Q3 Forum Quarterly Meeting 2013

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29th August, Abu Dhabi

AgendaTime (Duration) Topic Details Presenter

8:30-09:00 (15’)

  Registration EAD

09:00-09:10 (10’)

Opening Session Welcome Note Huda Al Houqani - ADSG  

09:10-09:40 (30’)

Knowledge Sharing Session

ADSG benchmark and survey results   Dialogue / Q&A

Facilitated by PWC

09:40-11:10(90’)

Operational Session

Workshop on ADSG Strategy  Dialogue / Q&A

PWC

11:10-11:30(20’) 

Coffee Break

11:30 -12:00 (30’) 

Operational Session 

A) Introduction to the Election   B) FCC Nominee Presentations

Mohamed Al Dhaheri - ADSG FCC nominees

Agenda12:00-12:10(10’) 

Coffee Break

12:10-13:00(50’) 

Operational Session  

A) FCC Elections and Announcement   

Philip Weir - ADAA

13:00 – 13:15(15’)

Knowledge Sharing Session 

B) Presentation from ADNOC  Dialogue / Q&A

 

13:15 – 13:30(15’)  13:35 – 13:40(5’)  

Operational Session  

C) Communication Task Force to provide update on ADSG events 

Ahmed Al Hashemi – DOTMaher Mohammad - ZHO

E) Meed Conference Sandra Anani – ADSG Communications Advisor

13:40 – 14:00(20’)

Photo-shoot with New FCC Members 

AOB / Closure / Date of next FQM & hosting 

You are invited to a Hot Lunch served courtesy of ADNOC 

Welcome

Welcome SpeechHuda Al Houqani

DirectorAbu Dhabi Sustainability Group

Welcome SpeechAbu Dhabi Sustainability Group founders, members, esteemed partners, Ladies and

Gentlemen,Welcome to the third ADSG Forum Quarterly

Meeting for 2013.

The ADSG is built on a foundation of partnership, collaboration and transparency with the

overarching objective of promoting sustainability practices and capability for the benefit of all

members for a more sustainable future in Abu Dhabi.

ContinuedSo I am delighted to see you all here today, particularly today we mark a

major milestone in implementing the new management model, in the shape

of the election for Facilitation and Coordination Committee, and with your

input and direction we will start to develop and build the Group's strategy

and plans for the coming years.

ContinuedWe shared a survey with you some days ago, so I would

like to thank those of you who took the time to respond. Your engagement is critical for our work,

collectively, to succeed. Today, we will start with our strategy development

process, through a knowledge sharing session that will be followed by a workshop. I would ask you to please join in and express your views and concerns regarding the sustainability issues the ADSG should tackle in the

coming months and years.

ContinuedSustainability is increasing in importance in the UAE,

which brings with it a focus on policy-making and potential regulation. This only means that the work we

develop and achieve collectively through the ADSG becomes more significant, as the ADSG brings together

organisations to co-operate on committing to values and practices which promote sustainability and aim to

deliver a better future for today, tomorrow and the generations that follow.

ContinuedLet us together in 2013, a year which marked the fifth

anniversary of the ADSG, take the opportunity to revitalise our efforts and make full use of the opportunities from this valuable partnership.

ContinuedToday, as you know we will be holding Facilitation &

Coordination Committee (FCC) election, I would like to wish each ADSG FCC nominee the best of luck today, and beyond today as the new Committee takes shape and starts to lead sustainability on your behalf and for

Abu Dhabi. This is both an honour and a responsibility - I thank you on behalf of the Group for rising to this

challenge!

ContinuedI would also like to take this opportunity to sincerely

thank the outgoing General Secretariat, for their hard work, commitment and dedication. You helped grow

the Group, and safely guided us to today. Very special thanks go out to ADNOC for hosting

today’s event.

Welcome to ADSG Quarterly Forum Meeting. I declare this meeting open.

Video

The girl who silenced the World

Knowledge Sharing Session

Knowledge sharing on how to build successful sustainability strategies

Facilitated by Rahim O'Neill Senior Manager - Sustainability

PricewaterhouseCoopers

ADSG benchmark•We looked at a sample of similar, voluntary membership groups with a focus on sustainability or corporate responsibility.•Benchmarks included: CERES (US), BITC (UK), Turkish Climate Platform, Dubai Chamber CRB, Climate Change Business Forum (Hong Kong), EPC (Brazil).

ADSG benchmarkIssue Ceres BITC CCBF EPC Dubai CRB TCP

Member base

Broad Broad Select Select Broad Select

Control Managed Managed Members Managed Managed Members

Role Think tank Think tank Convener Think tank Think tank Convener

Role Lobbying Best practice

Lobbying Best practice

Best practice

Lobbying

Level Staff Staff CEOs Both Staff CEO’s

Audience Gov./ Business

Business Gov. Business Business Gov.

Funding Members Members Institute Institute Institute Members

Services Roadmap CR Index n/a Capacity building

CSR Label n/a

ADSG benchmarkCommon Characteristics

All *voluntary* groups

Groups progress differently and achieve more based on maturity

Membership is usually the better than average business performers

Differentiated from standard business groups/associations

Atmosphere is non competitive or ‘pre-competitive’

Powerful voices/drivers for changes

Action ownership is always an issue – membership or secretariat

Tension between driving change by the secretariat or and building consensus/delivering member requested servicesAll groups tend to be more academic/NGO like in behavior at secretariat level

All face tension between best practice/excellence and broad based change – almost *never* reconcile the two

Key ADSG Differentiator

High number of Government/semi government members – Different policy environs

Survey Results - Disclaimer

• 20 members completed the survey in full*• Due to sample size and potential for varying definitions,

results should be seen as issues for further discussion, not complete representations of member opinions

• There are no measures in place to assure that opinions expressed in the survey fully reflect the member entities view rather than the member representative’s views.

*At point of inclusion

Survey Results - Overall• Some inconsistencies are apparent in the perception of the role

of the ADSG, the Government and members• There is an emerging picture of what members want the ADSG

to do for them• Some results point to structural issues in how members are

managing sustainability• Issues that are important to members are not well aligned with

the current ADSG focus• Members are somewhat ambiguous about the ADSG’s

performance• There are no fundamental barriers to sustainability and

members report high interest

The top 2 challenges: Regulations and Talent/Emiratisation – this is consistent with other findings that Emiratisation is a major issue.

Survey Results

Survey Results

Question Yes No Don't Know

Total Responses

Is sustainability linked to corporate and/or staff KPI's?

12 8 0 20

Almost all answered that sustainability was important or very important.

Question Very important

Quite important

Not so important

Unimportant Don't know Total Responses

Sustainability in my organisation is:

12 7 1 0 0 20

However, less than half had a dedicated manager and 40% had no corporate or staff KPI’s

Survey Results

Question Yes No Don't Know

Total Responses

Is sustainability linked to corporate and/or staff KPI's?

12 8 0 20

Similarly, 18 out of 20 have or are developing a sustainability strategy – how does this fit with the lack of coverage with KPI’s?

Question Yes No Don't know Total ResponsesDo you have a sustainability strategy or are you developing one?

18 1 1 20

Survey Results70% of the group thinks that the Government/Executive Council should take the lead on

sustainability with 25% saying the same for the ADSG – however, regulation/compliance was only 5th out of 8 in terms of a motivator for sustainability, not even one member claimed that ‘lack of

government support’ was a barrier to sustainability and in suggesting how the ADSG could be more effective, advocating with Government only came in 5th out of 9.

There is an apparent mismatch with how the group thinks of the role of Government, the role of the ADSG and their own drivers of change.

Survey Results

This feedback raises questions about the focus of the ADSG and also the materiality of members’ focus.

Workplace issues…Governance, Emiratisation and HSE were the top three sustainability issues for members. In general, environmental issues were of medium importance at best, sustainability

reporting scored low along with community issues like charity and volunteering.

Surprisingly, Labour rights and standards scored 0, the lowest possible with no member listing it as a priority.

What areas of sustainability are important to your entity (up to 5 answers)?:

Answer ResponseGovernance, Transparency and Accountability 9Emiratisation and Change Management 8Health and Safety and Staff Well-Being 8Energy Use 7Water & Resource Use 6Learning and development 6Customer Relationships 6Sustainable Procurement 6Stakeholder Engagement 5Waste Management 5Environmental Management & Staff Awareness 5Climate Change/GHG emissions 4Diversity and Equality 3Employee Communication and Consultation 3

Answer ResponseSustainability reporting & Communications 3Charity 2Economic & Social Regeneration 2Work-Life Balance 2Pollution and Hazardous Material Control 2Innovation, Product & Service Development 2Product & Service Safety 1Transport and Distribution Use 1Employee volunteering 1Pay, Benefits & Compensation 1Labour rights & standards 0Marketing, packaging and Advertising Integrity 0Biodiversity 0

Survey Results

Community relations were deemed to be the 2nd most impacted issue by sustainability.

However, community issues in general scored very low in terms of importance to members. This seems somewhat inconsistent.

Community links were cited as the number 1 motivator when it comes to Sustainability.

Survey Results

The biggest barriers to sustainability for members were deemed to be staff engagement, time, resources and other priorities.

These are very traditional business pressures and in general, there seems to be no fundamental barrier to members progressing sustainability.

Once again, not a single member cited a lack of Government support as a barrier.

Answer Response

Other priorities 8

Staff engagement 8

Resources 8

Time 8

Internal awareness/knowledge 6

External/market awareness 5

Funding/costs 4

None 3

Other 2

Economy 1

Lack of government support 0

Don't know 0

Survey ResultsQuestion Very

IneffectiveIneffective Neither Effective Very Effective Don't know

How effective is ADSG at achieving its mission?

1 0 1 17 1 0

# Question Very Ineffective

Ineffective Neither Effective Very Effective

Don't know

1 Improving knowledge

1 0 3 12 3 1

2 Developing capabilities

0 1 5 12 2 0

3 Sharing experience 0 2 3 11 4 0

4 Facilitating advocacy

0 1 7 11 1 0

5 Building networks 0 2 3 11 4 0

6 Reporting performance

1 1 4 12 2 0

The ADSG was deemed effective at achieving it’s mission.

However, the cluster of choices seems overly ‘polite’ and contrast to some degree with members’ assessment of ADSG delivery of services.

Survey ResultsMembers’ top 3 choices for a more effective ADSG were: Develop a roadmap, Organise

collaborations/demonstrations and expand training and capacity building. Advocacy and Develop a rating system were also relatively popular. Investing in research/thought leadership

was not popular.

This indicates that the members already have expectations for the role of the ADSG.

Survey ResultsAlthough members want the ADSG to organise collaborations, only 6 (4th of 6 choices) members

answered that they were willing to provide resources to collaborate with other members in areas such as research.

In one sentence, describe why you joined the ADSG:

To get assistance in managing sustainability.(We) joined ADSG to help promote sustainability in the region.We believe that in sustainable development, businesses, public authorities and social society work in partnership in order to reconcile the three fundamental constituents of development: economy, ecology and social equity. ADSG will surely aid (us) to make a real progress on our sustainability program in the region by acquiring a complete better knowledge to successfully implement sustainability management programs as well as to develop the company sustainability report.To learn more and implement strong practices to become a sustainable organisation together with the leading Abu Dhabi companies so that we can together influence the uptake of sustainability in the Emirate and UAE.We believe in collaborating with other stakeholders to promote responsible and sustainable business practice.To learn, contribute and participate in Abu Dhabi journey towards sustainabilityTo expand my learning and knowledge about sustainabilityTo Develop, Enhance and Continually Improve The Three Sustainability Pillars.To work with others to further our own efforts and understanding in sustainabilityTo advance understanding of and participation in Abu Dhabi and company's sustainability initiatives.For enhancing our awareness about sustainability and have the opportunity to collaborate with other entities.To learn and promote sustainability in our organisationTo engage with others.Founding Member.Support sustainability and show the importance of sustainability provided by our organization.To connect and collaborate with like-minded organizations to foster dialogue and collaboration around improving sustainability management practices in Abu Dhabi.

Workshop discussions

• Table 1: Role of the ADSG

• Table 2: Membership model of the ADSG

• Table 3: Services of the ADSG

• Table 4: Strategic context of the ADSG

Knowledge Sharing Session

Coffee Break

3rd Forum Quarterly Meeting 201329th August, Abu Dhabi

Facilitation and Coordination Committee

Election

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Thank You

Message to ADSG General Seceriate

We would like to express our sincere appreciation to all of you for your great and

wonderful work and congratulate all of you on the accomplishments and inform you that your

contributions made a real difference

Thank You

Moh’d Al

Jawdar Hamed Al

Safi Dr. Nawal Al

Hosany Matthew

Plumbridge Belinda

Scott Andrew

BroderickSheikha Al

MaskariSandra

Aanani

Election Process

• Nominated candidates wishing to address the FQM have three minutes each to

canvass voters during the FQM.

• Following on from this, the voting will take place under the supervision of Mr. Philip

Weir who will act as election officer to ensure the election is fair and transparent.

• Member representatives will fill in their ballot papers anonymously and deposit these

with the election officer.

• Once all votes have been cast, the election officer will open the ballot papers and

read out the votes cast.

• The ballot paper will be checked by the recorder and the result entered into a

spreadsheet which will be visible on screen to all participants.

• Once all ballot papers have been opened, read out and recorded, the result will be

announced and the spreadsheet signed by the election officer and the recorder.

Voting Process• Only the official representative from an ADSG member organisation is entitled to vote or stand in

the election.

• Only one representative from each member organisation is entitled to vote.

• A minimum of 20 organisations must take part in the vote for it to be a valid election.

• The member representative has 5 votes.

• Please cast one vote for each one of your 5 preferred candidates.

• Please cast your votes by putting one tick per candidate only, against the names of the candidates

you wish to elect.

• If your form contains more than 5 ticks, the paper will be spoilt and will not count.

• Candidates must receive a minimum of 10 votes.

• The 5 candidates receiving the highest number of votes will be elected.

• Candidates receiving fewer votes (but more than 10) may take a seat on the FCC in case another

member drops out for any reason.

• In case of a tie, or candidates not receiving the minimum number of votes, further rounds of voting

may follow until all candidates have been elected.

Ballot Paper - Nominees in Alphabetical Order

Name Organization Job Title Vote 01 Abdulla Al Shamsi

Mubadala Development Company Vice President – Real Estate & Infrastructure Unit

02 Amna Al Romaithi

Abu Dhabi Airports Company Vice President Corporate Communication

03 Belinda Scott

National Bank of Abu Dhabi Senior Manager Corporate Sustainability

04 Jamila Khanji

Family Development foundation Advisor Research & Studies

05 Khalid Al Mqeemi Department of Transport Director Environment, Health & Safety Division

06 Linden Coppell

Etihad Airways Head of Environmental Affairs

07 Mark Woodall

Dolphin Energy Environmental Manager

08 Mohamed Al Attas

Abu Dhabi Water & Electricity Authority Solar Roof Program Manager

09 Mubarak Al Shamsi

Al Ain Municipality, Department of Municipal Affairs

Services Quality Assurance Division

10 Saleh Ballaith Abu Dhabi Sewerage Services Company Business Coordinator

11 Salma Al Mansoori Abu Dhabi Chamber of Commerce & Industry

Head of Entrepreneurs Consult Section

12 Yasmeen Al Rashedi Urban Planning Council Program Implementation Execution Manager, Estidama

Communication Task Force Update

Presented by Communication Task Force Members

Mr. Maher Al Makhamreh, Zayed Higher Organisation

&Mr. Ahmed Al Hashemi,

Department of Transport

Communication Task Force Update

1- Released Portal and branding RFP2- Released ADSW Stand and event RFP3- Re-naming our Journal• Option 1:• Option 2:• Option 3:4- Working on a draft on how to engage with ourmembers more closely (How can we create a rippleeffect through our members)

Communication Task Force Update

5 We are working on participating in Abu Dhabi ‐SustainabilityWeek 2014 (ADSW). Key messages proposed by the Communications Task Force. Please feel free to suggest more.• Abu Dhabi is taking care of sustainability.• Sustainability is about balance and we are addressing•ADSG members driving transparency through sustainability reporting• Driving sustainability management• ADSG Capacity Building Programme• Highlighting ADSG members' sustainability achievements

Communication Task Force Update

6 We are creating an ADSG Communications policies‐and process document as well as a strategy. At this point, we need your feedback on:• Abu Dhabi Conference

7 Upcoming ADSG events include:‐ADSG Advisory Board meetings, Facilitation and Coordination Committee, Hiwar session, next ForumQuarterly Meeting.

Photo-shoot

New FCC team & ADSG Members

Thank you

Please join us for the lunch