Common Collaboration TimePublic Presentation

Our Process

1. DLT October Mtg - charged with exploring scheduling options2. November Faculty Mtg - begin the planning process3. Survey other schools and districts4. Tim Wagner Mtg - discussed potential of transportation and food services changes5. DLT December Mtg - encouraged to continue process6. Survey Grade Level Teams - 5 questions 7. December Tim Wagner Mtg - eliminated time options 8. January 12th - District Admin encouraged continuation9. YMCA meeting (January 16)

10. January meeting with 2 BOE members - tasked to present 1 option11. January 19 BLT meeting - Pro/Con of options and create a proposed master schedule12. February 27 BOE meeting - Presented TRES proposal13. March 27 BOE meeting - Presented TREC proposal14. Public Presentations

Other Districts’ Elementary Hours

Solon 16 hrs 30 min (177 days = 1,062 hrs)

Rocky River 26 hrs 15 min(180 days = 1,035 hrs)

Madeira 3 6 hrs 30 min

Indian Hill 46 hrs 35 min(182 days = 1,106.5 hrs)

Mariemont 10 6 hrs 40 min

Mason 16 6 hrs 30 min

Forest Hills 606 hrs 30 min(173 days = 1,038 hrs)

Ross 896 hrs 30 min(175 days = 1050 hrs)

Oak Hills 114 6 hrs 30 min

Loveland 140 6 hrs 40 min

Southwest 1806 hrs 30 min(177 days = 1,062 hrs)

Three Rivers 2827 hrs(173 days = 1,124.5 hrs)

Northwest 5206 hrs 30 min(177 days = 1,062 hrs)

● ODE Required K-6 “Open for Instruction” Hours = 910 per year

Current Situation

● Teacher work day is 7.5 hours (7:30-3:00)● Students are in classrooms at 7:30am and leave at 2:45pm● Teachers have 200 minutes of plan time during the week

○ Students go to non-core content classes (art, music, PE, Technology (in classroom), Library)○ Each class is 40 minutes start to finish

● No grade level attends specials altogether at the same time (no collaboration time)○ 5 specials -- 6 or 7 classes per grade level

■ Library schedule is different from master schedule due to sharing with THS/TMS○ Share teachers with MS (MS shares with HS)○ Inconsistent schedule of available special areas

How is plan time used now?When do teachers collaborate?

● Independent grading● Independent Lesson Planning● Copying● Creating/preparing materials● Parent Communication● Irregular collaboration with team members (not all)

○ Not all team members available○ May need to interrupt other classes for questions○ Title and Intervention Specialists are rarely available

● Restroom break● Travel time between drop off and pick up● Teachers collaborate outside of contracted time

○ After school○ Lunch Time

Why do teachers need to collaborate?

Collective teacher efficacy (CTE) refers to a staff's shared belief that through their collective action, they can positively influence student outcomes, including those who are disengaged and/or disadvantaged.

John Hattie’s Effect Size

What will happen during this common collaboration time?

● Four Essential PLC Questions○ Creating/Modifying common formative

assessments○ Regular data analysis of classroom, grade

level and district assessments○ Sharing of student work samples ○ Sharing of instructional strategies○ MTSS/RTI discussions regarding

classroom, grade and building level responses

■ Academic and Behavioral Interventions

■ Inclusive of Intervention Specialists and Title teachers

■ RTI/IEP Meetings○ Creating/Modifying curriculum maps and

pacing guides

Teachers still use individual plan time for:

● Independent grading● Independent Lesson Planning● Copying● Creating/preparing materials● Parent Communication

PROs CONs/ChallengesDaily Common Plan Time - supports student instruction/learning

Bus driver midday supervision (driving hours increase)

Uninterrupted before students arrive (40 minutes daily) *30 min less instructional time*Inclusive of Title, Intervention Specialists, Unified Arts

HIVE/Time scheduling challenges but will NOT be eliminated

Keeps individual specials during school day (similar to current schedule) Pre-school hours Student attentiveness (witnessed during 2-hour delays) SUN Staff child supervision

Staff meetings during work hours District mtg scheduling after schoolYMCA - possible partnership for before and after school supervision Families have students on different schedules

Elem transported separate from MS/HS

reduced car traffic during arrival/dismissal

Teacher/staff concerns

Potential Parent/Community Challenges & Concerns

● Later Start Time○ YMCA - partnership to offer on-site child care before and after

schooli. Affordableii. Offers Financial Assistance for Families

● Change in times creates change in convenience○ YMCA option○ Later afternoon could be a possible benefit to working parents○ Opportunity for teachers to improve instruction of students

We believe the Pros outweigh the Cons/Challenges

● Regular Collaboration Time that is inclusive of our support teachers○ Teachers supporting each others’ instruction

● Opportunities to innovate instruction from the inside● Increased focus on planning for student needs● Increase efficiency of core instruction during the student day● More focused intervention and enrichment● Increased communication across grade levels, support teachers and

administration

Three Rivers Elementary Proposed ScheduleSchool Hours: 9:00 - 3:30 (6.5 hours)Teacher Hours: 8:10 - 3:40 (7.5 hours)

Daily Common Collaboration 8:10-8:50

8:10 - 8:50 Team Collaboration 40 min/day = 200 min/week8:30 - 9:00 Breakfast Keep St. in cafeteria8:50 - 9:00 Students Arrival in classrooms9:00 School Day Begins9:10 - 9:50 Specials Block 19:50 - 10:30 Specials Block 2 10:30 - 11:10 Specials Block 311:15 - 11:55 Specials Block 411:55 - 12:35 Lunch12:35 - 1:15 Plan1:20 - 2:00 Specials Block 5 2:00 - 2:40 Specials Block 6 2:40 - 3:20 Specials Block 7 3:30 Student Dismissal3:40 End of Work Day

TMS PRIORITIES

*Common Plan● 5 days per week

■ 2 days Grade Level Team■ 2 days Content Area ■ 1 Team Prep w/ Administration

*Double Bells Of Language Arts and Math● 42 minute periods (double =84)

*Intervention● Analyze student data from Ohio State Tests (AIR), MAP and class/course assessment

data■ Identify students in three areas: Red, Yellow and Green

■ Create Data sheets identifying students, data results, and intervention grouping.

Taylor Middle School Proposed Schedule8th Grade 7th GradeCom Plan 7:30-8:00 Com Plan 7:30-8:001st Bell (SP)8:10-8:59 1st Bell 8:10-8:592nd Bell 9:03-9:44 2nd Bell (SP)9:03-9:443rd Bell 9:48-10:25/10:55-11:00 3rd Bell 9:48-10:29Lunch 10:25-10:55 4th Bell 10:33-10:55/11:25-11:454th Bell 11:04-11:45 Lunch 10:55-11:255th Bell 11:49-12:30 5th Bell 11:49-12:306th Bell 12:33-1:14 6th Bell 12:33-1:147th Bell 1:18-1:59 7th Bell (SP)1:18-1:598th Bell (SP)2:02-2:51 8th Bell 2:02-2:51

6th Grade 5th GradeCom Plan 7:30-8:00 Com Plan 7:30-8:001st Bell 8:10-8:59 1st Bell 8:10-8:592nd Bell 9:03-9:44 2nd Bell 9:03-9:443rd Bell (SP)9:48-10:29 3rd Bell 9:48-10:20/10:50-11:004th Bell 10:33-10:50/11:20-11:45 Lunch 10:20-10:50Lunch 10:50-11:20 4th Bell (SP)11:04-11:455th Bell (SP)11:49-12:30 5th Bell 11:49-12:306th Bell 12:33-1:14 6th Bell (SP)12:33-1:147th Bell 1:18-1:59 7th Bell 1:18-1:598th Bell 2:02-2:51 8th Bell 2:02-2:51

Taylor High School Proposed ScheduleMonday, Tuesday, Thursday & Friday

7:30-8:00 Common Planning/Collaboration (30 minutes)8:08-8:59 Bell 1/Announcements (51 minutes)9:03-9:52 Bell 2 (49 minutes)9:56-10:45 Bell 3 (49 minutes)10:49-11:38 Bell 4 (49 minutes)

Bell 5/Lunch11:42-12:12 A Lunch 12:16-1:05 Bell 5 A Lunch Class (49 minutes)

11:42- 12:31 Bell 5 B Lunch Class (49 minutes)12:35- 1:05 B Lunch

1:09-1:58 Bell 6 (49 minutes)2:02-2:51 Bell 7 (49 minutes)

Wednesday 7:30-8:00 Common Planning/Collaboration (30 minutes)8:08-8:55 Bell 1/Announcements (47 minutes)8:59-9:43 Bell 2 (44 minutes)9:47-10:17 Homeroom (30 minutes)10:21-11:05 Bell 3 (44 minutes)11:09-11:53 Bell 4 (44 minutes)

Bell 5/Lunch11:57-12:27 A Lunch 12:31-1:15 Bell 5 A Lunch Class (44 minutes)

11:57-12:41 Bell 5 B Lunch Class (44 minutes)12:45-1:15 B Lunch

1:09-1:58 Bell 6 (44 minutes)2:02-2:51 Bell 7 (44 minutes)

Three Rivers 3 school comparison & scenarios (handout)

Scenario #1: A family with students in all three buildings could still drop all 3 off at 7:30. The high school and middle school student could eat breakfast and be supervised until school starts. The elementary student would attend the YMCA before school care program from 7:30-9:00. The high schooler or middle schooler would be at home when the elementary student gets off the bus.

Scenario #2: Elementary & MS (5-6) A family in this situation would be able to drop both of their students off as early as 6am and they would attend before school care with the YMCA (at a cost).

Scenario #3: Elementary, MS (5-6), MS (7-8) A family in this situation would be able to drop off their 7/8 grader at 7:30 to eat breakfast and their 5/6 grader and elementary student could attend before school care with the YMCA (at a cost).

Scenario #4: Elementary & HS A family in this situation would be able to drop off their HS student at 7:30 to eat breakfast and their elementary student could attend before school care with the YMCA (at a cost).

(continued on handout)

Questions

Survey/Feedback

Use your smartphone or one of the provided chromebooks to access the survey.

https://tinyurl.com/yb3gshj5Thank you for your time and feedback.

Additional information(from 3/27/18 Board Meeting)

The information on the following four slides was presented to the board of education in March. This is simply additional information we thought you might be interested in reading. The links below reflect some of the research used during our journey.

Additional research links:

Hattie’s Effect Sizeshttp://www.evidencebasedteaching.org.au/hatties-2017-updated-list/

White Paper - research from Battelle for Kidshttp://generationschools.org/assets/resourcefiles/pdfs/SOAR_Leveraging-Time_WhitepaperView%20FINAL%20COPY.pdf

Improve Student Learning

● Research shows that collective teacher efficacy is the second most effective means of raising student achievement (1.57)

● Time to analyze data and individualize instruction● Later start time = improved concentration and

engagement (0.56)● Individualized education will improve student

self-efficacy (0.92)● Maximize instructional minutes; focus remains on

literacy and numeracy (1.29)● Common collaboration time will include support

staff (i.e.: Title I teachers, SPED, Gifted, tutors, aides, administrators, etc.)

● Teacher teams work together to provide developmentally appropriate practices (Piaget 1.28)

Improve The Whole-Student

● Common collaboration time prior to the school day will allow more support staff to be included and team meetings could include, Title I teachers, Intervention Specialists, Gifted Intervention Specialists, tutors, aides, administrators, psychologists, Children’s Home therapists

● Teachers collaborating around each students’ individual needs will help to better address the social emotional needs of the students

● Classroom behavior improves and impacts entire class (0.62)

● Ability to concentrate and engage in activities improves with more sleep/later start time

Improve Student Safety

● Decreased traffic issues in the morning with two different start times

● Creates safer conditions for high school drivers (approx. 2 months less of driving in the dark)

● Walkers are more likely to be walking to the school in the light

● Elementary students will not be picked up in the dark

● Rolling drop-offs mean students not being held on busses, which should decrease bus discipline issues

YMCA Partnership expands support for students and parents

● We can now offer before care and after care for students PreK-6th grade

● YMCA accepts vouchers (students may not have to transition from Rainbow to TRLSD)

● Offers a tiered payment plan● On snow days parents can take students to

Clippard YMCA for full day care at no extra cost

● YMCA supervisors are adults who engage in ongoing training

● YMCA follows a curriculum and is evaluated under the same star status as our preschool

● Opportunity for partnerships with an outside agency that can help support student success