Management