Purchase Order Interface

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Purchase Order Interface


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Integration with other modules

OraclePayables

OracleGeneral Ledger

OracleSupplier Scheduling

OracleAssets

OracleBill of Material

OracleCost Management

OracleInventory

OracleMaster Scheduling/MRP

OracleOrder Management

OracleWork in Process

OracleHuman Resources

OracleProject Accounting

Oracle

Purchasing


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Purchase Order Types

Header

Line

Shipment

Distribution

Contract

Agreement

Header Header

Line

Header

Line

Shipment

Distribution

Blanket

Agreement

Planned

Purchase

Order

Standard

Purchase

Order

Shipment

Distribution

Blanket

Release

Header

Line

Shipment

Distribution

Standard

PO

Scheduled

Release


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Standard

One time purchases Know details of purchase: Specific goods or service

Known pricing

Quantity

Delivery schedule

Internal charges

Short-term agreement Need to encumber the purchase immediately

Standard

Purchase

Order


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Contract

Details of goods or services to be purchasedare not known

Terms and conditions are specified with your

supplier You reference contract purchase agreements

directly on standard purchase order lines


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Contd..Contract

Purchase Order

Standard

Purchase Order

Header Header

Lines

-------------

-------------

Shipments

-------------

-------------

Distributions

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-------------

1


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Planned

Dates of delivery tentatively scheduled Details of services or goods are known

Actual purchases occur when a scheduled

release is issued


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Contd..Planned

Purchase OrderHeader Header

Lines

--------------------------

Shipments

-------------

-------------

Distributions

-------------

-------------

1

Shipments

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Distributions

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3

4

2


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Blanket

Long-term agreement: Effective date and expiration date

Details of goods or services are known: Pricing

Dates of delivery are not known

Actual purchases occur when a blanketrelease is issued


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Contd..Blanket

Agreement

Header Header

Lines

-------------

-------------

Price Breaks

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1

Shipments

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Distributions

-------------

-------------

3

Price Break

Qty: 10,000

2


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Interface Process

Third Party Applications

Oracle Apps. AP

AP InterfaceRead Data

Process

Validate

Store


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Contd..

The input source can be a flat file (csv; txt; xls; dat) or an XMLfile. Import Data into Staging tables

Step 1:

Read

The PO information should satisfy the Application and

Custom data validation rules.

Step 2:

Validate

All successfully validated data is stored in the PO Interfacestables.

Step 3:

Store

Run the Payables Open Interface Importto process andimport from the Interface tables to the Base Tables.

Step 4:

Import


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Detailed Design

Read Data The legacy system data files can be in .csv,

.txt, .xml etc. format.

Import data into staging tables usingSql*Loader

XX_PO_HEADERS_STG

XX_PO_LINES_STG

XX_PO_DISTRIBUTIONS_STG


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Validate Data Validate the Staging tables data.

Store Data

Once data is validated import into Interfacetables.

PO_HEADERS_INTERFACE

PO_LINES_INTERFACE

PO_DISTRIBUTIONS_INTERFACE


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Process Data Run Import Standard Purchase Orders program

to populate data into Base tables

PO_HEADERS_ALL

PO_LINES_ALL

PO_LINE_LOCATIONS_ALL

PO_DISTRIBUTIONS_ALL

All the Rejected records will be populatedinto PO_INTERFACE_ERRORS table


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PO_HEADERS_INTERFACE

PO_HEADERS_INTERFACE is the interfacetable that holds header information for thePDOI program to create standard/blanketpurchase orders and catalog quotations..

Important columns INTERFACE_HEADER_ID : Interface header unique identifier BATCH_ID : unique identifier INTERFACE_SOURCE_CODE : Interface source PROCESS_CODE : Interface record status ORG_ID : Operating unit unique identifier DOCUMENT_TYPE_CODE : Document type to be created: PO or RFQ

DOCUMENT_SUBTYPE : Document subtype DOCUMENT_NUM : Document number.


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PO_LINES_INTERFACE

PO_LINES_INTERFACE is the interface tablethat holds lines information for the PDOIprogram to create standard/blanketpurchase orders and catalog quotations.

Important columns INTERFACE_LINE_ID : Interface line unique identifier INTERFACE_HEADER_ID : Interface header unique identifier LINE_NUM LINE_TYPE ITEM_TEYPE

ITEM_DESCRIPTION QTY UNIT_PRICE


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PO_DISTRIBUTIONS_INTERFACE

PO_DISTRIBUTIONS_INTERFACE is theinterface table that holds distributioninformation for the PDOI program to createstandard purchase order.

Important columns INTERFACE_LINE_ID : Interface line unique identifier

INTERFACE_HEADER_ID : Interface header uniqueidentifier

LINE_NUM LINE_TYPE

ITEM_TEYPE


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PO_INTERFACE_ERRORS

PO_INTERFACE_ERRORS contains errormessage information generated by the openinterface programs in Oracle Purchasing. Forevery interface transaction row with errors,this table contains a row for each column

that has an error. Important columns

INTERFACE_TYPE : Error message source INTERFACE_TRANSACTION_ID : Error transaction unique

identifier COLUMN_NAME : Error column name ERROR_MESSAGE : Error message text PROCESSING_DATE : Error transaction date


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Import Standard Purchase Orders

Used to import data from interfacetables to base tables

Parameters

Parameters:Default Buyer (Optional)Create or Update Item (Required)Approval Status (Required)Batch Id (Optional)

Documents

Purchase Order Interface