Public PresentationCapital BondSeptember 12, 2017

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The Board of Education facilities

committee working in concert with

building administration, central

administration, and the district

architect weighed both district needs

and fiscal responsibility to arrive at a

list of necessary projects for a capital

bond.

Capital Bond

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Bond will address Infrastructure and Instructional Needs with a focus on

Health/Safety of students and staff

Approximate cost will be $29,900,000

Vote is planned for December 5, 2017

Actual construction would begin summer of 2019

More immediate needs have been or will be addressed through General Fund

budget appropriations:

•High School Electrical Upgrade

•High School Track Resurfacing

•Masonry Repairs of Façade at High School

•Various paving projects throughout the District

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Projects

Location Description Est. Cost

Middle SchoolDrainage and Erosion Control- Installation of drainage walls at the north side of the building to address the severe erosion, that risks the structural failure of hillside. $ 1,590,000.00

Middle SchoolMS Main Office Relocation- Move office to existing Science room A102 and Science room to current Main Office. Create greater access for parents and increase safety for students/staff. $ 480,000.00

Middle SchoolMS Classroom Space- Renovate multi-purpose room to enhance the use for physical education and athletics. $ 110,000.00

High School/Middle School Tennis Courts- Complete replacement of courts and proper drainage installation. $ 600,000.00

High School/Middle SchoolExterior Football Bleachers- Complete replacement of bleachers and adding handicapped accessibility. $ 450,000.00

High School/Middle School Stairs to Lower Field (the High School bowl). $ 145,000.00

High School/Middle School Auditorium- Reconfigure and upgrade sound booth to the rear of auditorium. $ 125,000.00

High School/Middle School Security- Construct new security vestibule by installing secondary doors. $ 59,000.00

High School/Middle SchoolHandicapped Accessibility at the High School Track- Installation of a 2-3 car asphalt parking area with a walkway to the bleachers. $ 43,000.00

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Projects

High SchoolHS Classroom Space- Construct new 3 story addition between existing 3 story wing and science wing. $ 7,648,250.00

High SchoolHS Classroom Space- Construct 1 story instrumental music room and small practice rooms adjacent to AP room and music portable. Once built, portable will be demolished. $ 2,257,500.00

High SchoolHS Cafeteria Space- Construct new addition to existing Cafeteria and renovate existing kitchen, including expanded kitchen. $ 2,158,615.00

High SchoolHS Windows- Replacement of windows installed circa 1986 (which is at end of useful life-span), will be replaced in fashion of 1935 style. $ 1,155,385.00

High School

HS Interior Alterations- Reconfigure several spaces in building to improve teaching environment. For example, resize classrooms, soundproofing classrooms, modify classroom space for specialized programs. $ 225,000.00

Elementary

Elementary Additional Classrooms- Construction of 2 additional classrooms, while creating storage with space behind Cafeteria; renovate and create 1 large soundproof music room; create 2 additional ADA toilet; and enlarge cafeteria service line opening. $ 2,471,250.00

ElementaryElementary HVAC- Install new ventilators to provide mechanical fresh air ventilation for the 200 and 300 wings. $ 737,000.00

Location Description Est. Cost

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Projects

Elementary Elementary School APR Air-conditioning $ 478,000.00

Elementary Security Vestibule $ 210,000.00

Athletics

Locker Room Renovations - Inequitable facilities currently exist among our male and female student athletes Renovate Team Locker rooms and build new corridor along exterior wall. Renovate lockers/shower facilities/plumbing/ventilation. $ 1,691,000.00

Athletics Sports Lighting- Install stadium lighting at Scraggy Fields $ 1,610,000.00

AthleticsSynthetic Turf Field (1)- Remove grass from entire oval of existing running track and replaced with turf. Estimated maintenance (not part of cost) is $7,500-$8,000 annually. $ 1,378,000.00

AdministrationTech Ed Building- Convert to new Central Administration building, keeping existing wrestling room intact. Cost to renovate existing Central Administration building estimated at $ 4 million. $ 3,688,000.00

AdministrationAdministration Building- Vacate and demo building. Create new bus loop that can accommodate the current bus fleet as well as creating a parent drop off in the old bus loop, $ 590,000.00

Total $ 29,900,000.00

Location Description Est. Cost

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Question and Answer

Why does the district need a capital bond?

Most maintenance and repairs are handled through the normal budget process. Major renovations or upgrades need to be addressed separately due

to the expense, scope. and the need for transparency. A discussion and separate vote from the annual budget is necessary.

Why are we building new classrooms at the high school?

For health and safety reasons, the district would be able to implement the following:

One building for all our high school/middle school students.

Eliminate the need for students to cross a parking lot where school deliveries take place.

Eliminate the need for students to climb a double set of steel steps to reach art and industrial art classrooms.

Eliminate safety concerns for students and staff during inclement weather.

Eliminate access concerns for students or staff with disability issues.

Eliminate the 60 year old music portables.

Why is air conditioning for the high school and elementary school cafeteria’s being suggested?

To provide cooled areas for student testing at year end.

To provide additional cooled instructional space for when extreme heat situations occur so all students are protected and learning can continue.

Why is it necessary to install lighting at Scraggy Fields?

To address the need for additional practice space due to an increase of athletic teams.

To address safety concerns of multiple teams operating on fields with no buffer space between teams.

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Question and Answer

Why is it necessary to replace the portables that currently house district administration and music instruction?

The portables were installed 40 to 60 years ago with a estimated life of 10 years, so to modify the portables to current code would call for the

following:

Replace roofs (three layers currently in place).

Replace rotted exterior siding.

Replace ventilation system as currently, there are no mechanical fresh air ventilation (health and safety for students/staff).

Replace electrical heat with gas fired HVAC units (very cost inefficient).

Handicapped accessibility (there is none currently).

Replace all plywood sub floors (a couple areas have collapsed and had to be replaced with many remaining weak spots).

Replace vinyl windows (multiple leaks during rain storms).

Waterproof south wall outside of District Office where dirt is resting against the exterior wood siding (black mold issues).

Proper ventilation below the floor joists in the crawl space. (prevent rotting and mold).

Why is a turf field needed at the high school?

To increase usage of field by school teams and community groups.

Eliminate need for field/grass recovery time due to frequent over use.

Provide a year round all weather practice surface.

Reduce the need to relocate teams to alternate locations when field conditions are deemed unplayable.

What is erosion control and why is it necessary?

There is a need to both stabilize the hillside and add a drainage system to facilitate movement of moisture from the outside middle school outer

building shell as well as addressing damp conditions within the building that have resulted.

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Question and Answer

Explain the rationale on renovation of the locker rooms.

The locker room structure was built in the 1950’s when the majority of the school teams were male.

The facilitates are old and outdated with desperate need of renovations.

There is a disparate allocation of locker room space between boys sports and girls sport. In recent years, the number of female athletes actually

exceeds the number of male athletes.

Inequitable facilities currently exist among our male and female student athletes.

What is a unit ventilator and why do we need them?

A unit ventilator is a combination heating/ventilation system. The ventilator takes outside air and mixes it with inside air while maintaining the

programed temperature (not an air conditioning unit). The 200 and 300 wings have simple heaters with no fresh air delivery available other than the

opening of windows.

Why are we building additional classrooms at the elementary school?

To create student handicap accessible bathrooms in the cafeteria area.

To create resource rooms for specialized instruction.

To widen cafeteria serving line to grant greater access to all student.

To renovate storage area into classroom space for health instruction.

To renovate music room into a space more conducive to instruction and to add additional means of egress.

How late would the lights at Scraggy Field be on?

In an effort to be collaborative with our Scraggy Field community members as well as recognizing a need for consideration of student

health/welfare, the district would anticipate turning the lights off by 8:30 pm.

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Question and Answer

How much will this bond cost me?

The bond would add approximately 7.21 points to the tax rate. The 2017-2018 estimated tax rate is 148.64. So if the bond was issued in 2017/2018

the tax rate would grow to 155.85

For a household that pays $4,000 in School Tax, the approximate annual increase in taxes attributable to the bond will be $198

For a household that pays $8,000 in School Tax, the approximate annual increase in taxes attributable to the bond will be $396

For a household that pays $14,000 in School Tax, the approximate annual increase in taxes attributable to the bond will be $698

For a household that pays $20,000 in School Tax, the approximate annual increase in taxes attributable to the bond will be $997

Exactly how much will it cost me personally for the bond referendum?

Check out the individual tax payer calculator

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Tax Calculator

School Tax Calculator

2015/2016 Assessed Value - Gross 3,725.00 Upper Left of Statement

Less Exemptions

Volunteer Fire/Ambulance (373.00) (value) Upper Right of Statement

Veterans (value) Upper Right of Statement

Senior (value) Upper Right of Statement

STAR (510.00) (value) Upper Right of Statement

Other (value) Upper Right of Statement

2015/2016 Assessed Value - Adjusted Gross 2,842.00$ Middle Right of Statement

2015/2016 Tax Rate 144.74 Middle Right of Statement

2015/2016 School Taxes - Gross 4,851.72$ Calculation

Star Exemption (654.00) (Real Savings) Upper Right of Statement

2015/2016 Net School District TAXES 4,197.72$ Middle Right of Statement

Estimated 2016/2017 Tax Rate 145.47

Estimated 2017/2018 Tax Rate 148.64

Estimated 2017/2018 Tax Rate with $29,900,000 Bond 155.85

2015/2016 School District Taxes 4,197.72$ Middle Right of Statement

Estimated 2016/2017 School District Taxes 4,134.26$

Estimated 2017/2018 School District Taxes 4,224.35$

Estimated 2017/2018 School District Taxes w 29.9 Million Bond 4,429.26$

Increase to taxes 204.91$

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Bond Payment Schedule

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Timeline

August 8th – Board of Education approves final project list.

September 4th – Survey sent to community.

September 5th – School Messenger by Superintendent regarding survey.

September 12th – Public meeting regarding Capital Bond Referendum. (7 pm)

September 15th – Deadline for survey.

September 20th – Public tour of Elementary/District Office and Q&A session. (6 pm)

September 25th – Public tour of High School and Q&A session. (6 pm)

October 2nd – Public meeting on Capital Bond Referendum. (7 pm)

October 10th – Board of Education adopts SEQRA resolution regarding bond projects.

October 10th – Board of Education adopts resolution calling for Capital Bond Referendum.

October 21st – First of four public notices posted in local newspaper regarding 12/5/2017 Capital Bond Referendum.

December 5th Port Jefferson Capital Bond Referendum.

December 12th – Board of Education accepts Capital Bond Referendum results.

September – November – Meet with community groups.

October to November – Architect will direct Administration to submit letters of intent to State Education Department for project approval.

October to December – District Clerk will publish 4 notices in the seven weeks prior to the vote with the initial notice being 45 days prior to vote.

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Community Communication

Public meetings at different district locations to highlight need for

upgrades

Walking tour of planned projects

Newsletter detailing various projects

Dedicated Webpage on District Website

Website/Facebook/Twitter updates