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District/School Assessment Coordinator

Training

September 20, 21, and 22, 2011

Fall 2011 Computer-Based TestsFCAT Mathematics RetakeFCAT Reading RetakeFCAT 2.0 Reading Retake

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WebEx Procedures

• All phones will be placed on mute. • To ask a question, type in the Q&A box and

address the question to All Panelists. • For a longer question, type “Phone Question”

in the Q&A box and the moderator will call on you to ask your question during a break.

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Statewide Training for CBT (WebEx)

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Fall 2011 Retakes (FCAT Reading Retake, FCAT Mathematics Retake,

FCAT 2.0 Reading Retake)• Technology Coordinator Training

September 13, 14, and 15• District/School Assessment Coordinator Training

September 20, 21, and 22

One training will be recorded and posted for any districts or schools who cannot attend. This PowerPoint is also available at the website www.FLAssessments.com/Training.

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Overview

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• Computer-Based Testing (CBT) Glossary• Support Information and Resources• Administration Schedule and Timing• Accommodations Updates• Students To Be Tested• Training Test Administrators• Proctors• Required Administration Information

Seating Charts, Session Roster, Attendance Codes, Accommodations Codes

• Student Authorization Tickets

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Overview – contd.

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•Seal Codes•Other District Assessment Coordinator Tasks

• District Readiness Activities•Practice Tests (ePATs)•Test Materials for Students

• Four-Function Calculators• Student Comment Forms

•Note about Exiting TestNav•Notes About Creating Test Sessions•Questions

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Overview – contd.

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•PearsonAccess – Filters and Search Fields•Demonstration

• Before Testing• During Testing• After Testing

•Contact Information•Evaluation•Questions

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CBT Glossary

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PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Correct test administration must be selected each time

you log in.• Requires a username and password.• Links to support materials:

www.FLAssessments.com/FallRetake www.FLAssessments.com/AdditionalResources

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CBT Glossary

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PearsonAccess Training Center• Accessed from the Training Center tab on

PearsonAccess Home page or at www.FLAssessments.com/TrainingCenter.

• Provides an opportunity to Practice PearsonAccess tasks Manage the Infrastructure Trial in preparation for

testing• Requires a username and password.

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CBT Glossary

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Proctor Caching• Florida schools are required to use Proctor Caching. • Pearson will provide the software and the instructions

necessary to install and run Proctor Caching. Benefits:

Enables schools to download encrypted test content to a local computer.

Can run from any workstation on the network that meets minimum requirements.

Does not require a separate server. Reduces test delays due to network congestion.

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CBT Glossary

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TestNav 6.9 (TestNav)• Platform that Florida will use for high-stakes computer-based

statewide assessments.• Software application installed either on a file server or on

each computer that will be used for testing.

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CBT Glossary

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TestHear • The computer-based platform that Florida will use for CBT

accommodations beginning in Fall 2011. • An application that must be installed on each computer that

will be used for testing. Only operates on Windows or Macs that are also running Windows.

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CBT Glossary - Test Code vs. Test Group Code

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Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number used to identify groups of students tested together, which is created by district assessment coordinators or by school assessment coordinators. The Test Group Code is entered after the Welcome screen and student pledge in TestNav and before students see the first question.

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Support Information

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Where to find Support Resources www.FLAssessments.com/FallRetake

– Fall 2011 Computer-Based Test Administration Manual (Fall CBT Manual)

www.FLAssessments.com/AdditionalResources– TestNav Technology Guidelines– TestNav Early Warning System Reference Manual– Proctor Caching Guide– Infrastructure Readiness Guide

FDOE website– Computer-Based Testing: http://fcat.fldoe.org/fcat2/cbt.asp

Note: Most www.FLAssessments.com links are simply redirects to www.PearsonAccess.com/fl.

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Support Information

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Contact Pearson Support• Phone Number: 1-877-847-3043

Appendix C in the manual provides the following information:• PearsonAccess

User Accounts– District assessment coordinators received instructions for setting up

user accounts from FDOE. Browser requirements Logging in for the first time Resetting passwords

• Training Center Test Setup Exercise

Appendix D in the manual is a CBT Test Administrator Quick Reference Guide.Note: PearsonAccess will timeout after 14 minutes of inactivity.

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Administration Schedule and Timing

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• Districts have selected one week within the administration window(s) to administer paper-based test(s). For security purposes, testing at a school should be completed in this one-week window if possible; however, up to two consecutive weeks will be allowed to accommodate computer-based testing needs.

• October 24 – October 26: Additional make-up days for CBT tests• For the FCAT 2.0 Reading Retake, districts may schedule one or more sessions per day,

depending on school-level circumstances. Any deviation from this schedule requires written approval from the FDOE prior to implementation.

Test Testing Window DurationFCAT Reading Retake (CBT Optional) October 10 – 21, 2011 Untimed

FCAT Mathematics Retake October 10 – 21, 2011 Untimed

FCAT 2.0 Reading Retake October 10 – 21, 20112 sessions up to ½ school day each, over 2 days

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FCAT 2.0 Reading Retake Timing

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• Test will be administered in two sessions over two days. Each session will last up to ½ school day.

• School administrators should determine the length of ½ a school day and communicate this timing information to test administrators.

• Students may not work in Session 2 on Day 1, or go back to Session 1 on Day 2. Seal Codes will be in place for CBT non-accommodated forms.

• Students will exit the test at the end of Session 1 and will need to be resumed in PearsonAccess prior to the start of Session 2 on day 2.

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Accommodations Updates

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•TestHear accommodated forms (e.g., large print, screen reader, color contrast, zoom, assistive devices) are available for this administration. Any student who requires an accommodated CBT form will need to test using TestHear software.

•Paper accommodations are also available for the assessments.

•Students requiring administration accommodations can test on the computer (see the Fall 2011 Computer-Based Test Accommodations Guide).

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Students To Be Tested

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FCAT Reading•In general, all students who entered Grade 9 prior to Fall 2009 and are pursuing a standard Florida high school diploma must pass the Reading portion of the Grade 10 FCAT, or obtain concordant scores on the ACT or SAT, as one of the requirements for graduation.FCAT Mathematics•Students who entered Grade 9 in Fall 2009 or earlier and are pursuing a standard Florida high school diploma must pass the Mathematics portion of the Grade 10 FCAT, or obtain concordant scores on the ACT or SAT, as one of the requirements for graduation. FCAT 2.0 Reading Retake•In general, all students who entered Grade 9 in 2009 and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test as one of the requirements for graduation.

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Training Test Administrators

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• Test administrators must contact the school assessment coordinator if the following occurs: A student has not participated in a practice test. A student has trouble logging in the first time. A student cannot see the shading on the Test Group Code

screen. A test administrator does not have a Student Authorization

Ticket. A student’s name or student ID number is not correct (e.g.,

misspelled) on the Student Authorization Ticket. A test administrator is concerned that a student is unable (e.g.,

too ill) to finish the test. A student exits the test to finish later and logs out of the test

session. A student is in the wrong session.

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Proctors

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*It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible.

1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors

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Required Administration Information

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• Students assigned to each test administrator’s room• Attendance information• Accommodations provided• Test group code• Signatures for when secure materials are received

and returnedSession Roster can be used to record most (if not all) of this information.

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Seating Chart

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Test administrators are asked to complete a seating chart for each test session (they will need to complete two for Reading Retake 2.0 sessions). The seating chart should include the following information:• Room name/number• Student names and their location in the room during

testing• Date • Time• Subject tested• Test Administrator’s name• Names of proctors (if applicable)• Test group code• Session name in PearsonAccess

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Session Roster

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Attendance Codes

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Attendance• P = Present • A = Absent • W = Withdrawn • P/I = Present but Invalidated

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Accommodations Codes

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(Directions are provided in the Fall 2011 CBT Accommodations Guide)For ESE/504 students:

• 1-FP = Flexible Presentation • 1-FR = Flexible Responding • 1-FSC = Flexible Scheduling • 1-FSE = Flexible Setting • 1-AD = Assistive Devices

For ELL students:• 2-FSC = Flexible Scheduling • 2-FSE = Flexible Setting • 2-AHL = Assistance in Heritage Language • 2-ADI = Approved Dictionary

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Student Authorization Tickets

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•If the Last Name, First Name, or ID number are incorrect, the student cannot use the ticket. •The ID number will show the last five digits of the Florida Student Number OR the last four digits of the Social Security Number and an X.•If the Date of Birth is the only incorrect field, the student may use the ticket and the birth date can be updated after testing with the student database manager.

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Seal Codes (FCAT 2.0 Reading Retake only)

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•4-digit code for students to enter Session 2 on Day 2•One Seal Code per session that all students will enter (similar to Test Group Code)•Available in PearsonAccess under “Authorizations.” Auto-generated in the system.

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• In Session 1, students will only be able to click “Next Section” from the Go To screen.

• Once they proceed beyond the Go To screen, they cannot return to Session 1.

• TestNav will show 3 sections of the test with answered/unanswered questions.

Section 1 is the Welcome screen/student pledge/test group code section. Section 2 is questions 1-27 (Session 1). Section 3 is questions 28-53 (Session 2).

FCAT 2.0 Reading Retake Seal Code

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• The Session 2 Seal Code screen includes a stop sign and a box to enter the seal code. Students cannot return to Session 1 from this screen. Test administrators should not post the seal code until instructed to do so in the script on Day 2.

FCAT 2.0 Reading Retake Seal Code

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Other District Assessment Coordinator Tasks

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•Creating PearsonAccess Accounts – See email from Susie Lee sent on 8/30/2011

Includes CBT Test Administrator accounts. Districts should distribute these instructions to schools if they will be responsible for creating these accounts.

•Arrange for Special Program Students to Test – See Fall 2011 CBT Manual for more information•District Readiness Activities – See email from Chancellor Grego sent on 8/15/2011

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District Readiness Activities

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• Complete Computer-Based Assessments Certification

All schools who will participate in the FCAT or FCAT 2.0 computer-based assessments this fall must complete the survey in the tool.

• Email sent from Chancellor Grego on 8/15/2011 includes instructions and reference materials (forwarded to districts by Susie Lee).

• Guide to the 2011-2012 Computer-Based Assessments Certification Tool is also posted to www.FLAssessments.com/CertificationGuide

• District-level submission is due two weeks prior to the first day of the test administration window. Districts will establish school survey deadlines.

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Practice Tests (ePATs)

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Students are required to participate in a practice test at the school using the script provided in the Fall 2011 CBT administration manual.

• Practice test is delivered using an ePAT (electronic practice assessment tool).

• ePAT is available for students to practice on their own.• After participating in a practice test, students can

request a four-function hand-held calculator.• TestHear ePATs are available for students who will use

accommodated CBT forms (e.g., zoom, screen reader, color contrast, large print, assistive devices).

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Test Materials for Students

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•Student Authorization Tickets (secure materials) Students need a Login ID and Test Code (password) for

each test session.

•Students need a pencil or pen to sign their tickets.•FCAT Mathematics

Florida Computer-Based Testing Work Folders Four-Function Calculators Reference Sheets (schools can provide paper copies)

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Student Comment Forms

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•Student comment forms can be accessed at www.FLAssessments.com/RetakeStudentCommentForm. •This feedback is important to the FDOE and the contractor. Please encourage all test administrators to have their students complete comment forms.•Technology coordinators may create shortcuts to the comment forms. If so, test administrators should be updated on how students should access comment forms.

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Note About Exiting TestNav

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•There is a final “close” screen, after which the student returns to the desktop. If the school permits this, test administrators can add an instruction at the end of the scripts to tell students NOT to close the final screen.

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Notes About Creating Test Sessions

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PreID Upload• Districts were able to create sessions during the

PreID upload. FCAT Reading —sessions will have the prefix RRT FCAT Math—sessions will have the prefix MRT FCAT 2.0 Reading —sessions will have the prefix RR2

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Notes about Creating Test Sessions

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Create Test Sessions Three ways of organizing test sessions

1. By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing together. You will need to use this option with TestHear sessions.Advantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing togetherDisadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: it requires coordination of testing groups at the school

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Notes About Creating Test Sessions

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Create Test Sessions (continued)

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

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Type in Q&A

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PearsonAccess - Filters and Search Fields

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Any column with this button can be filtered.

• To filter data, click the symbol and enter the filter criteria.

The column will be filtered according to the search term.

Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

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Demonstration – Before Testing

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• Logging in to PearsonAccess• Verifying Student Information (Creating a Session,

Verifying Student Data, etc.)• Deleting a Student• Adding a Student• Adding a Test Assignment and Changing Tested Grade• Verifying All Students are in Test Sessions• Moving a Student to Another Session• Removing a Student from a Session• Assigning a Specific Form (Accommodations)• Printing Authorization Tickets, Seal Codes, and Session

Rosters

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Demonstration – During Testing

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• Starting a Session• Monitoring Sessions• Resuming Student Tests

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Demonstration – After Testing

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• Marking tests complete• Invalidating tests• Recording accommodations

Instructions provided in the Fall 2011 CBT Accommodations Guide.

• Stopping a Session

Note: Recording accommodations, invalidating tests, and any updates to student information in PearsonAccess must occur by 4:59 p.m. on Friday of the week of testing. For the makeup days of October 24 – 26, updates must be completed at the end of each day.

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Contact Information

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Pearson Support • 877-847-3043• Florida@support.pearson.com • Monday thru Friday, 7:00 am - 8:30 pm (EST)

FDOE Bureau of K-12 AssessmentCBT Specialists• Jenny Black, 850-245-9470, jenny.black@fldoe.org• Tara Gardner, 850-245-0742, tara.gardner@fldoe.org

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Evaluation

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Please provide feedback on the session today (Google Form)https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dDJzcENjMGJ4NzhPalFkeXZIVVhZVkE6MA#gid=0

orhttp://goo.gl/yKT65

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This PowerPoint and one recorded training session will be posted to www.FLAssessments.com/Training