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PVI UPDATE
Autumn 2019
AGENDA 1. General Update
Early Years Team
Ofsted New Inspection Framework
SEN Inclusion Funding
Infant Mental Health Project
Early Years Peer Review
DfE Consultation on Early Years Childcare Fees
2. Government Cost Analysis
3. Funding Update
EEF Handbook & Agreement
Provider Declaration
Termly Deadlines
Charging for non-compliance
EEF Audits
Two Year Old Funding
Other useful information – Census Date
4. Any other business
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GENERAL UPDATE
EARLY YEARS TEAM UPDATE
The Education Inspection framework (2019)
Under section 5 of the Education Act 2005, section 109 of the Education and Skills Act 2008, Education and Inspection Act 2006 and the Child care Act 2006
Judgement areas
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Overall effectiveness
Inspectors will use all the available evidence to evaluate what it is like to be a learner in the provision. In making the judgements about a provider’s overall effectiveness, inspectors will consider whether the standard of
education, training or care is good or outstanding. If it is
not at least good, inspectors will consider whether it
requires improvement or is inadequate.
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The four point grading scale will remain:
• Outstanding
• Good
• Requires Improvement
• Inadequate
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Good, requires improvement or inadequate:
• Judgement of good or requires improvement will follow the best fit approach
• Inspectors are likely to reach a judgement of inadequate under a particular judgement if one
or more of the inadequate criteria applies.
Outstanding:
• In order to reach Outstanding, early years provision must meet all the criteria set out under
‘good’ for that judgement and does so securely and consistently.
• There is further criteria set out under the ‘outstanding’ judgement, all of which the provision
will also need to meet.
• Provision should only be judged ‘outstanding’ in a particular area if it is performing exceptionally, and this exceptional performance in that area is consistent and secure across
the whole provision.
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Leadership and Management
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Quality of Education
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Cultural Capital (Defined by Ofsted)
• Cultural capital is the essential knowledge that children need to prepare
them for their future success.
• It is about giving children the best possible start to their early education. • Inspectors will consider how well leaders use the curriculum to enhance
the experience and opportunities available to children, particularly the
most disadvantaged.
• Some children arrive at an early years settings with different experiences
from others, in their learning and play. What a setting does, through its
EYFS curriculum and interactions with practitioners, potentially makes all
the difference for children.
• It is the role of the setting to help children experience the awe and wonder
of the world in which they live, through the seven areas of learning.
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Before- and after-school care and holiday provision
• Providers (including childminders) who only offer care before and after school or during the
school holidays for children who normally attend Reception (or older) classes during the school
day do not have to meet the learning and development requirements for those children.
• For children younger than Reception age, the provider must have regard to, but does not have
to meet, the learning and development requirements. In both cases, this means they only have
to meet the safeguarding and welfare requirements of the EYFS.
• The inspector will consider the criteria for three of the key judgements (‘Behaviour and
attitudes’, ‘Personal development’ and ‘Leadership and management’) in reaching a judgement about whether or not the provider is meeting the safeguarding and welfare requirements of the
EYFS
• The inspector will make a judgement only on the ‘Overall effectiveness: quality and standards
of the early years provision’. The inspection will result in one of three possible outcomes: - Met - not met with actions - not met with enforcement.
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The current inspection cycle runs from
1 August 2016 to 31 July 2020
Providers on the Early Years Register will
normally have their setting inspected at least
once within this four-year cycle.
Newly registered providers will normally be
inspected within 30 months of their
registration date.
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The Early Years Team will facilitate more opportunities to explore and consider the framework during the autumn and spring
term.
For more information, guidance and support please see the useful links (Services for Education) or contact a member of the Early Years Team on 01724 296650.
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Services for Education - Early years Information
http://servicesforeducation.org.uk/#
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General Update
INFANT MENTAL HEALTH TRAINING
SEND SUPPORT
SEN Inclusion Funding Submission Deadlines:
• Friday 11 October - funding for children (new starters) in the autumn term 2019
• Monday 2 December - spring term 2020
• Monday 3 February - spring term 2020
• Monday 23 March – summer term 2020
• Monday 11 May – summer term 2020
• Monday 29 June – autumn term 2020
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EARLY YEARS PEER REVIEW
Unlocking Talent, Fulfilling Potential: A plan for improving social mobility through education was
published in December 2017 by Department for Education. It sets out the overarching ambition that no
community is left behind. Ambition 1 of 4, is to close the word gap in the early years, so that all children
can begin school ready to thrive.
There is a commitment from the Government to spread best practice on improving early language
outcomes, part of which is the development of a new programme of peer challenge and support.
North Lincolnshire Council have committed to a local peer challenge focussed around early years and
social mobility, which is taking place between 1 and 4 October 2019.
The Peer Review is not a review of council services but the complete early years offer to families
including council services, health services, childcare and other community services. The review team
will be particularly interested in speech and language development, wider early learning and
development, family support and how services work together to ensure children make the best possible
start, develop well and have their health and care needs met.
It is an opportunity for us all to tell our story including strengths, good practice and areas for
development.
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CONSULTATION
Early Years Childcare Fee Regulations
Department for Education has launched a consultation, which is seeking views on a proposed increase to
the application fee and the annual fee paid to Ofsted by childcare providers on the Early Years Register
with a view to changes coming into force from April 2020.
The DfE is also seeking views on the principles that should underpin a revised Early Years Register fee
model to be introduced from April 2021.
The consultation, which was launched on 18 July, is available at https://consult.education.gov.uk/early-
years-and-schools-strategy/early-years-childcare-fees-regulations/
The consultation closes at 10am on 9 October 2019.
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Band Childcare category Current fee
rate(set in 2010)
Proposed application
and annual fee from
April 2020
Increase
Band 1 Childminders £35 £43 +£8
Band 2 Sessional providers £35 £43 +£8
-
Sessional providers
subject to transitional
arrangements
£50 £61 +£11
Band 3 Full day care providers £220 £269 +£4
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GOVERNMENT COST ANALYSIS
Early Years Providers Cost Survey 2018 – Frontier Economics
• 120 Early Years providers caring for 0 – 5 year olds between March – July 2018
• Data collected
• Number of places for each age group
• Number of funded and non-funded children
• Number paying fees, inc. universal credit, TFC, SEND children
• Opening days and hours, sessions offered and other activities
• Type of setting
• Number of staff, salaries, staff turnover, qualifications, volunteers, training
• Venue costs and other costs (food, stationary and other materials)
• Hourly rates paid by parents, EEF rate, additional charges to parents, donations and other income
sources – for children under the age of two years, children aged two years and children aged
three and four years.
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Breakdown of total costs shows that, on average:
• 77% of costs are for staff, while 13% are venue-related and 10% are for other items.
• 66% of costs can be attributed to specific childcare sessions, while 3% is attributed to specific additional
and specialist services (i.e. SEND Children) and the remaining 31% to core running costs.
• 96% of costs are directly or implicitly paid by the setting, while the remainder are implicitly paid by in-kind
contributions from the government (2%), charities (1%) and the value of volunteer time (1%).
Income (average)
• 54% of setting’s income from funded places • 41% fee income from parents
• 6% other sources – i.e. grants/donations
• Most providers have the same hourly fee for all ages of children. Providers with income from both parent
fees and funded children, on average, receive 14p per hour more for funded two year olds that the hourly
fee charged and 74p less per hour for 3 & 4 year olds funded hours.
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Hourly delivery costs for three and four year olds by provider type:
Type of provider Mean hourly delivery cost Number of settings
Private £3.69 24
Voluntary £3.61 18
Nursery class £4.03 26
Maintained Nursery School £4.88 30
Childminder £4.78 19
All providers £3.98 117 • Hourly cost is higher for:
• children with SEND
• settings with no children in receipt of EYPP
• providers that are open all day and in particular all year round (difference 85p)
• Childminders have a higher hourly costs than other provider types, but this is due to their low child-to-
staff ratio and small group sizes
• Having children under age two is associated with a lower hourly delivery cost for 3 & 4 year olds
• Variations in staffing qualifications and ratios also affect the hourly rate
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Government Spending Review – 6/9/2019
Chancellor Sajid Javid announced:
The government will continue to support families with their childcare costs. The Chancellor announced
an extra £66 million in 2020-21 to increase hourly rates paid to childcare providers through the
government’s free hours’ offer. Further information will be made available in due course.
As part of the schools settlement, Government has also announced that £700m additional funding will
be allocated in 2020-21 for high needs, which covers children and young people aged 0 to 25 with
special educational needs and disabilities. Local authorities are responsible for deciding how much of
their high needs funding is spend on under 5s.
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FUNDING UPDATE
AGREEMENT AND EEF HANDBOOK REVIEW:
AGREEMENT:
• Contents page re numbered
• HQ of council is now Church Square House
• LSCB changed to MARS (4.3 & 4.5)
• 4.2 A lead practitioner at the Provider must take responsibility for safeguarding and ALL staff must
have training to identify signs of abuse and neglect. The Provider must ensure that all Staff are vetted
in accordance with the Staff Vetting Procedures and safer recruitment processes adhered to.
• 13.2 … Providers should be particularly mindful of the impact of the additional charges on the most
disadvantaged parents (where applicable EYPP can be used to waive the costs entirely).
• 14.4 … The Provider must spend all the funding on delivering the Free Entitlement,
appropriate records of spend must be kept for audit purposes, this includes Early Years Pupil
Premium, Disability Access Fund and any SEND Inclusion funding.
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HANDBOOK:
• Two Year Old Funding Criteria addition
• EYPP – remain eligible until start school, monitoring LAC spend
• PAFs - send via MOVE IT – PDF/Word
• Charges for non-compliance
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PROVIDER DECLARATION
I certify that the number of hours claimed are correct for each child. These hours can/will be substantiated
by the official registers. I understand that this claim will be subject to an audit at a later date.
I have completed this claim in accordance with the guidance within the Early Education Handbook – September 2019 and the relevant checklist.
I continue to comply with the Agreement for the supply of Early Education and Childcare.
I have checked that:
1) Every new child on this claim has a Parent Agreement Form completed and signed by the Parent/Carer
with legal responsibility for that child and will be submitted by the deadline – (only at the actual task)
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PROVIDER DECLARATION – cont …
2) The Parent Agreement Form held by the Childcare Sufficiency Team is valid for the current term (where there has been no change of circumstances/funded hours) for any continuing children and if not a new Parent Agreement Form will be submitted – (only at the actual task)
3) Hours claimed are based on hours expected to attend/attended for the term.
4) Where I am aware that hours are claimed at my setting and another that added together the hours do not exceed the maximum entitlement.
5) All children on this claim are eligible by date of birth and proof of date of birth has been verified.
6) All 2 Year olds included in this claim have been approved by the Local Authority and a placement notification has been completed.
7) If a child has started with a non-valid 30 hour code, I understand that I will not be paid for any extended hours.
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TERMLY DEADLINES
Autumn 2019 Spring 2020 Summer 2020
Funded Weeks 14 12 12
Estimate /Forecast Task sent out w/c 2 Dec 2019 w/c 16 Mar 2020
Estimate Task submitted 13 Dec 2019 3 Apr 2020
Estimate Payment made 3 Jan 2020 17 Apr 2020
Final/Actual Task sent out w/c 9 Sep 2019 w/c 6 Jan 2020 w/c 20 Apr 2020
Final Task submitted 27 Sep 2019 24 Jan 2020 8 May 2020
PAF’s submitted 30 Sep 2019 27 Jan 2020 11 May 2020
Balancing payment made 8 Nov 2019 6 Mar 2020 12 Jun 2020
Payment lists sent out w/c 11 Nov 2019 w/c 9 Mar 2020 w/c 15 Jun 2020
Final date for Amendments 22 Nov 2019 13 Mar 2020 26 June 2020
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CHARGING FOR NON-COMPLIANCE
Section 2.43 of the early year’s entitlements: operational guidance for local authorities and providers - June 2018 states:
The local authority should not charge providers disproportionate penalties for providing late or incomplete information
leading to additional administration in the processing of free entitlements. Any charges should be reasonable and
proportionate to the inconvenience or costs incurred to the local authority as a result of the lateness and local authorities will
ensure charges are clearly communicated to providers.
This has therefore been included as Clause 5.1 of the Agreement for the supply of Early Education and Childcare:
The Authority will charge the Provider penalties for providing late or incomplete information leading to additional
administration in the processing of Funded Entitlements. The penalties, which can be found in the Early Years Funding
Handbook, will be proportionate to the inconvenience or costs incurred to the Authority as a result of the lateness and the
Authority will ensure charges are clearly communicated to the Provider.
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-
Incident Charge
Reissue of task due to non completion by deadline £30 per task reissue
(£15 for childminders)
Raising a payment outside of the normal cycle due
to late submission of task/paperwork
£30 per payment
Returning paperwork submitted too early £10 per incident
Insufficient postage on mail Charge as deemed by Royal Mail
Specific data/PAF incidents:
Number of incidents Charge
0-1 No charge
2-5 £10
6-10 £20
11-15 £30
16-20 £40
21-25 £50
26-30 £60
Any more than this will be calculated in the
same way
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Incident that will lead to a fine:
Parent/Carers details not entered in the portal when they are on the PAF
Hours on headcount not removed for leavers
30 hour code not validated correctly – extended hours not entered on the headcount
Placement notification not done for a funded two year old – funded hours not entered on the headcount
Not changing start dates and weeks on the task
No hours entered against a child on the portal but a PAF has been submitted
Missing PAF for a child entered on the headcount – if you inform us that you know a PAF is missing you will
not be fined
PAFs submitted after the deadline (without prior notification)
DOB not verified on the PAF
PAF submitted for child but child not on headcount
New PAF not submitted for a change in hours
Start date missing from PAF
Funding table on PAF not completed correctly – setting name missing, hours per day not stated
PAF not signed by setting and/or parent
Claim amendments that should have come in with actual – not informed from setting
Stretched errors will not be fined.
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AUDIT
• 14.4 The Provider must spend all the funding on delivering the Free Entitlement, appropriate records of
spend must be kept for audit purposes, this includes Early Years Pupil Premium, Disability Access Fund
and any SEND Inclusion funding.
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TWO YEAR OLD FUNDING
Additional Criteria:
Children of Zambrano Carers;
Children of families with no recourse to public funds with a right to remain in the UK on grounds of
private/family life under Article 8 of the European Convention on Human Rights;
Children of a subset of failed asylum seekers (supported under section 4 of the Immigration and Asylum
Act 1999 – ‘the 1999 Act’).
Placement Notifications:
A placement notification MUST be carried out for every funded two year old. A TWO YEAR OLD SHOULD
NEVER HAVE TO BE ADDED TO THE HEADCOUNT. IF A PLACEMENT NOTIFICATION HAS BEEN
DONE CORRECTLY FIRST THEY WILL AUTOMATICALLY APPEAR.
Spring Applications: Take up:
After 30th October 2019 Above national average, but number of eligible families falling
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OTHER USEFUL INFORMATION
Census Date:
• Thursday 16th January 2020 – Self Update return completed by Friday 24th January 2020
– MANDATORY IF HAVE FUNDED CHILDREN
Changes to the Portal:
• Revised handbook – available on website
• No secret answer – need to enable Two-Step Verification
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ANY OTHER BUSINESS
Hungry Little Minds Campaign
Adults and Community Wellbeing
The Department for Education has launched ‘Hungry Little Minds’ – a three-year campaign to encourage
parents to engage in activities that support their child’s early learning and help set them up for school and beyond.
It is based on the premise that children soak up every little bit of stimulation you can give them and it is all
the little things that make a big difference with the development of their speech and understanding of
words. It is trying to get across to parents that everyday moments can be used to boost their child’s learning, and they are interested in all sorts of things.
Please promote the campaign to parents in your setting: https://hungrylittleminds.campaign.gov.uk/ for
simple hints and activities to do with your children
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