Purdue Dissertation template

8/12/2019 Purdue Dissertation template

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TYPE YOUR TITLE IN ALL CAPS OR COPY AND PASTE

Choose your thesis type

Submitted to the Faculty

of

Purdue University

by

Type your name here: e.g., John Smith

In Partial Fulfillment of the

Requirements for the Degree

of

Choose your degree

Choose graduation term

Purdue University

Choose your campus

Do not use copy &

paste on this page

except the title.

Please READ

Chapter 1 & 2 to use

the template more

efficiently.

Do not change

any line spaces on

this page.


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This is your DEDICATION page (e.g., To that special someone (husband, wife, father,

mother, dog, cat, etc.) This page is optional. To copy & paste your work here, please

highlight this paragraphbefore Section Break and replace the texts. If you do not need

this page, please delete it.

Dedication page:

1. No heading

2. You are allowed to place your statement in

the middle of the page being creative.

3. Foreign language is allowed.


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ACKNOWLEDGEMENTS

This page is optional (e.g., the author would like to thank). To copy & paste your work

on this page, please highlight this paragraph and replace it. Do not remove inserted

Section Breakto keep the top margin setting on next page. If you do not need this page,

please delete it.

Please read the tip below

before copy & paste.

ACKNOWLEDGEMENTS:

1. Do not list it on table of contents.2. Major heading page with 2 top margin

3. Following page is considered as text page

with 1 top margin.


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2nd

page of acknowledgements.

Do not remove section break on thispage to keep 2 top margin on next page.

This page is for the user who has

more than one page of

ACKNOWLEDGEMENTS. If

you do not need it, please delete

the page.


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TABLE OF CONTENTS

Page

LIST OF TABLES ............................................................................................................ vii

LIST OF FIGURES ......................................................................................................... viiiCHOOSE ONE HEADING ................................................................................................ xABSTRACT .............................................................................................................. xiCHAPTER 1. INTRODUCTION ................................................................................. 1

1.1 Introduction ............................................................................................... 11.2 How to Use the Template .......................................................................... 11.3 Text Formatting ......................................................................................... 21.4 Additional Formatting Tips ....................................................................... 3

CHAPTER 2. FORMATTING GUIDELINES ........................................................... 42.1 Title Page................................................................................................... 42.2 Dedication, Acknowledgements, Preface.................................................. 62.3 Table of Contents (TOC)........................................................................... 7

2.3.1 Using Styles ........................................................................................72.3.1.1 How to Apply Styles on Headings ........................................................ 82.3.1.2 How to Modify Styles Box .................................................................. 11

2.3.2 To Use Table of Contents (TOC) ......................................................132.3.2.1 Updating TOC with Correctly Formatted Headings ............................ 132.3.2.2 Creating New TOC with Correctly Formatted Headings .................... 152.3.2.3 How to Update Page Numbers ............................................................ 172.3.2.4 Troubleshooting: How to Resolve TOC Problems .............................. 18

2.4 Tables and List of Tables ........................................................................ 192.4.1 How to Insert Table Caption .............................................................202.4.2 Table Captions in Appendix .............................................................232.4.3 How to Create and Update List of Tables .........................................242.4.4 Large Table/Continued Table ...........................................................26

2.5 Figures and List of Figures...................................................................... 28

Contents.

Roman numeral page

numbers must be

written in small letters

only.


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Page

2.5.1 How to Insert Figure Caption ............................................................282.5.2 How to Create/Update LIST OF FIGURES......................................29

2.6 How to Use Breaks .................................................................................. 302.6.1 How to Use Section Break: Next Page .............................................302.6.2 How to Use Page Break ....................................................................34

2.7 Pagination ................................................................................................ 352.8 Cover Page .............................................................................................. 38

2.8.1 Pagination on Cover Page .................................................................392.9 Appendices .............................................................................................. 402.10 How to Work on Landscape Page ........................................................... 40

CHAPTER 3. LAST FORMATTING CHECK BEFORE/AFTER PDFCONVERSION ............................................................................................................. 44CHAPTER 4. ADOBE ACROBAT (PDF) INSTRUCTION ..................................... 47

4.1 Embedding Fonts..................................................................................... 474.2 Converting your WORD file to PDF ...................................................... 48

Choose one REFERENCE HEADING ............................................................................. 49

APPENDICES

Appendix A Endnote Tips ........................................................................................... 51Appendix B Appendix Figure and Table ..................................................................... 52Appendix C Thesis/Dissertation Website .................................................................... 53

VITA ............................................................................................................. 54PUBLICATIONS ............................................................................................................. 56

*If you dont see a dotted linebetween heading and page number,

press TAB button after the

heading.


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LIST OF TABLES

Table ..............................................................................................................................Page

Table 2.1 Setting After Space ............................................................................................. 6Table 2.2 Types of Heading Settings ................................................................................ 10Table 2.3 Oversized Table ................................................................................................ 27Table 2.4 Types of Breaks ................................................................................................ 30Table 2.5 Page Number Tips ............................................................................................ 36

Please see instruction at

2.4 before using this

page, LIST OF

TABLES.


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LIST OF FIGURES

Figure.............................................................................................................................Page

Figure 1.1 Activating Show/Hide Button ........................................................................... 2Figure 2.1 Before and After Space ..................................................................................... 6Figure 2.2 Heading Styles ................................................................................................... 8Figure 2.3 Styles Box .......................................................................................................... 9Figure 2.4 Modify Style .................................................................................................... 11Figure 2.5 Changing modification. ................................................................................... 12Figure 2.6 Modifying Line Space on TOC ....................................................................... 13Figure 2.7 Changing Paragraph Line Space ..................................................................... 14Figure 2.8 Mini-heading Page....................................................................................... 15Figure 2.9 Creating Table of Contents .............................................................................. 16Figure 2.10 Updating Table of Contents 1........................................................................ 17Figure 2.11 Updating Table of Contents 2........................................................................ 18Figure 2.12 Creating Table ............................................................................................... 20Figure 2.13 Caption from References ............................................................................... 21Figure 2.14 Inserting Table Caption ................................................................................. 22Figure 2.15 Styling Caption .............................................................................................. 22Figure 2.16 Insert List of Tables ....................................................................................... 24Figure 2.17 Table of FiguresTable ................................................................................ 25Figure 2.18 Mini-headings for LIST OF TABELS/FIGURES ......................................... 25Figure 2.19 Inserting Figure Caption ................................................................................ 29Figure 2.20 Section Break: Next Page .............................................................................. 31Figure 2.21 Inserted Section Break: Next Page ................................................................ 32Figure 2.22 Changing Top Margin ................................................................................... 33

Please see instruction at

2.5 before using this

page, LIST OF

FIGURES.
http://c/Users/apark/Desktop/2007%20Word%20Template%20-0412/Multiple%20Appendix/TimesNewRoman%20Word%202010%20ma%20111812.docx%23_Toc341019727http://c/Users/apark/Desktop/2007%20Word%20Template%20-0412/Multiple%20Appendix/TimesNewRoman%20Word%202010%20ma%20111812.docx%23_Toc341019727http://c/Users/apark/Desktop/2007%20Word%20Template%20-0412/Multiple%20Appendix/TimesNewRoman%20Word%202010%20ma%20111812.docx%23_Toc341019727


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Figure.............................................................................................................................PageFigure 2.23 Chapter Page with 2 Top Margin................................................................. 34Figure 2.24 Text Page/ 2

ndPage of the Chapter with 1 Top Margin.............................. 34

Figure 2.25 Page Break ..................................................................................................... 35Figure 2.26 Inserting Page Number .................................................................................. 37Figure 2.27 Page Number Format ..................................................................................... 38Figure 2.28 Appendices on TOC ...................................................................................... 40Figure 2.29 Inserting Page Number in Footer .................................................................. 41Figure 2.30 Page Number Text Direction on Landscape Page ......................................... 42Figure 2.31 Align Text Right for Landscape Page Number ............................................. 42Figure 2.32 Purdue Logo (Train) ...................................................................................... 43Appendix Figure...................................................................................................................

Figure A 1 Setting New Label for Appendix Figure or Table .......................................... 52

Appendix Figure:

Additional mini-heading Appendix Figure

should be added before you list appendix tables orfigures.


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CHOOSE ONE HEADING

Choose one of the headings. If this section is more than 2 pages, it can be placed at the

back of the thesis. See the University thesis guidelines. Entries should be single-spaced

with a consistent single, 1.5 or double-space between entries.

This section is optional. To copy & paste your work here, please highlight the paragraphs

to replace the texts and leave Section Break. If you do not need this page, please delete it.


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ABSTRACT

LastName, FirstName MiddleInitial. Choose your degree, Purdue University, Choose

graduation term. Type Thesis Title in Common Title Case. Major Professor: FirstNameLastName.

Two different paragraph spaces are used on an abstract page. First three lines are called

introduction block or introduction paragraph. Use only single space with before/after

space of zero. On the main abstract paragraphs, it is treated as regular paragraphs

applying consistent line space to your chapters.

Do not use copy & paste on

introduction paragraph.

ABSTRACT:

1. This is a major heading page with 2 top margin.

2. From 2nd

page, apply 1 top margin.

3. Introduction paragraph: use only single for the line spaceMain abstract paragraph: use line space consistent to your

chapter paragraphs.


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2nd

page of abstract

This page is for the user who

has more than one page of

ABSTRACT. If you do not needit, delete the page.


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CHAPTER 1. INTRODUCTION

1.1 Introduction

This blank thesis is designed to be as self-supporting as possible, and to conform to the

Purdue University Style Guidelines. The template has been built with very basic

formatting guidelines to acquire Purdue style; therefore, if your department has additional

formatting requirements, you may have to adjust a few styles such as subheading

numberings or endnotes.

*Word 2010 template is not guaranteed to work with Word 2003 or older

versions or other word processors.

1.2 How to Use the Template

Before you start using copy and paste, read the important tips below to minimize your

formatting work:

1. Activate Show/Hidebutton in Home tab.

2. Do not use copy and paste on following areas:a) Major headings

a. (ACKNOWLEDGEMENTS, TABLE OF CONTENTS, LIST OFTABLES, LIST OF FIGURES, ABSTRACT, LIST OF REFERENCES,

APPENDIX(ces), VITA, etc.)

b) Chapter headingsa. (INTRODUCTION, CHAPTER 1, 2, 3)

c) Abstract introduction paragraphd) Title pagee) Cover page

READ copy and paste

tips before start using

template.


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3. The best way to place your texts into the template is by sections; avoid using select

all. If you use select allto replace your entire texts, your pre-format will be

transferred into the template, removing existing settings.

o If possible, copy & paste your work into the template chapter by chapter (or

by sections) to minimize the loss of existing formats.

4. Be cautious not to remove Section Break: Next Page at the end of first page of the

chapter and last page of the chapter. It is to customize different top margin on text

pages and major/chapter heading pages.

o

When this setting is lost, it must be restored back. (Read 2.7 for more

information.)

5. To apply correct top margin, always double check if before space is set to 0 on the

first text line or chapter/major heading.

1.3 Text Formatting

It is highly recommended that you activate Show/Hide which is located in the

Paragraph block under Home menu. The formatting marks can also be toggled by

pressing CTRL-SHIFT-8. Show/Hide button is very useful for locating breaks, extra

carriage returns, and extra spaces between words.

Figure 1.1 Activating Show/Hide Button


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1.4 Additional Formatting Tips

Please read Chapter 2 for detail formatting guidelines on:

Title

Table of Contents and Heading Styles Tables and LIST OF TABLES

Figures and LIST OF FIGURES

Breaks

Pagination

Appendices

Cover Page

Landscape Page and Landscape Page Number

Font Type and Size


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CHAPTER 2. FORMATTING GUIDELINES

2.1 Title Page

Title page contains 4 drop-down boxes of thesis type, degree, graduation term and

campus. Whenever you see a word Choose, click drop-down box to view available

options.

*MAC users might not see any drop-down boxes. If so, remove the box or

label and type in your information.

Title page starts with thesis title written in all caps followed by 3 blocks. Blank spaces

are inserted between the blocks, and for consistency, continue to apply exact same

number of blank lines or exact same amount of blank space between the blocks as shown

below.

2 top margin

TITLE

(3 single-spaced blank lines)

1stBlock


2nd

Block


3rd

Block

Chapter 2 explains how to work on specific parts

of the template. Also, read the solutions for your

formatting problem.


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There are 2 ways to insert consistent blank lines for the blocks, headings, figures, pictures,

or paragraphs.

Option 1: Use ENTER button.

You can simply hit ENTERbutton to insert a blank space.

Pros: Convenient

Cons: You might end up with inconsistent amount of blank space due to

different line space setting.

Option 2: Use before/after space.

For the blocks and headings, using before or after space is more consistent

way to apply blank spaces.

Before space is not recommended for use unless you can keep track of

places it was inserted. Overusing of before space can create a spacing issue

hanging your pages lower than required top margin of 1 or 2.

After space is usually used to apply consistent blank space between the

blocks and paragraphs on the last line and on the major/chapter heading.


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To use before or after space:

1. Place the cursor on the line that you wish to add before or after space.

2. Go to Page Layout menu.

3. Determine right amount of space and insert number in the box under Spacing (or

use up and down arrow).

Table 2.1 Setting After Space

Spacing After in Numbers Recommended Use

12 = single line space Best for subheadings

18 = 1.5 line space Best for subheadings

24 = double line space Best for figure or table captions

36 = 3 single line space or 1 Best for title page blocks, major and chapter

headings

Pros: Reliable

Cons: Must get familiar with the setting

*Before space must set to 0 for the first text line or major/chapter heading.

2.2 Dedication, Acknowledgements, Preface

Dedication, Acknowledgements and Preface pages are optional. Major heading must be

placed with 2 top margin followed by 3 single-spaced blank lines or after space of 36.

Figure 2.1 Before and After Space


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*Unlike the other major heading pages, Dedication page does not contain

major heading, DEDICATION.

2.3 Table of Contents (TOC)

*Do not work on TABLE OF CONTENTS until the last page of your thesis is

completed including pagination setting.

TABLE OF CONTENTS is already created using Automatic Table under References

menu. However, to continue using your TOC, proper styles should have been applied on

your individual heading when you finish working on your chapters. To create your

automatic TOC, MS Word detects following applied styles on your headings with

matching page numbers: MajorH (major heading),ChapterH (chapter heading),

SubH1 (subdivisions e.g., 3.1), SubH2 (subdivisions e.g., 3.1.2.), and SubH3

(subdivisions e.g., 3.1.2.1), and SubH4 (subdivisions e.g., 3.1.2.3.4).

2.3.1 Using Styles

Styles is mainly used for 2 main reasons: TOC creation and quick format of the

headings. For the users demand, styles are already defined in the document up toSubH4

or heading 5 (e.g., 1.2.1.2.2), but no further subheadings are recommended to be listed on

TOC. Being consistent to the body texts, styles are built with Arial 12. If you must alter

any other heading styles (such as underline, bold, italics, and alignment) to meet your

department requirements, you can modify the existing styles box(2.3.1.2).


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Figure 2.2 Heading Styles

2.3.1.1 How to Apply Styles on Headings

To apply the styles on your headings or back to your heading due to new heading

creations or restore lost setting:

1. Click anywhere on the major, chapter, or subheading or highlight the heading.

2. Choose the appropriate style for the heading by clicking the style box.

3. When the style is applied on the heading, you will see a black dot in front of your

heading (under formatting view with show/hide button activated) and orange

border on the style box.


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Figure 2.3 Styles Box


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Table 2.2 Types of Heading Settings

HeadingName Description

MajorH Using MajorH on your headings will apply the level of chapter

heading but without the numbering. It should be used onfollowing headings: LIST OF TABLES, LIST OF FIGURES,

REFERENCES, VITA, etc.

*Do not apply MajorH on any major headings before LIST OF

TABLES to exclude it on TABLE OF CONTENTS. Or you can

continue to apply the style for easy formatting and simply delete

them on TABLE OF CONTENTS manually.

ChapterH ChapterH is strictly created for chapter headings to trigger auto-

numbering. ChapterH also known as heading 1is applied

with all caps and after space of 36.

SubH1 SubH1 also known as heading 2 is the first order subdivision

(e.g., 2.1), centered and underlined.

SubH2 SubH2 also known as heading 3 is the 2nd

order subdivision

(e.g., 2.2.1), centered without underline.

SubH3 SubH3 also known as heading 4 is the 3rd

order subdivision

(e.g., 2.2.1.2), aligned to the left and underlined.

SubH4 SubH4 also known as heading 5 is the 4th

order division (.e.g.,

2.2.1.2.1) which is not recommended to be listed on TOC unless

it is requested by your department. SubH4 is styled to be left

aligned without underline.

*Be sure to restore any lost heading settings back in order to operate your TABLE

OF CONTENTS properly.


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2.3.1.2 How to Modify Styles Box

If you need to apply different styles on your headings meeting your department

requirements, modify the style box to apply revised setting on the headings. You can also

manually make the changes on your heading one by one which will take much longer.

1. Go to Home tab.

2. Select the heading style that you wish to modify by right clicking the style box.

3. Choose Modify from the listed menu.

Figure 2.4 Modify Style


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Figure 2.5 Changing modification.

4. Click Format menu on the left bottom to apply additional setting such as line

space or before/after space.

5. Click OK toclose Modify Style window.

6. If your headings dont change automaticallywith new style, please go back to

your heading and simply apply the style.


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2.3.2 To Use Table of Contents (TOC)

2.3.2.1 Updating TOC with Correctly Formatted Headings

When you try to update your current TABLE OF CONTENTS page for the first time,

Word may not give you any options and immediately reset TOC with a new list of

headings. From the 2nd

update, youll be able to see more options to meet your needs.

1. Go to TOC page and right click anywhere on the list for the menu, Update Field

while the entire list is highlighted in dark grey.

2. Choose UpdatePage Numbers Only or Update Entire Table to reload/ reset

current TOC list.

Figure 2.6 Modifying Line Space on TOC

Word automatically creates line space for the TOC based on the level of your headings. If

you wish to use different line space, highlight entire TOC and right click for Paragraph


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option. Line spacing of single or 1.5 is recommended for best appearance. (If you wish to

stay with original line space, it is acceptable too.)

Figure 2.7 Changing Paragraph Line Space


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Figure 2.8 Mini-heading Page

As a last step of formatting TOC, add mini-heading, Page, above the list aligned to the

right with consistent line space. If TOC has more than one page, rest of the TOC pages

(pages of 2nd

, 3rd

, 4th

, etc.) must start with mini-heading, Page with 1 top marginand

right alignment.

*When you dont see a dotted line between heading and page number, press

TAB button. Line will be generated.

2.3.2.2 Creating New TOC with Correctly Formatted Headings

If you would like to create new TOC due to unexpected problems, read the listed steps

below.

1. Go to References tab and choose Automatic Table 2 from Table of

Contents drop down box.

2. To meet the requirement, you must format major heading TABLE OF

CONTENTS, top margin and mini-heading.

a. Remove before space on TABLE OF CONTENTS to 0. Change the

font to be consistent with rest of the text including the color.


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b. First page of TOC should be 2 top margin, and use 1on rest of the

continued TOC pages.

c. Manually add mini-heading, Page, above the list, aligning to the right.

Figure 2.9 Creating Table of Contents


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2.3.2.3 How to Update Page Numbers

You must not forget to update the page numbers on TABLE OF CONTENTS when

changes are made on your document. To update the page numbers:

1. Right click anywhere on TOC list.

2. Choose Update Field as shown on Figure 2.6. There will be a small window

displayed with 2 options: Update Page Number Only and Update Entire Table.

3. Click radio button for Update Page Numbers Only.

*If you accidentally choose to update entire table, undo your work. Update

Entire Table is to reset your Table of Contents which will remove any settings

that are applied manually such as line space and mini-heading.

Figure 2.10 Updating Table of Contents 1


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Figure 2.11 Updating Table of Contents 2

2.3.2.4 Troubleshooting: How to Resolve TOC Problems

TOC can be sometimes created with an error, and common issues are mostly found in

following three areas:

1. Missing dotted line

When a dotted line is missing between the heading and page number of the list,

you can simply press TAB button right after the headingto create it back. It will

immediately generate the dotted line with the proper alignment for the entry.

2. Aligning problem on subheadings

All of the TOC entries must set with left alignment while different level of

indentation is applied on the heading. Sometimes, you may find subheading 1

(e.g., 1.1) created with right alignment. If you see this problem, apply left

alignment back to the entry.

3. Hanging line without a word

When the heading title is too long, your heading can be continued on in multiple

lines. It is strongly recommended that each line contains at least one word. If your


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hanging line has missing word, manually move down the last word from previous

line using space bar until it reaches correct place.

2.4 Tables and List of Tables

Do not start creating LIST OF TABLES until your last table and table caption are

finished. Unlike the TABLE OF CONTENTS, LIST OF TABLES is optional. It is

broadly similar to concepts of TOC when it comes to creating and updating the list.

e.g.,Incorrect entry:

..47

Correct entry:

Solution.......47


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2.4.1 How to Insert Table Caption

Figure 2.12 Creating Table

There are two ways to insert table captions: one is through Referencesmenu and by

right clicking the table. (If youre not going to create LIST OF TABLES, caption can be

typed manually.)

Insert Caption function plays very important role if you do not want to worry about

numbering, and you rely on Word creating LIST OF TABLES for you.

Option 1: using referencesmenu

1. Place the cursor above the table to insert caption.

2. Go to Referencesmenu and click Insert Caption.

3. Set options to meet your preference.


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Figure 2.13 Caption from References

Option 2: by right clicking the table

1. Insert your table.

2. Click 4-way Cross Sign which will appear when you move your mouse close to

a table or click the table.


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Figure 2.14 Inserting Table Caption

3. Select Insert Caption.

4. Format your caption as your need starting with Numbering style.

Figure 2.15 Styling Caption

a. Caption: Preview of caption style

b. Label: Determines the first word of table caption.

a

b

c

d

e


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c. Position: Above selected itemis required for table caption.

d. Numbering: Defines various styles such as including chapter number

in the table caption or use hyphen or dot between the numbers.

e. New Label: To add a new label style on a caption.

*If you do not wish to use Label, click Exclude label from caption.

Currently, captions are set to include chapter number, but if you would like it to be

simply Table 1, Table 2, Table 3, etc., go to Numbering and uncheck Include chapter

number.

*If your table caption is too long, you can separate your caption description

using Enter button. Line separated by enter button will be understood as

different information.

2.4.2 Table Captions in Appendix

Appendix table caption must contain appendix subheading (a letter) in the numbering

(e.g., Table A.1, A.2, B.1, etc.). There are a couple of ways to number appendix table.

1. It can be typed in.

2. It can be created by assigning New Label for the table caption.

*If you have decided not to include chapter number in your table caption,

appendix table caption rule does not apply to you. Continue to number your

table caption as Table 1, Table 2, Table 3, etc.


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To apply the New Label on numbering caption,

Add a new label Table A. for the tables in Appendix, Table B. for Appendix

B tables, and Table C. for Appendix C tables, etc.

Uncheck the box of Include chapter number from Numbering option.

*When your table captions are created by typing, LIST OF TABLES is

unavailable for use. To ensure your caption numbering is working properly,

highlight a caption and see if number has a dark grey highlight.

2.4.3 How to Create and Update List of Tables

Creating or updating LIST OF TABLES works in the same concept as TABLE OF

CONTENTS. To create LIST OF TABLES,

Figure 2.16 Insert List of Tables

1. Go to References tab.

2. Click Insert Table of Figures and change the caption label to Table.

3. If you have used multiple labels for table captions, LIST OF TABLES will not

automatically include them. It has to be created for each label. To add them,


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repeat creation process by selecting the name of each label (e.g., Table A) from

Caption label. (See Figure 2.17.)

Figure 2.17 Table of FiguresTable

Figure 2.18 Mini-headings for LIST OF TABELS/FIGURES


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4. When the list is created, you must manually type in mini-headings, Table and

Page above the list, aligning with the list (justify in both ways).

*When you see a dotted line between the mini-headings Table and Page,

change it to white.

2.4.4 Large Table/Continued Table

If your table is too big, font size, bottom margin, and right margin could be adjusted to

have the table fit in one page. When your table is continued over multiple pages,

additional caption is required on each continuing page (e.g., Table 2.1 Cont. or Table 2.1

Continued.) as shown on Table 2.3.

To insert continued table caption,

1. Click any cells of the last row (one of the last 2 rows is recommended.)

2. Insert Page Break from Page Layout tab.

3. Place a cursor after page break, hitEnter button to insert a blank spaceor

enough blank spaces.

4. Type continued caption above continued table.


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Table 2.3 Oversized Table

Testing


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Table 2.3 Continued.

2.5 Figures and List of Figures

2.5.1 How to Insert Figure Caption

Working on figure caption is corresponding to table caption steps. When you work on the

captions, it is much easier to work on the same group instead of switching it back and

forth from tables to figure sand from figures to tables. To insert your figure caption:

1. Right click your image and choose insert caption.

2. See Figure 2.19 to understand the options on Insert Caption box.

3. To meet figure caption requirement, choose Figure for the label and below the

figure for the position.

4. Or you can also use Insert Caption from References menu.

*Below the figureis required position for figure captions.


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Figure 2.19 Inserting Figure Caption

2.5.2 How to Create/Update LIST OF FIGURES

LIST OF FIGURES is also created from the same menu as shown on Figure 2.16. To

create LIST OF FIGURES:

1. Go to References tab.

2. Click Table of Figures.

3. As shown on Figure 2.19, choose Figure for the Caption label and click OK.

Once the list is generated, type in mini-headings, Figure and Page, above the

list and justify in both ways.


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*If you see a dotted line between Figure and Page, hide it by changing

the color to white.

2.6 How to Use Breaks

There are different types of breaksprovided for users, but youll need to understand 2

primary breaks: Section Break Next Page and Page Break.

Table 2.4 Types of Breaks

Name of Breaks Purpose

Section Break Next Page To apply different custom margin on next page.

To skip or change the style of page number.

Page Break To simply split or move the texts to next page

instead of using ENTER button.

*Do not overuse breaks on unnecessary pages. It will make the formatting

very difficult.

2.6.1 How to Use Section Break: Next Page

Section Break: Next Pageis very useful tool, but if you place it on a page that doesnt

require one, it will create a new challenge on your formatting by blocking automatic

corrections.

To assign a different top margin, Section Break: Next Page must be inserted on the

correct placeafter the last word of the page. Unlike fixed left, right, and bottom

margins, top margin has two settings: 2 for the major/chapter heading pages and 1 for

the texts/subheading pages.


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Figure 2.20 Section Break: Next Page

To understand the steps of Section break: Next Page insertion process, read the

example below (order of the steps is very important.)

Example A

You have a Chapter 2 starting on Page 10. Page 9 is a text page and so as Page 11. To

apply 2 top margin on major/chapter headings and 1 on text/subheading pages properly,

1. Click the space after the last word on Page 9, a text page.

2. Insert Section Break: Next Page.


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Figure 2.21 Inserted Section Break: Next Page

*Depends on the available space on your last line space, youll be able to see

either a small part or entire part of the nonprinting section break symbols after

your last word.

3. (You will find your cursor on the first space of next page.) Click Page Layout

tab, and change the top margin of page 10 to 2using Custom Margin under

Margins(see figure 2.22).

4. Click a space after the last word on page 10 and insert Section Break: Next Page

to stop 2 top margin here and allow 1 on next text page.

5. Change the top margin of page 11 to 1 inch using custom margin.

6. Check the heading or text area to make sure no extra space is inserted before first

word. It should be clear as shown on Figure 2.23 and Figure 2.24 while show/hide

button is activated.


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.

Figure 2.22 Changing Top Margin


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Figure 2.23 Chapter Page with 2 Top Margin

Figure 2.24 Text Page/ 2nd

Page of the Chapter with 1 Top Margin

2.6.2 How to Use Page Break

Page Break is recommended to be used on a place where it needs a split due to

following reasons: orphan line, subheading apart from its paragraph, or a small figure or

table hanging in 2 pages. Unlike the section breaks, it doesnt block any formatting

changes triggered from previous pages.


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Figure 2.25 Page Break

2.7 Pagination

It would be best to work on your page numbers when you are mostly finished with your

thesis. There are 2 types of pagination styles: preliminary section with Roman numeral

and the body section with Arabic number (See Table 2.4 for more details.)


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Table 2.5 Page Number Tips

Title Page Preliminary page

It is page i, but do not display page number.

Roman numeral.

Dedication to Abstract Abstract is the last page of preliminary section.

Roman numeral.

Introduction or

Chapter 1

Beginning of body pages.

Arabic number.

Cover Page No page number

This page doesnt count.

Do not place it on TABLE OF CONTENTS.

List of References,Appendices, Vita &

Publication

Continue to insert page number up to publication pages. Arabic number.


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Figure 2.26 Inserting Page Number

To insert pagination,

1. Go to Insert tab, click Top of Page and choose Plain Number 3 from

Page Number.

2. To change the number format to Roman numeral, double click the page

number to activate Design tab.

3. Go to Page Number and click Page Number Format.

*Default/Original setting for Header from the Top and Footer from

the Bottom is 0.5. Do not make any changes.

4. Choose appropriate options (Figure 2.27).

Number format: able to select Roman or Arabic number


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Continue from previous selection: allow page number to continue from

previous page.

Start at: allow page number to start from specific page number by

typing in. (Must use it for Page 1 and page after cover page.)

Figure 2.27 Page Number Format

*If you do not wish to work on pagination from Word document, it can be

also inserted from PDF document. (May be useful if you have a large number

of landscape pages, but you may have to repeat this process if resubmission isrequested on electronic deposit.)

2.8 Cover Page

Cover pages are required for LIST OF REFERENCES, APPENDICES, VITA, and

PUBLICATION. (When tables or figures are inserted together as a large group at the end

of your thesis between REFERENCES and APPENDICES, cover page is also required

with the heading, TABLES or FIGURES.)

*Cover page must not have any page numbers, and it shouldnt be counted.


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Heading on cover page must be written in all caps and placed in the middle of the page.

To apply the setting,

1. Go to Page Layout tab, and change the top margin to 2 from Custom

Margin.

2. Change Spacing: Before to210.

3. If you wish to continue your top margin with 1, use before space of 290 on

Spacing: Before.

*It can be also done using Layout menu under Custom Margin, but due to

hidden variables that can alter the space consistency, it is not recommended.

Also, inserting cover page in you PDF file is not recommended since you mayhave to repeat insertion process as you go along with multiple resubmissions

during your electronic thesis deposit. )

2.8.1 Pagination on Cover Page

Cover page doesnt count, and there should be no page number on the cover page. Page

number on cover page can be removed in two ways: deactivating Linked to Previous

with Section Break:Next Pageor simply covering it with white text boxno outline.

Using text box is the easiest way for all types of Word versions.

1. Go to Insert and choose text box.

2. Apply text box on the page number.

3. Choose white for fill in color and select no outline.


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Pagination has to be continued skipping cover page. To have the correct page number

starting on the page after cover page, page number is continued from the page before

cover page:

Section Break:Next Page should be inserted page before cover page and on

cover page.

Go to page after cover page and double click the page number to activate Design

tab.

Choose Format Page Numberand type in correct page number on Start at:___

field. (See Figure 2.27.)

*If you continue to see a page number on the cover page, simply use white

text box with no outline to cover the page number.

2.9 Appendices

In multiple appendices, appendix headings are treated with 1 top margin in a subheading

style case. Also, for TOC, you must manually type in the word APPENDICES above

appendix headings without dotted line or page number, aligning to the left. If youre

using single appendix, it is treated as chapter style-- heading placed with 2 top margin in

all caps.

Figure 2.28 Appendices on TOC

2.10 How to Work on Landscape Page

As shown on next page, your page numbers on landscape page should be always a

portrait page number. To resolve the issue on landscape page, page number is inserted


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from the footer, and the one on upper corner is removed by delinking page number from

previous page. If you have more than one landscape pages:

1. Copy and paste multiple copies of landscape pages first

2. Replace the contents in landscape page to meet your needs

*If you copy and paste landscape page to a new Word file instead of copying it

into current template, page number setting will get lost.

To insert portrait page number on a landscape page,

1. Double click the footer area to access the footer update,

2. Go to Page Number and select Vertical Right from Page Margins.

Figure 2.29 Inserting Page Number in Footer

3. Click inserted page number to activated Format and Design tab.


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4. Go to Format tab first, and click Text Direction until it is correctly placed.

Figure 2.30 Page Number Text Direction on Landscape Page

5. Choose Align Text Right for the page number box.

Figure 2.31 Align Text Right for Landscape Page Number

6. Apply font size and font type that is consistent to your document texts and remove

word, Page. To finish rest of the settings, read the instructions posted at

http://word.mvps.org/faqs/formatting/LandscapeSection.htm.

*Portrait page numbers should be placed with 1 right margin and from the

top.
http://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://word.mvps.org/faqs/formatting/LandscapeSection.htm


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Landscape Page

Figure 2.32 Purdue Logo (Train)

Please read the direction

2.10 before using this page.


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CHAPTER 3. LAST FORMATTING CHECK BEFORE/AFTER PDF CONVERSION

Because of Words automatic correction, you may experience unintentional changes on

your document. To prevent multiple revisions and resubmissions during your electronic

thesis deposit (ETD), review listed check points and resolve before you upload your PDF

file atwww.etdadmin.com:

1. Font type and font size

For consistency, only ONE font size and ONE font type are allowed for your entire

thesis. This will include your page number, table or figure caption, TABLE OF

CONTENTS, and headings. (This rule doesnt apply to texts in the image.)

2. Margin

Default margin setting for Purdue thesis is 1.5 forthe left, 1 forthe right, 1.25 for

thebottom, 1 for regular text pagetop margin, and 2 for major/chapter heading

page top margin. Default margin in the Headerand Footer areais for the top.

(Do not change the default margin on your header & footer area.)

*If you are combining multiple Word documents into one thesis, you should

be extra cautious on checking margin settings.

IMPORTANT!!!!!

Please read this last format

check to prevent common

mistakes.
http://www.etdadmin.com/http://www.etdadmin.com/http://www.etdadmin.com/http://www.etdadmin.com/


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3. Capitalization

a. ALL CAPS:

Major and Chapter headings must be written in all caps including the cover page

heading and your thesis title on the title page.

b. Common Title Case:

Use common title case on thesis title on ABSTRACT page and first order division

subheading.

c. Small Letters:

Roman numeral page numbers must be written in small letters.

*When the headings are listed on TABLE OF CONTENTS, capitalization

should remain the same. If not, use FONT option to make adjustment.

4. Avoid widows and orphans

When your page runs out of space, orphan or widows can occur at the end of the page

or beginning of the page. For more information, please visit

http://en.wikipedia.org/wiki/Widows_and_orphans.To resolve the issue, carry over at

least 2 text lines back to previous page or over to next page.

5. Consistency

Applied styles in your thesis must be consistent. You must apply equal amount of

space between paragraphs, listed entries, blocks, and headings. Also, be consistent

with underline, bold, italics, numeric style, name of headings, and indentation.

6. Page numbers

Preliminary section has Roman numeral page number (up to ABSTRACT page and in

small letters only), and rest of the pages have Arabic number. During your pagination,

skip your cover page and let page numbers continued from page before cover page.
http://en.wikipedia.org/wiki/Widows_and_orphanshttp://en.wikipedia.org/wiki/Widows_and_orphanshttp://en.wikipedia.org/wiki/Widows_and_orphans


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7. Paper size

Purdue only accepts LETTER paper size for your thesis (legal or ledger can be

accepted for large tables). Depends on your computer measurement setting, Word

intends to create its own default paper size to meet the computer setting. If you were

using metric system, be sure LETTER size is correctly selected for your Word and

PDF under Page Layout menu.


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CHAPTER 4. ADOBE ACROBAT (PDF) INSTRUCTION

4.1 Embedding Fonts

Embedding is required for your Word document before you convert your file into PDF. It

is to stabilize the original format of your document for the readers.

If you do not embed all of your fonts, and those fonts are not available on the reader's

computer, Adobe Acrobat will make its best guess at what font it should use as a

substitute. This can result in significant differences between your original document and

what the reader sees (particularly with symbol fonts).

(http://www.etdadmin.com/cgi-bin/main/faq#pdf4)

To embed your fonts,

1. Click Office Button. to select Word Options on the bottom.

2. When Word Options is displayed, choose Save on the left panel.

3. Check the first box to embed fonts in the file and leave the rest unchecked.
http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4


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If this is not done properly, ProQuest may bring an error message not allowing you to

upload your PDF file.

*It is required to do only once.

4.2 Converting your WORD file to PDF

Acrobat X Pro (Recommended)

Adobe offers free 30-day trial downloads of Acrobat X Pro:

http://www.adobe.com/cfusion/tdrc/index.cfm?product=acrobat_pro&loc=en

(Please create an Adobe account for the trial and view video tutorial at

http://acrobatusers.com/auc/content/tutorials/id_50240/grand_tour.php.

Acrobat X Pro is highly recommended for Word users due to simplicity and upgraded

embedding feature.)

Simplest Method:

1. Click Save Asfrom Office Buttonand save your file in PDF.

Stabilized Method (to bring better quality on your tables and figures):

1. Go to Print and choose ADOBE PDF from the printer selection.

2. Click OK to continue and assign a new file name to save your file in PDF.

*This option will work only if you have installed ADOBE ACROBAT or

other PDF program.

If you wish to learn about solutions for various PDF issues, visit Acrobat X Pro

Instruction athttp://www.gradschool.purdue.edu/thesis2.cfm.
http://www.gradschool.purdue.edu/thesis2.cfmhttp://www.gradschool.purdue.edu/thesis2.cfmhttp://www.gradschool.purdue.edu/thesis2.cfmhttp://www.gradschool.purdue.edu/thesis2.cfm


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CHOOSE ONE REFERENCE HEADING

Do not use copy and paste

on cover pages. If you do

not need this page, simply

delete it.

Hide the page number

using white text box with

no outline.


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CHOOSE ONE REFERENCE HEADING

Thesis/Dissertation Office. (2011). Required Thesis Forms. Retrieved June 3, 2011, from

http://www.gradschool.purdue.edu/thesis3.cfm

Thesis/Dissertation Office. (2011). Thesis Deposit Preparation and Instruction. Retrieved

June 3, 2011, fromhttp://www.gradschool.purdue.edu/thesis4.cfm

The WordMVP Site. How to Put a Portrait Page Number on a Landscape Page. RetrievedJune 3, 2011, fromhttp://word.mvps.org/faqs/formatting/LandscapeSection.htm

ProQuest UMI ETD Administrator. What Does Embed All Fonts Mean? RetrievedFebruary 10, 2012, fromhttp://www.etdadmin.com/cgi-bin/main/faq#pdf4

*Be consistent on spacing and split entry is not allowed.

Dont forget to define

page number here since

cover page doesnt count.
http://www.gradschool.purdue.edu/thesis3.cfmhttp://www.gradschool.purdue.edu/thesis3.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://www.etdadmin.com/cgi-bin/main/faq#pdf4http://word.mvps.org/faqs/formatting/LandscapeSection.htmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesis3.cfm


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2nd

page of REFERENCES

This page is for the user who

has more than one page for

REFERENCES. If you do not

need it, please delete it.


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APPENDICES

Do not copy and paste

your texts in any of these

cover pages. If you do not

need this page, simplydelete it.

Cover the page number

with white text box.


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Appendix A Endnote Tips

Endnote is an optional page, and because each department prefers unique styling on the

page, only helpful tips will be provided for the most common problem that user is

experiencing.

Change or remove a footnote or endnote separator

Word separates document text from footnotes and endnotes with a short horizontal line

called a note separator. If a note overflows onto the next page, Word prints a longer line

called a note continuation separator. You can customize separators by adding text or

graphics.

1. Make sure that you are in Draft view by going to the Viewtab and clicking Draft.1. On the Referencestab, in the Footnotesgroup, click Show Notes.2. In the note pane list, click and choose the type of separator you want to change or

remove.

a. To change the separator that appears between the document text and notes,click Footnote Separatoror Endnote Separator.

b. To change the separator for notes that continue from the previous page,click Footnote Continuation Separatoror Endnote ContinuationSeparator.

3. Select the separator and make changes: To remove the separator, press DELETE.

To edit the separator, insert a Clip Art divider line or type text.

To restore the default separator, click Reset.

Heres the Microsoft link where I found the information (its about down on this

page):

http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-

HA101854833.aspx#_Toc293388395

Cover page doesnt count.

Ensure the page number of

this page is continuing

from page before cover

page.
http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-HA101854833.aspx#_Toc293388395http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-HA101854833.aspx#_Toc293388395http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-HA101854833.aspx#_Toc293388395http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-HA101854833.aspx#_Toc293388395http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-HA101854833.aspx#_Toc293388395


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Appendix B Appendix Figure and Table

Figure A 1 Setting New Label for Appendix Figure or Table

If you have a small number of tables or figures in appendices, you can insert caption and

alter the caption numbering, but for the large numbers, read the instruction below.

To insert caption for appendix tables or figures, insert New Label: Figure A for figures

in Appendix A, Figure B for figures in Appendix B, Table A for tables in Appendix A,

etc. To let it appear on the LIST OF TABLES/FIGURES, go to references, click Insert

Tables of Figures and choose caption label Figure A (for appendix A figures) to add

them on the list, group by group (Read 2.4.2).


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Appendix C Thesis/Dissertation Website

Thesis Deposit Appointment Form

http://www.gradschool.purdue.edu/thesis.cfm

Required Thesis Forms for final deposit


Thesis Deposit Instruction


Department Format Advisor Directory

http://www.gradschool.purdue.edu/thesiscon.cfm

Thesis Event Calendar

http://www.gradschool.purdue.edu/calendar/calendar.cfm?type=Thesis
http://www.gradschool.purdue.edu/thesis.cfmhttp://www.gradschool.purdue.edu/thesis.cfmhttp://www.gradschool.purdue.edu/thesis3.cfmhttp://www.gradschool.purdue.edu/thesis3.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesiscon.cfmhttp://www.gradschool.purdue.edu/thesiscon.cfmhttp://www.gradschool.purdue.edu/calendar/calendar.cfm?type=Thesishttp://www.gradschool.purdue.edu/calendar/calendar.cfm?type=Thesishttp://www.gradschool.purdue.edu/calendar/calendar.cfm?type=Thesishttp://www.gradschool.purdue.edu/thesiscon.cfmhttp://www.gradschool.purdue.edu/thesis4.cfmhttp://www.gradschool.purdue.edu/thesis3.cfmhttp://www.gradschool.purdue.edu/thesis.cfm


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VITA

Do not use copy and paste

on cover page. If you do

not need this page, simplydelete it.


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VITA

John Smith

Graduate School, Purdue University(Do not include your personal information: Address, Email, Phone#, etc.)

Education

B.S., Engineering, 2000, Purdue University, West Lafayette, IndianaM.S., Technology, 2004, Purdue University, West Lafayette, Indiana

Ph.D., Engineering, 2010, Purdue University, West Lafayette, Indiana

Research Interests

How to write thesis using LaTeX and Word.

Purdue formatting requirements.

If you have any questions on how to write VITA, please consult it with your major

professor.

*Do not post your phone number and home address here.

*VITA can be written in paragraph style too.

Dont forget to update page

number.


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2nd

Page of VITA

This page is for user who has

more than one page of VITA. If

you do not need it, please delete

it.


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PUBLICATIONS

Do not use copy and

paste on cover page. If

you do not need this

page, simply delete it.

If you have only one

publication, please change

the heading to

PUBLICATION.


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PUBLICATIONS

If you do not need this page,

please delete it.

If your article is too big, it can

be placed on the heading, but

please leave the heading for

TABLE OF CONTENTS to

detect it.

Documents

Purdue Dissertation template