Public Works Committee City Hall – 200 NE Moe Street 2nd ... · 8/28/2019 · ML- Gave update of condition of pump station and the recent pump failure. Additional updates will

The committee may add and discuss other items not listed on the agenda. IT IS REQUESTED THAT ATTENDEES LIMIT THE USE OF SCENTED PRODUCTS (PERFUME, COLOGNE, HAIR SPRAY, AFTER SHAVE, LOTION, FABRIC SOFTENER, ETC.). FRAGRANCES CAN BE TOXIC SUBSTANCES TO SOME PEOPLE, CAUSING RESPIRATORY OR NEUROLOGICAL DISABLING ALLERGIC REACTIONS. THIS REQUIREMENT IS CONSISTENT WITH THE AMERICAN WITH DISABILITIES ACT FOR A BARRIER-FREE ENVIRONMENT. To request an alternative format of the printed agenda, contact the City Clerk’s office at 360.394.9880. Para solicitar un formato alternativo de la agenda impresa, comuníquese con la oficina del City Clerk al 360.394.9880.

Public Works Committee City Hall – 200 NE Moe Street 2nd Floor Conference Room

Subject Meeting Agenda Date August 28, 2019

Recorder Start Time 5:00 PM

Committee Chair David Musgrove End Time 7:00 PM

Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (CL)

Staff Present

Agenda

No. Topic Action/Recommendation/Discussion

1. Administrative:A. Questions & Concerns of the Committee B. Agenda and Extended Agenda Review C. Mayor, Department Head and Staff Reports D. Approval of Minutes: E. Future Meeting Conflicts

2. Agenda Items:1. Forest Rock Lane Project Acceptance

2. Art Meeting Update (Noll)

3. RH2 Contract Amendment (2019 Sanitary Sewer Rehab)

4. Fjord Dr & Lemolo Shore Dr Pedestrian Enhancement Plan

5. Mid Biennium Budget Review (Public Works)

6. Sewer Financial Plan Update

Future Agenda Items

8/14/2019


No. Item(s) Responsibility Anticipated Meeting Date

1. PMC – Transportation Development Code Update September

2. a. Speed Limit Policy

b. Speed Hump Policy c. Street Lighting d. Street Connectivity e. Cross Walks/Green Plastic

3. 2022 KCTP Capacity Improvements – Costs/Poulsbo share September

4. Long Range Plans & Legal Options for the Old Dump Site September 5. Assets for the Retiring PW Facility September 6. PW emergency prep and status overview Sept/Oct

________________________________ Reviewed by Mayor Erickson


Public Works Committee City Hall – 200 NE Moe Street 2nd Floor Conference Room

Subject Meeting Agenda Date August 14, 2019

Recorder Anthony Burgess Start Time 5:00 PM

Committee Chair David Musgrove End Time 6:40 PM

Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (CL)

Staff Present Anthony Burgess (AB), Shannon Wood (SW), Mike Lund (ML), Andrzej Kasiniak (AK), Becky Erickson (BE)

THE MEETING MINUTES ARE A SUMMARY OF THE AUDIO THAT IS AVAILABLE.

Agenda

No. Topic Action/Recommendation/Discussion

1. Administrative:

A.

Questions & Concerns of the Committee GN- inquired about update on Chip Sealing. ML- Chip Sealing will most likely not happen this year. DM- Asked for update on KPUD Property. BE- Gave brief update of Pre-App date and further communication needed with City Attorney.

B. Agenda and Extended Agenda Review ML to roll forward Mid-Biennium Review for PW AK to roll forward Sewer Financial Plan

C. Mayor, Department Head and Staff Reports AK- Gave update on School District Project(s) status. Speed radar signs for Forest Rock Ln have come in and will hopefully installed by beginning of the school year. BE- Gave summary of the art committee meeting held 8/13/19. Landscaping Plan is due in 3 weeks, concrete stamping plan due in 6 weeks. Recommendations will be brought to council for input. 4:00 pm Aug. 27th City Hall 3rd Flr will be next meeting. Council members are invited to attend. ML- Piling at Oyster Park has been cut out of the way to mitigate any future damage. New piling will be installed tomorrow; coordination with Fish and Wildlife has been included in all


Agenda

No. Topic Action/Recommendation/Discussion decisions. Budget amount will be coming in an amount close to $10,000.


Agenda

No. Topic Action/Recommendation/Discussion D. Approval of Minutes: 7/24/19, 8/5/19 and 8/8/19 All (3) Minutes Approved. E. Future Meeting Conflicts No conflicts stated.

2. Agenda Items:

1. Bernt Road Closure AB- Gave update of Bernt Rd closure. Road will be closed Aug. 10-25th.

2. Harborview Short Plat Vacation and Concomitant Agreement Release

AB- Gave presentation. BE- asked for the Planning department to look into option of releasing all Concomitant Agreements at once. Further discussion required. Motions approved to recommend approval of Short Plat Vacation and Concomitant Agreement Release to Council.

3. Westside Well Pilot Study

AB-gave update that the west side well treatment design delivered positive results for a viable treatment design. AK- Engineering department will be bringing forth design documents at a later time.

4. Alasund Meadows Pump Replacement ML- Gave update of condition of pump station and the recent pump failure. Additional updates will be given once pricing is finalized for pump replacement.

5. Mid Biennium Review (PW/BLDG/ENG)

AK- Presented Engineering Department structure, functions, current programs and proposed programs. New programs include rural town center, sewer comprehensive plan, transportation comprehensive plan, Johnson Parkway -1% for the arts, Position re-class for building department, and complete PMC update.

6. Sewer Financial Plan AK - Moved to next Public Works Committee Meeting

7. Solid Waste Advisory Committee (SWAC) Update

SW- Gave an update of the committee discussions and new Kitsap County ordinance for 96/95 gal bins. City of Poulsbo is required to provide recycling services however, not required to follow Kitsap County waste ordinances. Asked for Public Works Committee to review the provided county ordinance proposal and provide thoughts at a


Agenda

No. Topic Action/Recommendation/Discussion later time.

Future Agenda Items No. Item(s) Responsibility Anticipated

Meeting Date

1. PMC – Transportation Development Code Update August

2. a. Speed Limit Policy

b. Speed Hump Policy c. Street Lighting d. Street Connectivity e. Cross Walks/Green Plastic

3. 2022 KCTP Capacity Improvements – Costs/Poulsbo share August

4. Long Range Plans & Legal Options for the Old Dump Site August 5. Assets for the Retiring PW Facility August 6. Water Filtration and Pump Station Visit August 7. PW emergency prep and status overview August/Sept

________________________________ Reviewed by Mayor Erickson

PPOOUULLSSBBOO PPUUBBLLIICC WWOORRKKSS CCOOMMMMIITTTTEEEE AAGGEENNDDAA SSUUMMMMAARRYY

MEETING DATE: 08/28/2019

AGENDA ITEM: Forest Rock Lane Pavement Preservation Project Acceptance EXHIBITS: Final Pay Estimate STAFFED BY: A. Kasiniak SUMMARY STATEMENT: Staff will present the Forest Rock Lane Pavement Preservation project to be accepted as complete. The City has successfully completed this project. The final contract amount was $598,800.60 The final paid contract total was $574,146.16 There were no change orders on the construction contract for this project. Final payment will be made to the contractor on 8/29/2019. Retention in the amount of $28,707.31 is held on the project and will be released once the project has been accepted and released by all State agencies. RECOMMENDED ACTION: The Engineering Department recommends acceptance of the Forest Rock Lane Pavement Preservation project as complete, and recommends presenting this project to City Council for approval.



AGENDA ITEM: Johnson Parkway Project Landscape and Art EXHIBITS: STAFFED BY: D. Lenius SUMMARY STATEMENT: City Engineer, Diane Lenius, will update the Public Works Committee members on the current concepts for Art and Landscaping for the Johnson Parkway project. RECOMMENDED ACTION: Update Only.



AGENDA ITEM: 2019 Sanitary Sewer Project Consultant Contract for Construction Svc EXHIBITS: Scope of Work and Budget STAFFED BY: A. Kasiniak SUMMARY STATEMENT: Director of Engineering, Andrzej Kasiniak, will summarize the scope and budget proposed by RH2 Engineering for construction services on the SR305 Manhole Rehabilitation project and the Raab Park, Swanson Way NE and 11th Ave NE CIPP Lining project. The construction contract for these projects have recently been awarded and this RH2 contract will assist the City in completing the projects. RECOMMENDED ACTION: Recommend approval of the contract with RH2 in the amount of $27,440.00 for consultant services during construction of the SR305 Manhole Rehabilitation project and the Raab Park, Swanson Way NE and 11th Ave NE CIPP Lining project. Recommend bringing the contract with RH2 to City Council for approval.

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8/12/2019 11:07:01 AM Z:\Bothell\Data\POU\119-028\00 Contract\Task Auth No.4\PSA_SOW_2019 Sewer Rehab Projects SDC.docx

EXHIBIT A Scope of Work

Task Authorization No. 4 City of Poulsbo

2019 Sanitary Sewer Rehabilitation Projects Services During Construction

August 2019

Background

The City of Poulsbo’s (City) 2019 Sanitary Sewer Rehabilitation project consists of two schedules. Schedule A includes the rehabilitation of 35 existing manholes that have sustained deterioration since their construction; some of which date back to 1978. Schedule B includes lining approximately 1,860 linear feet of existing sewer mains with cured-in-place-pipe (CIPP) to rehabilitate these mains from the deterioration they have sustained due to root intrusion and other causes.

RH2 Engineering, Inc., (RH2) has prepared plans and specifications for both of these projects. This task authorization is for providing services during construction (SDC) support to the City. It is anticipated that the City will perform full-time construction inspection and construction contract management. RH2 will support the City as described in the tasks below.

Project Assumptions

• The City will lead construction contract administration activities, with RH2 providing technical support as needed.

• The City will provide the pre-construction meeting conference room and agenda, organize and run the meeting, and prepare meeting minutes.

• The City will coordinate and prepare the construction contract originals for signature by the contractor and the City.

• The City will provide half-size plans, full-size plans, and specification books to the contractor for use during construction and for making as-builts.

• All submittals and submittal-related communications will be directed through the City and submitted electronically.

• The City will conduct overall construction management and daily construction observation.

• The City will perform final completion and closeout of the project with the general contractor.

• The City will verify the accuracy of the construction as-builts from the contractor prior to RH2 preparing record drawings.

City of Poulsbo Task Authorization No. 4 2019 Sanitary Sewer Rehabilitation Projects Services During Construction Exhibit A – Scope of Work

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Task 1 – SDC for SR305 Manhole Rehabilitation (Schedule A)

Objective: Support the City during the construction phase of the project. Provide project management activities to facilitate project completion. Task 1 services will be performed up to the amount in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually negotiated by the City and RH2.

Approach:

Attend Pre-Construction Conference: Attend the pre-construction conference with the City and the selected contractor. One (1) RH2 team member will attend the conference. The City will arrange the pre-construction conference with the selected contractor.

Review Submittals: Review shop drawings and catalog submittals of the items required in the technical specifications to be submitted by the contractor. Provide a written response for the City to review, and incorporate the City’s comments prior to returning the submittal review to the contractor. Provide up to one (1) additional review of each submittal.

Assist with Requests for Information (RFIs). The City will lead RFI responding efforts.

Attend Construction Coordination Meetings: Attend construction coordination meetings as needed via teleconference. The City will take the lead in arranging weekly coordination meetings with the contractor. It is assumed the RH2 team will attend two (2) weekly coordination meetings via teleconference.

Perform On-Site Observations and Provide Technical Assistance: When requested by the City, provide RH2 staff to visit the construction site to assist the City with addressing technical issues as they may arise. The City will lead construction inspection efforts for the project. It is assumed RH2 will provide approximately ten (10) hours of on-site observation, including general construction observation services and technical assistance. RH2 is not responsible for site Safety or for directing the contractor in their work. Following each site visit, a written report will be generated.

Assist with Construction Closeout: Provide assistance with construction closeout, including video inspection review, testing data review, and editing a final punch list for the contractor. Final observation, testing of systems, and punch list preparation will be performed by City staff.

Prepare As-Constructed Drawings: Review field records provided by the City and contractor and revise project drawings to prepare record drawings. Provide the City with one (1) electronic PDF copy of the as-constructed drawings.

Perform Project Management Services: Monitor RH2’s scope and budget, RH2 staff assignments, and project schedule. Maintain project files and records. Provide monthly invoices and project status sheets to City.

Attend Project Management Meetings: Coordinate with the City project team to facilitate the project, including up to one (1) project coordination meeting with City staff via teleconference.


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Assumptions:

• Project coordination meeting will occur via teleconference.

Provided by City:

• Full-time construction observation and processing of pay requests and change orders.

RH2 Deliverables:

• Written responses for shop drawings, submittals, and RFIs, when requested by the City, in electronic format (PDF).

• Meeting agenda and minutes for project management coordination meetings in electronic format (PDF).

• City requested on-site observations and written reports in electronic format (PDF).

• Final punch list in electronic format (PDF).

• Construction record drawings in electronic format (PDF).

• Monthly invoices.

Task 2 – SDC for Raab Park, Swanson Way NE, and 11th Avenue NE CIPP Lining (Schedule B)

Objective: Support the City during the construction phase of the project. Provide project management activities to facilitate project completion. Task 2 services will be performed up to the amount in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually negotiated by the City and RH2.

Approach:

Attend Pre-Construction Conference: Attend the pre-construction conference with the City and the selected contractor. One (1) RH2 team member will attend the conference. The City will arrange the pre-construction conference with the selected contractor.

Review Submittals: Review shop drawings and catalog submittals of the items required in the technical specifications to be submitted by the contractor. Provide a written response for the City to review, and incorporate the City’s comments prior to returning the submittal review to the contractor. Provide up to one (1) additional review of each submittal.

Assist with RFIs. The City will lead RFI responding efforts.

Attend Construction Coordination Meetings: Attend construction coordination meetings as needed via teleconference. The City will take the lead in arranging weekly coordination meetings with the contractor. It is assumed the RH2 team will attend one (1) weekly coordination meeting via teleconference.

Perform On-Site Observations and Provide Technical Assistance: When requested by the City, provide RH2 staff to visit the construction site to assist the City with addressing technical issues


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as they may arise. The City will lead construction inspection efforts for the project. It is assumed RH2 will provide approximately ten (10) hours of on-site observation, including general construction observation services and technical assistance. RH2 is not responsible for site safety or for directing the contractor in their work. Following each site visit, a written report will be generated.

Assist with Construction Closeout: Provide assistance with construction closeout, including video inspection review, testing data review, and editing a final punch list for the contractor. Final observation, testing of systems, and punch list preparation will be performed by City staff.

Prepare As-Constructed Drawings: Review field records provided by the City and contractor and revise project drawings to prepare record drawings. Provide the City with one (1) electronic PDF copy of the as-constructed drawings.

Perform Project Management Services: Monitor RH2’s scope and budget, RH2 staff assignments, and project schedule. Maintain project files and records. Provide monthly invoices and project status sheets to City.

Attend Project Management Meetings: Coordinate with the City project team to facilitate the project, including up to one (1) project coordination meeting with City staff via teleconference.

Assumptions:

• Project coordination meeting will occur via teleconference.

Provided by City:

• Full-time construction observation and processing of pay requests and change orders.

RH2 Deliverables:

• Written responses for shop drawings, submittals, and RFIs, when requested by the City, in electronic format (PDF).

• Meeting agenda and minutes for project management coordination meetings in electronic format (PDF).

• City requested on-site observations and written reports in electronic format (PDF).

• Final punch list in electronic format (PDF).

• Construction record drawings in electronic format (PDF).

• Monthly invoices.

Task 3 – Management Reserve

Objective: RH2 has specified a contingency as part of the Fee Estimate to accommodate for changed conditions or unforeseen issues that may arise during the project. In this event, RH2 will notify the City of the time and expense warranted to address the new issue(s) that arise and will request the use of the contingency funds. RH2 will not address these issues without the City’s prior authorization.


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RH2’s project manager will contact the City via email to request access to these funds should the need arise.

Project Schedule

The estimated completion date of the work is November 31, 2019.

EXHIBIT BCity of Poulsbo

Task Authorization No. 4

2019 Sanitary Sewer Rehabilitation Projects

Services During Construction

Fee Estimate

DescriptionTotal

HoursTotal Labor Total Subconsultant Total Expense Total Cost

Classification

Task 1 SDC for SR305 Manhole Rehabilitation (Schedule A) 67 11,503$ -$ 751$ 12,254$

Task 2 SDC for Raab Park, Swanson Way NE, and 11th Avenue NE CIPP Lining (Schedule B) 56 9,607$ -$ 608$ 10,215$

Task 3 Management Reserve 25 4,501$ -$ 470$ 4,971$

PROJECT TOTAL 148 25,611$ -$ 1,829$ 27,440$

Z:\Bothell\Data\POU\119-028\00 Contract\Task Auth No.4\PSA_FEE_2019 Sewer Rehab Projects SDC.xlsx 8/12/2019 1:35 PM

RATE LIST RATE UNIT

Professional I $142 $/hr

Professional II $157 $/hr

Professional III $168 $/hr

Professional IV $180 $/hr

Professional V $194 $/hr

Professional VI $206 $/hr

Professional VII $223 $/hr

Professional VIII $234 $/hr

Professional IX $234 $/hr

Control Specialist I $130 $/hr

Control Specialist II $141 $/hr

Control Specialist III $154 $/hr

Control Specialist IV $164 $/hr

Control Specialist V $175 $/hr

Control Specialist VI $187 $/hr

Control Specialist VII $202 $/hr

Control Specialist VIII $210 $/hr

Technician I $106 $/hr

Technician II $116 $/hr

Technician III $133 $/hr

Technician IV $141 $/hr

Technician V $155 $/hr

Technician VI $170 $/hr

Technician VII $185 $/hr

Technician VIII $195 $/hr

Administrative I $70 $/hr

Administrative II $82 $/hr

Administrative III $98 $/hr

Administrative IV $116 $/hr

Administrative V $133 $/hr

CAD/GIS System $27.50 $/hr

CAD Plots - Half Size $2.50 price per plot

CAD Plots - Full Size $10.00 price per plot

CAD Plots - Large $25.00 price per plot

Copies (bw) 8.5" X 11" $0.09 price per copy

Copies (bw) 8.5" X 14" $0.14 price per copy

Copies (bw) 11" X 17" $0.20 price per copy

Copies (color) 8.5" X 11" $0.90 price per copy

Copies (color) 8.5" X 14" $1.20 price per copy

Copies (color) 11" X 17" $2.00 price per copy

Technology Charge 2.50% % of Direct Labor

Mileage $0.580

price per mile

(or Current IRS Rate)

Subconsultants 15% Cost +

Outside Services at cost

Additional Specialized Equipment

EXHIBIT C

RH2 ENGINEERING, INC.

2019 SCHEDULE OF RATES AND CHARGES

see attached RH2 Equipment Rental Rates

Rates listed are adjusted annually.



AGENDA ITEM: Fjord Drive & Lemolo Shore Dr. Pedestrian Enhancement Plan EXHIBITS: Scope of Work and Budget STAFFED BY: A. Kasiniak SUMMARY STATEMENT: Director of Engineering Andrzej Kasiniak will present a scope of work and budget for consultant Struck Environmental to assist the City in preparing a concept plan for pedestrian improvements on Fjord Drive between Hostmark St. and Johnson Way. This work will be funded by Traffic Impact Fees and a budget amendment will be presented to Council for approval. This concept plan may be used to support requests for state funding. RECOMMENDED ACTION: Recommend approval of the contract with Struck Environmental in the amount of $4,950.00 to prepare the Fjord Drive & Lemolo Shore Drive Pedestrian Enhancement Plan. This contract to be funded from Traffic Impact Fees with a budget amendment to be presented to Council along with approval of the contract.

POULSBO PUBLIC WORKS COMMITTEE AGENDA SUMMARY


AGENDA ITEM: Mid-Biennium Budget Review EXHIBITS: STAFFED BY: Mike Lund

SUMMARY STATEMENT: Staff will review the mid-biennium budget for the Public Works Department

RECOMMENDED ACTION: Discussion

POULSBO PUBLIC WORKS COMMITTEE AGENDA SUMMARY


AGENDA ITEM: Sewer Financial Plan EXHIBITS: STAFFED BY: Andrzej Kasiniak

SUMMARY STATEMENT: Director of Engineering will give Public Works Committee an update on the progress of the Sewer Financial Plan.

RECOMMENDED ACTION: Update Only.

Documents

Public Works Committee City Hall – 200 NE Moe Street 2nd ... · 8/28/2019 · ML- Gave update of condition of pump station and the recent pump failure. Additional updates will