Qatar University Graduate Student Handbook 20102011 English

8/3/2019 Qatar University Graduate Student Handbook 20102011 English

1/56


2/56

1

Dear Qatar University Student,

The Division of Students Affairs welcomes you to Qatar University. It is our desire tomake your experience at the University academically challenging and engaging while beingtotally enjoyable, fruitful and productive.

Qatar University was founded in 1973 and has been a member of the Arab UniversitiesFederation and the International Federation of Universities. At present, Qatar Universitycomprises of the seven colleges: Education, Arts and Science, Sharia and Islamic Studies,Engineering, Business and Economics, Law, and Pharmacy.

We are pleased to provide you with this handbook, which abounds with information aboutthe Universitys policies, procedures and services which all the students must be familiar with.You should often read and review this manual and refer to it for any enquiries or concerns.Please note that this manual changes each year as do some of the rules and regulations. Wewish you all success in your experience at Qatar University.


3/56

2

Important Notice

Qatar University reserves the right to change or discontinue any policy or condition set forthherein without notice.

Please note that the updated guide will be available in the website of QU at the following link:www.qu.edu.qa/students/handbook.php

Disclaimer

The content of this Handbook is for internal use only by all students. However, since it maybecome accessible to others outside the University, QU preserves the copy-right for the contents

of this document.

Important Contacts

For further information related to student affairs please visit the following websitehttp://www.qu.edu.qa/studentsor contact us [email protected]
http://www.qu.edu.qa/students/handbook.phphttp://www.qu.edu.qa/students/handbook.phphttp://www.qu.edu.qa/studentshttp://www.qu.edu.qa/studentsmailto:[email protected]:[email protected]:[email protected]:[email protected]://www.qu.edu.qa/studentshttp://www.qu.edu.qa/students/handbook.php


4/56

3

Useful Contacts

E-mailTelephoneOffices

[email protected]/4006Vice President and ChiefAcademic Officer

[email protected]/3104Vice President and ChiefFinancial Officer

[email protected] President for InstitutionalPlanning and Development

[email protected]/3705Vice President for Student

[email protected]

Vice President for Research

College Deans

[email protected]/4504/

4506/4513Arts & Science

[email protected]:44034100Engineering

[email protected]

[email protected]/5118/5104Education

[email protected] & Islamic Studies

[email protected]/5285Law

[email protected]

Associate Deans for Students

[email protected]/4528Arts & Science

[email protected]/5022Business

[email protected]

[email protected]/4111Engineering
mailto:[email protected]://www.qu.edu.qa/ar/theuniversity/leadership/[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:mailto:mailto:mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.qu.edu.qa/ar/theuniversity/leadership/[email protected]:[email protected]


5/56

4

[email protected] Program

[email protected]/5256Law

[email protected]

[email protected]/4488Sharia & Islamic Studies

Departments/Sections

[email protected] Department

[email protected]/3741Admission Section

[email protected] Events and SpecialProjects Section

[email protected]/3884/3880Career Services Center

[email protected] Services

[email protected]/3166Housing Department

[email protected]/3869International Students Section

[email protected]/3400ITS - Helpdesk

[email protected]/4057/4083Library

[email protected]/3287/5050Medical Clinic

[email protected]/3790Primary Services Section

[email protected]/3775/3786/

3782Records [email protected]/2752/2753

Recruitment Sections

[email protected]/3777Registration Department

[email protected]/3789/3778Registration Section

[email protected]/3785/3788Schedules Section

[email protected]/3748Scholarships section

[email protected]/3854Special Needs Section

[email protected] and Recreation Section
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


6/56

5

[email protected] Activities Department

[email protected]/3764Student Counseling Center

[email protected] Development Section

[email protected] Exchange Section

[email protected]/3859/3860Student FundSection

[email protected] Helpdesk Section

[email protected] Learning SupportCenter

[email protected] Services Department

[email protected]/3849/3853Textbooks Section

[email protected]/3745Transfer Section

[email protected] Services
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


7/56

6

Table of Contents

1. General Information .................................................................................. 10

1.1 The Education System .......................................................................... 10

1.2 Duration of Study................................................................................. 10

1.3 Academic Study Plan ............................................................................ 10

1.4 Language of Instruction ........................................................................ 10

1.5 Academic Calendar ............................................................................... 10

1.6 Graduation .......................................................................................... 11

1.7 University Requirements ....................................................................... 11

2. Admission to Qatar University.................................................................... 12

2.1. Admission Requirements ....................................................................... 12

1. Doctor of Pharmacy (Full-time) ........................................................ 12

2. Doctor of Pharmacy (Part-time) ....................................................... 13

3. Master of Science in Pharmacy (Full-time) ......................................... 13

4. Masters of Business Administration ................................................... 14

5. Masters of Education in Education Leadership .................................... 15

6. Masters of Education in Special Education ......................................... 15

7. Masters of Science in Computing ...................................................... 16

8. Masters of Science in Engineering Management.................................. 169. Masters of Urban Planning and Design .............................................. 17

10. Diploma in Early Childhood Education ............................................... 18

11. Diploma in Primary Education .......................................................... 18

12. Diploma in Secondary Education ....................................................... 19

13. Diploma in Special Education ........................................................... 19

2.2. Re-Admission ...................................................................................... 20

2.3. English Competency Requirement .......................................................... 20

2.4.

University Transcript Requirements ........................................................ 20

2.5. Graduate Application Categories ............................................................ 21

2.5.1. First Year Admission .................................................................... 21

2.5.2. Transfer Admission ..................................................................... 22

2.5.3. Non-Degree Students .................................................................. 22

2.6. Admission Dates and Deadlines ............................................................. 23


8/56

7

2.7. Orientation .......................................................................................... 23

2.8. Academic Advising ............................................................................... 23

2.9. Tuition Fees ........................................................................................ 24

2.9.1. Graduate Tuition Fees ................................................................. 24

2.9.2. Tuition Fees Refund Policy ........................................................... 24

3. Registration ............................................................................................... 25

3.1. Methods of Registration ........................................................................ 25

3.2. Important Registration Information ........................................................ 25

3.2.1. Academic Load ........................................................................... 26

3.2.2. Dropping and Adding Courses ...................................................... 26

3.2.3. Courses you cannot Register for using myQU ................................. 26

3.2.4. Prerequisites .............................................................................. 263.2.5. Registration Holds ....................................................................... 27

3.2.6. Withdrawal from a Course............................................................ 27

3.2.7. Withdrawal from the Semester ..................................................... 27

3.2.8. Withdrawal from the University .................................................... 27

3.3. Re-enrollment and Re-admission............................................................ 27

3.4. Final Examination Schedule ................................................................... 28

4. Study Principles and Policies...................................................................... 29

4.1. Attendance .......................................................................................... 29

4.2. Student Coursework Assessment and Grading ......................................... 29

4.3. Grading Policy ..................................................................................... 30

4.4. Grade Point Average (GPA) ................................................................... 30

4.5. Grade Reports and Transcripts ............................................................... 30

4.6. Graduation Requirements...................................................................... 31

4.7. Internships .......................................................................................... 31

4.8. Incomplete Grades ............................................................................... 31

4.9. Academic Probation .............................................................................. 32

4.10. Academic Dismissal .............................................................................. 32

4.11. Repeating a Passed Course ................................................................... 32

4.12. Repeating a Failed Course ..................................................................... 33

4.13. Grade Appeal and Changing a Grade ...................................................... 33


9/56

8

4.14. Transferring Credits to QU ..................................................................... 33

4.15. Transferring QU Credit to Other QU Programs .......................................... 34

4.16. Auditing Courses .................................................................................. 34

4.17. Change of Academic Major .................................................................... 34

4.18. Other Requirements ............................................................................. 34

5. Student Services ........................................................................................ 36

5.1. Academic Advising ............................................................................... 36

5.2. Career Services Center ......................................................................... 36

5.2.1.Student Employment.................................................................... 36

5.3. Student Learning Support Center ........................................................... 37

5.4. International Students .......................................................................... 37

5.5. Learning Resources .............................................................................. 375.5.1. Blackboard ................................................................................. 37

5.5.2. Computer Laboratories ................................................................ 37

5.5.3. E-Mail ....................................................................................... 37

5.5.4. Information Technology Services .................................................. 38

5.5.5. Library ...................................................................................... 38

5.5.6. MyBanner .................................................................................. 38

5.5.7. MyQU portal ............................................................................... 38

5.5.8. Wireless Network ........................................................................ 38

5.6. Primary Services .................................................................................. 39

5.6.1. Provided Services: ...................................................................... 39

5.7. Scholarships ........................................................................................ 41

5.8. Special Needs Services ......................................................................... 42

5.9. Student Activities ................................................................................. 42

1.Sports and Recreation........................................................................................................... 42

2.Student Development ........................................................................................................... 42

3.Annual events and special projects ................................................................................. 43

4.Student Exchange................................................................................................................... 43

5.10. Student Counseling Center .................................................................... 43

5.11. Student Health .................................................................................... 43

5.12. Student Help Desk ............................................................................... 44


10/56

9

5.12.1 Reception Desk .......................................................................... 44

5.12.2 Student Calling Center ................................................................ 44

5.12.3 Parents Program ........................................................................ 44

5.12.4 Sponsors Services ...................................................................... 45

5.13. Student Housing .................................................................................. 455.14. University Textbooks ............................................................................ 45

6. Student Integrity Code............................................................................... 46

6.1. Preamble ............................................................................................ 46

6.2. Students Rights and Responsibilities ....................................................... 46

6.2.1.Students Rights ........................................................................... 46

6.2.2.Students Responsibilities .............................................................. 47

6.3. Jurisdiction .......................................................................................... 476.4. Definition of Academic and Non-Academic Violations ................................ 47

6.4.1. Students Responsibilities ............................................................. 47

6.4.2. Inappropriate Collaboration .......................................................... 47

6.4.3. Inappropriate Proxy .................................................................... 47

6.4.4. Dishonesty ................................................................................. 47

6.4.5. Work Completed for One Course and Submitted for Another ............ 48

6.4.6. Deliberate Falsification of Data ..................................................... 48

6.4.7. Complicity in Academic Dishonesty ............................................... 48

6.4.8. Interference with Other Students Work......................................... 48

6.4.9. Copyright Violation ..................................................................... 48

6.5. Adjudication of Offenses ....................................................................... 49

6.6. Disciplinary Actions .............................................................................. 50

6.7. Procedures and Guidelines .................................................................... 51

6.8. Records of Disciplinary Actions .............................................................. 52

6.9. Grievances: Student Appeals ................................................................. 52

6.10. Notification of Outside Parties ................................................................ 52

(APPENDIX A): OFFENSE RECORD FORM FOR ACADEMIC VIOLATION OF THESTUDENT INTEGRITY CODE ............................................................................ 53

(APPENDIX B): OFFENSE RECORD FORM FOR NON-ACADEMIC VIOLATION OF THESTUDENT INTEGRITY CODE ............................................................................ 55


11/56

10

1. General Information1.1 The Education SystemQU adopts the semester credit hours system. Each academic year is divided into two (Fall and

Spring) comprising sixteen-week regular semesters; and a summer session that is decided andoffered on annual basis. Each course is offered with a number (usually between one credithour to four credit hours) depending on the scope of the course.

1.2 Duration of StudyThe normal duration of a graduate course of study at QU may vary according to eachprograms requirements. However, a student must not exceed four years from date of

enrollment in the graduate program.

1.3 Academic Study PlanThe academic study plans for graduate students in each college are based on the student'scompletion of all minimum credit hour requirements for graduation and generally includeProgram requirements (Major/Minor) and Electives.

1.4 Language of InstructionThe official language at the University is Arabic; however the language of instruction can beArabic or English, depending on the nature of each program. If a program requires a languageof instruction other than Arabic or English, the approval of the President is required based onthe recommendation of the Vice President and Chief Academic Officer.

1.5 Academic CalendarThe academic year at QU is defined by the Academic Calendar proposed by the Vice Presidentfor Student Affairs, approved by the President, and posted on the website of the University.The following information and dates are included in the academic calendar:

1. Start and end dates of each semester2. Dates of final examinations3. Start and end dates of semester breaks4. Registration and pre-registration dates5. Add/drop dates

6. Date of graduation7. Summer session calendar8. Official holidays


12/56

11

1.6 GraduationA degree is awarded to each student who has fulfilled all the academic requirements of his/herprogram with a minimum GPA of 3.00 for Masters level and 2.50 for Diploma level. Thegraduation ceremony is held each academic year at the end of the Spring Semester.1.7 University RequirementsThe Student Handbook identifies the minimum University requirements. Individual programsmay prescribe additional requirements. Students should consult with their respective collegeand/or program director for a comprehensive listing of major/programmatic requirements.


13/56

12

2. Admission to Qatar UniversityApplications from candidates who satisfy QUs minimum admission requirements are considered

for admission. The minimum admission requirements are based on a number of academicqualifications that will ensure students success during their course of study.

In addition to these qualifications, admission to QU takes into consideration the capacity of eachcollege and department, as well as the needs of the State of Qatar. Students are admitted to QUon a competitive basis.

2.1. Admission RequirementsIn general, QU considers applicants who have completed a bachelors degree and who havesatisfied the minimum English competency requirements. It is important to note that theminimum university grade point average (GPA) admission requirements may change accordingto the strength of the applicant pool and the available capacity in each college or program.Additionally, university GPA requirements do vary by college and colleges do reserve the right

to stipulate additional requirements to the admission minimums before the applicant may beconsidered for admission.

Program Specific Requirements

1. Doctor of Pharmacy (Full-time)All applicants to the Doctor of Pharmacy Degree program (Full-time) who meet thefollowing minimum criteria will be considered for admission to Qatar University:

1. Completed Baccalaureate of Science in Pharmacy Degree at Qatar University with

a minimum cumulative grade point average of at least 3.00 out of 4.00.2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test

taken within 2 years of the start of the intended semester of admission.

All applicants to the Doctor of Pharmacy program are required to submit the followingdocuments to the Admissions Department:

Admissions Application and Signature Page Official, final and authenticated academic transcripts from all post-secondary

educational institutions Official and final TOEFL or IELTS English proficiency results Curriculum Vitae (C.V.)

Official, final and authenticated Qatar Supreme Council for Health pharmacistlicensure exam results (PrometricR-based exam taken after April 2010 only)

Personal statement (as referred to in the online application form) Three sealed letters of reference (as referred to in the online application form) Health Certificate Photocopy of the applicants Qatar ID card (Applicants from outside Qatar should

provide a copy of their passport) Two recent passport sized photographs


14/56

13

Application Fees: QR 350

Admission to the Doctor of Pharmacy Degree program takes place in the Fall semesteronly. For additional information on the program, please see their website at:http://www.qu.edu.qa/pharmacy/program/PharmD_Program.php

2. Doctor of Pharmacy (Part-time)All applicants to the Doctor of Pharmacy Degree program (Part-time) who meet thefollowing minimum criteria will be considered for admission to Qatar University:

1. Completed Baccalaureate of Science in Pharmacy Degree with a minimumcumulative grade point average of at least 3.00 out of 4.00 from a university orcollege accredited by an international accrediting association or by the Ministry ofHigher Education or equivalent in that country.

2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent testtaken within 2 years of the start of the intended semester of admission.

All applicants to the Doctor of Pharmacy program are required to submit the followingdocuments to the Admissions Department:


educational institutions Official and final TOEFL or IELTS English proficiency results Curriculum Vitae (C.V.) Official, final and authenticated Qatar Supreme Council for Health pharmacist

licensure exam results (PrometricR-based exam taken after April 2010 only) Personal statement (as referred to in the online application form) Three sealed letters of reference (as referred to in the online application form) Health Certificate Photocopy of the applicants Qatar ID card (Applicants from outside Qatar should

provide a copy of their passport) Two recent passport sized photographs Application Fees: QR 350

Admission to the Doctor of Pharmacy Degree program takes place in the Fall semesteronly. For additional information on the program, please see their website at:http://www.qu.edu.qa/pharmacy/program/PharmD_Program.php

3. Master of Science in Pharmacy (Full-time)All applicants to the Master of Science in Pharmacy (Full-time) program who meet thefollowing minimum criteria will be considered for admission to Qatar University:

1. Completed Baccalaureate of Science in Pharmacy Degree with a minimumcumulative grade point average of at least 3.00 out of 4.00 from a university orcollege accredited by an international accrediting association or by the Ministry ofHigher Education or equivalent in that country.
http://www.qu.edu.qa/pharmacy/program/PharmD_Program.phphttp://www.qu.edu.qa/pharmacy/program/PharmD_Program.phphttp://www.qu.edu.qa/pharmacy/program/PharmD_Program.phphttp://www.qu.edu.qa/pharmacy/program/PharmD_Program.phphttp://www.qu.edu.qa/pharmacy/program/PharmD_Program.phphttp://www.qu.edu.qa/pharmacy/program/PharmD_Program.php


15/56

14

2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent testtaken within 2 years of the start of the intended semester of admission.

All applicants to the Master of Science in Pharmacy program are required to submit thefollowing documents to the Admissions Department:


educational institutions Official and final TOEFL or IELTS English proficiency results Curriculum Vitae (C.V.) Official, final and authenticated GRE scores (within past 2 years) Personal statement (as referred to in the online application form) Three sealed letters of reference (as referred to in the online application form) Health Certificate Photocopy of the applicants Qatar ID card (Applicants from outside Qatar should

provide a copy of their passport) Two recent passport sized photographs Application Fees: QR 350

Admission to the Master of Science in Pharmacy program takes place in the Fall semesteronly. For additional information on the program, please see their website at:http://www.qu.edu.qa/pharmacy/program/MSc_Program.php

4. Masters of Business AdministrationAll applicants to the Masters of Business Administration program who meet the followingminimum criteria will be considered for admission to Qatar University:

1. Completed a Bachelors from a university or college accredited by an international

accrediting association or by the Ministry of Higher Education or equivalent in thatcountry and have earned: A minimum GPA of 2.85 out of 4.00, or A minimum GPA of 2.65 out of 4.00 with a Graduate Management Admission

Test (GMAT) score of 450.2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test

taken during the last two years.3. A minimum two-years work experience is required. Additional experience will be

recognized and may help with admission to the program.4. A satisfactory performance in the personal interview.

All applicants to the Masters of Business Administration program are required to submit thefollowing documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript Official TOEFL or equivalent score report Official GMAT score report if submitting GMAT scores Evidence of work experience Two recommendation letters Supporting statements (Essays) Curriculum Vitae (C.V.)
http://www.qu.edu.qa/pharmacy/program/MSc_Program.phphttp://www.qu.edu.qa/pharmacy/program/MSc_Program.phphttp://www.qu.edu.qa/pharmacy/program/MSc_Program.php


16/56

15

Health Certificate Photocopy of the applicants Qatar ID card

(Applicants from outside Qatar should also provide a copy of their passport) Two recent passport sized photographs Application Fees: QR 350

Admission to the Masters of Business Administration program takes place in the Fallsemester only. For additional information on the program, please see their website at:http://www.qu.edu.qa/business/graduate_programs/index.php.

5. Masters of Education in Education LeadershipAll applicants to the Masters of Education in Education Leadership program who meet thefollowing minimum criteria will be considered for admission to Qatar University:

1. Completed a Bachelors degree with a minimum cumulative GPA of 2.50 out of4.00 from a university or college accredited by an international accreditingassociation or by the Ministry of Higher Education or equivalent in that country.

2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test.

All applicants to the Masters of Education in Education Leadership program are required tosubmit the following documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript Official TOEFL or equivalent score report Health Certificate Photocopy of the applicants Qatar ID card


Admission to the Masters of Education in Education Leadership program takes place in theFall semester. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/leadership_master.

6. Masters of Education in Special EducationAll applicants to the Masters of Education in Special Education program who meet thefollowing minimum criteria will be considered for admission to Qatar University:

1. Completed a Bachelors degree with a minimum cumulative GPA of 2.50 out of4.00 from a university or college accredited by an international accrediting

association or by the Ministry of Higher Education or equivalent in that country.2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test.

All applicants to the Masters of Education in Special Education program are required tosubmit the following documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript Official TOEFL or equivalent score report
http://www.qu.edu.qa/business/graduate_programs/index.phphttp://www.qu.edu.qa/business/graduate_programs/index.phphttp://www.qu.edu.qa/education/leadership_masterhttp://www.qu.edu.qa/education/leadership_masterhttp://www.qu.edu.qa/education/leadership_masterhttp://www.qu.edu.qa/business/graduate_programs/index.php


17/56

16



Admission to the Masters of Education in Special Education program takes place in the Fallsemester. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/special_master .

7. Masters of Science in ComputingAll applicants to the Masters of Science in Computing program who meet the followingminimum criteria will be considered for admission to Qatar University:


2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test.3. Candidates should have completed the following prerequisite courses or their

equivalent in their undergraduate program: programming, data structures,databases, computer architecture, discrete mathematics, and operating systems.Candidates who do not have these prerequisite courses in their undergraduatedegrees will be required to undertake the qualifying program which consists oftwo six-credit hours bridge courses. The Department of CSE will assess anddetermine whether the prerequisite courses completed in the undergraduatedegree by a candidate are equivalent to those required for this program.

All applicants to the Masters of Science in Computing program are required to submit thefollowing documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript(s) Official TOEFL or equivalent score report Two letters of recommendation from undergraduate professors or employers Health Certificate Photocopy of the applicants Qatar ID card


Admission to the Masters of Science in Computing program takes place in the Fall semesteronly. For additional information on the program, please see their website at:http://www.qu.edu.qa/engineering/computer/ms.

8. Masters of Science in Engineering ManagementAll applicants to the Masters of Science in Engineering Management program who meet thefollowing minimum criteria will be considered for admission to Qatar University:
http://www.qu.edu.qa/education/special_masterhttp://www.qu.edu.qa/engineering/computer/mshttp://www.qu.edu.qa/engineering/computer/mshttp://www.qu.edu.qa/engineering/computer/mshttp://www.qu.edu.qa/education/special_master


18/56

17

1. Completed a Bachelor degree with minimum cumulative GPA of 2.80 out of 4.00from a university or college accredited by an international accrediting associationor by the Ministry of Higher Education or equivalent in that country.

2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test.3. Passing an interview with the College's admission panel. The admission panel has

the authority to decide on the fitness of the candidates. If need arises they may

recommend additional non-credit courses (qualifying courses); such as;Probability and Statistics, Engineering Management, and Operations Research.The admission panel will take into account the relevant work experience of theapplicants.

All applicants to the Masters of Science in Engineering Management program are requiredto submit the following documents to the Admissions Department:



Admission to the Masters of Science in Engineering Management program takes place inthe Fall semester only. For additional information on the program, please see their websiteat:http://www.qu.edu.qa/engineering/index.php.

9. Masters of Urban Planning and DesignAll applicants to the Masters of Urban Planning and Design program who meet the following

minimum criteria will be considered for admission to Qatar University:

1. Earned a minimum cumulative GPA of 2.80 out of 4.00 from a university orcollege accredited by an international accrediting association or by the Ministry ofHigher Education or equivalent in that country.

2. Achieved a minimum score of 520 on the paper-based TOEFL or equivalent test.3. Completed a Bachelors degree (BSc. or BA) in built environment-related

disciplines including architecture, urban design, urban planning, planning,landscape architecture, interior architecture and construction engineering, civilengineering.

All applicants to the Masters of Urban Planning and Design program are required to submitthe following documents to the Admissions Department:


(Applicants from outside Qatar should also provide a copy of their passport) Two recent passport sized photographs
http://www.qu.edu.qa/engineering/index.phphttp://www.qu.edu.qa/engineering/index.phphttp://www.qu.edu.qa/engineering/index.phphttp://www.qu.edu.qa/engineering/index.php


19/56

18

Application Fees: QR 350

Admission to the Masters of Science in Engineering Management program takes place inthe Fall semester only. For additional information on the Masters of Urban Planning andDesign program, please see their website at:http://www.qu.edu.qa/engineering/architecture/programs/MsUp.

10. Diploma in Early Childhood EducationAll applicants to the Diploma in Early Childhood Education program who meet the followingminimum criteria will be considered for admission to Qatar University:


2. Achieved a minimum score of 450 on the paper-based TOEFL or equivalent test.3. Personal interview.

All applicants to the Diploma in Early Childhood Education program are required to submitthe following documents to the Admissions Department:



Admission to the Diploma in Early Childhood Education program takes place in the Fall andSpring semesters. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/echildhooddip/index.php.

11. Diploma in Primary EducationAll applicants to the Diploma in Primary Education program who meet the followingminimum criteria will be considered for admission to Qatar University:


2. Achieved a minimum score of 450 on the paper-based TOEFL or equivalent test(except for applicants to the Arabic and Islamic Studies track).

3. Personal interview.

All applicants to the Diploma in Primary Education program are required to submit thefollowing documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript Official TOEFL or equivalent score report
http://www.qu.edu.qa/engineering/architecture/programs/MsUphttp://www.qu.edu.qa/engineering/architecture/programs/MsUphttp://www.qu.edu.qa/education/echildhooddip/index.phphttp://www.qu.edu.qa/education/echildhooddip/index.phphttp://www.qu.edu.qa/education/echildhooddip/index.phphttp://www.qu.edu.qa/engineering/architecture/programs/MsUp


20/56

19



Admission to the Diploma in Primary Education program takes place in the Fall and Springsemesters. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/primary_diploma/index.php

12. Diploma in Secondary EducationAll applicants to the Diploma in Secondary Education program who meet the followingminimum criteria will be considered for admission to Qatar University:


2. Achieved a minimum score of 450 on the paper-based TOEFL or equivalent test(except for applicants to the Arabic and Islamic Studies track).

3. Personal interview.

All applicants to the Diploma in Secondary Education program are required to submit thefollowing documents to the Admissions Department:



Admission to the Diploma in Secondary Education program takes place in the Fall andSpring semesters. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/secondary_diploma/index.php.

13. Diploma in Special EducationAll applicants to the Diploma in Special Education program who meet the followingminimum criteria will be considered for admission to Qatar University:


2. Achieved a minimum score of 450 on the paper-based TOEFL or equivalent test.3. Personal interview.
http://www.qu.edu.qa/education/primary_diploma/index.phphttp://www.qu.edu.qa/education/primary_diploma/index.phphttp://www.qu.edu.qa/education/secondary_diploma/index.phphttp://www.qu.edu.qa/education/secondary_diploma/index.phphttp://www.qu.edu.qa/education/secondary_diploma/index.phphttp://www.qu.edu.qa/education/primary_diploma/index.php


21/56

20

All applicants to the Diploma in Special Education program are required to submit thefollowing documents to the Admissions Department:

Admissions Application and Signature Page Final, official and certified university transcript Official TOEFL or equivalent score report Health Certificate

Photocopy of the applicants Qatar ID card(Applicants from outside Qatar should also provide a copy of their passport)

Two recent passport sized photographs Application Fees: QR 350

Admission to the Diploma in Special Education program takes place in the Fall and Springsemesters. For additional information on the program, please see their website at:http://www.qu.edu.qa/education/special_diploma/index.php .

2.2. Re-AdmissionAdmission to Qatar University is competitive and considers the academic qualifications of

applicants as well as the capacity of each program for the semester of admission. Studentsadmitted to Qatar University who fail to register for classes by the end of the Drop/Add periodfor the semester of admission, will have their admission cancelled and their admission filedestroyed.

Students who have had their admission cancelled and who wish to attend Qatar University in afuture semester will need to re-apply for admission. Re-admission applicants must satisfy allQU graduate admission requirements for the semester of intended admission and must submitall appropriate application materials and supporting documents to the Admissions Departmentby the admission deadline.

2.3. English Competency RequirementAll graduate applicants are expected to possess minimum basic skills in order to be eligible forenrollment in their desired academic programs. In order to be considered for graduateadmission to Qatar University, all applicants must demonstrate proficiency in English byachieving the minimum score on the TOEFL or equivalent test required by their intendedacademic program according to the following conversion table:

TOEFL

IELTSPaper Based(PBT)

Computer Based(CBT)

Internet Based(iBT)

500 173 61 5.5

520 190 68 6

A test score is no longer valid if it is older than 2 years from the start of the semester of theintended admission. Students with scores older than 2 years must take the required test tovalidate these scores.

2.4. University Transcript Requirements
http://www.qu.edu.qa/education/special_diploma/index.phphttp://www.qu.edu.qa/education/special_diploma/index.php


22/56

21

Qatar University requires that all university transcripts submitted in support of an admissionsapplication be final, official and authenticated according to the following sets of standards:

1. Universities in QatarAll applicants who attended a private university located in Qatar must ensure that thefollowing transcript requirements are met:

1. The transcript must be official.2. The transcript must be final.3. The transcript must be stamped and signed by an appropriate university official.4. The university must be recognized by the Qatar Ministry of Education (no Ministry

stamps required from universities known to be recognized).

2. International UniversitiesAll applicants who have attended a university outside of Qatar must ensure that thefollowing transcript requirements are met:

1. The transcript must be official.2. The transcript must be final.3. An Arabic or English translation of the final transcript must accompany the

transcript if it is issued in a language other than Arabic or English.4. If the university is accredited by an international accrediting association

(accreditation recognition must be listed on the official transcript), no furtherattestation is required.

5. If the university is not accredited internationally, the transcript must be certified bythe Ministry of Higher Education or equivalent in that country in which theuniversity is located. The transcript must also be certified by either:

The Qatar Embassy in that country; or The Embassy of that country located in Doha.

2.5. Graduate Application CategoriesApplicants are offered graduate admission to Qatar University in one of the followingcategories:

2.5.1.First Year AdmissionAll applicants who have never attended a graduate program and who are applying to QatarUniversity are classified as First Year applicants. First Year applicants may apply for eitherFall or Spring admission, if available, and are required to submit the following:

1.

Complete Admissions Application.2. Final and official university transcript.3. Satisfied the degree and cumulative GPA requirements of the intended program.4. Met Qatar Universitys English competency requirements.5. Health Certificate.6. Photocopy of the applicants Qatar ID card.

(Applicants from outside Qatar should also provide a copy of their passport)7. Two passport sized photographs.


23/56

22

First Year graduate applicants must satisfy all QU graduate admission requirements for thesemester of intended admission and must submit all appropriate application materials andsupporting documents to the Admissions Department by the admission deadline.

2.5.2.Transfer AdmissionAll applicants who are currently or who have previously attended a graduate program andwho have earned at least 3 credit hours are considered transfer applicants and may applyfor transfer admission to Qatar University. Transfer applicants may apply for either Fall orSpring admission, if available, and are required to submit the following:

1. Complete Admissions Application.2. Final and official university transcript.3. Satisfied the degree and cumulative GPA requirements of the intended program.4. Met Qatar Universitys English competency requirements.5. Health Certificate.6. Photocopy ofthe applicants Qatar ID card.


Transfer applicants must satisfy all QU graduate transfer admission requirements for thesemester of intended admission and must submit all appropriate application materials andsupporting documents to the Admissions Department by the admission deadline.

Applicants who were subject to disciplinary action or non-academic dismissal at a prioruniversity/college may not apply or enroll as a transfer student.

Transfer of Credit

Transfer credit may be considered for graduate coursework taken from universitiesaccredited by an international accrediting association or by the Ministry of Higher Educationor equivalent in that country. Transfer applicants must submit an official transcript as wellas a Catalog course description or course syllabus for all courses for which transfer credit issought.

Grades and quality points earned in courses accepted for transfer will not be included inthe grade point average to be maintained at Qatar University, but the credits will counttoward the total number required for graduation.

A maximum of 9 credit hours with a minimum grade of B may be considered for transfercredit evaluation. As some colleges accept fewer transfer credit hours, students areadvised to consult their program director to determine the maximum number of credit

hours and the specific courses that may be transferred and applied towards their degreeprogram. The maximum age of transfer credit eligibility is five years from completion of theindividual course.

2.5.3.Non-Degree Students


24/56

23

Qatar University offers non-degree admission to a limited number of individuals who mayenroll in graduate credit courses at QU but who are not considered pursuing a graduatedegree program. Credit earned by non-degree students may not be used towards agraduate degree at Qatar University. Non-degree students may register in a maximum of12 credit hours or 2 semesters of course work at QU, whichever comes first.

Non-degree applicants must submit all required original documentation including an officialtranscript to the Admissions Department. To be considered for non-degree admission toQatar University, applicants must satisfy the following minimum requirements:

1. Complete Admissions Application.2. Final and official university transcript.3. Degree and cumulative GPA requirements of the intended program.4. Met Qatar Universitys English competency requirements.5. Health Certificate.6. Photocopy of the applicants Qatar ID card.


Non-degree students are held to the same academic and Student Code of Conductstandards as all other Qatar University degree-seeking students. All QU coursework takenby a non-degree student remains on the academic record. If a non-degree student isdismissed from Qatar University, this dismissal is permanent and the student is not eligibleto return to Qatar University at any point in the future.

2.6. Admission Dates and DeadlinesAdmission into the incoming class is both extremely competitive and limited, and applicantsare strongly encouraged to submit their admissions application and all required documentationas early as possible. Qatar University will not accept applications after the published

application deadline. A comprehensive listing of admission application deadlines can be foundon the Qatar University website at:www.qu.edu.qa.

2.7. OrientationGraduate orientation at Qatar University varies by college and program. As attendance atorientation is mandatory for some colleges and programs, all students are encouraged toconsult with their college regarding orientation dates and times.

2.8. Academic Advising

Every graduate student will be assigned an academic faculty member from the program inwhich he/she is enrolled who will serve as his/her academic advisor. The purpose of having anadvisor is to assist the student in planning his/her course of study and to provide guidance andsuggestions on how to meet the graduation requirements. These suggestions will be updatedat the end of each semester according to the students progress.

Before registering for any semester, the graduate student should meet with his/her advisor.However, continuous consultation with the advisor is encouraged throughout the year. It is the
http://www.qu.edu.qa/http://www.qu.edu.qa/http://www.qu.edu.qa/http://www.qu.edu.qa/


25/56

24

sole responsibility of the student to successfully analyze his/her options to pursue degreerequirements.

2.9. Tuition Fees

Tuition fees are assessed based upon the credit hours the student registers in. Tuition fees arethe same regardless of whether the student is admitted as First-Year or Non-Degree. Tuition

fees are due prior to the first day of classes and should be paid to the Finance Department's

Cashier's Office (located in the Student Activities Building) or by any other method approved

by the University. Recently QU has launched the Universitys secure e-payment site on the

myQU Portal. It is the way to pay fees via Master & Visa Cards.

2.9.1.Graduate Tuition FeesEffective Fall 2009, all Qatari and non-Qatari students admitted into the graduateprograms at QU will be assessed tuition fees according to the following:

Masters Level StudentsTuition fees for students enrolled in the all Master Programs is QR 1250 per credit hour.

Diploma Level Students

Tuition fees for students enrolled in Diploma Programs is QR 1,000 per credit hour.

2.9.2.Tuition Fees Refund PolicyStudents (irrespective of their classification) who drop one or more courses, or withdrawfrom the semester after the add and drop period, are subjected to the penalties shown inthe following table.

If a full week falls within an official holiday, it is not counted in the weeks shownin the above table.

SemesterTime of Drop or Withdrawal after End

of Add and Drop PeriodPenalty

Fall and Spring

Up to 2 weeks 20%

After 2 weeks and up to 4 weeks 50%

After 4 weeks and up to 8 weeks 75%

After 8 weeks 100%

Summer

Up to 1 week 20%

After 1 week and up to 2 weeks 50%

After 2 weeks 100%


26/56

25

Penalties as per the above table apply to both tuition-paying and tuition-exempted students.

3. RegistrationOnce admitted to QU, graduate students must select and register in courses that constitute therequirements towards the degree he/she pursues. Registration for classes takes place prior to thebeginning of every semester. The student is assisted by his/her assigned advisor to ensure he/shehas registered for the appropriate courses for each semester. Students requiring academicadvisement must check with their advisors before registering. The following information portraysthe steps and requirements necessary for a successful course registration process.

3.1. Methods of RegistrationGraduate students register for courses at QU online through their myQU portal after firstmeeting and consulting with their academic advisor. In order to access the myQU, newstudents must use their username and password information that was provided to them intheir admission letter.

Once the student has successfully registered for the semester, the student can view his/herschedule of courses, classroom locations, meeting times, faculty assignments for all registeredcourses.

Students experiencing difficulty accessing their myQU portal should contact the Student HelpDesk by e-mail [email protected].

3.2. Important Registration InformationEvery graduate student is responsible for his/her own registration. Students are only officiallyregistered in a course when the course appears on the students schedule in his/her myQU

account.

It is sometimes necessary for an academic department or college to make changes to its classschedule such as changing class time, location, and instructor, merging of sections, or even

canceling the course. Departments will make every effort to announce such changes; however,it is the students responsibility to revise his/her registration according to such changes. Thefirst week of classes in the semester is allotted for this purpose. Changes to a students

registration are not permitted beyond the last date for the drop and add period.

A student is allowed to pre-register for a course whose prerequisite(s) he/she has not yetcompleted, on the assumption that he/she will pass the prerequisite course(s) during thesemester in which the pre-registration takes place. If the student fails in any pre-requisite
mailto:[email protected]:[email protected]:[email protected]:[email protected]


27/56

26

course(s), the Registration Department will drop, without notification, all the pre-registeredcourses that the student is no longer eligible to take. Consequently, the student is responsiblefor checking his/her final grades to make sure that he/she has successfully satisfied theprerequisite(s) and that he/she is successfully registered for the courses selected for thefollowing semester.

If a student is not allowed to register for a course because of failing or dropping a prerequisitecourse, it is the students responsibility to ensure that his/her course load does not fall belowthe minimum number of credit hours allowed.

Dates for pre-registration and registration are determined by the University and stated in eachyears academic calendar. This information is also published widely for the Universitycommunity and updated regularly on the Universitys web site.

3.2.1.Academic LoadGraduate students may register up to the following semester credit hour maximums:

1. A graduate student is permitted a maximum semester course load of 12 credithours. Students admitted in the College of Pharmacys PharmD program maycarry a maximum of 18 credit hours per semester

2. A graduate student on academic probation is permitted to carry a maximumsemester course load of 6 credit hours.

3. The maximum course load for all graduate students during the summer session is6 credit hours.

Due to the nature and requirements of their programs, individual colleges may encouragestudents to register in fewer credit hours than the maximum academic load.

3.2.2.Dropping and Adding CoursesGraduate students may drop or add courses online using myQU during the designatedperiod for drop/add. This period is determined by the University and is specified in theacademic calendar and updated on the Universitys web site. A course that is droppedbefore the drop deadline will not appear on the students transcript.

3.2.3.Courses you cannot register for using myQUGraduate students may not register for the following courses via myQU: IndependentStudy, variable credit courses, Masters Thesis/Project, and Continuous Enrollment.

Students requiring these courses should contact their program director for approval. Onceregistered for these courses, students can access the course meeting time, classroomlocation and instructor information through their myQU account.

3.2.4.PrerequisitesWhen a student attempts to register for a course the registration system will check therequest against the students academic record. If the student has not satisfied the


28/56

27

prerequisite, the student will be prevented from registering for the course. Students shouldcontact their program director regarding prerequisite discrepancies.

3.2.5.Registration HoldsThe registration system applied at Qatar University allows the use of registration hold,based on justifiable reasons, to prevent the student from registration. This includesnonpayment of tuition fees, declining to return books to the library or meeting theacademic advisor when requested.

Different parties are granted the right to place registration hold on the student accountwhenever justifications exist. When the registration hold is activated by a certain party, thestudent will not be allowed to register for courses until it is deactivated by this same party,(i.e. the student should contact it to settle any problem causing registration hold).

3.2.6.Withdrawal from a Course

After the regular drop/add period at the beginning of each term, graduate students maywithdraw from one or more courses before the end of the eighth week of the semesterprovided that the total number of credit hours carried does not fall below the minimumcredit hour requirement of the program. This withdrawal period results in differing refundrates. Students are encouraged to consult the University academic calendar for specificdates.

If a student withdraws from a course during the withdrawal period, the grade of W is

entered on the students transcript.

3.2.7.Withdrawal from the Semester

Withdrawal from a semester (from all courses) requires the approval of the studentsacademic advisor and the director of the graduate program. Withdrawal from a semestermust be within the time limit set by the academic calendar.

A graduate student cannot withdraw from QU for more than two semesters; the exceptionto this provision is during a study adjournment (emergency reasons). If a graduate studentwithdraws from a semester, he/she must re-enroll before registering for the followingsemester. The Vice President for Student Affairs may grant exceptions to this regulation inextenuating circumstances.

3.2.8.Withdrawal from the UniversityA graduate student may apply for withdrawal from the University by contacting theRegistration Department. Enrollment will be suspended and earned grades will bemaintained in the students record given that the student has completed at least one

semester. The maximum period for which a student can leave the University must notexceed two semesters.

3.3. Re-enrollment and Re-admission


29/56

28

A graduate student, who withdraws from the University without approval, must re-enrollbefore being allowed to register. Re-enrollment may be pursued by contacting the RegistrationDepartment before the deadline specified in the academic calendar. The decision to proceedwith a re-enrollment request is determined by the Registration Department in consultationwith the graduate office of the College in which the student wants to re-enroll.

A graduate student seeking return to QU after an absence of more than two consecutivesemesters may be required to re-apply for admission to the program and must satisfy theadmission and program requirements for the semester of re-admission.

3.4. Final Examination ScheduleFinal examinations are announced at the beginning of each semester and the final examsschedule is posted by the Office of Student Affairs on the Universitys web site. It is the

responsibility of the student to be aware of these dates. A graduate student who misses a finalexam due to circumstances beyond his/her control (family illness or death, personal illness,etc.), must contact the instructor to justify his/her absence and submit proof of the

circumstance. This must take place by the time the instructor submits his/her final grades tothe Registrar. If the instructor accepts the excuse, the student is given an Incomplete grade

and a date will be scheduled for a make-up exam to be given. Once the make-up exam hasbeen taken and graded, the instructor will provide the Registrar with the final grade to replacethe Incomplete grade.

In cases where a different form of assessment is administered in lieu of a final examination,the student is responsible for meeting all requirements and deadlines as determined by theinstructor of the course.


30/56

29

4. Study Principles and Policies4.1. AttendanceClass participation and attendance are important elements of every students learning

experience at QU, and graduate students are expected to attend all classes. Keeping track ofthe students attendance and observation of the students performance in class are theresponsibilities of the instructor.

A graduate student should not miss more than 25% of the classes during a semester. Thoseexceeding this limit will receive a failing grade regardless of their performance. In exceptionalcases, the student, with the instructors prior permission, could be exempted from attending aclass provided that the number of such occasions does not exceed the limit allowed by theUniversity. The instructor will determine the validity of an excuse for being absent. A studentwho misses more than 25% of classes and has a valid excuse for being absent will be allowedto withdraw from the course.

The following rules are applied in determining attendance of the students: If a graduate student attends only a part of a class, the instructor determines

whether he/she is considered present or absent for that day. Attendance record begins on the first day of class irrespective of the period allotted to

drop and add. If an instructor reschedules a class, the new timing must be suitable and agreed upon

in writing by all students; otherwise, instructors cannot hold a student responsible fornot meeting the attendance requirement.

If more than 25% of the classes for a course are cancelled during a semester and notrescheduled appropriately, no student in that course will be failed for reasons ofabsenteeism.

A graduate student who, without prior permission from the instructor, does not takethe final exam will receive a zero score for that exam. The student may appeal to the

instructor, who, based on documentation and evidence presented by the student,may invoke the regulations applicable to incomplete grades.

4.2. Student Coursework Assessment and GradingGraduate student assessment and grading is a continuous process starting on the first day ofclass and continuing until the end of the semester. Instructors evaluate students performance

using a variety of mechanisms, methods and tools. They are required to assess each studentsperformance and progress in the class while recognizing his/her areas of strengths andweaknesses. Grading is a cumulative notion that is based on the students performance duringthe semester. Where possible, the students final grade will be based upon several different

assessment tools. These may include, but are not limited to, exams, projects, presentations,reports, quizzes, reading assignments, research papers, writing essays, classroom feedbackand discussions etc. In all cases, every student has the right to see, review and discuss withthe instructor all marked materials used in grading him/her.


31/56

30

4.3. Grading PolicyInstructors shall determine the grade for each student registered in their courses according tothe following table:

Letter Grades and their Corresponding Grade Points

Letter Grade Description Percentage Grade Points

A Excellent 90 to 100 4.00

B+ Very Good 85 to < 90 3.50

B Very Good 80 to < 85 3.00

C+ Good 75 to < 80 2.50

C Good 70 to < 75 2.00

D+ Pass 65 to < 70 1.50

D Pass 60 to < 65 1.00

F Fail less than 60 0.00

P Pass -

N Non Pass less than 60 -CC Continuing Course -

I Incomplete -

TC Transfer Credit -

W Withdrawal -

WF Forced Withdrawal -

Au Audit -

R Repeat -

4.4. Grade Point Average (GPA)The Grade Point Average (GPA) is calculated on the basis of all graduate coursework identifiedin a students program of study as well as any additional coursework that is acceptable to the

degree program. Qatar University coursework taken while in non-Degree status will not beused in the calculation of the students GPA.

Every letter grade has grade points corresponding to it. These constitute the basis forcalculating the Grade Point Average (GPA). The total number of grade points earned for eachcourse is calculated by multiplying the number of credit hours assigned to the course by thenumber of grade points corresponding to the letter grade received as shown above. Theoverall GPA is determined by dividing the total number of grade points accumulated for allcourses by the number of credit hours attempted. The GPA is an indicator of the students

overall academic performance at QU.

4.5. Grade Reports and TranscriptsOfficial QU transcripts are the recorded results of the students academic work. They containall the essential information pertaining to the students course grades, academic level,

scholarship, and degrees received. They summarize his/her academic history. At the end ofeach semester, every student is issued a grade report through their myQU account


32/56

31

summarizing the final grades earned in that semester. Graduate students may obtain theirofficial QU transcript from the Registration Department.

4.6. Graduation Requirements

Each graduate program at QU offers a study plan consisting of required and elective courses.An academic degree is awarded to students who complete all the requirements of the graduateprogram in which he/she is enrolled with a minimum QU cumulative GPA of 3.00 for Masterslevel and 2.50 for Diploma level. As graduation and credit hour requirements do vary bygraduate program, students are encouraged to consult with their graduate program advisorregarding their programs academic and graduation requirements.

4.7. InternshipsThe University values internships and clinical experiences. Internships combine what thestudent has learned in the classroom with a real world environment such as acompany/business, a laboratory, or a governmental project. The graduate program director, in

conjunction with the internship instructor, determines the number of credit hours to beawarded to an internship. Upon completing the requirements of an internship, the studentreceives a grade from the instructor. To apply for an internship, graduate students must havethe support of their academic advisor and the director of the program/department head of theprogram which he/she is enrolled.

4.8. Incomplete GradesA graduate student may receive a grade of incomplete (I) in a course if he/she attends butfails to complete all the course requirements. The Incomplete grade is not an alternative for anF due to poor performance. To be considered for an incomplete grade the student mustprovide an acceptable justification for failing to complete the required work to the course

instructor, and which the director of the graduate program must also approve. If the justification is related to medical reasons it must be supported by a medical report that iscertified by the Public Health Authority or Hamad Medical Corporation and submitted to theRegistration Department. Any person presenting the medical report on behalf of the studentmust provide his/her ID and that of the student. If the incomplete grade is given because thestudent did not take the final exam, the student should arrange with his/her instructor to takea make-up exam. The deadline for changing an (I) grade is the last day of the second week ofclasses in the ensuing semester. Upon successful completion of the required work, the courseinstructor will replace the (I) grade with a letter grade (A through F) and submit it to theRegistration Department.

If a grade of (I) is not changed by the end of the specified period, it will be changed

automatically to an F. Only the Vice President for Student Affairs may grant an extensionbeyond the specified time limit. At the end of the first week of classes in the followingsemester, the Office of the Registrar will remind instructors who have given incomplete gradesto change them before the deadline.


33/56

32

4.9. Academic ProbationAll Master level students who earn a cumulative grade point average below 3.00 (B) and allDiploma level students who achieve a cumulative grade point average below 2.50 areautomatically placed on academic probation that is noted in their academic record.

A graduate student on academic probation must gain approval of his/her academic advisor andthe director of the program/department head, and may not register for more than themaximum number of semester credit hours allowed for this category of student. Students onacademic probation may be advised by their academic advisor to register for fewer courses toimprove the likelihood of raising their GPA and consequently removing the probation.

Once placed on academic probation, graduate students have the consecutive semester or two(2) separate semesters (summer session not included) to remove the academic probationbefore being dismissed from the University.

A graduate student placed on final probation may not withdraw from a semester or leave theUniversity for the remainder of the semester. If a student on final probation does not register

in any courses in a given semester, he/she will be dismissed from the University at the end ofthat semester.

4.10.Academic DismissalA graduate student will be dismissed from the University for academic reasons under thefollowing conditions:

Failing a graduate course two (2) times. Failing to achieve a minimum GPA of 3.00 for Masters level and 2.50 for Diploma level

for two (2) consecutive or three (3) separate semesters. Failing to meet graduation requirements within four years of enrollment in the program.

4.11.Repeating a Passed CourseA graduate student may repeat any passed course taken at Qatar University in which a final

grade of C+ or below was earned. The student who repeats a course to improve his/her

academic standing must abide by the following conditions:

A passed course may only be repeated once. The repeated course may only be counted once towards the total number of credit

hours required for graduation. A notation of R next to the grade on the final transcript indicates that the course has

been repeated. The grades of a repeated course including a grade of F are included in the overall GPA. Courses transferred from another accredited college or University cannot be repeated

for additional credit.


34/56

33

4.12.Repeating a Failed CourseA graduate student may repeat a failed course only once to improve his/her grade in thatcourse and his/her overall GPA. Failing grades will not be removed from the students record,and are included in the calculation of his/her overall GPA along with the repeated grades. An

R notation will appear next to the grade(s) of repeated courses on the students transcript.

4.13.Grade Appeal and Changing a GradeA student who believes that he/she has received an unfair or erroneous grade may contest thegrade to the instructor of the course within two (2) weeks of the issuance of grade reports. Ifthe instructor concurs with what the student claims, he/she submits a grade change to thedirector of the program/department head. The student will be notified of the grade changeonce it is made and sent to the Registration Department for posting.

If the instructor does not agree with the students claim, the studen t may submit a written,signed, and dated appeal to the director of the program/department head explaining his/her

position. The director of the program/department head will review the merits of the appeal,and may consult with the relevant faculty in the college before ruling on the appeal. Shouldthe course instructor also be the director of the program/department head, the student shouldsubmit his/her written complaint directly to the Dean of the College.

If the student is not satisfied with the decision of the instructor or the director, he/she maysubmit a written appeal to the Dean of the College who will then make the final decision on theappeal. In cases where the student feels that proper procedures were not followed regardinghis claim, he/she may appeal in writing to the Vice President for Student Affairs. It should benoted here that the Vice President for Student Affairs will only assess whether properprocedures were followed. He/she will not make a decision regarding the grade change.

4.14.Transferring Credits to QU

In order to take courses at another accredited university, Qatar University students shouldseek approval before attending another university. Graduate students must submit theirrequest to the Registration Department by the appropriate deadline. Students with acumulative GPA below 3.00 for Masters level and 2.50 for Diploma level are not eligible to takecourses at another university and will not be allowed to transfer courses taken at otheruniversities.

Academic courses taken at other colleges or universities may be considered for transfer to QUunder the following conditions:

The college or university attended is accredited.

A maximum of 9 credit hours may be transferred from a peer graduate program atanother college or university. The student submits an application to the Registration Department along with all official

transcripts and course syllabi from the colleges and universities he/she attended. Thecontent of the transferred courses must match 90% of the course content of theircounterparts at QU. Only courses with a grade of B or above are transferable.


35/56

34

The respective academic department at QU will make the final decision on transfer ofcredit into its program. Courses accepted for transfer will be given a grade of TC butwill not bear on the GPA accumulated at QU.

4.15.Transferring QU Credit to Other QU ProgramsTransfer credit may be considered for graduate students transferring between graduateprograms at Qatar University. Students seeking to transfer between QU graduate programsmust have earned a minimum cumulative GPA of 3.00 for Masters level or 2.50 for Diplomalevel course work at QU. Students must also meet the minimum admissions requirements fortheir intended program of study for the semester of application.

A maximum of 50% of the credit hours required for graduation in the intended program ofstudy may be applied as transfer credit. Courses with a minimum grade of B for Masters leveland C+ for Diploma level course work from QU may be considered for transfer creditevaluation. As some colleges may accept fewer or no transfer credit hours, students areadvised to consult the program director to determine the maximum number of credit hoursand the specific courses that may be transferred and applied towards their new degree

program.

The maximum age of transfer credit eligibility is five years from the date of graduation or lastsemester of attendance. Grades, credit hours, and quality points earned in QU coursesaccepted for transfer will count toward the total number required for graduation.

4.16.Auditing CoursesQU allows students to audit courses on a non-credit basis subject to approval of the director ofthe program/department head. Permission to audit a course is contingent upon the rules ofthe program, availability of space and class size. Priority is given to a student who takes thecourse for credit. A student who audits a course, however, is charged the standard tuition,

fees, and registration costs. An audit student is expected to attend class regularly, althoughhe/she is not obliged to take exams and so does not receive the normal grade (A-F); ratherupon completion of the course, a grade of AU is recorded in the students transcript denoting

that the course was taken on an audit basis. Should a student wish to take the course forcredit, he/she must change its status at the Registration Department no later than two weeksfrom the commencement of classes. A student can audit a course only once.

4.17.Change of Academic MajorGraduate students may change academic major within their particular graduate program withthe approval of the program director. Students seeking to change graduate programs need toapply for admission to the new program through the Admissions Department. All admissionsrequirements and timelines apply.

4.18.Other RequirementsSeveral programs require a written and/or oral general examination. The examination may bean initial diagnostic or a final comprehensive examination over the students fields of study.

Students must pass any examination required by the program in order to complete all degree


36/56

35

requirements. Students are advised to consult with the director of the program/departmenthead for specific program requirements.


37/56

36

5. Student Services5.1. Academic AdvisingAdvising is an integral dimension of the successful educational process. The role of an

academic advisor is to assist students in interpreting University academic policies andprocedures and in selecting the required courses for graduation. The role of the student as anadvisee is to meet regularly with his/her advisor, develop an educational plan, and periodicallyreview his/her own progress towards degree completion.

At QU students receive academic advisement from the program or College in which they areenrolled. If a student is unsure of his/her intended major, an advisor who has extensiveknowledge of all programs offered by the University will assist the student

Documents

Qatar University Graduate Student Handbook 20102011 English