December 10, 2013

Series 3, session 10 of AAPLS

Applicants and Administrators Preaward luncheon series

Publications Resulting from NIH Research: PMCIDs and

MyBibliography

Overview

learn about the role and services of the Hirsh Health Sciences Library

review the NIH Public Access Policylearn how to deposit a manuscript to PubMed

Centrallearn how to report the manuscript to NIH

using “MyBibliography”

Hirsh Health Sciences Library

NIH Mandate Assistance

Expanding Public Access

memo to major federal funding agencies, e.g., NIH, NSF, USAid, etc.

develop public access plans for published results and digital data sets within one year of publication

dovetails recent bipartisan public access bill FASTR introduced in House and Senate

Research Guides

Ask Us!

PMCIDs

NIH Public Access Policy

all peer-reviewed manuscripts resulting in full or in part from NIH-funded research and accepted for publication on or after April 7, 2008 must be deposited to the NIHMS upon acceptance and be made available to the public via PubMed Central no later than 12 months after publication all applicable manuscripts must have a PubMed Central

Identification Number, or a PMCID NOTE: a PMCID is different from a PubMed Identification Number, or

PMID

even though there is a 12 month period allotted to make the publication available to the public, the publication must have a PMCID 3 Months post publication

How to Deposit?

4 methods:A. journal deposits manuscript to PubMed Central at

the time of publicationB. publisher deposits manuscript to PubMed Central at

the time of publicationC. author deposits manuscript to PubMed Central at

time of publicationD. publisher deposits manuscript to NIHMS upon

acceptance and the author deposits the manuscript to PubMed Central at the time of publication

these methods are outlined in detail here: http://publicaccess.nih.gov/submit_process.htm

Method A: Journal

those journals that deposit the manuscript to PubMed Central at the time of publication can be found here: http

://publicaccess.nih.gov/submit_process_journals.htm

some of these journals however, require that the author grant them the authority to do so at the time of manuscript submission

there is no author involvement the PI is responsible for the overall process

Method B: Publisher

those publishers that deposit the manuscript to PubMed Central at the time of publication can be found here: http://publicaccess.nih.gov/

select_deposit_publishers.htm#b

some of these publishers, however, require that the author grant them the authority to do so at the time of manuscript submission

there is no author involvementthe PI is responsible for the overall process

Method C: Author

any of the named authors can deposit the manuscript at the time of publication

the manuscript is first deposited to the NIHMS and then electronically routed to PubMed Central after the necessary approvals are in place

Method C: Author, Cont.

the author is required to: upload the manuscript and identify the NIH grants

from which the research resulted approve the manuscript for processing

this step is completed at the time the manuscript is uploaded to NIHMS

approve the PubMed Central display of the manuscript this step is completed after the manuscript is uploaded

and is prompted via email the manuscript is stalled if no action is taken

the PI is responsible for the overall process

Method D: Publisher & Author

publisher deposits the manuscript upon acceptance of the publication to NIHMS

the author is required to: approve the manuscript for processing

this step is promoted via email the manuscript is stalled if no action is taken

approve the PubMed Central display of the manuscript this step is prompted via email

the manuscript is stalled if no action is taken

the PI responsible for overall process

Non-Compliance: What Happens?

increased enforcement regarding PMCID numbers started for awards made after July 1, 2013 http://grants.nih.gov/grants/guide/notice-files/NOT-

OD-13-042.html

at the time of award, NIH sends an email to ORA stating which publications are not in compliance during closeout of the Federal Fiscal Year (July,

August, September), can delay or negate announcements sent to ORA

Non-Compliance: What Happens? (cont.)

if compliance is not met, NIH can place a restriction on the award via the Notice of Award these restrictions include NO SPENDING OR

ALLOCATING COSTS to the grant until PMCID numbers are provided

this means that the project will likely need to cease because certain costs cannot be recovered the only allowable costs during the restriction period

are animal care and patient care salary support for research staff can be lost

Updating Your Records

be sure to update the publication component of the Biographical Sketches with PMCID numbers reviewers are now requiring the requisite PMCID number

at the proposal and progress report stage.

if the manuscript does not yet have a PMCID number (it is in print or is with journal or publisher for submission) etc), include ‘PMCID In Process’ at the end of the citation keep in mind you only have 3 months post

publication to demonstrate compliance

How to Verify Compliance?

“MyBibliography” can be used to verify whether manuscripts are in compliance access using eRA Commons

select “Manage MyBibliography” from Display Settings –go to drop-down menu and select “Award”

view and then, “Apply”• the default sorting option is “Public Access Compliance”, you may choose

whichever you option prefer

MyBibliography

Reporting Manuscripts

the new NIH progress report, RPPR, does not allow the PI to identify the manuscripts that resulted from the respective grant during the last reporting period RPPR links to “MyBibliography” and only reports

those manuscripts that have been added to the PI’s “MyBibligoraphy” profile/account the citation for each manuscript must be manually

uploaded by the PI or his or her designate the citation can be drawn from PubMed or entered

from scratch