• Purpose of the Extra Mile Project: o The purpose of the Extra Mile Project is to involve a significantly larger percentage of the

church family in the visitation program with a more flexible of a commitment by placing them on one of four different teams that meet just once a month. This ministry will improve the involvement in, quality, and effectiveness of our weekly visitation outreach.

• The Extra Mile Project will improve involvement. o Members of the Extra Mile Project will be asked to commit to once a month involvement.

Where many members would be reluctant to commit their time every Tuesday night, they would be much more willing to commit to a once a month plan.

• The Extra Mile Project will improve quality. o The Extra Mile Project promotes quality time instead of quantity time. Although

individuals will only be attending once a month, each week we will have a good number of people involved in many more areas of outreach than normal, improving the quality of our outreach.

• The Extra Mile Project will improve effectiveness. o Allowing members to be involved with a team, the Extra Mile Project will make them feel

needed and important to the visitation program. Because of this, the Extra Mile Project will truly improve the overall effectiveness of our visitation program, not only in outreach, but also within the members of our church family.

• How the Extra Mile Project works: o Teams ▪ 4 different teams, one for each Tuesday of the month. ▪ Members of the teams will sign into one of the specified areas of outreach based on

their own choosing or, in certain cases, where they are needed, and perform that task for an hour and a half. The six main areas of outreach which they could be involved in are as follows: • Visits – which will consist of visitors, prospect members, hospital visits, E.E.,

Good Neighbor, Bus follow-ups, Three Mile Project, and others.(15 people) • Letter Writing & Phone Calls – the letter writing will consist of writing letters

for follow up visits, sympathy, weddings, newborns, inactive members, and others. Sample letters will be provided to use as guides. The phone calls will consist of calling individuals to inform them of a visit before the visit is made, to follow up on a visit where the person was not at home after two consecutive weeks, and reaching shut ins and prospective members. (5 people)

• Distribution – which will include canvassing for: Newsletters, R.U., V.B.S., Bus, Etc. (15 people)

• Nursery/Childcare – this will consist of providing child care in the nursery for newborns through the age of three or providing childcare in the FLC for four year olds through 6th grade. (7 people)

• Prayer Partnering – this will consist of making a commitment to pray for 15 minutes for the visitation program from the prayer partner’s home. Praying at the church is not required. (35 or more people)

• Special Events – this will consist of distributing church information at special events such as Phoenixville’s First Friday and Community Days. Members of this ministry will be contacted each time there is a special event since the dates and times vary. (15 people)

o Captains ▪ Responsibilities • Recruitment – Captains are responsible to assist in recruiting team members. People

who enroll as team members will commit to participate one Tuesday night a month, if they are unable to participate on their designated team night they should be encouraged to make it up another Tuesday night.

• Attendance – Captains are responsible for attending on their night of the month and seeing that team members receive a monthly reminder to encourage attendance.

• The Extra Mile Project night – Captains are responsible for assisting the pastor and staff on their designated night. Assistance will be required with the following: o Welcoming o Visitation o Letter-writing and phone call assignments o Refreshments o Meetings – Captains will be responsible for attending captain meetings on an as-

needed basis.

• What an Extra Mile Project night will look like: (6:45-8:15) o Team members will arrive and sign in to which area they will be ministering in that night. o Everyone will meet for testimonies. o Immediately after testimonies and prayer, teams will go to their designated locations. o Captains will delegate to the team members what needs to be accomplished in each area of

ministry depending on where they are serving that night, and according to priority and also appropriateness for the individual.

o At the end of the hour of ministry, each team member will complete and turn in a report card on what was accomplished and important details. This will allow for us to know exactly what has been accomplished, have it on record, and know how to deal with each visit/contact in the future without confusion or conflict.

o At the end of the ministry time, each member will be free to enjoy some refreshments before signing out to leave.

• People resources needed: o Pastoral leadership/oversight o Secretary: to keep records updated and prepared each week/organization o Receptionist: make calls before visits (could be done by secretary) o Team Captains o Team Members o Refreshment Supervisor

• Goals for first year:

o 8 captains – 2/wk. o 150 members – 40/wk. (with some overlap)