Q4 - Tutorials by Abdul Qadir Final

8/3/2019 Q4 - Tutorials by Abdul Qadir Final

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To: Sir. Asim Iftikhar

By: Syed Abdul QadirMBA (E)

8/21/2011

MS-WORD TUTORIAL


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I n s t i t u t e o f B u s i n e s s M a n a g e m e n t

Page 1Submitted by : Syed Abdul Qadir

1 MS-WORD TUTORIAL

TABLE OF CONTENTS:

COLUMNS

1.1. Create Columns .......................................................................................................................................................... 4

1.2. How to combine single / two columns formats on the same page...................................................................... 5

1.3. Remove columns ........................................................................................................................................................ 5

1.4. Align text in a column ................................................................................................................................................. 6

1.5. Modify Columns .......................................................................................................................................................... 7

1.6. Insert a Column Break ............................................................................................................................................... 8

1.7. Delete a column break ............................................................................................................................................... 8

TABLES

2.1. Create a New Table ................................................................................................................................................... 9

2.2. Creating a table using Quick Tables by using a ready-made table .................................................................. 10

2.3. Draw a Custom Table .............................................................................................................................................. 102.4. To select one or more rows .................................................................................................................................... 11

2.5. To select one or more Columns ............................................................................................................................. 11

2.6. Delete contents within a cell ................................................................................................................................... 11

2.7. Add a Quick Style to a Table .................................................................................................................................. 11

2.8. Apply a Fill to a Table .............................................................................................................................................. 12

2.9. Apply an Outline to a Table..................................................................................................................................... 12

2.10. Insert Additional Rows or Columns ..................................................................................................................... 13

2.11. Delete Table, Rows, Columns, or Cells .............................................................................................................. 13

2.12. Evenly distribute columns and rows .................................................................................................................... 13

MAIL MERGE

2.13. To merge two or more cells into a single cell..................................................................................................... 13

2.14. To split a cell into multiple cells ............................................................................................................................ 14

2.15. Change Text Direction within Cells...................................................................................................................... 14

2.16. Align Text within Cells............................................................................................................................................ 14

2.17. To evenly distribute the height and width ........................................................................................................... 14

2.18. Change Cells Margins ........................................................................................................................................... 14

3.1. Edit a Data Document .............................................................................................................................................. 18

3.2. Preview the Mail Merge ........................................................................................................................................... 19

3.3. Personalize and Print the Mail Merge ................................................................................................................... 19

3.4. Create Labels Using Mail Merge............................................................................................................................ 19


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TABLE OF CONTENTS & INDEX

4.1. Inserting an automated table of contents.............................................................................................................. 20

4.2. Formatting a table of contents ................................................................................................................................ 20

4.4. Updating a table of contents ................................................................................................................................... 21

4.5. Inserting a manual table of contents...................................................................................................................... 21

4.6. Removing a table of contents ................................................................................................................................. 21

5.1. Marking an index entry ............................................................................................................................................ 22

5.2. Adding the index ....................................................................................................................................................... 22

5.3. Create an Index ........................................................................................................................................................ 22

HEADER & FOOTER

6.1. Insert and Edit Headers and Footers .................................................................................................................... 23

6.2. Remove a header or footer ..................................................................................................................................... 24

6.3. Insert Different Headers and Footers for Different Pages.................................................................................. 246.4. Change header and footer position ....................................................................................................................... 24


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August 21, 2011

Mr. Asim Iftikhar

Course Facilitator Computer Applications

MBA Executive

Institute of Business Management

Korangi, Karachi

Subject: Letter of Transmittal

Dear Sir,

I have completed the Assignment which you assign me.

The Assignment describes many significant features of MS- Word & Excel.

I would like to acknowledge and express thanks for the constant guidance extended by you during the preparation

of this Assignment, right from preparation of work plan up to the final submission.

Thanks and Regards

Syed Abdul Qadir 11617

MBA (Executive)

Institute of Business Management


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4 MS-WORD TUTORIAL

1.1. Create Columns

Click the Page Layout tab.

Select the text you want to display in columns.

Click the Columns button.

Select the number of columns you want.

The Output will be

1.COLUMNS


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1.2. How to combine single / two columns formats on the same page

Position your cursor immediately after the paragraph mark.

Choose Page Layout then Insert Page and Section Breaksand Continuous.

Choose Page Layout > Columns > Two.

The page will become a Single column of text at the top followed by two columns belowSection break.

1.3. Remove columns

Select the Columns

Then click the Columns button on the Page Layout tab

Then click the one column.


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1.4. Align text in a column

Select the column

ClickHome tab

Click theAlign Left, Center, Align Right, or Justify button to align paragraphs in columns.


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1.5. Modify Columns

Click the Page Layout tab. Then click in the columns you want to modify and Click the Columns button

Then click on more columns.

Click a column preset format.

Then enter the number of columns you want.

Enter thewidth and spacing for each column.

To place avertical line between columns,

select the 'Line between' check box.

ClickOK.


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1.6. Insert a Column Break

Click the Page Layout tab. Click the Breakbutton

Then clickColumn.

1.7. Delete a column break

Click after the break. Then press the Backspace key.


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2.1. Create a New Table

Click the Insert tab. Then click onTable Button.

Drag to select the number of rows and columns you want.

Release the mouse button to insert a blank grid in the Document or clickInsert Table.

Enter the number of columns and rows you want.

ClickOK.

2.TABLES


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2.2. Creating a table using Quick Tables by using a ready-made table

Choose Insert tab. Then clickTable and then clickQuick Tables.

Select the style of table from the Quick Tables Gallery.

You can clear the sample data from the table byselecting the table andpress Delete.

2.3. Draw a Custom Table

Click the Insert tab. Click theTable button and then clickDraw Table.

Drag to draw a rectangle creates individual cells or the table boundaries.

Draw a horizontal lines create rows.

Draw vertical lines create columns.

Diagonal lines split cells.

When you're done, clickoutside of the table.


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2.4. To select one or more rows

Click in the left margin next to the first row you want to select and then drag to select the rows you want.

2.5. To select one or more Columns

Click in the left margin next to the first Column you want to select and drag to select the Column you want.

2.6. Delete contents within a cell

Select the cells whose contents you want to delete and thenpress Backspace or Delete.

2.7. Add a Quick Style to a Table

Click the table or select the cells and Click the Design tab under Table Tools.

Click the scroll up or down arrow or click the more list arrow in theTable Styles group to see

additional styles.

The current style appears highlighted in the gallery.


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2.8. Apply a Fill to a Table

Click the table or select the cells and Click the Design tab under Table Tools.

Click the Shading button

ClickColor to select a theme or standard color.

Or ClickNo Color to remove a color fill.

Or ClickMore Colors to select a standard or custom color.

2.9. Apply an Outline to a Table

Click the table or select the cells.

Click the Design tab underTable Tools.

Use the Line Width, Line Style, and Pen Color buttons to

select the border attributes you want or

Click the Border button.


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2.10. Insert Additional Rows or Columns

Select the Rowor Column.

Click the Layout tab underTable Tools.

Click the Row & Column buttons you want:

oTo insert above, click the 'Insert Above'

oTo insert below, click'Insert Below'

oTo insert left, click'Insert Left'

oTo insert Right, click'Insert Right'

2.11. Delete Table, Rows, Columns, or Cells

Select the rows, columns, or cells you want to delete.


Click the Delete button

Then click the delete option you want:

To delete Cells:

o Select the direction and then clickOK.

o You can delete Rows, Columns and Tables.

2.12. Evenly distribute columns and rows

Select the columns or rows.

Then click the Layout tab underTable Tools.

Then click the Distribute Vertically.Or Distribute Horizontally button in the Cells Size group.

2.13. To merge two or more cells into a single cell

Select the cells you want to merge.


Click the Merge Cells button.


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2.14. To split a cell into multiple cells

Click the cell you want to split

Click the Layout tab under Table Tools

Click the Split Cells button

Enter the number of rows or columns

Clear the Merge cells before split check box

ClickOK.

2.15. Change Text Direction within Cells

Select the cells

Click theText Direction button.

2.16. Align Text within Cells

Select the cells, rows, or columns


To align text in a cell, row or column,

Click one of the alignment buttons in theAlignment group.

2.17. To evenly distribute the height and width

Select the row or column


2.18. Change Cells Margins

Select the Cell

Click the Layout tab under Table Tools.

Click the Cell Margins button.

Specifycell margin sizes

ClickOK.


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The purpose of a Mail Merge is to help speed up the process of creating a document that would be sent tomultiple people, but yet its customized with names, perhaps even addresses, and/or other details.

Mail merges are one of the most useful, time-saving features included with Microsoft Word, yet people dont useit. If youre sending out invitations to a party, a wedding, or batch mailings of any kind, this would be a HUGE

timer saver. They even offer a Step by Step Mail Merge Wizard under the START MAIL MERGE feature thatwill guide you through the entire process every step of the way.

1. Open up a new document in Microsoft Word2. Start by clicking the Mailings TabHere youll find everything you need to complete your mail merge.

Clickstart mail merge

3. Select the type of document that you want to createyou canchoose to do a form letter, envelopes, address labels (withdifferent address on each label), etc. You also have the option todo a Step by Step Mail Merge Wizard.

Word offers the following document types:

Letters- Creates personalized letters for mass mailings.

E-mail messages- Creates personalized e-mail messages for mass e-mailings.

Envelopes- Print addressed envelopes for a group mailing.

Labels- Print addresses labels for a group mailing.

Directory- Creates a single document containing a catalog or printed list of addresses.

4. Select what type of Word document you want to do letters, emails,directory, Envelopes, Labels.

3.MAIL MERGE


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5. Step 2 then ask you how to us want to create your letter etc. From anexisting document, from a template or use the current document.

6. Select the recipients (there are a few options here): You could use anexisting list (like a spreadsheet in Excel that has separate columns fornames, addresses, and phone numbers), or you can pull in Outlook

Contacts, or create a new list right in Word.


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7. Insert Merge Fieldthis means that you will insert each of the differentfields that you want included. For example, the fields that I chose toinsert into my form letter included the typical address fields like firstand last name, address, city, etc. The first image shows the list of fields to

insert, and the second image below shows what my document lookedlike with the merge fields inserted.

8. Next you can preview the results to make sure that everything looks theway you want it to. The image below shows what each document wouldlook like after the information from the recipient list was placed into thedocument.

9. Once everything looks just the way you want it to, youll click Step 6.Youll have a few options there. The first will be to edit the individualdocuments. If you choose this, it will create a separate page for eachentry in your recipient list. Youll be able to make any edits if necessary.

The next option would be to print the documents, and the final option

would allow you to send each of the pages as an email message.


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3.1. Edit a Data Document

Click the Mailings tab.

Click the Start Mail Merge button.

ClickStep by Step Mail Merge Wizard.

The Mail Merge task pane opens

Select the type of document. ClickNext.

In Step 2, use the default settings.

ClickNext.

On Step 3 of 6 in the Mail Merge task pane.

ClickEdit recipient list.

Select the data source.

ClickEdit

Make the changes to the fields.Select anyexisting record

ClickNew Entry to add new record

ClickOK.

To retain the record in the data document,

but exclude it from the merge,

clear check mark next to record.

When you're done, clickOK.


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3.2. Preview the Mail Merge

You can check Preview Results manually by.

Click the Mailings tab.

Click the Preview Results button

3.3. Personalize and Print the Mail Merge

In Step 6 of 6 in the Mail Merge task pane.

ClickEdit Individual Letters.

Specify the settings for the merged records.ClickOK.

ClickPrint on the task pane.

Click theAll option toprint the entire merge.

Or other options to print only a selected

portion of the merge.

ClickOK.

3.4. Create Labels Using Mail MergeClick the Mailings tab.

Click the Start Mail Merge button.

ClickStep by Step Mail Merge Wizard.

The Mail Merge task pane opens

Click the Labels option.

ClickNext

Starting document on the task pane to

display Step 2 of 6.

You can use this option for creating

Emails, Envelopes & Directory.


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4.1. Inserting an automated table of contents

ClickReferences tab.

ClickTable of Contents.

SelectAutomatic Table 1,Automatic Table 2 or

Insert Table of Contents.When you Ctrl+Clickon a heading, you are taken to

the heading in the document

4.2. Formatting a table of contents

ClickReferences.

ClickTable of Contents.

ClickInsert Table of Contents to see the dialog box.

In the Print Previewsection, you can change howpage

numbers are treated.

Deselect the Show page numbers if you dont need

to show page numbers.

Deselect the Right align page numbers if you want the

page number to appear immediately after the chapter

or heading name.

TheTab leader sets the characters from the end of

the heading to the page number

4.3. Adding text to a table of contents

Select theparagraph.

ClickReferences andAdd Text.

Choose a level for the selected text

4.TABLE OF CONTENTS


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4.4. Updating a table of contents

ClickReferences.

UpdateTable.

The Update Table ofContents dialog box appears.

ClickOKto proceed with the update.

4.5. Inserting a manual table of contentsMove your insertion point.

ClickReferences.

Then chooseTable of Contents and Manual Table

To fill it out, click on each entry and type the desired text.

4.6. Removing a table of contents

ClickReferences.

SelectTable of Contents.ClickRemove Table of Contents.


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5.1. Marking an index entry

Select the text and ClickReferences tab.

ClickMark Entry Dialog box appears

5.2. Adding the index

Choose References. ClickInsert Index to see the dialog box.

Once you are done making any changes to format, style and other settings.

ClickOKto insert the index into your document.

5.3. Create an Index

Click the References tab. To use an existing text as an index entry, select the text.

Or to enter your text as an index entry.

Click at thepoint where youwant the index entry inserted.

Click the Mark Entry button.Type or edit the entry.

To mark the index entry, clickMarkor Mark All for all similar text.

Go to the page where you want to display your Index.

Click the Insert Index button. Click the Index tab, and the select any options you want. ClickOK.

5.INDEX


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6.1. Insert and Edit Headers and Footers

Click the Insert tab and Click the Header or Footer button.

Click a built-in header or footeror ClickEdit Header or Edit Footer to modify an existing one.

Click the header or footer box, and then type the text you want.Click the Go to Header or Go to Footer button on to display the header or footer text area.

When you're done, click the Close Header and Footer button. Double-clicka header or footer to edit it.

6.HEADER & FOOTER


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6.2. Remove a header or footer

Click the Insert tab.

Click the Header or Footer button.

ClickRemove Header or Remove Footer.

6.3. Insert Different Headers and Footers for Different Pages

Click the Insert tab. Click the Header or Footer button.

Click a built-in header or footer. Or click Edit Header or Edit Footer to modify an existing one.

Then select the Different Odd & Even Pages check box.Clickto select the Different First Page check box to create unique header or footer for the first page

Click the Close Header and Footer button to confirm.

6.4. Change header and footer positionDouble-click the header or footer.

Adjust the Header fromTop or Footers from Bottom settings on the Ribbon.

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Q4 - Tutorials by Abdul Qadir Final