3.01

QUAID-E-AZAM SOLAR PARK BHAWALPUR-CHOLISTAN

TORs FOR THE PROCUREMENT OF 10 KW GENRATOR SET AT QUAID-E-

AZAM SOLAR PARK BHAWALPUR-CHOLISTAN

PUNJAB INDUSTRIAL ESTATES Development and Management Company

Head Office: Commercial Area (North), Sundar Industrial Estate, Sundar-Raiwind Road, Lahore. Tel: - 042-35297203-6 Fax: - 042-35297207 City Office: 27-Egerton Road,3rd Floor Ajmal House, Adjacent Hotel Holiday Inn Lahore Tel:-042-99203661-3 Fax:- 042-99203660

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Punjab Industrial Estates Development and Management Company

BACKGROUND.

The Government of Punjab has set up Punjab Industrial Estates Development and Management

Company (PIEDMC) Ltd. to achieve orderly, planned and rapid industrialization of Punjab by

developing a chain of industrial estates in a dynamic and innovative manner, this aims at

providing turnkey solutions to the problems by prospective entrepreneurs.

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INVITATION FOR BID

Bid Reference No.: PIE/QASP/GENSET/01

i.

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• Brand Description:

The brands recommended for the 10KW Diesel Generator Set are as follows:

• Generator (Latest Model)

Made and Assembled in UK/USA (in its origin)

Or Approved Equivalent

Along with ATS,AMF Module and Sound Proof Canopy

• Engine

Perkins/Cummins Origin UK/USA

Or Approved Equivalent

• Alternator

Leroy Somer Origin France/Newage Stamford Origin UK/

Caterpillar Origin USA

Or Approved Equivalent

Pre Delivery Inspection:

Prior to shipment, Pre delivery inspection will be carried out at supplier premises by

PIEDMC Engineer.

Scope of Work:

a) Supply, Loading and Unloading at site Quaid-e-Azam Solar Park Cholistan.

b) Installation, Connecting , Loading Testing and Commissioning.

c) Foundation Pad as required for the placement with grouting of D-G set and its

earthing, The earth resistance should be less than 5 ohm.

d) Connectivity of Genset to Wapda Main Panel with armored 4C X 35 mm2 Cu

Cable.

Warranties:

i. Warranty will be for one complete year from the date of commissioning.

ii. One Year Full Free Maintenance along with Parts

iii. On call Immediate service response against trouble shooting with parts (for one

year)

TERMS AND CONDITIONS

a. Incomplete, defective bids not confirming to the TORs shall be liable to rejection,

and the bids received after due time & date shall be summarily rejected.

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b. PIEDMC reserves right to cancel the process at any stage and reject

all bids, before assigning the contract.

c. Validity of bid will be 128 days after the bid submission date.

d. Bids will be evaluated on lowest rate quoted criteria and contract will be awarded

to lowest evaluated bidder.

e. In case of delay in Project completion 0.5% per day of Contact Amount may be

Charged as Liquidity Damage to Contractor and maximum up to 10 % of Contract

Amount.

f. Technical and financial evaluation will be carried out according to the produced

document and No further documents will be demanded/ accepted after

submission of proposal.

DOCUMENTS REQUIRE TO BE ATTACHED WITH TECHNICAL PROPOSAL

Following Documents are require to be attached with Technical Proposal.

1. Detail Profile of company.

2. Letter of authorization.

3. Complete detail and specifications (broacher) of offered Product.

4. Documentary evidence of registration with FBR regarding Income & Sale Tax.

5. Undertaking regarding not be black listed from any government or semi

government Department (Provide on Legal Paper).

6. Delivery, loading/unloading, installation, Load testing and commissioning

should be completed within 03 weeks after issuance of purchase order, please

Provide agreed delivery schedule.

7. List of projects of similar nature completed in the last 5 years of same capacity

or above. No marks, if Purchase orders and Completion/Performance

certificates not attached as per Technical bid evaluation criteria.(At least 02

Projects are mandatory)

8. List of Projects of similar nature in hand of same capacity or above. No marks,

if Purchase orders not attached as per Technical bid evaluation criteria.

9. If any firm already worked with PIEDMC then performance certificate issued

by PIEDMC is mandatory to attach with Technical Proposal.

10. Dealer ship certificate if any.

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DOCUMENTS TO BE ATTACHED WITH FINANCIAL PROPOSAL

Following Documents are to be attached with Financial Proposal.

1. 2% of Bid Price bid security in form of CDR/DD issued by a schedule bank in

favor of PIEDMC should be attached with financial proposal.

2. Price Schedule inclusive all Taxes, duties with G.S.T and other levies

applicable under Pakistan Law.

Price and Delivery Schedule

Description Quantity

Quoted Price

including all Taxes

Discount (if any)

Final Bid Price

Completion

Time

Supply, installation, connecting, Load testing and commissioning of 10KW Diesel Generator Set Along with Sound Proof Canopy and ATS, AMF Module complete in all respects (Assembled & Made in UK/USA Origin) and one year free maintenance.

01 No

Three Weeks After Issuance of Purchase Order

PAYMENT SCHEDULE:

• 10% advance against Bank Guarantee • 80% will be made on installation, connecting, Load testing &

commissioning of Diesel Generator. • 10% remaining will be made after completion of warranty period (One

year).

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TECHNICAL BID EVALUATION CRITERIA: Following criteria shall be used for the selection of the firm:

Sr. No. Category Weight age /

Marks

1. General Experience 30

2. Personnel Capabilities 25

3. Equipment Capabilities 35

4. General Requirement 10

Total: 100

Note: Technical Qualification status shall be decided on the basis of Pass/Fail basis.The applicant must secure at least 60% score in each category. In case of less than 60% marks in any category will be treated as Fail.

The further detailed criteria for each category given under the each head as follows:

1. General Experience Credit Marks for experience shall be awarded on the basis of following qualifications:

Sr. No. Description Maximum

Points

i) Projects of similar nature and complexity completed over last 5 years.(4 Marks Against Each Project)

No marks will be awarded If Purchase Orders and Performance Certificates not attached

(At least 02 Projects are mandatory require)

20

ii) Projects of similar nature and complexity in hand. (2 Marks Against Each Project)

No marks will be awarded If Purchase Orders/Award Letters not attached

10

Sub-Total: 30

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2. Personnel Capabilities Credit Marks shall be awarded under this category using the following criteria:

Sr. No. Description Maximum

Points

i) Electrical Engineer, must be graduate in Electrical engineering with minimum 10-15 years experience in relevant field (01 No’s)

8

ii) Mechanical Engineer, must be graduate in Mechanical engineering with minimum 10-15 years experience in relevant field (01 No’s)

7

iii) Electrical Supervisor, DAE Electrical with minimum 10-15 years experience in relevant field . (01 No’s)

5

iv) Electrician DAE Electrical with minimum 10-15 years experience in relevant field (01 No’s)

5

Sub-Total: 25

Note:-For Engineers and Staff, Marks will be as under;

i. Qualification – 20%

ii. Experience – 70%

iii. Association – 10%(Minimum 1 year association & Firm)

3. Equipment Capabilities Credit Marks shall be granted on the basis of the following criteria for various kinds of

equipment relevant for the Project:

Sr. No. Equipment Type Maximum

Marks

1. Digital Multimeter 3 2. Insulation Tester 3 3. Air Compressor 3 4. Welding Plant 4 5. Hammer Drill Machine 3 6. Electrician Tool Box 4 7. Phase Sequence Meter 3 8. High Pressure Pump for Washing Radiator 3 9. Battery Load tester 3

10. Hydrometer 3 11. Earth Resistance Tester 3

Sub-Total 35

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4. General Requirement Credit Marks shall be granted on the basis of the following criteria for various kinds of

equipment relevant for the Project:

Sr. No. Description Maximum

Marks

i) Registration with FBR for Income & Sale Tax.(2 Marks for Income Tax Certificate and 2 Marks for Sale tax Certificate)

4

ii) Dealer Ship Certificate if any 3

iii) Undertaking of Non-Blacklisting with any agency on legal Paper 3

Sub-Total 10

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EVALUATION/SHORTLISTING CRITERIA FOR TECHNICAL QUALIFICATION

Following criteria (Mandatory) required for short listing of firm/company:

- Must be registered with FBR regarding income tax and sale tax.

- Detail of organization with office address and similar experience record.

- List of Key Personnel/Staff available and with similar experience and capabilities.

- List of Engineering Staff with the experience.

- Complete details of similar projects (Installation of D.G set) executed during the last 5 years. (At least 2 No’s same nature projects Mandatory executed)

- Complete details of similar projects (Installation of D.G set) in hand.

- List of Equipment Capabilities of the firm.

- If any firm already worked with PIEDMC then performance certificate issued by PIEDMC is to be attached with Technical Proposal.

- Certificate to the effect that the applicant is not involved in litigation with any department nor has ever been black listed by any department on Legal Paper of Rs.100.

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Table of Forms

1. Contract Agreement

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Contract Agreement [The successful Bidder shall fill in this form in accordance with the instructions indicated]

THIS CONTRACT AGREEMENT is made

the [ insert: number ] day of [ insert: month ], [ insert: year ].

BETWEEN

(1) Punjab Industrial Estates Development Management Company, a [ insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of Pakistan, or corporation incorporated under the laws of Pakistan and having its principal place of business at Commercial Area (North) Sundar Industrial Estate Raiwind Road Lahore (hereinafter called “the Employer”), and

(2) [ insert name of Supplier ], a corporation incorporated under the laws of [ insert: country of Supplier ] and having its principal place of business at [ insert: address of Supplier ] (hereinafter called “the Supplier”).

WHEREAS the Purchaser invited bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract currency(ies) ] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and the Supplier, and each shall be read and construed as an integral part of the Contract:

(a) This Contract Agreement

(b) General Conditions of Contract

(c) Technical Requirements (including Schedule of Requirements and Technical Specifications)

(d) The Supplier’s Bid and original Price Schedules

(e) The Purchaser’s Notification of Award

3. This Contract shall prevail over all other Contract documents. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above.

4. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

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5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of [insert the name of the Contract governing law country] on the day, month and year indicated above.

For and on behalf of the Purchaser

Signed: [insert signature]

in the capacity of [ insert title or other appropriate designation ]

in the presence of [insert identification of official witness]

For and on behalf of the Supplier

Signed: [insert signature of authorized representative(s) of the Supplier]

in the capacity of [ insert title or other appropriate designation ]

in the presence of [ insert identification of official witness]

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THE TECHNICAL SPECIFICATION

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10 KW DIESEL GENERATOR SET ASSEMBLED IN UK

AS PER LATEST IEC STANDARDS AND SPECIFICATIONS

HAVING THE FOLLOWING BRANDS AND RATINGS Generator Set Engine Perkins/Cummins/Caterpillar Origin UK/USA or Approved Equivalent

Alternator Leroy Somer/Newage Stamford/Caterpillar Origin France/UK/USA or

Approved Equivalent

Capacity 10 KW Stand by

Voltage 415V (3-phase,4 wire)

Frequency 50 HZ stable

RPM 1500

Fuel Diesel

Fuel Tank 40-50 Liter minimum

Battery Dry battery for Self start with minimum one year replacement warranty.

ATS and AMF With latest standard modules with multiple feature monitoring the operation and maintenance along with manual by pass mechanism.(Swift transfer system)

Sound Proof Canopy Minimum noise and vibration level as per latest IEC standard

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General Conditions of Contract

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Table of Contents

1. Definitions......................................................................................................................... 17 2. Contract Documents.......................................................................................................... 18 3. Corrupt and Fraudulent Practices ...................................................................................... 18 4. Interpretation ..................................................................................................................... 18 5. Joint Venture, Consortium or Association ........................................................................ 19 6. Eligibility .......................................................................................................................... 19 7. Governing Law ................................................................................................................. 19 8. Delivery............................................................................................................................. 20 9. Supplier’s Responsibilities................................................................................................ 20 10. Terms of Payment ............................................................................................................. 20 11. Taxes and Duties ............................................................................................................... 20 12. Performance Security ........................................................................................................ 20 13. Specifications and Standards ............................................................................................ 20 14. Packing and Documents .................................................................................................... 21 15. Transportation ................................................................................................................... 21 16. Inspections and Tests ........................................................................................................ 21 17. Liquidated Damages ......................................................................................................... 21 18. Warranty ........................................................................................................................... 21 19. Extensions of Time ........................................................................................................... 22

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Definitions

The following words and expressions shall have the meanings hereby assigned to them:

“Contract” means the Agreement entered into between the Purchaser and the Supplier, together with the Contract Documents referred to therein, including all attachments, appendices, schedules and all documents incorporated by reference therein.

“Contract Documents” means the documents listed in the Agreement, including any amendments thereto.

“Contract Price” means the price payable to the Supplier as specified in the Agreement, subject to such additions and adjustments thereto or deductions therefrom, as may be made pursuant to the Contract.

“Day” means calendar day.

“Delivery” means the transfer of the Goods from the Supplier to the Purchaser in accordance with the terms and conditions set forth in the Contract.

“Completion” means the fulfillment of the supply of Goods by the Supplier in accordance with the terms and conditions set forth in the Contract.

“Eligible Countries” means the countries as per Brand Description.

“GCC” means the General Conditions of Contract.

“Goods” means all of the commodities, raw material, machinery and equipment, and/or other materials that the Supplier is required to supply to the Purchaser under the Contract.

“Purchaser’s Country” is the country specified in the Particular Conditions of Contract (PCC).

The “Purchaser” means the Employer who is the entity purchasing the Goods, as specified in the PCC, and includes the legal successors or assigns of the Purchaser.

“PCC” means the Particular Conditions of Contract.

“Subcontractor” means any natural person, private or government entity or a combination of the above, including its legal successors or permitted assigns, to whom any part of the Goods to be supplied is subcontracted by the Supplier.

“Supplier” means the natural person, private or government entity, or a combination of the above, whose bid to perform the Contract has been accepted by the Purchaser and is named as such in the Agreement, and includes the

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legal successors or permitted assigns of the Supplier.

“The Site,” where applicable, means the place named in the PCC.

Contract Document

Subject to the order of precedence set forth in the Agreement,

all documents forming the Contract (and all parts thereof) are intended to be correlative, complementary, and mutually explanatory.

Corrupt and Fraudulent Practices

For the purposes of this provision, the term “Corrupt and Fraudulent Practices” includes the offering, giving, receiving, or soliciting of any thing of value to influence the action of a public official or the supplier or contractor in the procurement process or in contract execution to the detriment of the procuring agencies; or misrepresentation of facts in order to influence a procurement process or the execution of a contract, collusive practices among bidders (prior to or after bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the procuring agencies of the benefits of free and open competition and any request for, or solicitation of anything of value by any public official in the course of the exercise of his duty.

The Purchaser will reject a proposal for award if it determines that the bidder recommended for award has, directly or through an agent, engaged in corrupt and fraudulent practices in competing for the Contract.

The Supplier shall permit the Purchaser to inspect the Supplier’s accounts and records relating to the performance of the Supplier and to have them audited by auditors appointed by the Purchaser, if so required by the Purchaser.

Interpretation If the context so requires it, singular means plural and vice versa wher the context requires.

Entire Agreement

The Contract constitutes the entire agreement between the Purchaser and the Supplier and supersedes all communications, negotiations and agreements (whether written or oral) of parties with respect thereto made prior to the date of Contract.

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Amendment

No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto.

Nonwaiver

no relaxation, forbearance, delay, or indulgence by either party in enforcing any of the terms and conditions of the Contract or the granting of time by either party to the other shall prejudice, affect, or restrict the rights of that party under the Contract, neither shall any waiver by either party of any breach of Contract operate as waiver of any subsequent or continuing breach of Contract.

Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing, dated, and signed by an authorized representative of the party granting such waiver, and must specify the right and the extent to which it is being waived.

Joint Venture, Consortium

If the Supplier is joint venture, consortium, or association, all of the parties shall be jointly and severally liable to the Purchaser for the fulfillment of the provisions of the Contract and shall designate one party to act as a leader with authority to bind the joint venture, consortium, or association. The composition or the constitution of the joint venture, consortium, or association shall not be altered without the prior permission of the Purchaser.

Eligibility The Supplier and its Subcontractors shall have the nationality of an Eligible Country in case of International Competitive Bidding but only of Pakistan in case National Competitive Bidding. A Supplier or Subcontractor shall be deemed to have the nationality of a country if it is a citizen or constituted or incorporated, and operates in conformity with the provisions of the laws of that country.

All Goods to be supplied under the Contract and financed by the Purchaser shall have their origin in Eligible Countries. For the purpose of this Clause, origin means the country where the goods have been grown, mined, cultivated, produced, manufactured, or processed; or through manufacture, processing, or assembly.

Governing Law The Contract shall be governed by and interpreted in accordance with the laws of the Purchaser’s country.

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Delivery The Delivery of the Goods shall be in accordance as specified in the “Price and Delivery Schedule”.

Supplier’s Responsibilities

The Supplier shall supply all the Goods as mentioned in the “Technical Specification” of Contract Document.

Terms of Payment The Contract Price shall be paid as specified in the “Payment Schedule”.

The Supplier’s request for payment shall be made to the Purchaser in writing, accompanied by invoices describing, as appropriate, the Goods delivered by the documents submitted upon fulfillment of all the obligations stipulated in the Contract.

Payments shall be made promptly by the Purchaser, no later than sixty (60) days after submission of an invoice or request for payment by the Supplier, and the Purchaser has accepted it.

Taxes and Duties For Goods supplied from outside the Purchaser’s Country, the Supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the Purchaser’s Country.

For Goods supplied from within the Purchaser’s Country, the Supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the Purchaser.

Specifications and Standards

Technical Specifications and Drawings

The Supplier shall ensure that the Goods comply with the technical specifications and other provisions of the Contract.

The Supplier shall be entitled to disclaim responsibility for any design, data, drawing, specification or other document, or any modification thereof provided or designed by or on behalf of the Purchaser, by giving a notice of such disclaimer to the Purchaser.

The Goods supplied under this Contract shall conform to the standards mentioned in the Schedules to Bid and, when no applicable standard is mentioned, the standard shall be equivalent or superior to the official standards whose application is appropriate to the country of origin

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of the Goods.

Packing The Supplier shall provide such packing of the Goods as is required to prevent their damage during shipment to their final destination.

Transportation Specified in “the Scope of work”.

Inspections and Tests

The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and /or inspections of the Goods as are specified in “the Scope of work”.

Purchaser or its designated representative shall be entitled to attend the tests and/or inspections provided that the Supplier bear traveling expense of purchaser for testing and inspection.

Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable advance notice, including the place and time, to the Purchaser. The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Purchaser or its designated representative to attend the test and/or inspection.

The Supplier shall provide the Purchaser with a report of the results of any such test and/or inspection.

The Purchaser may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Purchaser, and shall repeat the test and/or inspection, at no cost to the Purchaser, upon giving a notice.

Liquidated Damages

If the Supplier fails to deliver any or all of the Goods within the period specified in the Term and Condition, the Purchaser may deduct amount from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the “Term and Conditions”, up to a maximum deduction of the percentage specified in the “Term and conditions”. Once the maximum is reached, the Purchaser may terminate the Contract with Supplier.

Warranty The Supplier warrants that all the Goods are new & unused.

The Supplier further warrants that the Goods shall be free from defects arising from any act or error of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination.

The warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination

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indicated in the Scope of work.

The Purchaser shall give Notice to the Supplier stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects.

Upon receipt of such Notice, the Supplier shall, within the 30 Days, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Purchaser.

If having been notified, the Supplier fails to remedy the defect within the 30 Days, the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract.

Extensions of Time

The Supplier shall promptly notify the Purchaser in writing of the delay, it’s likely duration, and its cause. As soon as practicable after receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract.

A delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages unless an extension of time is agreed by purchaser.