Purchasing Directors’ Meeting June 9, 2005. 2 Purchasing Directors’ Meeting June 9, 2005 Agenda Welcome / Meeting Overview Emergency Procurement Preparation

Purchasing Directors’ MeetingJune 9, 2005

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Purchasing Directors’ MeetingJune 9, 2005 Agenda

• Welcome / Meeting Overview

• Emergency Procurement Preparation

• Training Program – New Certifications

• Operations / State Term Contract Update

• Open Floor / New Issues

• Next Meeting Location / Time

3

Completed EOC Training Thanks to Dedicated Volunteers!

• Regina Barfield – DCF• Greg Bickford - HSMV• Earl Campos - HSMV• Barbara Carter – DCF• Sharon Cherry - DOC• Christina Espinosa - DOC• Paula Fluty - FWC• Gwenn Godfrey - DEP• Kimberly Hall – DMS• Nancy Harrison - FDLE• Mindy Hill – GAL• John Kinneer - DOR• Barbie Levins – FWC• Mark Lovell - DMS• Bruce Lynn - HSMV • Steve Updike - DOR

4

Completed EOC Training Thanks to Dedicated Volunteers!

• Gary McGee - DOL• Douglas Melvin - DJJ• Tammie Mercier – FWC• Larry Mosley - DCF• Ana Ploch – DOC• Janice Pursley - DEP• Russ Rothman - DMS• Rick Rynearson - FWC• Cyndee Sams – DMS• Wendi Sellers - DEP• Jill Shelton – DMS• David Shufflebotham - HSMV• Donna Smith – DMS• Bill Spencer – DOACS• Dick Stafford - HSMV• Robert Threewitts - DOE• Diana Trahan – DOH• Ed Valla - HSMV

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New CertificationsPurchasing Agent

• CPPB or CPPO certification

• Completion of the Public Purchasing in Florida seminar

• Minimum twelve months experience in a full time purchasing position for the State or a political subdivision, i.e., spend the majority of work time:

– making final decisions on procurement methods, contract and purchase order terms and conditions, source and price (may be subject to approval by a purchasing manager), and

– conducting source selection processes

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New CertificationsPurchasing Agent

Charles E. Day DMS

Kimberly L. Bowling DOC

Robert W. Butler DMS

David S. Donaldson DOR

Steven K. Updike DOR

Eddie G. Currie DOR

Caryn C. Burt DOT

Deborah J. Stephens DOR

Genanne R. Wilson DJJ

Brenda K. Wells DMS

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New CertificationsPurchasing Manager

• CPPB or CPPO certification

• Completion of the Public Purchasing in Florida seminar

• Minimum three years experience in a full time purchasing position for the State or a political subdivision, at least of which must be in a purchasing management position, i.e., spend the majority of work time

– supervising one or more purchasing positions (defined above), which may include developing purchasing policies and procedures, and making final decisions on procurement methods, contract and purchase order terms and conditions, source and price, and

– conducting source selection processes

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New CertificationsPurchasing Manager

Charles E. Day DMS

Kimberly L. Bowling DOC

Deborah J. Stephens DOR


Genanne R. Wilson DJJ

Brenda K. Wells DMS

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New CertificationsNegotiator

• Completion of these NIGP seminars: General Public Procurement or Sourcing in the Public Sector; and Negotiation Strategies

• Completion of the Negotiation in Florida seminar

• Minimum of twelve months experience in a full time purchasing position (defined above) for the State or a political subdivision

• Leading a team through at least one procurement

through negotiation

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New CertificationsNegotiator

Stuart P. Potlock DMS

David S. Donaldson DOR


Marvin L. Williams DFS

Ruth A. Heggen DEP

Staci Bienvenu DOS

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State PurchasingMission Review FY 04-05

Goals Target Actual

Cost Savings 5% off last paid

28% off MSRP

18.6%

28.6%

Increase Customer Satisfaction

20% 26.8%

Facilitate CFEG Procurements

3 0

Two new innovations eForms

Vendor Performance Tracking System

Procured and training underway

Functionally developed; technical roll-out November

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Customer Satisfaction Gains

0

1

2

3

4

5

6

7

8

9

10FY 03/04

FY 04/05

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Tissue & Towels Contract (640-002-03-1) Status Report

• Current contract will expire on 6/14/2005.

• New contract will be in place on or about 6/24/2005.

• Please note that there will be at least a 10 day gap in service related to this contract.

• Orders should be placed through the current contract prior to 06/14/2005 in order to cover this gap in service.

• Direct questions to Jeff Rackley at 487-4196 or Charles Day at 488-4946.

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A FEW REPRESENTATIVE 2005 SPA AGREEMENTS

SPA AGREEMENT LOG Updated 5/25/05

Date SPA %

Commodity/Service Awarded Number Savings Vendor

Retrieval of Stored Documents 1/27/2005 9913103 22% Certified Records Management

Tower Maintenance & Repair 2/9/2005 9773109 19% TLC Specialties

Manual Defibrillators 2/15/2005 4653114 15% Zoll Medical Corp

Automated External Defibrillators 2/15/2005 4653115 24% Cardiac Science, Inc.

Automatic External Defibrillators 2/15/2005 4653116 25% Physio Control Corp

Portable Towers Lease/Purchase 2/15/2005 7253113 18% Alumna Towers

Office Paper Recycling Collection Services Program - Leon County 3/1/2005 9913119 40% Leon County Solid Waste Division

Portable A/C Units 3/9/2005 0303121 31% Spot Coolers

Commercial Paper Shredders 3/18/2005 6003126 45% Michael Business Machines

3/18/2005 6003127 53% Factory Express

3/18/2005 6003128 19% Audible Source, Inc.

3/18/2005 6003129 56% HSM of America, LLC

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A FEW REPRESENTATIVE 2005 SPA AGREEMENTS

Radar Equipment Devices 3/31/2005 7253130 33-38% Kustom Signals, Inc.

Survey equipment 4/6/2005 3053131 32% Florida Level & Transit Co.

Digital Voice Logging Recorders 4/12/2005 7253132 32% Stancil Solutions

Mobile Video Cameras 4/14/2005 7253133 32% Kustom Signals

Compost Toilets 4/21/2005 5653134 15% Clivus Multrum

Quick Copy Service 5/5/2005 9913139 62% Leon Cnty Fedex Kinko's

58% All Others

5/5/2005 9913138 50% Modern Digital Imaging

Bacterial Digestant Products 5/12/2005 3123144 23% Share Corp

5/12/2005 3123145 15% Centurian Group

Restroom Partitions 5/12/2005 1503146 28% Santana Products

Electronic White Boards 5/20/2005 8803147 24% Computrac LLC

Solar Outdoor Lighting Systems 5/23/2005 2853148 28% Solar Outdoor Lighting

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Purchasing Directors’ MeetingNext Meeting

Time: 3:00 pm to 5:00 pm

Date: Thursday, July 14, 2005

Location: Shared Resource Center