Public Procurement Authority

Electronic Public Procurement Platform (EPPP)

25.05.2012, TiranH.Onur CEBECİProject Director

Overview of EPPP and Related Applications

Agenda

• Vision• EPPP with Numbers• No of Downloads with e-Signature• Savings Through EPPP• Business Intelligence• Online Collection and e-Invoicing• Integrated Appeal, Review and Board Project

Vision

• To conduct all public procurements and PPA’s processes electronically untill the 100th anniversary of the Republic, the year 2023.

EPPP Login Page

EPPP with Numbers

01 September 2010 – 31 March 2012 EKAPRegistered Economic Operators (EO) 28.119

Registered Contracting Entities (CE) 25.725

Registered Users 336.947

No of CEs, who made tender 17.162

No of CEs, who made direct purchases 11.629

No of Direct Purchases 455.324

No of Procurement Registrations 340.584

No of Procurement Notices Published 164.410

No of Addendum 25.100

No of Procurement Confirmations 835.612

No of Contracts 289.420

No of Visitors 25.624.452

No of Downloads with e-Signature 317.453

No of Downloads with e-Signature

Jan-11

Feb-11

Mar-

11

Apr-11

May

-11

Jun-11

Jul-1

1

Aug-11

Sep-11

Oct-11

Nov-11

Dec-11

Jan-12

Feb-12

Mar-

120

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

69 58 444

5,277

11,088

18,26821,360

23,50922,847

35,111

39,59537,918

28,227

33,578

40,102

No of Downloads

Savings Through EPPP

• Economic Operators (EOs) already saved in 2011 over

11.56 million €by downloading the tender documents by their e-signatures.

• In the first 3 months of 2012 they saved

5.79 million €

• It is calculated that by means of EPPP Contracting Entities (CAs) saved in 2011 around

540 million €

History

• 8 February 2010: The new infrastructure (servers, network etc.) for EPPP has been installed and taken into operation.

• 23 February 2010: Registration of contracting authorities and economic operators and EPPP Call Center started to operate.

• 1 September 2010: EPPP V1.0: EPPP LIVE! All Contracting Authorities (CAs) use EPPP for procurement.

• 1 December 2010: EPPP V1.1: Economic operators can download the tender documents with their e-signatures and so that they gain the status of «could-be-tenderer» according to the law.

• 1 March 2011: EPPP V1.2: The first e-tendering and e-tender evaluation of bids realized in a pilot sector (medical devices).

– Bid Bonds and Bank Reference Letters are automatically taken from the banks over web services. First time in Turkey, the web services are signed with e-signatures.

• March 2011 – March 2012: EKAP S1.2.x: 10 new releases (changes: new features, improvements, corrections, legislation changes), 457 changes in total.

Strategy

Business Intelligence - Objectives

• To gather statistical data about public procurements for the analysis of business processes,

• To standardize analysis of public procurement data and development of public procurement reports,

• To retrieve statistical data faster, instantly and up-to-date,• To provide procurement data to the other units of PPA in a more

efficient way, • To provide statistical information within the scope of «The Right

to Information Law No. 4982» to the applicants,• To provide information about procurements to contracting

entities, economic operators and public in a visually rich and dynamic way,

• To improve public procurement processes by employing data mining,

Business Intelligence

Business Intelligence

Online Collection and e-Invoicing

• PPA has an agreement with 3 state banks for payments of notices, appeals and five of the per ten thousand of the conract price.

• Transfering payment information from banks to PPA takes a day, which prolongs the notice confirmation process (by law max. 2 or 3 days) by 1 day.

• When Online Collection is active, payment information will be automatically transferred from banks to the PPA.

• Finally, invoices for these operations will automatically be prepared and electronically sent to the related parties.

Integrated Appeal, Review and Board Project

• Appeals will be done over EPPP with the e-signatures of the related party.

• All necessary information related with a complaint will be retrieved electronically where possible, other documents will be scanned.

• The result of review by public procurement experts will be digitally signed by e-signatures and presented to the Board.

• Board Agenda will be prepared electronically.• Board Members will be able to access to the documents

electronically.• Board Members will sign the decisions by their e-signatures.• The notification of the decision of the Board will be sent

automatically and electronically.

Integrated Appeal, Review and Board Projecte-

Appe

al

e-D

oc

e-In

vesti

gatio

n

e-Bo

ard

Agen

da

e-Bo

ard

e-D

ecis

ion

e-N

otific

ation

e-Signature / Encryption

1 2 3 4 5 6 7Phase I

Processes and Standards

• Information Technologies Service Management– ISO 20000– ITIL – IT Infrastructure Library

• Capability Maturity Model Integration– CMMI– ISO 15504

• Information Security Management System– ISO 27001

• Business Continuity Management System– BS 25999

Final Words

• PPA Interaction Center / Call Center• Training, FAQ, Helping Videos etc.• Electronic Surveys• Mobile Signature• Mobile Applications• Short Messaging Service

T H A N K S