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QUARTERLY REPORT
2nd Quarter 2012/13July – Sept 2012
BRANCH : AdministrationUnit : Corporate Management
04/21/231
PROGRAMME OBJECTIVE
2
• To provide effective leadership, management and administrative support services.
04/21/23
Sub-pro: Communications
04/21/233
4
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target Responsible
Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Ensuring that the policy and strategic frameworks are in place for effective communication
Communication Strategy for 21012\3 developed
Communication Strategy implemented
CD: Comm Media engagements, speeches and branding implemented in accordance with the communication strategy. Communication strategy, media plan and key messages developed for women’s month
Events Management Policy developed
Internal communication drafted
D: Comm Document submitted for approval of Acting Director General before distribution
To promote internal communication within the dept
Weekly internal online publication Newsflash produced
16 online editions of Newsflash produced
DD: Comm16 online editions of Newsflash produced
04/21/23
5
Strategic Objective
Performance Indicator/outpu
t 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.
At least one departmental media statement, message or article published or aired in the media
Four media statements published or broadcast per week
CD \ D \ DD 25 media statements drafted.
49 articles published by the print media
25 online articles published
04/21/23
6
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
Draft speeches for the Minister as requested from time to
time.
Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery
Speeches drafted as per request / instruction
CD: Comm 29 speeches drafted
04/21/23
04/21/23 7
MAIN ACHIEVEMENTS
Sub-prog: Legal Services
04/21/238
9
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not
Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To review, develop and draft legislation relevant to the Department’s mandate.
Legislation as per the Departmental legislative programme developed
Support to parliamentary processes to enact the legislation
CD: Legal Services
Partially achieved
CGE Amendment Bill has been submitted to the Bills office in Parliament
WEGE Draft Bill still in the Cabinet process
Support on both Bills will be rendered as soon as parliamentary process commences
04/21/23
10
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To review, develop and draft legislation relevant to the Department’s mandate.
Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities developed
Current legislation that impacts on the rights of women, children and people with disabilities reviewed.
CD: Legal Services
Partially achieved,
1st draft submitted to ADG / TMM on 29 September 2012
Comments of TTM to be integrated
04/21/23
11
Strategic Objective
Performance Indicator/outpu
t 2012/13 Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not
Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To draft and scrutinise agreements involving the Department.
MOU’s as per requests from branches within the department developed
Contract management protocol developed
MOU’s with prioritised Departments finalised
Stakeholder inputs consolidated and approved
CD: Legal Services
Achieved
Partially achieved.
No inputs received from stakeholders in the department. Draft Protocol tabled at the TMM of 16 September , awaiting comments from the DDG WEGE
Integrate comments when received and submit to Minister for approval
04/21/23
12
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not
Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To render legal support and advice to Departmental clients re internal and external matters
Litigation management strategy developed
Litigation management strategy approved
Partially achieved. Draft Protocol developed and tabled at the TMM of 16 September . Submitted for comments again in the Department.No inputs received from stakeholders in the department. Not yet finalised due to focus on WEGE draft Bill consultations
Finalise Litigation management protocol for implementation
04/21/23
04/21/23 13
MAIN ACHIEVEMENTS
SUPPLIMENTARY PROJECTS
1404/21/23
BRANCH CHALLENGES REQUIRING INTERVENTION
1504/21/23
Sub-prog : Resource Management
04/21/2316
17
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Optimally utilise and develop human resources
HR Plan revised andimplemented
Revised organisational structure submitted to DPSA for approval
D:Human Resource Management
Partially achieved • Approval has not yet been obtained for the appointment of the HR Planning Committee.
• Assessment of HR Plan and progress in implementation of HR Plan not done due to lack of HR Planning Committee.
Approve appointment of HR Planning Committee.
Service Delivery Improvement plan developedand implemented
Draft Service Delivery CharterConsulted and approved
D: Human Resource Management
Not achieved • Approval has not yet been obtained for the appointment of the SDIP Committee to manage the implementation , monitoring and evaluation of the SDIP Plan.
Approve appointment of SDIP Committee.
Workplace Skills Plan(WSP) developed
Identified training interventions coordinated
Quarterly training reports submitted
D: Human Resource Management
Partially achieved Lack of training budget. Allocate 1 % compensation budget to training and development.
Institutionalisation of the PMDS
PMDS managed
D: Human Resource Management
Achieved
04/21/23
18
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not
Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
Optimally utilise and develop human resources
Employee AssistanceProgramme (EAP) developed
Employee AssistanceProgramme implemented
D: Human Resource Management
Not achieved • No service provider can be appointed due to the unavailability of funds.
• Target has become unattainable and redundant.
If no funding is made available to appoint incumbents or outsource the services, the indicator must be abandoned.
04/21/23
19
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Implement and maintain a computer network to enable business to achieve their mandate.
Computernetworkimplemented
Additional network file servers/databases implemented
Dir: IT Partly achieved Addition storage disks have been procured and implemented to allow users to save data to the network.No funding available for licences or additional file servers.
Uninterruptable power supply devices have been procured and installed in server room (datacentre). To protect against power spikes and interruptions.
Additional funding requested via the AENE process. Defer to 2013/14.
Implement ICT Governance.
ICTGovernanceframeworkdesigned and phase 1implemented
ICT Committee established
Information Security Policy implemented
Dir: IT Partly achieved Still awaiting ICT Governance Framework implementation guidelines from the DPSA.
Information Security Policy drafted and circulated for comments.
• Presentation on ICT Governance to be done to MANCO
• Draft ICT Governance acceptance memo to DG to formally accept ICT Governance Framework
Policy to be approved as soon as consulting process concluded.
04/21/23
20
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees.
Internal security policy developed
Draft internal security policy approved.
Dir: SM Partially Achieved Delays in quality control before circulation to all personnel.
Draft policy already circulated to all personnel for inputs, closing date was 21/09/12. Submission for approval to be made after consideration of inputs.
Occupational Health and Safety policy developed.
Draft OHS policy consulted.
Dir: SM Partially Achieved Draft policy circulated first to OHS Representatives.
Draft policy will be circulated to all staff members in October 2012.
04/21/23
21
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide safe and compliant accommodation
Suitable and compliant accommodation secured
Needs analysis submitted
D: Facilities Partially achieved No response received from DPW
Intervention will be requested form the Acting DG
04/21/23
MAIN ACHIEVEMENTS HRM
22
• The DPSA Substantive Report on the Analysis of HR Plans and Capacity Development Measures for Provinces dated 20 May 2012, found the DWCPD HR Plan to be one of 29 national departments compliant to the template and quality of content.
• The Minister approved the structure for the Office of the Deputy Minister on 2012/09/21.
• Provisional SDIP Plan acknowledged by the DPSA.
04/21/23
MAIN ACHIEVEMENTS IT
23
Uninterruptable power supply devices have been procured and installed in server room (data centre).
Service Level Meetings instituted with SITA and network support service provider.
04/21/23
SUPPLEMENTARY PROJECTS HRM
24
• DPSA have offered to provide mini-workshop to members of inaugural SDIP Committee.
• The proposed organisational redesign is being managed by the Minister and DDG: CM for concurrence by the MPSA.
04/21/23
BRANCH CHALLENGES REQUIRING INTERVENTION
25
• HR management committees need to be approved and established to undertake corporate governance responsibilities.
• HR Planning Committee must undertake assessment of the content and implementation of the HR Plan, and make recommendations for the adjusted HR Plan.
• Job Evaluation panel needs to be established to evaluate job evaluation findings.
04/21/23
Sub-prog: Financial Management
04/21/2326
27
Strategic Objective
Performance Indicator/output
2012/13Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or
Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound Financial Management
Proper budget planning and sufficient allocated funds facilitated
MTEF inputs and adjustment estimates to NT submitted
CD: Financial Management
Achieved
Budget vs. expenditure monitored
Monthly monitoring and reporting of Budget vs. Expenditure
CD: Financial Management
Achieved
In-year monitoring implemented
In-year monitoring implemented
CD: Financial Management
Achieved
04/21/23
28
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
Sound Financial Management
30 days payment deadline implemented
Checklists on payments implemented and monitored
CD: Financial Management
Partially achieved
There are certain instances where the banking details are not on the system, it must be verified through safetynet and this delay payment processes.
The database in SCM will be checked with the suppliers list on BAS to determine any outstanding banking details.All new suppliers will be requested to submit their banking details together with the registration documents on the SCM database.
Compliance to policies and prescripts implemented
Business processed implemented
CD: Financial Management
Not achieved Due to the MTEF and AENE processes the BP’s were not done.
This will be rolled over to the 3rd quarter to ensure that the final phase of internal control is addressed.
04/21/23
29
Strategic Objective
Performance Indicator/output
2012/13Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound Supply Chain Management
Internal control environment improved.
Implementation of internal control mechanisms, processes and procedures facilitated
D: Supply Chain Management
Partially achieved
In terms of the second phase of LOGIS implementation
Slow pace of full implementation of LOGIS is due to the fact that currently we have one official uploading information on the inventory store and the official is doing other work as well.
IT unit in the department is still installing LOGIS in the computers of relevant officials
The Unit will closely monitor the LOGIS implementation progress reports. We are current at 54.46% out 100%.
Prescribed reporting requirements and timeframes complied.
Business processes for approval, implementation of approved business processes tabled
D: Supply Chain Management
Partially achieved
The bid for the appointment of the Security Services has been cancelled due to errors in the administration of the bidding processes.
2 information sessions targeting Provincial suppliers has not been done due to the changes in the approach.
The SCM staff and Bid Committee members have been sent for training in SCM for Public Service.
SCM will participate in Provincial consultations arranged by branches and will be afforded a slot to present SCM processes and the Suppliers Database.
100% updated moveable asset register
Update moveable asset register, quarterly asset verification
D: Supply Chain Management
Not achieved Although the Asset Management processes are place but maintenance of these processes is not taking place due staff capacity.
Appointment of a Deputy Director: SCM to look after Asset Management is on-going
04/21/23
• Supported the hosting of the National Women’s Day.• Supported the hosting of the Tributes Awards for
disabled people.• Supported the successful printing of the Annual Report.
04/21/23 30
MAIN ACHIEVEMENTS
04/21/23 31
MAIN ACHIEVEMENTS
UNIT CHALLENGES REQUIRING INTERVENTION
3204/21/23
UNIT CHALLENGES REQUIRING INTERVENTION
33
• Staff capacity
04/21/23
Sub-Programme: Research and Policy Development
04/21/2334
35
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
Research projects supported and advised
Research projectssupported and advised(Study on Violence against children)
CD & 1xDir Partially achieved • Academic reviewers appointed
• Draft 3 of the Signature publication developed
Meeting with reviewers planned for October
Research projects supported and advised
Research projectssupported and advised(100 year women contribution study)
CD & 1xDir Partially achieved Final draft of the Research Proposal developed for Minister’s approval
Outsourcing will commence after approval of the proposal
04/21/23
36
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
Research projects supported and advised
Research projectssupported and advised(Audit of Special Schools)
CD & 1xDir Partially achieved Draft reports for 2 Provinces (NC & MP) in place.
Delays in acquiring data-captures
Acquire data-captures from DOC to capture the data using new template designed by the Statssa
Research projectssupported and advised(Study on Disability Units inHigher Education Institutions)
CD & 3x Dir Achieved• Desktop research
conducted on Disability units in HEIs
04/21/23
37
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To provide research support and advisory services
To provideresearchsupport andadvisoryservices
On-going research input andsupport to 3 sectors throughdata analysis and report writing:• Sourcing acquisition ofrelevant finding• Analysis and interpretation• Draft synthesis reportswithin sectors
CD & 1xDir Achieved• Provided research
support to DM on Douglas (Northern Cape) on Anti Poverty Strategy Meeting
• Participated at the Disability Research Discussion Forum (UCT, Cape Town)
• Provided inputs on the Report to the UN High Commissioner on Human Rights (Status of Work and Empowerment for people with disabilities)
• Participated in the International Research Forum organised by the Department of Science and Technology (Westin, Cape Town)
• National Council Against Gender Based Violence - Provided input for the Deputy President Speaking notes
• Submitted briefing notes on the Nepal visit by Minister of Women & Social Welfare to MWCPD
• Presentation on VAC made to the Namibian Parliament Delegation on GBV.
04/21/23
38
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
ResearchForums onWomen,Children &People withDisabilitiescoordinated
Plenary for National Research Forum convened
CD & 3xDir Achieved in Q1
Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment
Draft report on institutional arrangement compiled
CD, 1xDir,2xAdmin
Partially Achieved • Final follow-ups with departments to submit completed questionnaires were done, but most departments did not submit their reports
• Sent acknowledgements for all received submissions from national departments
•Analysis of the submitted questionnaire has commenced and will be finalised in Q3
04/21/23
39
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To ensure effective Knowledge & Information Management (KIM) Services
Partialimplementationof KIM Servicesin thedepartment
Appointment of successfulcandidates
Publish Section 14 PAIAManual
• Draft Records ManagementPolicy
• Draft Access to InformationPolicy
CD & KIMSpecialist
• Not achieved
Achieved• Draft Departmental
Section 14 Manual • Processed two PAIA
Requests
• Achieved Draft of Records
Management Policy has been completed
• Achieved Draft Access to
Information Policy has been completed
• Post of KM Specialist not filled
Will be implemented in the next financial year subject to availability of budget
KIM Strategydeveloped
1st Draft KIM StrategyActivitiesCollate information and compileKIM Strategy
CD & KIMSpecialist
Not Achieved Post of KM Specialist not filled
Will be implemented in the next financial year subject to availability of budget
04/21/23
40
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To render policy development coordination and support services
Reports onpolicycoordinationand supportservicesrendered
Reports on policy audits andreviews compiled
Render policydevelopmentcoordinationand supportservices
CD & 3X Dir • Partially Achieved
Achieved
Partially Achieved
• Consultation on disability bill, legislative audit with University of Western Cape, Centre for Disability Law and Policy (presentation made)
•Work in progress on National Universal Access Strategy for people with disabilities with departments: DPW, Tourism, DOT, DST & DOC
•Presented a paper at the launch of Policy Action Network Hub for Children•Participated in the meetings of PAN Advisory Committee
•Draft 2 of the Departmental policy development framework submitted to ADG for approval by Top Management Committee•Sourced approved departmental policies to populate the policy register
Sought approval to appoint service provider to draft the Disability Bill
Final draft to be submitted for approval
04/21/23
04/21/23 41
MAIN ACHIEVEMENTS
SUPPLIMENTARY PROJECTS
4204/21/23
Sub-prog: Inter-sectoral and International Coordination
04/21/2343
44
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors including HIV and AIDS
Beneficial Stakeholder Coordination Framework developed.
Consultation of draft Stakeholder coordination Framework.
CD: Inter-sectoral and International Coordination
Achieved
The Plan of Action (POA) for National and International commemoration events developed and implemented
Consult identified stakeholders on POA and implemented
CD: Inter-sectoral and International Coordination
Partially Achieved Reviewed Plan of Action to be finalised for further consultation
To consult with branches for implementation strategy and role clarification.
Stakeholder Database Management System developed.
Continuous update of stakeholder database management system
CD: Inter-sectoral and International Coordination
Achieved (although this is a continuous exercise
04/21/23
45
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
Develop and strengthen partnerships with regional, international, multi- and bi-lateral partners for the 3 sectors including HIV/AIDS
Partnerships between department and inter-sectoral stakeholders signed and coordinated
Identify and coordinate partnerships.
CD: Inter-sectoral and International Coordination
Partially achieved MOUs are following all legal processes in preparation for the next Bi-National ConsultationPartnership agreement initiated through stakeholder framework, MOUs and letters of insert. (UNAIDS and AU Africa Decade is currently being processed)
This function depends on the needs of Branches for such partnership
A Donor Funding Register developed.
Submission of Donor Funding Register for approval
CD: Inter-sectoral and International Coordination
Continuous Donor register from Treasury received and will be submitted to the Principals.
Branches to comply in ensuring quarterly reporting as per Treasury Regulations
DWCPD Fund-raising guidelines developed
Consultation on Draft Fund raising policy with relevant stakeholders.
CD: Inter-sectoral and International Coordination
Partially achieved Internal consultation with branches is currently taking place.
Once consultation with branches is finalised, draft funding guidelines tabled in line with the stakeholder management framework will be submitted for approval
04/21/23
46
Strategic Objective
Performance Indicator/output
2012/13 Quarter 2 Target Responsible
Manager
Progress (Achieved,
Partially Achieved or
Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors including HIV and AIDS
Guidelines and Standards on multi- and bi-lateral country reports coordinated and populated.
Guidelines and Standards on multi- and bilateral country reports submitted for approval.
CD: Inter-sectoral and International Coordination
Partially achieved
Guidelines are currently being reviewed, after review it will be consulted.
Inbound and Outbound consultation need to take place.
Schedule on participation for multi- and bi- lateral activities/events developed.
Schedule on participation for multi- and bi- lateral reports consulted.
CD: Inter-sectoral and International Coordination
Not achieved Schedule on participation iscurrently being reviewed and will be consulted after review.
Inbound and Outbound consultation need to take place.
04/21/23
• Facilitated the finalisation Stakeholder Coordination Framework through GIZ support • Currently coordinating Sector Women in line with Cluster coordination and participation in bi- and multi-lateral activities. • Submitted the interdepartmental working framework for the coordination of sector women• Coordinated the Namibian and DRC delegations to meet with DWCPD• Facilitated the finalisation of the MOUs with Nigeria, Ghana, UNAIDS and Africa Decade• Participated at the Women’s Economic Empowerment Workshop in KSD Municipality, Mthatha, Eastern Cape• Participated at the Ghana – South Africa BNC Preparatory meeting organised by DIRCO• Coordinated a meeting with the South African Ambassador Designate to Burkina Faso on cooperation relation with
Burkina Faso and projects that are currently underway • Participated at the preparatory meeting for the 52nd Ordinary Session on African Commission on Human and People’s
Right organised by DIRCO• Participated at the SEDA Stakeholder Indaba in Johannesburg • Supported the launch of Gender Budgeting partnership mechanism in collaboration with Motsepe Foundation• Finalised the concept paper with UNFPA on Africa Regional Stakeholder Summit on GBV and Peace and Security
scheduled to take place from 23- 25 November 2012- in South Africa. Concept paper on route to our Principals for approval.
• Coordinated the UN Agencies Consultation meeting • Coordinated Gender Bill Consultation with Research and Development stakeholders• Coordinated the participation of DWCPD to the COSP (Conference of State Parties Convention on the Rights of People with
Disabilities) • Coordinated the draft SANAC Sex Work sector plan in partnership with key stakeholders (Health, SANAC, SWEAT)• Consolidated the Country report on the Agenda on Accelerated Country Action for women, girls, gender equality and
HIV with UNAIDS
04/21/23 47
MAIN ACHIEVEMENTS
04/21/23 48
MAIN ACHIEVEMENTS
Sub-prog: STRATEGIC MANAGEMENT
04/21/2349
50
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General
Institutional M&E Policy and Policy Register developed
Draft Institutional M&E Policy and Register consulted
Dir. M&E Achieved Policy consulted
Register not achieved
Development of Policy register now under CD: Research and Policy Development
Institutional M&E Framework developed
Draft Institutional M&E Framework consulted
Dir. M&E Achieved Framework consulted
Strategic Plan reviewed and approved
2nd draft of Strategic Plan developed
D: Planning Not Achieved - Approved Strategic Plan runs for a 5-yr cycle;- Target deferred to next financial year because Strategic Plan will be reviewed as part of the Turn Around Strategy of the department.
-A new Strategy will be consulted upon as part of the Turn Around Strategy of the department;-The process will be guided by the planning cycle of government and the project plan of the Turn Around Strategy to be presented in Oct.
Annual Performance Plan (APP) Approved
1st draft of APP 2013/14 developed
D: Planning Achieved
1st draft submitted to NT on due date
Functional M&E system
2nd Phase of Electronic M&E system finalised
Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the drafting of AR
An appointment to benchmark with Stats SA has been scheduled for Oct 2012.
04/21/23
51
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide efficient executive and administrative support to the Minister and Director-General.
Management Performance Assessment Tool (MPAT) finalised
MPAT finalised
CD Not achieved In the 2nd quarter DPME held workshops on MPAT and the departments are expected to submit their reports during the 3rd quarter 2012/13
Nomination letters for members identified for this project have been issued by MPAT Coordinator and appointed members are expected to provide the information on their area of work in the 3th quarter 2012/13.
Performance Quarterly reports submitted
QSRM facilitated and report compiled
Dir. M&E Partially achieved
The Q2 template with targets has been circulated to the programmes and the due date for submission is on 5th Oct 2012
2011/12 Annual Report Approved
2nd draft of Annual Report finalised
CD & Dir. M&E
Achieved
The final printed 2011/12 Annual Report has been submitted to Parliament.
04/21/23
52
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General.
DWCPD participated in FOSAD Clusters
DWCPD participated and contributed in the FOSAD Clusters
Dir: Planning Achieved
Participated as per FOSAD cluster programme
04/21/23
Planning, Monitoring and Reporting Policy developed Annual Report 2011/12 printed and submitted to Parliament First draft of 2013/14 APP submitted to National Treasury ENE DWCPD mid-year performance submitted to National Treasury.
04/21/23 53
MAIN ACHIEVEMENTS
Sub-prog: INTERNAL AUDIT
04/21/2354
55
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Charter developed
Audit Charter, Treasury Regulations and King III Report on Corporate Governance aligned
Director Internal Audit
Achieved
Approved Audit Committee Charter developed
Charter, Treasury Regulations and King III Report on Corporate Governance aligned
Director Internal Audit
Not achieved Audit Committee recommended additional amendments to be made in the charter
To be approved by Accounting officer by 31 October 2012
Approved Risk Management Committee Charter developed
Regular meetings and Charter finalised
Director Internal Audit
Not achieved Charter developed but not approved
Draft charter to be approved and committee will be established
04/21/23
56
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Number of Strategic Risk Assessment Reports developed
Report compiled and risk assessment register maintained
Director Internal Audit
Not achieved Inability to align the Strategic plan to the strategic risks
Another Strategic risk assessment session to be held before end October to finalise the process as agreed in MCC
Number of Operational Risk Assessment Reports
Operational Risk Assessment report submitted
Submit the report and register for approval
Director Internal Audit
Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment
To be done in the third quarter
Approved audit report on strategic and Annual performance plans developed
Strategic and annual performance plans monitored for alignment
Director Internal Audit
Not Achieved Capacity A risk based annual Internal Audit plan to be developed
04/21/23
57
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Procedure Manual developed
Internal Audit Procedure Manual developed
Director Internal Audit
Not achieved Draft Internal Audit methodology developed
Special Audit committee meeting will be called after appointment of additional members to approve the methodology
Number of follow-up reports on AGSA Audit findings for 2011/12
Management responses to AGSA analysed
Director Internal Audit
Not achieved Action plan finalised end of September
Follow-up audit will be done in third quarter
Anti-fraud and corruption strategy developed
Anti-fraud and corruption strategy developed
Director Internal Audit
Not achieved Draft Fraud prevention policy developed but not approved
Draft Fraud prevention policy to be approved and strategy to be developed.
04/21/23
58
Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To conduct capacity building programmes
Number of coaching and training on Risk Management workshops
Training workshops conducted
Awareness campaigns on anti-fraud and corruption strategy conducted
Director Internal Audit
Not achieved Draft risk management policy not yet approved
Anti fraud awareness campaign to be organised in third quarter.
04/21/23
MAIN ACHIEVEMENTS
59
• Draft Internal Audit Charter• Draft Internal Audit Methodology• Draft Risk Management Committee Charter• Draft Fraud prevention policy
04/21/23
BRANCH CHALLENGES REQUIRING INTERVENTION
60
• Human Capital
04/21/23
END
04/21/23 61
THANK YOU