Attendees:

PYHA BoaJuly 1

Called toMinutes: Christina

Deanna Lindquist, Dave Abrahamson,Dawn Smith, Josh Juntuner

rd Meeting,2011

6:30 pm 1 f

Aune JAnderson, Nate Cook, Christina Aune, Chris Flor,

Jackson, Andrea Ende

order

Todd

AgendaItem

MonthlyStandard ItemsMinutes from06/1 3/1 1Minutes from06/20/1 1

BackgroundChecks

CoachingDirector

Notes

Approved 7.11.11

Need minutes updated to reflect newly electedboard members.

All board Members

We are going with ADM Model.

MotioFlorMotinew <meetElect

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7.

MotidbeincSeco

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Action

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i to approve by Todd Anderson 2na by Chris

>n to carry to have updated minutes withlected members. Vote to approve next

ng.•onic screening program is available.

e the program, follow these steps:

Avw.minnesotahockev.ore

'b \'lick "General" orifar right

:iick "Show All"

"lick "Screening"

Hick first option "Coaches Screeningster)"

,og in, or create log in

:ollow through all of the forms and submit.

r. by Kyle Baumann to vote on Jeff Hansonthe Coaching Directorid by: Deanna Lindquist

By Whom

ToddAnderson

Jeff Hanson

Due Date

(

ADM Model

Gambling Report

TreasurersReport

Need to have website updated to reflect this aswell as an email to all associate membersadvising of the new model we have adoptedReviewed reports

Madre Loca break in has no resolution at thistime. Once police report is completed a copy willbe supplied. We are potentially out 2k.We cannot get any new sites while state is shutdown.Need to make sure that the following is placedin documents on our website. This needs to bea separate entry:Board, I have to inform you that a theft hasoccured at one of our gambling sites. MadreLoca, and gambling funds were taken. Thetheft occured Sunday and is beinginvestigated by the Princeton policedepartment with Erik Minks in charge. Idon't have any information on how muchbut it's less than the total amount of startbanks of $2000. Erik is out until June 29thso nothing will move until after that. I willforward more information as it comes myway. Internally, the gambling control board(state) will do their own investigation to seeabout procedure being followed at the siteto rule on how to handle the fund lossmoving forward. This will not happen untila full police report is made available to me.

Reviewed ReportsReviewed vendors that payment is outstandingor being questionedArena Report and Treasurer reports have been

MotioMotioAndeActiodocurthefoagenJeffwActiosent

All BeAndreLacs

MotioLindc

Actiqrecei!with-Mot

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carriedto adopt ADM coaching model by Todd

son, second by Joel Nelson, motion carriedItems: As of July 30, 201 1 to formally

lent guidelines, roles and responsibilities andmation of a subcommittee. Add on thea for next June meeting.II be in charge of the HEP assessmentsitem: Jeff needs to complete. An email was

.11.11 to have this added to website.

ard Members: Present any opportunities toa that we may know of in Sherburne or Mille

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i to approve: Nate Cook Second; Sean naitet; motion carried

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items: Christina Aline will take the accountsable list and contact information and follow upem.n to approve: Jill Jackson 2nd Nate Cook

Andrea Ende

DeannaLindquist

V

corrected to match. Josh and Deanna to pullreports for the Board meeting at the same date.

D10 report We did not discuss this item at this meeting.

- Tag up rule discussing this being in squirts -this was voted down.- Discussion of a separation of current A teamsinto AA/A for Bantams and Pee Wee levels for11/12 season, vote anticipated for next meeting.Discussion on how the standings are figured outat the end of the season.In 12/13 season the state has announced therewill be a Bantam level state tournament- Pee Wee checking. Link is on website,recommendation for Board members to listen tothe podcasts, Dave voted No for the rulechange in a president's poll but there has notbeen an official vote yet.

DaveAbrahamson

ArenaArena Update Reviewed Arena report

Discussion to havemachines/concessions open. This isnot profitable. To run this we would losemoney.43 kids signed up for Tiger Sports. 14full time kids. Up from last year.Looking at youth open hockey thissummerBilling out for ads in west rink, expectedapproximately 8k in revenueBillboard completed still need to fill onecornerBleachers waiting on a quotes, fiberboard and investigating backed or nonEstimated to be $15k in expense,discussion on prioritization of thisexpense. Concern that the bleachersare high due to negative feedback.Question raised on how much morerevenue we could drive if we had theseats? Answers referenced that aJunior team and Section A and StateTournament were all potential revenuesources that the lack of bleachersimpacted a non PYHA selectionConfirmation that BBL will have a high

Motio to pass: Nate CookSecor d by: Todd AndersonMotio carried

JoshJuntunen

Arena Budget

1.5 hour practice

NEWBUSINESSPast Fees

HairballFundraiser

FundraisingGeneral

Tournaments

MeetingSchedule

school team

Reviewed budgetTo increase revenue looking to add gun showsand craft shows to the arena.Find sponsors to pay for spring league jerseys.Area for opportunity... trying to get localbusinesses to assist.Josh advised that we are moving to 1 .5 hourpractice times for the 2011 -201 2 season

Suggestion to go to conciliation court to recoupunpaid fees from a family that is overdue forpast two seasons in the amount of $2,600.Costs approximately $75 to file.

Suggestion to have this after school starts,decision would have to be made very soon.

Idea for registration - garage sale for usedequipment and at learn to skate

To get board approval for $$ for each team fortournaments. 3 tournaments up to $2100.00.No gate fees will be paid out of this amount nosurplus will be applied or given to a team. If wehave to pay gate fee the team will have toreimburse association.Host 2 tournaments. Chicks with sticks. Modifyfor a u10b and u12a on the other ice- Wants theBrian Oskar tournament. 2 tournaments in oneweekend.4 game format instead of 3 game.Ads - we will go with 2 let's play hockey ads.Budget for ads is: $700.00

To discuss if the Board should meet more thanonce per month. Bi-monthly meeting proposed.Denied - we will set meetings as needed andpost to website if additional meetings arerequired.

MotiolmotioiAction

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by Nate Cook, second by Todd Anderson:carriedItem: file in conciliation court

Action! Item: This is something we will plan for nextyear. Dave will lock in date with Hairball for nextyear. f

Deanifundrs

To urnChris

Ads: ILindqi

a will be meeting Wed to come up withisers for registration.

aments: Motion by, Nate Cook second by:-\or motion carried

/lotion by: Nate Cook Second by: Deannajist

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JoshJuntunen

Josh/Joel

DaveAbrahamson

DaveAbrahamson

Deanna

ToddAnderson

Calendars

OLD BUSINESSBanquetRegistrar

Recruitment

Association SubCommittee -Registration

Looking at getting rid of calendars and goingwith raffle tickets. The cost of the raffle ticketswill remain the same $200 per family. $10tickets total per family still remains $200.00

Year End Banquet - Karen reviewed

Provided us the seasons information and nextyears projection.

s

Need subcommittee for recruitment.

Todd Anderson will head the Registrationcommittee. Responsibilities: Determine needs,tasks, timelines, software and hardware needs,

MotioiCookTop 3Flor 2

/

to remove calendars: Chris Flor 2na Nate

prizes instead of one totaling 4500.00: Chrisd Todd Anderson

,

Visa (lift Card totaling:2000 f10001000 i500

' |

Dawn||will start discussing Registration each month;sub-ciBant£Injury!RegislevelsCoaclHEPfOutsi<

immittee to determine registration issues:n non-refundable amountIllness mid seasonration for 201 1-2012 - formula for declaring

ing certifications processissessment scores ^ •,le association membe'rs

Tryouls - evaluatorsDawnj to provide rec skaters and non-activememlfers to get idea.JoshsideoregistChris:eagleNate;

in PriiCoacreflecJoshJeff hclinici10%10% |

Setg

o discuss at next meeting price quotes on thef sign with no information. Can we addation information to that section?Flor will handle ad in newspapers. Both unionand town and country. Milaca county timeso order 70 signs & to get placed on the roadsiceton/Milaca as soon as possible.les to register online. Update website to

s Zapp still sponsoring us?ansdn will handle coordinating try outs & pre

>rofit made on fundraising. Motion to add feepproved by Chris Flor 2nd Nate Cook

>als, plan, and execute

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AllDawn

Josh/Sign

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Dave

Andrea

3/20/1 1On-going

4/15/11

4/15/11

3/14/11

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Association SubCommittee -Girls Program

Allocation ofhours

GeneralMite JamboreeInjured players

Volunteer HourPolicy

Spring

OutsideAssociationSkaters

CityRequirementsCityRequirements

related rules. Jeff Swanson, Jill Jackson, DawnSmith, Chris FlorKaren Bromberg will head up the Girls Programcommittee. Responsibilities: Determine theanticipated and committed numbers by level fornext season, based on numbers if there areopportunities to coop with other groups, discusscommon internal cultural challenges.Subcommittee will try to get a participant fromeach level. Rob Skuza, Jeff Swanson andSandra Nelson have expressed interest. Datefor the first meeting to be set by 5/25.Post a summary of hours that were assigned toeach team by the Ice Scheduler only.

Internal Control EmailKyle requested 2011 -201 2Determine formula for 2011-2012Subcommittee???

Should we allow them to come in and tryout

Back driveway

4 acres; no noxious weeds

Karen to send letter to determine commitment.

\

Joel pto eac

Actior

Boa replayecreditcosts:

reseamontlnotecActiorlimiteithere!need;

If an ibe rejteam!with r!Evalimakethey <decis

Chris

ChrisJoelfKyle

•ovide a summary of hours that were allocated!h team by him no later than 2/28/11

Item: Review Deanna's internal control email

to discuss what should be done when ais injured. How do we determine appropriate

that will be fair to all of the administrativeetc of running the youth program. Karen to do"ch; minimum weeks missed; based ons missed; consider combined injuries; doctorsrequired.Item: Jeff Swanson to research if we are

I to a $95 check for volunteer hours. Or aresetter methods to approach the volunteer

'^ *lutside skater wants'^ come and play it would;ommended that they'make the top of theDr just let them land where they land? Girlson tryouts, how should they be evaluated?ate the fees for tryouts and make it more;it worth our while. If they don't make the teamesire, should we make them stay? Noons made; to put on Spring Agenda

to go to planning committee and negotiate

Papesh to arrange brush mowerlelson will arrange sprayer; $180Jaumann to arrange tiller

Karen

Joel

KyleKaren

4/15/11

4/15/114/15/11

Spring

SPRING

SPRING

Meeting Adjourned 10:51pm -

Seed;BrillioRentaMotiopassd

$300 can be sent/seeder - Chris Flor - work with Princeton

i to adjourn, by Jill Jackson; 2na by Nate Cook;d.

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