QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, SEPTEMBER 22, 2016 … · 2018-10-18 · Generated 6/29/2016 6:09 PM. QUEENS LIBRARY . BOARD OF TRUSTEES . THURSDAY, SEPTEMBER 22, 2016

Generated 6/29/2016 6:09 PM

QUEENS LIBRARY BOARD OF TRUSTEES

THURSDAY, SEPTEMBER 22, 2016 M I N U T E S

A meeting of the Board of Trustees was held at the Central Library, 89-11 Merrick Boulevard, Jamaica, NY 11432, on Thursday, September 22, 2016 at 7:36 PM.

I. ROLL CALL

Attendee Name Title Status Arrive Carl S. Koerner Esq. Chairman of the Board Present Hon. Augustus C. Agate Trustee Present Martha Baker Trustee Excused Judy E. Bergtraum, Esq. Vice Chair of the Board Present Maria Concolino Trustee Present Lenore R. Gall Trustee Excused Matthew M. Gorton Trustee 8:36 PM Julissa Gutierrez Trustee Present James Haddad, Esq. Trustee 7:20 PM Jukay Hsu Trustee Excused Haeda Mihaltses Trustee Excused John Ottulich Trustee Present Michael E. Rodriguez, Esq. Treasurer Present Edward Sadowsky, Esq. Trustee Present Robert Santos, Esq. Secretary Present Eli Shapiro Ed.D, LCSW Trustee Present Earl G. Simons, Ed.D Assistant Treasurer Present Lydon Sleeper-O’Connell Trustee 7:46 PM Udai Tambar, Esq. Ex-Officio Rep - Mayor 7:24 PM Larry Schimmel, Esq. Ex-Officio Rep – Public Advocate Present Angelina Martinez-Rubio Esq. Ex-Officio Rep - BP 7:24 PM Jimmy Yan, Esq. Ex-Officio Rep-Comptroller 7:14 PM Dennis M. Walcott President & CEO Present Lewis Finkelman, Esq. General Counsel Present

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II. MINUTES

Approval of Minutes

I move that the minutes of the Board of Trustees meeting of June 23, 2016, be approved as submitted.

RESULT: ADOPTED [UNANIMOUS] MOVER: Maria Concolino SECONDER: John Ottulich AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich, Rodriguez,

Sadowsky, Santos, Shapiro, Simons EXCUSED: Baker, Gall, Hsu, Mihaltses

I move that the minutes of the Board of Trustees special meeting of September 8, 2016, be approved as submitted.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judge Augustus Agate SECONDER: Robert Santos, Secretary AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich, Rodriguez,

Sadowsky, Santos, Shapiro, Simons EXCUSED: Baker, Gall, Hsu, Mihaltses

III. REPORT OF THE CHAIRMAN OF THE BOARD

The Chairman expressed sincere sympathy on behalf of the Board of Trustees on the passing of Jean Sadowsky, wife of 63 years to Trustee Edward Sadowsky. He added that may Jean’s memory be a blessing with you always.

The Chairman mentioned that for those Trustees who provided names for invitations to the Gala, it is a good opportunity to encourage them to attend or donate.

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IV. COMMITTEE REPORTS

A. BUILDINGS AND GROUNDS COMMITTEE – September 8, 2016

I move that the action items of the committee meeting be approved as presented.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judge Augustus Agate SECONDER: Robert Santos, Secretary AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,

Rodriguez, Sadowsky, Santos, Shapiro, Simons EXCUSED: Baker, Gall, Hsu, Mihaltses

B. EXECUTIVE COMMITTEE – August 10, 2016

I move that the report items of the committee meeting be accepted and the actions be ratified as presented.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judy E. Bergtraum, Vice Chair of the Board SECONDER: Michael Rodriguez AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


C. FINANCE & INVESTMENT COMMITTEE – September 22, 2016

I move that the report items of the committee meeting be accepted and the actions be approved as presented.

RESULT: ADOPTED [UNANIMOUS] MOVER: Michael E. Rodriguez, Treasurer SECONDER: Judge Augustus Agate AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


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V. PRESIDENT'S REPORT

The President & CEO extended his deepest condolences to Trustee Edward Sadowsky on behalf of the staff of Queens Library. Mr. Walcott provided a status update on the upcoming Gala to be held on October 26, 2016 at the Melrose Ballroom. To date, the Foundation has raised $215, 606, with $84,394 remaining in order to reach the goal of $300,000. He thanked Trustees Agate, Bergtraum, Koerner, Ottulich and Santos for their contributions and support. A large mailing of approximately 3,500 Gala invitations was sent to residences and businesses last week. An additional 450 Gala invites, that included personalized notes from internal listings collected from staff, were mailed, with an additional 300 – 400 expected to be mailed out soon. Mr. Walcott added that the event will be fun; it will begin and end in a timely manner. Mr. Walcott is very involved in the logistics of this event. He announced the entertainment for the Gala - the Emcee will be Alton Fitzgerald White, star of Lion King; Dayramir Gonzalez, Afro-Cuban Jazz pianist and his ensemble; and several youth performances during the reception. Dinner will be served no later than 8:05 PM. Mr. Walcott reported that yesterday, NYS Comptroller Thomas DiNapoli, used the Central Library as a venue for his press event to release the new "Economic Snapshot of Greater Jamaica Area". At the event, Comptroller DiNapoli also made an announcement to visit the NYS Comptroller’s webpage for any unclaimed funds. Trustee Earl Simons was also in attendance and reported to the Board that he attended to graciously accept a check in the amount of $8,600 to York College from the NY State Office of Unclaimed Funds. The Library received its first community visit from NYPD Commissioner James O’Neill yesterday. During his visit, he toured the teen library in which a 14-year old patron recognized him as the new Police Commissioner. He expressed his interest in joint ventures with the Library. As a follow-up to his visit, the Library received a call from the NYPD Chief of the 103 Precinct to host an event at the Library in October 2016. On Tuesday, Public Advocate Letitia James hosted a "Unity Town Hall Event" in the Central Library Auditorium. On September 10, the Central Library held its annual Discovery Day Street Fair celebrating its 5th Anniversary of the Children’s Library Discovery Center. Over 1,500 people attended this event to participate in the activities held throughout the day. On September 10, the Court Square Library celebrated its Grand Opening for Saturday service. Approximately 12 – 16 toddlers were in attendance for the celebration program. It is the first time Court Square has opened for Saturday Service in six years.

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Mr. Walcott added that he noticed the Central Library had a lot of activity today. The Adult Education Services section was conducting two adult education classes. He noted that training rooms and the cafeteria are also used to conduct these classes. He stated that he stayed and listened to the program and also shared with the Board the types of programs and classes available to our customers, such as Nutrition and Healthy Eating, Job Search, Security Guard Training, Start-up business classes, Beginners Spanish, and Citizenship classes to name a few. Mr. Walcott asked Nick Buron to give a brief overview of our statistical data reports, circulation reports, and how the numbers are affected by renovations. Mr. Buron reported that the last few years, given the lack of budget funds to bring in additional materials has also affected our statistics. However, circulation is up 5% from last year. The Library is starting to trend, with more customers visiting and the Library receiving excellent media attention. He also reported that the gate count and program attendance is up and anticipates that this trend will continue. Mr. Walcott reported the Library is working to create new partnerships. The Founders Entertainment Group is hosting an event with a portion of the proceeds donated to Queens Library. There will be a variety of musical artists and the Group will provide complimentary tickets to our teens. Approximately 30,000 to 50,000 visitors are expected to attend this event. In partnership with Queens Hospital, the Library will launch the Digital Q Project, providing streamlined access to the Library’s digital content in the hospital’s 38 waiting rooms and large atrium area via website, phone and tablet. The Library has also streamlined the library card process to four (4) steps for signup and easy access library accounts. The IT department is currently working to streamline this process on PC’s and to soon add music to Digital Q. Mr. Walcott mentioned a gentleman, across from his desk on the first floor, who was looking in the reserve book section for his book. We were able to find his SAT prep book, and by accident the customer routed the reserve book back to the Library. Luckily, the Manager of Central Library was able to retrieve it for the customer to borrow with the Launchpad Playaways. Mr. Walcott asked Nick Buron to speak about Launchpad Playaways. These are preloaded content devices, loaded with a variety of educational and fun games and activities, and STEM and SAT prep materials. These devices will be available for the customers to checkout in the following week. Mr. Walcott asked Kelvin Watson to report on the new scanning equipment installed at the Central Library. Mr. Watson reported that two scanner machines have been installed to provide customers with diversified scanning services that provide customers with the ability to scan documents to their email, Drop Box accounts, USB drives or the option to print. This pilot program has been ongoing for several months and to date, has generated approximately $2,300 in revenue since its inception. Once the pilot program has been completed and

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evaluated, this service may be offered within various other branches.

Report Items provided

1. The President and CEO provided his report on External Meetings and Outreach Activities from August 1, 2016 – September 15, 2016

2. The President and CEO provided his report on Key Performance Indicators for July 2016

VI. OTHER BUSINESS

Mr. Finkelman presented the below Resolution regarding the proposed new Chief Financial Officer, Johanna Richman.

RESOLUTION

Whereas, the By-Laws of the Queens Borough Public Library require that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; and Whereas, the President and Chief Executive Officer has selected Johanna Richman as Chief Financial Officer and Senior Vice President, subject to the Board of Trustees’ consent. Now therefore be it resolved that, after due deliberation, the Board of Trustees consent to the appointment of Johanna Richman to the aforementioned key executive personnel position.

RESULT: ADOPTED [UNANIMOUS] MOVER: Edward Sadowsky SECONDER: Robert Santos, Secretary AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


Action Item(s)

Mr. Finkelman presented the following agenda items below for Board approval. He apologized for not following standard protocol going through a committee; but emphasized the time sensitivity for needing to move forward on these items this month.

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1. Contract Authorization – Furniture Shelving for Ozone Park Community Library

If this item is deferred until next month, there is a risk that the opening of the Ozone Park Community Library will be delayed as much as 30 days.

I move that the Board of Trustees authorize the President and CEO to execute a contract with Waldners Business Environments in the amount of $140,049.34 to provide, deliver and install furniture and shelving to the Ozone Park Community Library.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judy E. Bergtraum, Vice Chair of the Board SECONDER: Judge Augustus Agate AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


2. Contract Agreement with the Parkside Group to Provide Consulting Services on

State Budget and Legislative Affairs

This agenda item was presented to the Board for contracting consultant services for State budget and legislative affairs with the Parkside Group. The Library currently has a short term agreement with Parkside for consultant services at the State level, and is satisfied with their services. This agreement will expire on September 30, 2016; to ensure continuity, the Library is pursuing the Board’s approval to have the Parkside Group continue representing the Library in State lobbying efforts.

I move that the Board of Trustees authorize the President and CEO to execute a contract with the Parkside Group in the amount of $48,000 for a term of one year to provide consulting services to the Library on State budget and legislative affairs.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judge Augustus Agate SECONDER: Judy E. Bergtraum, Vice Chair of the Board AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


3. FY 2016 Adult Literacy Grant and Family Literacy Grant Final Report

Authorization Forms

The agenda item below is for approval of two multi-year grants.

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I move that the Board of Trustees approve the year three final reports for the NYSED Adult Literacy Grant and Family Literacy Grant.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judy E. Bergtraum, Vice Chair of the Board SECONDER: Robert Santos, Secretary AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


4. Plan of Service

This agenda item is for approval of the Library’s Five-Year Plan of Service to the New York State Division of Library Development.

I move that the Board of Trustees approves the “Queens Borough Public Library Five Year Plan of Service for January 1, 2017 – December 31, 2021” based on New York State required forms and instructions.

RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Rodriguez SECONDER: Judy E. Bergtraum, Vice Chair of the Board AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


VII. EXECUTIVE SESSION

At 7:50 PM, a motion was made to move into Executive Session.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judge Augustus Agate SECONDER: Maria Concolino AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


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At 8:38 PM, a motion was made to move out of Executive Session.

RESULT: ADOPTED [UNANIMOUS] MOVER: Judge Augustus Agate SECONDER: Maria Concolino AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


VIII. ADJOURNMENT

At 8:39 PM a motion was made to adjourn.

RESULT: ADOPTED [UNANIMOUS] MOVER: Matthew Gorton SECONDER: Judge Agate AYES: Koerner, Agate, Bergtraum, Concolino, Gutierrez, Ottulich,


______________________________________

Robert Santos, Esq., Secretary

Attachment to Board Minutes of September 22, 2016 Buildings and Grounds Committee Minutes of September 8, 2016


QUEENS LIBRARY BUILDINGS AND GROUNDS COMMITTEE

THURSDAY, SEPTEMBER 8, 2016 MINUTES

A meeting of the Buildings and Grounds Committee was held at the Central Library, 89-11 Merrick Boulevard, Jamaica, NY 11432, Thursday, September 8, 2016. The meeting was called to order at 7:05 P.M. by Mr. Ottulich, Chairman of the Buildings and Grounds Committee.

I. ROLL CALL

Attendee Name Title Status Arrived John Ottulich Committee Chair Present Judy E. Bergtraum Vice Chair of the Board/Committee

Member Present

James Haddad Trustee/Committee member Present Carl S. Koerner Esq. Chairman of the Board/Committee

member Present

Dennis M. Walcott President & CEO Present Lewis Finkelman Esq. General Counsel Present Excused: Julissa Gutierrez Trustee/Committee member Excused Robert Santos, Esq. Trustee/Committee member Excused Guests: Hon. Augustus Agate Trustee Present Martha Baker Trustee Present James Haddad, Esq. Trustee Present Jukay Hsu Trustee Present Edward Sadowsky Trustee Eli Shapiro, Ed.D., LCSW Trustee Present Haeda Mihaltses Trustee Present Earl G. Simon, Ed.D. Trustee Present 7:24 pm Lydon Sleeper-O’Connell Trustee Present 7:37 pm Larry Schimmel, Esq. Rep for Public Advocate, Ex-Officio Present Angelina Martinez-Rubio, Esq.

Rep for Borough President, Ex-Officio Present 8:05 pm

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II. Agenda Action Items

1. Fiscal Year 2017 State Aid for Public Library Construction It was moved that the Buildings & Grounds Committee recommend to the Board of Trustees, the submission of a State construction grant application in the amount of $1,642,752 for the renovation of the Bay Terrace and expansion of the Baisley Park community libraries.

2. City and State Capital Funding for FY’17

It was moved that the Buildings & Grounds Committee recommend to the Board of Trustees acceptance of the recommendations of the Capital Projects Management Team to allocate $20,000,000 in system-wide City capital funding and $6,000,000 in system-wide State capital funding for projects as prioritized in the Library’s Ten Year Capital Plan.

3. Agenda Item: CONTRACT AUTHORIZATION - CAFETERIA RENOVATIONS FOR THE CENTRAL LIBRARY It was moved that the Buildings and Ground Committee recommend to the Board of Trustees that the President and CEO be authorized to execute a contract with the Renu Contracting and Restoration, Inc. in the amount of $1,584,900 for Cafeteria Renovations in the Central Library, subject to General Counsel reviewing a reported issue relating to the bidder, Renu Contracting and Restoration, Inc.

RESULT: ADOPTED [UNANIMOUS] MOVER: John Ottulich SECONDER: James Haddad AYES: John Ottulich, James Haddad, Judy Bergtraum, Carl Koerner EXCUSED: Julissa Gutierrez, Robert Santos

RESULT: ADOPTED [UNANIMOUS] MOVER: John Ottulich SECONDER: Judy Bergtraum AYES: John Ottulich, Judy Bergtraum, James Haddad, Carl Koerner EXCUSED: Julissa Gutierrez, Robert Santos

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AT 7:56 P.M. IT WAS MOVED THAT THE MEETING MOVE INTO EXECUTIVE SESSION. AT 8:17 P.M. IT WAS MOVED THAT THE MEETING MOVE OUT OF EXECUTIVE SESSION. 4. Agenda Item: SOLE SOURCE REQUIREMENTS CONTRACT

AUTHORIZATION – LYNGSOE SYSTEMS, INC. – SELF CHECK-IN AND AUTOMATED MATERIALS HANDLING SYSTEM The Library advised the Buildings and Grounds Committee that, at this time, it is withdrawing this agenda item.

RESULT: ADOPTED [UNANIMOUS] MOVER: John Ottulich SECONDER: Judy Bergtraum AYES: John Ottulich, Judy Bergtraum, James Haddad, Carl Koerner EXCUSED: Julissa Gutierrez, Robert Santos

RESULT: ADOPTED [UNANIMOUS] MOVER: James Haddad SECONDER: Judy Bergtraum AYES: James Haddad, Judy Bergtraum, Carl Koerner, John Ottulich EXCUSED: Julissa Gutierrez, Robert Santos

RESULT: ADOPTED [UNANIMOUS] MOVER: Judy Bergtraum SECONDER: Carl Koerner AYES: Judy Bergtraum, Carl Koerner, James Haddad, John Ottulich EXCUSED: Julissa Gutierrez, Robert Santos

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III. ADJOURNMENT

IT WAS MOVED THAT THE MEETING BE ADJOURNED. The meeting was closed at 8:17 P.M.

_________________________

John Ottulich, Committee Chair

RESULT: ADOPTED [UNANIMOUS] MOVER: Carl Koerner SECONDER: James Haddad AYES: Carl Koerner, James Haddad, Judy Bergtraum, John Ottulich EXCUSED: Julissa Gutierrez, Robert Santos

Attachment to Board Minutes of September 22, 2016 Executive Committee Minutes of August 10, 2016


QUEENS LIBRARY EXECUTIVE COMMITTEE

WEDNESDAY, AUGUST 10, 2016 MINUTES

A meeting of the Executive Committee was held at the Central Library, 89-11 Merrick Boulevard, Jamaica, NY 11432, Wednesday, August 10, 2016.

I. Public Session

II. Call to Order

The meeting was called to order at 7:15 PM by Chairman of the Board Carl S. Koerner Esq.

Attendee Name Title Status Arrived Carl S. Koerner Esq. Chairman of the Board/Committee member Present Michael E. Rodriguez Treasurer/Committee member Present Edward Sadowsky Trustee/Committee member Present Earl G. Simons Assistant Treasurer/Committee member Present 7:14 PM Judy E. Bergtraum Committee Chair Excused Matthew M. Gorton Trustee/Committee member Excused Robert Santos Secretary/Committee member Excused Dennis M. Walcott President & CEO Present Lewis Finkelman Esq. General Counsel Present Martha Baker Board Member Present Maria Concolino Board Member Present Julissa Gutierrez Board Member Present John Ottulich Board Member Present Udai Tambar Ex-Officio Rep - Mayor Present 7:39 PM Eve Cho Guillergan Esq Ex-Officio Rep - Speaker Present

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III. Agenda Action Items

1. Online Computer Library Center, Inc. It was moved that the Executive Committee authorizes, on behalf of the Board of Trustees, the President and CEO to execute a contract with OCLC in the amount of $196,662.63 for subscription services for a one-year period. Such authorization is subject to the ratification of the Board of Trustees when it next reconvenes for its regularly scheduled meeting.

RESULT: RECOMMENDED [UNANIMOUS] MOVER: Edward Sadowsky, Trustee SECONDER: Earl G. Simons, Assistant Treasurer AYES: Carl S. Koerner Esq., Michael E. Rodriguez, Edward Sadowsky, Earl G.

Simons EXCUSED: Judy Bergtraum, Mathew Gorton, Robert Santos

2. Library Bags

It was moved that the Executive Committee authorizes, on behalf of the Board of Trustees, the President and CEO to execute a contract for a three year period with Smart Sources, LLC in the amount of $184,068.00 to supply the Library with customer bags. Such authorization is subject to the ratification of the Board of Trustees when it next reconvenes for its regularly scheduled meeting.

RESULT: RECOMMENDED [UNANIMOUS] MOVER: Edward Sadowsky, Trustee SECONDER: Michael E. Rodriguez AYES: Carl S. Koerner Esq., Michael E. Rodriguez, Edward Sadowsky, Earl G.

Simons EXCUSED: Judy Bergtraum, Mathew Gorton, Robert Santos

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IV. Agenda Report Item

1. Maintenance, Repair & Renovation

RESULT: PRESENTED

Maintenance, repair or renovation purchases awarded between June 1, 2016 and July 31, 2016 in excess of $5,000 are provided below for informational purposes. Approved procurement procedures were executed in accordance with the Library Purchasing Policy, including all items purchased by utilizing Board of Trustee approved Requirements Contracts, Government Requirements Contracts, competitive quotations or in response to emergency conditions as a matter of health and safety.

Central East Side Movers Inc., for relocation services of the CEL Archives into the

new space on the C-Level pursuant to a Request for Proposal included in the Pass-through $24,141.00

Flushing Precision Signs.Com, Inc. for the fabrication and installation of interior

signage for the Children’s area at rates set forth in the requirements contract. $9,060.50

Flushing Waldner’s Business Environments for furniture and shelving delivery

utilizing pricing under NYS Contract PC66278. $174,672.00 Ozone Park Green Light Expediting, LLC for filing requirements associated with the renovation project, at rates set forth in the requirements contract. $5,200.00

Ozone Park Varsity Plumbing for the demolition and installation of plumbing fixtures

included in the renovation project, at rates set forth in the requirements contract. $97,350.00 System-wide The Weeks Lerman Group for the purchase of fifty-five (55) replacement folding tables to be used system-wide. $9,020.00

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Elmhurst I. Janvey & Sons, Inc. for the purchase of an auto scrubber to maintain the new tile floors. $6,350.00

Flushing I. Janvey & Sons, Inc. for the purchase of an auto scrubber to maintain the tile floors. $6,350.00

System-wide I. Janvey & Sons, Inc. for the purchase of ten (10) vacuum cleaners to replace outdated and irreparable vacuums system-wide. $5,500.00

System-wide Magic Wand Company for two (2) carpet extractors to be used by the roaving project cleaning teams to deep clean concrete, bathroom walls/ floors and carpets. $14,299.00

V. President's Report

Mr. Walcott began his presentation by introducing the new Communications Director, Elisabeth (Lisi) de Bourbon and welcomed her to Queens Library and the Leadership Team.

Mr. Walcott also announced that as of September 2, Tracy Yogman, CFO, will be moving on to a new position as the Commissioner of Finance for New Rochelle. She has been with Queens Library for 15 years and was recognized for her hard work and service.

At this time, interviews are being scheduled to fill the Chief Financial Officer position – using both external and internal resources. The search is robust. The management team has been meeting with individuals. Seven external individuals have been interviewed with possibly two more and then the President and CEO will consult with the Chair on the selection.

The Leadership Team (Nick Buron, Chief Librarian; Gitte Peng, Chief of Staff; Kelvin Watson, Chief Operating Officer and SVP; Jonathan Chung, Director of Government Affairs; and Lewis Finkelman, General Counsel) were asked to briefly update the Board on activities within the Library.

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Nick Buron, Chief Librarian:

Summer time is busy for most libraries. The library provides recreational programs and cooling centers for our customers.

- Summer Reading - The Summer Reading program is a great activity for our customers and generates a busy flow of customers within the agencies during the summer months.

- Meals are distributed at various libraries during the summer months. These meals are distributed to anyone under 18 years of age.

- Four agencies are facing challenges with the air conditioning units. However, CFM and the CLS Office are working diligently to resolve these issues as soon as possible.

- The book mobile has been providing general outreach in various areas of Queens.

- Six-day service is provided in the majority of the agencies. Gitte Peng, Chief of Staff:

Internal and external communications are vital to the Library and our new Director of Communications, Lisi de Bourbon, will be a key asset moving forward.

- QLF Gala - This will be the first QLF Gala since 2013 and has been receiving a lot of support and donations. To date, monetary donations have exceeded $100,000 which has offset the expenditures for the Gala, which are approximately $89,000. There is clearly a great deal of enthusiasm for and interest in the Library.

- Book Donations - The Library receives donated books, some of which are in good condition and many of which are not, from a variety of external sources. Donated books are assessed to determine whether they should be added to the Library’s collection.

- Bloomberg Philanthropies – Bloomberg Philanthropies held a book drive and donated 5,800 books, many of which are in new or like new condition, including high quality technology and coding books. Many of the donated books will go into the collection. Bloomberg has offered to partner with Queens Library by providing volunteers. In addition to the book donation, Bloomberg has donated $50,000 to Queens Library.

- North Forest Park Library – a bequest of $50,000 went to North Forest Park for computers and other enhancements.

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Kelvin Watson, Chief Operating Officer & SVP

- Announced the launch of the digital archives website, which will be coordinated with the opening of the Archives Division physical space, located on the lower level.

- Digital Gateway, a learning management tool, was implemented to track customers and staff trainings.

- The IT department is on track with redesigning the Library website. - Queens Memory Project is currently creating an app for customers

to upload their photos and memories. - LSM is currently in the process of hiring internal library security. - Elmhurst Library is scheduled to reopen in late fall. - The Summer Youth program will be ending this week. The Library

has employed approximately 30 youths this year through the program. - Wifi services have been expanded in several agencies, including

Central and Flushing. - The 2016 International Federation of Library Associations and

Institutions (IFLA) Conference will be held in Columbus, OH. This summer, the Library has hosted several tours of the agencies with our international partners and vendors.

Jonathan Chung, Director of Government Affairs

- Photo Ops - Advised the Board that the scheduling of photo ops with Council Members and all upcoming events have been added to the Board calendars.

- The Library received $75,000 in State Aid.

- In addition to receiving state funding, the Library has been receiving ongoing supplemental aid from elected officials.

Lewis Finkelman, General Counsel

- The Library was sued by a disabled individual regarding Glendale Library and compliance with the American Disabilities Act (ADA). The City is the owner of the property and, the complaint was amended to add the City as a named defendant. The parties have agreed on a settlement in principal; a nominal amount will be paid and a construction project will be undertaken to provide full accessibility.

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- There will be no executive session for this meeting; it will be conducted during the next Board Meeting.

Mr. Walcott added he will be participating in outreach opportunities this Saturday and in the upcoming weeks.

1. President's External Meetings and Outreach Activities June 17, 2016 – July 29, 2016

RESULT: PRESENTED

2. Key Performance Indicators July 1, 2015 - June 2016

RESULT: PRESENTED

3. Personnel Report – 6/16/16-7/15/16

RESULT: PRESENTED

VI. Adjournment

The meeting was closed at 7:55 PM

______________________________________ Carl S. Koerner

Acting Committee Chair

Attachment to Board Minutes of September 22, 2016 Executive Committee Minutes of August 10, 2016


(awaiting LF review of F&I mins)

QUEENS LIBRARY FINANCE AND INVESTMENT COMMITTEE

THURSDAY, SEPTEMBER 22, 2016 MINUTES

A meeting of the Finance & Investment Committee was held at the Central Library, 89-11 Merrick Boulevard, Jamaica, NY 11432, Thursday, September 22, 2016.

I. CALL TO ORDER

The meeting was called to order at 6:57 PM by Chair, Michael E. Rodriguez

Attendee Name Title Status Arrived Michael E. Rodriguez Committee Chair Present Matthew M. Gorton Committee Member Excused James Haddad, Esq. Committee Member Excused Carl S. Koerner Esq. Committee Member Present Robert Santos, Esq. Committee Member Present Earl G. Simons, Ed.D Committee Member Present Dennis M. Walcott President & CEO Present Vishnu Dawah Comptroller Present Lewis Finkelman Esq. General Counsel Present Hon. Augustus C. Agate Guest - Board Member Present Judy E. Bergtraum, Esq. Guest - Board Member Present 7:02 PM Maria Concolino Guest - Board Member Present Julissa Gutierrez Guest - Board Member Present John Ottulich Guest - Board Member Present Eli Shapiro, Ed.D, LCSW Guest - Board Member Present Edward Sadowsky Guest - Board Member Present Larry Schimmel, Esq. Guest - Ex-Officio Rep – Public Advocate Present

Finance and Investment Committee Minutes September 22, 2016

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II. PUBLIC SESSION

Action Item(s)

1. Approval of Bills for the Month of June 2016 I move that the Finance & Investment Committee recommend to the Board of Trustees the approval of the June 2016 bills in the aggregate sum of $5,610,725.

RESULT: RECOMMENDED [UNANIMOUS] MOVER: Robert Santos, Secretary SECONDER: Earl G. Simons AYES: Carl S. Koerner Esq., Michael E. Rodriguez, Robert Santos,

Earl G. Simons EXCUSED: James Haddad, Matthew M. Gorton

2. Approval of Bills for the Month of July 2016

I move that the Finance & Investment Committee recommend to the Board of Trustees the approval of the July 2016 bills in the aggregate sum of $5,930,943.



3. Approval of Bills for the Month of August 2016 I move that the Finance & Investment Committee recommend to the Board of Trustees the approval of the August 2016 bills in the aggregate sum of $3,423,092.



4. Acceptance of Financial Reports for the Period Ending June 2016 I move that the Finance & Investment Committee recommend to the Board of Trustees that the Budget Reports for Board approved operating funds and Balance Sheets for all funds as of June 30, 2016 be accepted.


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5. Acceptance of Financial Reports for the Period Ending July 2016

I move that the Finance & Investment Committee recommend to the Board of Trustees that the Budget Reports for Board approved operating funds and Balance Sheets for all funds as of July 31, 2016 be accepted.



6. Acceptance of Financial Reports for the Period Ending August 2016 I move that the Finance & Investment Committee recommend to the Board of Trustees that the Budget Reports for Board approved operating funds and Balance Sheets for all funds as of August 31, 2016 be accepted.



7. FY'16 City Fund Budget Modifications I move that the Finance & Investment Committee recommend to the Board of Trustees that the Fiscal Year 2016 City Fund Budget be modified as follows:


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Estimated Revenues Appropriations from the City of New York + $33,350 Rental Income + 7,755 Total Estimated Revenues + $41,105 Appropriations Employee Welfare Fund + $33,350 Rentals – Land/Buildings + 7,755 Total Appropriations + $41,105



8. FY'17 State General Fund Budget Modifications

I move that the Finance & Investment Committee recommend to the Board of Trustees that the Fiscal Year 2017 State General Fund Budget be modified as follows: Furniture + 279,000 Contractual Services + 35,000 Maintenance & Repairs - Buildings + 1,186,000 Total Appropriations + $1,500,000 .



9. FY'17 Board-Designated Fund Budget Modification I move that the Finance & Investment Committee recommend to the Board of Trustees that the Fiscal Year 2017 Board-Designated Fund Budget be modified as follows: Contractual Services + $1,000,000 Total Appropriations + $1,000,000 .


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Report(s)

1. Payroll for the Month of June, July and August 2016

RESULT: PRESENTED

2. Budget Transfer Report for April 2, 2016 to June 30, 2016

RESULT: PRESENTED

3. Government Grants Secured – Fiscal Year 2016 – July 1, 2015 through June 30, 2016

RESULT: PRESENTED

III. ADJOURNMENT

1. Motion to Adjourn



The meeting was closed at 7:06 PM

______________________________________

Michael Rodriguez, Committee Chair

Documents

QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, SEPTEMBER 22, 2016 … · 2018-10-18 · Generated 6/29/2016 6:09 PM. QUEENS LIBRARY . BOARD OF TRUSTEES . THURSDAY, SEPTEMBER 22, 2016