Public Works DepartmentPublic Works Department

Presentation to:Presentation to:

Consolidation of Services Study Commission,Consolidation of Services Study Commission,

Purchasing SubcommitteePurchasing Subcommittee

September 19, 2005September 19, 2005

Presentation OutlinePresentation Outline

• Department Mission StatementDepartment Mission Statement

• Organization ChartOrganization Chart

• Division ObjectivesDivision Objectives

• Procurement AuthorityProcurement Authority

Department Mission StatementDepartment Mission Statement

• To enhance Orlando’s quality of life through the To enhance Orlando’s quality of life through the construction and operation of a safe, effective construction and operation of a safe, effective physical environment and to provide our visitors, our physical environment and to provide our visitors, our neighborhoods, and our businesses with efficient and neighborhoods, and our businesses with efficient and timely services necessary to support the infrastructure timely services necessary to support the infrastructure demands of our growing, diverse community.demands of our growing, diverse community.

E n gineer in g A dm inis t ra t ion#7 21

E n g inee r in g Su rv eyS e rv ices

#7 22

E n g ineer in g R eco rdsan d D ra ft ing

#7 23

E n g ineer in g S e rvicesD iv ision

S tree ts A dm in istrat ion#7 25

K eep O rlan do B eauti ful#7 07

R igh t-o f-W ay M anagem ent#7 26

S tree ts M a intenan cean d C o ns truc t ion

#7 27

M ater ia l & Equ ipm entM an agem ent

#7 28

S torm w aterA d m in is t rat ion

#7 05F u nd 4 28

S to rm w ate r M anagem ent#7 06

F u nd 4 28

S to rm w ater C o m plian ce#7 08

F u nd 4 28

S u rfaceW ater M ain tenan ce

#7 09F u nd 4 28

S tree ts and S to rm w aterS e rv icesD iv ision

C ity E ngineer

C api ta l/In fra structu reA d m in is t rat ion

#7 11

P ro jectE n g inee r ing

#7 12

C ons truct ionS e rv ices

#7 13

D esignS e rv ices

#7 14

C ap ita l Im prov em ent andIn fra s tructu re D iv is ion

S o lid W aste A dm inis t ra t ion#3 61

C om m erc ia l C ollec tionan d Transp o r ta t ion

#3 65

R esiden t ial & R ecycl ing#3 66

R ap id A ss is tan ceP rog ram

#7 15F u nd 5 55

S o lid W aste M an agem entD iv isionF u nd 4 26

W ate r C on se rv I#3 51

W ate r C onse rv II#3 52

Iro n B rid ge#3 53

L ift S tat ion O pera tions#3 54

E n vironm en ta l C ontrol#3 55

Indus tr ialA u tom ation Group

#3 57

W astew a te r P ro cess/O p era t io ns S ect ion

F u nd 4 41

W astew a te r A dm inis t ra t ion#3 41

W astew a ter B il l ing#3 42

W astew a ter T ech nicalS u pp ort

#3 43

S ystem E va lu at io n &M ain tenance

#3 44

W astew ate r E n gineer ing/M ain tenance S ec t ion

F u nd 4 41

W astew a ter D iv is ionF u nd 4 41

E n vironm en tal Se rvicesD irec tor

P rog ram 341

D irec toro f P ub l ic W o rks

#7 01F u nd 1 00

Organization ChartOrganization Chart

C apita l/In frastructu reA dm in is trat ion

#711

P ro jectE ng inee r ing

#712

C ons truct ionS erv ices

#713

D esignS erv ices

#714

C ap ita l Im provem ent andIn fras tructu re D iv is ion

D irec toro f P ub lic W orks

#701F und 100

Organization ChartOrganization Chart

Capital Improvement Capital Improvement Division ObjectiveDivision Objective

Provide engineering design, survey, project and Provide engineering design, survey, project and construction management services for public construction management services for public infrastructure improvements that currently have a infrastructure improvements that currently have a

5 year CIP value of $210 million.5 year CIP value of $210 million.

Procurement AuthorityProcurement Authority

• Section 133.2, City Policy and ProceduresSection 133.2, City Policy and Procedures• Selection of engineers, architects, landscape architects and Selection of engineers, architects, landscape architects and

land surveyors. Also includes design/build firms.land surveyors. Also includes design/build firms.• Follows Florida Statutes – Consultants’ Competitive Follows Florida Statutes – Consultants’ Competitive

Negotiation Act (CCNA) Negotiation Act (CCNA) • Consultants qualification board (CQB) – PW Director, City Consultants qualification board (CQB) – PW Director, City

Attorney, Chief Financial Officer, PW Appointee, Mayor Attorney, Chief Financial Officer, PW Appointee, Mayor AppointeeAppointee

• PW Director serves as ChairmanPW Director serves as Chairman• Board produces list of firms qualified to provide professional Board produces list of firms qualified to provide professional

services to the Cityservices to the City

Procurement AuthorityProcurement Authority

• Service delivery methodsService delivery methods• Continuing services contractContinuing services contract

• Project with estimated construction cost up to $1,000,000 or estimated Project with estimated construction cost up to $1,000,000 or estimated design fee up to $50,000design fee up to $50,000

• Specific services contractSpecific services contract• No limit on design fees or construction cost associated with the No limit on design fees or construction cost associated with the

projectproject

• Both types of contracts may be amended by action of councilBoth types of contracts may be amended by action of council

Procurement AuthorityProcurement Authority

• Selection methodsSelection methods• Project with estimated construction cost less than $250,000 or Project with estimated construction cost less than $250,000 or

estimated design/study fee less than $25,000estimated design/study fee less than $25,000• Client division requests servicesClient division requests services• CQB designates selection teamCQB designates selection team• Team reviews list of firms qualified to provide the requested servicesTeam reviews list of firms qualified to provide the requested services• Team submits top three firms, in rank order, to PW DirectorTeam submits top three firms, in rank order, to PW Director• PW Director submits recommended order to Council for approvalPW Director submits recommended order to Council for approval• Project Manager negotiates services contract with highest ranked firmProject Manager negotiates services contract with highest ranked firm• Contract is submitted to Council for approvalContract is submitted to Council for approval

Procurement AuthorityProcurement Authority

• Selection methodsSelection methods• Continuing services providers and specific projects with estimated Continuing services providers and specific projects with estimated

construction cost greater than $250,000 or estimated design fee greater construction cost greater than $250,000 or estimated design fee greater than $25,000than $25,000

• Client division requests servicesClient division requests services• Project Manager prepares Request for Qualifications (RFQ) packageProject Manager prepares Request for Qualifications (RFQ) package• Project RFQ is advertised in local publicationProject RFQ is advertised in local publication• Qualification statements are reviewed by CQB and firms are qualified (or not)Qualification statements are reviewed by CQB and firms are qualified (or not)• CQB designates selection teamCQB designates selection team• Team reviews list of firms qualified to provide the requested servicesTeam reviews list of firms qualified to provide the requested services• Team prepares short list of no less than three firms for interviewsTeam prepares short list of no less than three firms for interviews• Following interviews, team ranks the firms and submits the recommended Following interviews, team ranks the firms and submits the recommended

order to the PW Director for revieworder to the PW Director for review• PW Director submits recommended order to Council for approvalPW Director submits recommended order to Council for approval• Project Manager negotiates services contract with highest ranked firmProject Manager negotiates services contract with highest ranked firm• Contract is submitted to Council for approvalContract is submitted to Council for approval

Procurement AuthorityProcurement Authority

• Construction contractsConstruction contracts• Chapter 7 of City code exempts Purchasing Director from Chapter 7 of City code exempts Purchasing Director from

procuring construction contractsprocuring construction contracts• PW Director is empowered to issue requests for bids on PW Director is empowered to issue requests for bids on

construction projectsconstruction projects• Director may:Director may:

• Recommend to City Council award of construction contracts to lowest Recommend to City Council award of construction contracts to lowest responsive, responsible bidderresponsive, responsible bidder

• Execute change orders up to an amount authorized by Council Execute change orders up to an amount authorized by Council (usually 10% of contract value)(usually 10% of contract value)

• Assess liquidated damagesAssess liquidated damages• Terminate a contract for cause or convenienceTerminate a contract for cause or convenience• Suspend, for a period of 1 year, or debar, for a period of 5 years, any Suspend, for a period of 1 year, or debar, for a period of 5 years, any

person or entity from bidding on City projectsperson or entity from bidding on City projects

Questions?