Public council meeting agenda 17 june 2015

Ordinary Meeting

Council Chambers Date: 17 June 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 17 JUNE 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 17 June 2015

Page 3

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Adopted infrastructure charges resolution (No.1) 2015 ............................................. 5

GOVERNANCE AND COMPLIANCE ........................................................................................ 49 ITEM-2 Annual Report 2013/2014 Financial Year ............................................................... 49

FINANCE ................................................................................................................................ 141 ITEM-3 Financial Statements period ending 31 May 2015 ................................................ 141

ITEM-4 Final Audit Results for period ending 30 June 2014 .............................................. 151

COMMUNITY WELLBEING..................................................................................................... 211 ITEM-5 Mareeba Community Housing Company Contract Extension ............................... 211

ITEM-6 Community Partnerships Strategy for 2015/2016 ................................................. 215

INFRASTRUCTURE SERVICES ................................................................................................ 219

TECHNICAL SERVICES ......................................................................................................... 219 ITEM-7 Infrastructure Services - Technical Services - Monthly Activities Report - May

2015 ..................................................................................................................... 219

ITEM-8 2015-2016 Regional Reseal Programme CONFIDENTIAL ................................... 227

WORKS................................................................................................................................... 229 ITEM-9 Infrastructure Services - Works Section - Progress Report - May 2015 ................ 229

ITEM-10 Level 3 Bridge Inspections - Progress Report ................................................. 237

WATER & WASTE .................................................................................................................. 243 ITEM-11 QMSC2015-04 to QMSC2015-11 Waste Transfer Station Operators

Contracts .............................................................................................................. 243

ITEM-12 Infrastructure Services - Water and Wastewater - Monthly Operations Report - May 2015 ................................................................................................ 251

ITEM-13 Infrastructure Services - Waste Operations Report - May 2015 ...................... 259

CHIEF EXECUTIVE OFFICER ................................................................................................... 265

ORGANISATIONAL DEVELOPMENT ..................................................................................... 265 ITEM-14 Service Level Review and Organisational Structure CONFIDENTIAL ............ 265

BUSINESS WITHOUT NOTICE .................................................................................................. 267

NEXT MEETING OF COUNCIL .................................................................................................. 267


Page 4


Page 5

CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 ADOPTED INFRASTRUCTURE CHARGES RESOLUTION (NO.1) 2015

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 17 June 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report presents Adopted Infrastructure Charges Resolution (No.1) 2015 for Council's consideration and endorsement. Adopted Infrastructure Charges Resolution (No.1) 2015 forms Attachment 1 of this report.

OFFICER'S RECOMMENDATION

"That Council under section 630 of the Sustainable Planning Act 2009 adopt Adopted Infrastructure Charges Resolution (No.1) 2015 to have effect on and from 1 July 2015."

BACKGROUND

Local governments may, by resolution, adopt charges for providing trunk infrastructure for development. They can also levy different infrastructure charge amounts for local government areas and provide for the indexation of a levied charge. To do this, a local government needs to pass an adopted infrastructure charges resolution (AICR) as set out in Section 631 of the Sustainable Planning Act 2009 (SPA). Mareeba Shire Council passed such a AICR on 2 January 2014 and this resolution remains valid until 30 June 2015. All local governments will be required to adopt a new AICR before 1 July 2015 if they want to continue to levy infrastructure charges. Specifically, the new AICR must be updated to include:

a method for working out the cost of the infrastructure that is the subject of an offset or refund (recalculation method)

criteria for deciding a conversion application (conversion criteria) P&E Law were engaged to draft a suitable resolution for adoption (Attachment 1).


Page 6

Infrastructure charges can be set equal to or below the maximum adopted charge in the State Planning Regulatory Provisions (Adopted Charges) 2012. Mareeba Shire's infrastructure charges are approximately 60% of the State's maximum allowable charges. Where an established Mareeba Shire infrastructure charge exists for a development type, this charge has been carried forward into the new AICR. Where a charge is not currently established, the infrastructure charge included in the AICR is set at 60% of the maximum adopted charge in the State Planning Regulatory Provisions (Adopted Charges) 2012. The Adopted Infrastructure Charges Resolution will apply to new development within the priority infrastructure areas of Mareeba, Kuranda, Dimbulah and Chillagoe.

LINK TO CORPORATE PLAN

GOV 1 - Develop an achievable long term financial plan that underpins Council's long-term financial sustainability.

CONSULTATION

Internal Director Infrastructure Services External P&E Law

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Council will not be able to levy new infrastructure charges from 1 July 2015 if a new AICR is not adopted.

POLICY IMPLICATIONS

Adoption of the Adopted Infrastructure Charges Resolution (No.1) 2015 will allow Mareeba Shire Council to continue to levy infrastructure charges for assessable development within the priority infrastructure areas beyond 1 July 2015. The new AICR is a framework to continue the established infrastructure charging arrangements and is not intended as a mechanism to increase the current infrastructure charge rates. Council officers will monitor the implementation of the AICR to ensure there are no unintended increases.

FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil


Page 7

Is the expenditure noted above included in the 2014/2015 budget?

Nil

If not you must recommend how the budget can be amended to accommodate the expenditure Nil

IMPLEMENTATION/COMMUNICATION

Adopted Infrastructure Charges Resolution (No.1) 2015 will be uploaded to Council's website prior to the 1 July 2015 and will have effect on and from the 1 July 2015.

ATTACHMENTS

1. Adopted Infrastructure Charges Resolution (No.1) 2015 Date Prepared: 2 June 2015


Page 8

ATTACHMENT 1


Page 9


Page 10


Page 11


Page 12


Page 13


Page 14


Page 15


Page 16


Page 17


Page 18


Page 19


Page 20


Page 21


Page 22


Page 23


Page 24


Page 25


Page 26


Page 27


Page 28


Page 29


Page 30


Page 31


Page 32


Page 33


Page 34


Page 35


Page 36


Page 37


Page 38


Page 39


Page 40


Page 41


Page 42


Page 43


Page 44


Page 45


Page 46


Page 47


Page 48


Page 49

GOVERNANCE AND COMPLIANCE

ITEM-2 ANNUAL REPORT 2013/2014 FINANCIAL YEAR DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Local Government Regulation 2012 requires that each local government must prepare an annual report for each financial year and must adopt the annual report within one month after the day the Auditor-General gives the Auditor-General's audit report about the local government's financial statements for the financial year to the local government. A draft annual report was submitted to the Council meeting on 18 February 2015, however, at that stage, Council was still awaiting a decision by the Minister for Local Government on the opening cash balances of the de-amalgamated councils, which could not be agreed at Transfer Committee level. A decision has now been made by the Minister in relation to the opening cash balances and while Tablelands Regional Council has lodged an appeal in relation to that decision, this Council has accepted the Minister's decision and finalised its annual financial statements (and annual report) accordingly. The final annual report is now presented for adoption by Council.


"That the final annual report for the 2013-14 financial year, as attached, be adopted."

BACKGROUND

Council is required by section 182 of the Local Government Regulation 2012 to prepare and adopt an annual report. Adoption of the annual report is normally required within one month of receiving the Auditor-General's final sign off of the audited annual financial statements. A draft Annual Report was submitted to the Council meeting on 18 February 2015 and the following resolution adopted: "That the draft annual report for the 2013-14 financial year be adopted and released for public information as an interim report with the proviso that the annual financial statements contained therein have been prepared and audited based on assumed opening cash balances which may require adjustment once a determination has been made by the Minister for Local Government with respect to those opening balances. The final annual


Page 50

report will be made available to the community once the opening balances have been determined and the audit completed." A decision on the opening cash balances following de-amalgamation has now been made by the Minister for Local Government and while Tablelands Regional Council has lodged an appeal in relation to that decision, Mareeba Shire has accepted the Minister's determination and finalised its annual financial statements and annual report accordingly. The final annual report is now presented for adoption by Council.


GOV 1 - Develop an achievable long term financial plan that underpins Council's long term financial sustainability.

CONSULTATION

Internal Chief Executive Officer Director Corporate & Community Services External Department of Local Government External Auditor


Preparation of an annual report is a requirement of the Local Government Act 2009 and the Local Government Regulation 2012.

POLICY IMPLICATIONS

Nil.


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

N/A

If not you must recommend how the budget can be amended to accommodate the expenditure N/A


Page 51


The annual report will be made available to the community through placement on Council's website.

ATTACHMENTS

1. Final annual report for the 2013-14 financial year. Date Prepared: 11 June 2015


Page 52


Page 53


Page 54


Page 55


Page 56


Page 57


Page 58


Page 59


Page 60


Page 61


Page 62


Page 63


Page 64


Page 65


Page 66


Page 67


Page 68


Page 69


Page 70


Page 71


Page 72


Page 73


Page 74


Page 75


Page 76


Page 77


Page 78


Page 79


Page 80


Page 81


Page 82


Page 83


Page 84


Page 85


Page 86


Page 87


Page 88


Page 89


Page 90


Page 91


Page 92


Page 93


Page 94


Page 95


Page 96


Page 97


Page 98


Page 99


Page 100


Page 101


Page 102


Page 103


Page 104


Page 105


Page 106


Page 107


Page 108


Page 109


Page 110


Page 111


Page 112


Page 113


Page 114


Page 115


Page 116


Page 117


Page 118


Page 119


Page 120


Page 121


Page 122


Page 123


Page 124


Page 125


Page 126


Page 127


Page 128


Page 129


Page 130


Page 131


Page 132


Page 133


Page 134


Page 135


Page 136


Page 137


Page 138


Page 139


Page 140


Page 141

FINANCE

ITEM-3 FINANCIAL STATEMENTS PERIOD ENDING 31 MAY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2014 to 31 May 2015.


"That Council note the financial report for the period ending 31 May 2015"

BACKGROUND

Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the period ending 31 May 2015, Council shows an operational surplus of $8,263,965 compared to a budgeted YTD surplus of $7,890,693. The budget now reflects the Three Month Budget Review as adopted by Council at the 17 December 2014 meeting. One-off de-amalgamation costs for the purpose of this report are excluded. These costs are funded from the Queensland Treasury Corporation Working Capital Facility which has a repayment due date of 30 June 2015. The repayment of this Working Capital Facility will be from the discretionary reserves. It should be noted that Council's cash position is currently $27,635,661 and this represents an initial transfer of $17,000,000 from TRC. The Deputy Premier (Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade) made a decision on 8 April regarding the cash split. MSC is to receive a sum total of $26,053,002 of the total cash of $52,077,050 which results in MSC receiving a further $9,053,002 plus interest from TRC. On 22 May 2015, TRC made a part payment of $1,719,752.


Page 142

Capital Expenditure Total capital expenditure of $11,794,688 (including commitments) has been spent for the period ending 31 May 2015 against the annual budget of $12,892,876. The graph below illustrates actual YTD expenditure and committed costs against the annual budget.

May 2015 - Snapshot

Total Operating Income $ 50,186,509 Total Operating Expenditure $ 41,922,544 Operating Surplus $ 8,263,965 Total Capital Income (grants, developer contributions) $ 2,678,516

Net Result - Surplus $ 10,942,481


Page 143

Income Analysis Total income (including capital income of $2,678,516) for the period ending 31 May 2015 is $52,865,025 compared to the YTD budget of $50,027,439. The graph below shows actual income against budget for the period ending 31 May 2015.

Variances to note are:

1. Environmental Health food licences for 2015/16 were sent out in April for a total value of $60,330. This revenue actually belongs to 2015/16 so will be transferred over at the end

Description

Actual YTD Budget YTD Note

Net Rates & Utility Charges 25,202,995 24,889,012

Fees & Charges 1,185,039 1,037,258 1

Operating Grants, Subsidies & Contributions 8,704,558 8,570,025

Interest Received 518,057 528,080

Works for Third Parties 10,388,425 9,933,427 2

Other Revenue 4,187,475 3,494,956 3

Capital Income 2,678,516 1,574,681 4


Page 144

of this financial year. Also contributing to the favourable variance is Building income ($17k), Mareeba Mausoleum & Memorial cemetery income ($47k) and Libraries ($3k). 2. The favourable variance relates to the majority of the Department of Main Roads major projects. May RMPC claim estimated at $303k is yet to be lodged. 3. Favourable variances across a number of business sections, including waste ($213k) and income from Council Flood damage ($416k). 4. $980k relates to developer contributions. Capital grants of $1.6M relates mainly to the construction of the pump station at Ibis Dam ($54k), the Mareeba Sewerage Treatment Plant upgrade ($30k), Chillagoe Water supply ($265k), Roads to Recovery ($794k) and TIDS ($339k).

Expenditure Analysis

Total expenses for the period ending 31 May 2015 is $41,922,544 compared to the YTD budget of $40,562,065. The graph below shows actual expenditure against budget for the period ending 31 May 2015.


Page 145

1. Employee expenses are over mainly due to how the budget has been allocated and the timings of the pay. Overtime is over budget ($248k) however this is recovered through 3rd party works. 2. Expenditure for Council Flood damage (NDRRA) is the main contributor to the variance ($564k) however, majority of this amount has already been recovered through sundry revenue. Loan Borrowings

Council's loan balances as at 31 May 2015 are as follows:

Rates and Sundry Debtors Analysis

Rates and Charges The total rates and charges payable as at 31 May 2015 is $2,220,223.99. There are currently 225 properties with arrangements to pay, which totals $145k. Rates were levied on 17 February 2015 for the six months January to June 2015 with the discount period closing on 20 March 2015. Total Gross Rates and Charges levied for the 6 month period was $13,147,136.55. Any properties that have an outstanding balance of $50 or greater are now in the process of being transferred to Collection House where they will commence sending out the first demand letter. Collection House collected $264,032.48 for the month of May. The outstanding amount for properties currently with debt collection is $557,791.32. Sundry Debtors

The total outstanding for Sundry Debtors as at 31 May 2015 is $2,935,141.92 which is made up of the following:

Description

Actual YTD Budget YTD Note

Employee expenses 14,795,487 14,345,836 1

Materials & Services 18,750,349 18,124,480 2

Depreciation expenses 8,202,699 7,925,571

Finance & Borrowing costs 174,009 166,178

QTC Loans $2,056,080

De-amalgamation working capital facility

$5,146,211


Page 146

$244,024.20 or 55% of outstanding debtors 30 days or greater relate to government departments.


Nil

CONSULTATION

Internal Director Corporate & Community Services Financial Accountant External Nil

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month.

POLICY IMPLICATIONS

Information has been provided to achieve compliance with Council's Procurement Policy.


Capital Nil Operating

Nil Is the expenditure noted above included in the 2014/2015 budget?

Nil



Nil

Current 30 days 60 days 90 + days

$2,491,000.85 $248,761.93 $5,094.29 $190,284.85

84.86% 8.48% 0.17% 6.49%


Page 147

ATTACHMENTS

1. Financial Statements - May 2015 Date Prepared: 9 June 2015


Page 148


Page 149


Page 150


Page 151

ITEM-4 FINAL AUDIT RESULTS FOR PERIOD ENDING 30 JUNE 2014


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to advise Council of a successful financial audit for the year ended 30 June 2014 (1 January to 30 June 2014) and outline matters arising from the audit.


"That Council note the attached Financial Statements for the year ended 30 June 2014 (1 January to 30 June 2014) and matters arising during the audit."

BACKGROUND

In accordance with Section 176 of the Local Government Regulation 2012, a set of general purpose financial statements were prepared for the year ended 30 June 2014 (1 January to 30 June 2014). At a Council meeting on 18 February 2015, Council resolved that "the draft annual report for the 2013/14 financial year be adopted and released for public information as an interim report, with the proviso that the annual financial statements contained therein have been prepared and audited based on assumed opening cash balances which may require adjustment once a determination has been made by the Minister for Local Government with respect to those opening balances. The final annual report will be made available to the community once the opening balances have been determined and the audit completed." On 8 April 2015, the Minister announced the decision to support the Crowe Horwath recommendation (including the adjustment correcting a previously determined error) which resulted in an allocation of $26,053,002 to Mareeba Shire Council. This resulted in a $1,469,081 overall increase in our cash and equity as compared to the published unaudited accounts. The financial statements were adjusted to reflect these changes and were certified by Queensland Audit Office on 28 May 2015. During the course of the audit four matters were raised for management's attention, three were rated low risk and one as moderate, A detailed explanation of the findings, recommendations and management responses is attached to this report. Management advises that the three low risk items have already been resolved and are confident that the moderate risk be resolved prior to completion of the 2014/15 audit.


Page 152


Nil

CONSULTATION

Internal Director Corporate & Community Services Financial Accountant Audit Committee External Grant Thornton - Queensland Audit Office contract auditors

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil


Financial Statements for the six months ended 30 June 2014 will be submitted for inclusion in the Annual Report for 2013/14.

ATTACHMENTS

1. Final Audit Letter including matters arising from audit 2. Financial Statements for the year ended 30 June 2014 (1 January to 30 June 2014)

Date Prepared: 9 June 2015


Page 153

ATTACHMENT 1


Page 154


Page 155


Page 156


Page 157


Page 158


Page 159


Page 160


Page 161


Page 162


Page 163


Page 164

ATTACHMENT 2


Page 165


Page 166


Page 167


Page 168


Page 169


Page 170


Page 171


Page 172


Page 173


Page 174


Page 175


Page 176


Page 177


Page 178


Page 179


Page 180


Page 181


Page 182


Page 183


Page 184


Page 185


Page 186


Page 187


Page 188


Page 189


Page 190


Page 191


Page 192


Page 193


Page 194


Page 195


Page 196


Page 197


Page 198


Page 199


Page 200


Page 201


Page 202


Page 203


Page 204


Page 205


Page 206


Page 207


Page 208


Page 209


Page 210


Page 211

COMMUNITY WELLBEING

ITEM-5 MAREEBA COMMUNITY HOUSING COMPANY CONTRACT EXTENSION


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Community Wellbeing DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

In accordance with the Council resolution of 17 December 2014, Council will not be tendering for future contracts for the delivery of the Street to Home and Homestay services. Arrangements have been in place since 9 March 2015 whereby the Mareeba Community Housing Company is managing the day to day operations of the two housing support services to strengthen its tender for the future contracts. This report is to advise that these contract arrangements with Mareeba Community Housing Company will continue to 30 September 2015, the new end date for Council's contract with the Department of Housing and Public Works.


"That Council note the extension of contractual arrangements for three months from 1 July 2015 to 30 September 2015 by the Department of Housing and Public Works for the delivery of the Street to Home and Homestay services, and the subsequent extension of contractual arrangements for the same period between Council and Mareeba Community Housing Company for the day to day operation of the Street to Home and Homestay services."

BACKGROUND

Transitioning Housing Support Services to Community Management Mareeba Shire Council has a funding agreement with the Department of Housing and Public Works for $1,124,641 to deliver the Street to Home and Homestay services to 30 June 2015. On 17th December 2014, Council resolved to (in part): "Implement new governance arrangements for the following externally funded services for which Council does not intend to tender for any future contracts:

Homestay

Street To Home"


Page 212

Consequently, contractual arrangements were put in place for Mareeba Community Housing Company (MCHC) to manage the day to day operations of the two housing services after negotiations with the Department of Housing and Public Works. Contractual Arrangements with Mareeba Community Housing Company Expressions of Interest were not called to award the contract as Mareeba Community Housing Company was identified by the Department and Council as the only suitable service provider to which Council could subcontract the services to. With the endorsement of the Department of Housing and Public Works, MCHC has been managing the day to day delivery of the housing support services since 9 March 2015 and these arrangements were due to cease on 30 June 2015. Provisions have been made to extend Council's contractual arrangements with MCHC from 1 July 2015 to 30 September 2015 in line with the Department's extension of contractual arrangements with Council for this same period. Council's Role as Contract Manager Under these new subcontracting arrangements, Council's role is one of contract manager rather than service provider/manager and the costs associated with the contract manager role are fully costed and covered by the grant funds.


COM 3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community.

CONSULTATION

Internal Homestay and Street to Home Officers Manager Organisational Development Director Corporate and Community Chief Executive Officer External Regional Manager, Department of Housing and Public Works Mareeba Community Housing Company


Nil

POLICY IMPLICATIONS

Nil


Page 213



Yes



A contract extension for the Street to Home and Homestay arrangements is currently being negotiated with Mareeba Community Housing Company.

ATTACHMENTS

1. Nil Date Prepared: 5 June 2015


Page 214


Page 215

ITEM-6 COMMUNITY PARTNERSHIPS STRATEGY FOR 2015/2016


MEETING: Ordinary


REPORT OFFICER’S TITLE: Community Development Officer DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report presents the strategy to implement the Community Partnerships Program for 2015/16. This program enables Council to achieve key goals and outcomes in the Corporate Plan and to respond in a fair and equitable manner to meet the increasing number of requests for community assistance.


"That Council 1. Endorse the 2015/16 Community Partnerships Program for 2015/16 which has a budget of $95,000; 2. Approve the following cash and in-kind contributions to community partnerships in 2015/16 under the Community Partnerships Program (total $75,083):

a. $29,210 for the following Major Community Partnerships: $11,500 Mareeba District Rodeo Association $8,910 Tourism Kuranda (Kuranda Festival and Easter Festival) $7,200 Mareeba Multicultural Festival Committee $1,600 Lions Club of Dimbulah (Dimbulah Lions Festival);

b. $13,000 for the remittance of rates for eligible and approved organisations in

accordance with the Rate Rebate and Remittance Policy;

c. $7,250 in water consumption fees as follows: $2,000 Mareeba United Football Club $2,000 Dimbulah Football Club $1,650 Chillagoe Bushman's Carnival Association Inc. $1,600 Kuranda Recreation Centre;

d. $3,300 in assistance provided through mulch vouchers as follows:

$1,500 Peter & Heather Brown - Mt Molloy Old Copper Smelter $1,800 Approved under Staff Delegations (Section 8 of CPP Policy);


Page 216

e. $22,323 cash and in-kind assistance as follows: $5,000 Julatten Men's Shed $4,876 North Queensland Sports Foundation $1,680 Mareeba Arts Society $1,500 Julatten Edna Head Community Library $1,480 FNQ Hospital Foundation $1,360 Mareeba Netball Association Inc. $1,200 Mareeba Turf Club $1,000 FNQ Country Music Festival Committee $656 Dimbulah Community Centre (Community Australia Day celebrations) $3,571 Approved under Staff Delegations (Section 8 of CPP Policy)"

BACKGROUND

1. Community Partnerships Strategy 2015/16 The following strategy is recommended to implement the Community Partnerships Program in 2015/16 with a budget of $95,000: $75,083 Approved community partnerships for 2015/16 $19,917 New requests 2015/16 (to be considered throughout the year)

$95,000 2015/16 CPP Budget

Amounts approved by staff delegation are presented as total figures in the Officer's Recommendation above and comprise applications under $500 which have been approved by Staff Delegations in accordance with Section 8 of the CPP Policy. 1.1 Approved community partnerships for 2015/16 At a workshop on 31 March 2015, Council considered the community partnership requests received to date and approved a total of $75,083 as outlined above in the Officer's Recommendation. In determining those community partnerships that Council will contribute to in 2015/16, priority was given to requests:

By not-for-profit organisations that rely on volunteers.

That demonstrated contributions by other partnership members.

That had a plan in place to become self-sustaining, if it is not a one off activity or event.

That demonstrated the contribution by Council cannot be provided by any other partner and is crucial to the success of the event/activity/project.

That demonstrated significant community benefits will be achieved by the partnership.

That aligned closely with the Mareeba Shire Council Corporate Plan. 1.2 Consider new community partnership requests throughout 2015/16 This leaves $19,917 for Council to consider new requests for a council contribution to a community partnership throughout the year.


Page 217

1.3 Encouraging self-reliance A key principle of the Community Partnerships Program is to encourage self-reliance. Meetings have been held between Councillors, Officers and the organisers of each of the four major events (Mareeba Rodeo, Dimbulah Lions Club Festival, Mareeba Multicultural Festival and Tourism Kuranda Events) to discuss ways that these events can become more self-sufficient and less reliant on Council assistance. This approach has led to three of the four events requiring significantly less Council assistance in 2015/16 and further discussions are planned. During the workshop, Councillors identified a number of smaller community partnerships to which a cash or in-kind contribution would be made in 2015/16, but also directed Officers to engage with the community partners to find ways they can become more self-reliant so that Council's financial contribution can reduce over time. 1.4 Celebration of Community Partnerships

In accordance with Section 6 of the Community Partnerships Program Policy, it was agreed that Council would hold an event to celebrate the Community Partnerships approved for 2015/16. This event would acknowledge the community benefits and contributions provided by Council and other partners by way of a presentation of Community Partnership Certificates at a Morning Tea after an Ordinary Council Meeting. 1.5 Benefits of the Strategy The proposed CPP Strategy enables Council to:

Remain a contributing partner to those important community events and activities assisted previously; as well as

Contribute to new community partnerships, as they arise, which will deliver significant social, economic and environmental benefits;

Work towards reducing Council's contribution by assisting community partnerships to become more self-sufficient; and

Acknowledge and celebrate the approved community partnerships. This contribution of $75,083 in cash and in-kind recommended for Council approval represents the following investment to achieve community benefits in 2015/16:

$40,151 on projects for community and social benefit

$7,646 on projects for economic benefit

$14,286 on projects for environmental benefit

$13,000 to not for profit volunteer groups through rates and rebates remissions If part or all of the remaining $19,917 is contributed to other community partnerships throughout the year, then further community benefits will be achieved.


COM 3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community.


Page 218

CONSULTATION

Internal Manager Community Wellbeing Coordinator Stores Coordinator Transport Infrastructure Manager Water & Waste Manager Works External Relevant applicants


Nil

POLICY IMPLICATIONS

Community Partnerships Policy 2015/16 Rates Rebates and Remissions Policy 2015/16


Capital Nil Operating $95,000 2015/16 budget Is the expenditure noted above included in the 2015/2016 budget?

Yes


Follow-up letters and arrangements required for all approved applicants

ATTACHMENTS

Nil Date Prepared: 20 May 2015


Page 219

INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-7 INFRASTRUCTURE SERVICES - TECHNICAL SERVICES - MONTHLY ACTIVITIES REPORT - MAY 2015


MEETING: Ordinary

MEETING DATE: 20 May 2015

REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

This report summaries Council's Technical Services activities undertaken by Fleet, Design, Soils Lab, Survey, Quality, GIS, Project Management and Investigation Sections of Infrastructure Services during the month of May 2015.


"That Council receive and note the Infrastructure Services Technical Services Monthly Report for the month of May 2015."

BACKGROUND

TECHNICAL SUPPORT SECTION Design

Long Distance Bus Stop, Kennedy Highway Kuranda - Design with TMR for review

Parking Investigations, Kuranda - Loading bay investigations on Rob Veivers Drive

Anzac Avenue / Ceola Drive, Mareeba - Draft design of roundabout plan

Glynn Street, Dimbulah - Draft design of kerb ramp and footpath

As Constructed Plans - External party requests

Kuranda - Bitzios Report implementation and consultation with construction

Brickley Street, Dimbulah - Widening and seal to kerb - Design complete, awaiting sign off

Monaro Close, Kuranda - Intersection upgrade - Developing concept, awaiting survey Data

Georgetown Road, Chillagoe - Proposed road upgrade - Final concept complete awaiting more Survey Data

Egan Street, Mareeba - Intersection line marking - Pavement marking design prepared, awaiting sign off

Great Wheelbarrow Race - Traffic Guidance Scheme


Page 220

Pensioner Precinct, Mareeba - Footpath improvements - Concept complete awaiting survey

Anzac Avenue, Mareeba - Proposed easement and stormwater upgrades - Catchment analysis complete, sizing culverts

Soils Lab

MSC - Costin Street, Mareeba - Construction - MSC Mossman - Mt Molloy Mill and Fill (TMR) PEND-1926 - MSC Mulligan Highway Mill and Fill (TMR) PEND-1926

External Contractors - TRC Limestone Creek Causeway, Mt Garnet - Cook Shire, Strathgordon Road - Quality Control - EarthTech NQ - Various aggregate tests and concrete tests EarthTech are

unable to undertake within their NATA Registration - Mt Carbine & Mossman Quarries - Various quality control tests carried out on

aggregates, cover aggregates and road base - The Dirt Professionals - Various aggregate tests and quality tests

The Dirt Professionals are unable to undertake within their NATA Registration - Kinder Concrete - Quality testing of concrete - TRC Wongabel Road, Atherton - Field tests Completed

Survey

Watsonsville Rural Fire Brigade - Lease. 50% done

Kuranda Pony Club Lease. Currently being reviewed by MSC Governance and Compliance Officer

Mareeba Industrial Park - Completed

Oakey Creek Road - Volumetric Survey. Currently being reviewed by MSC Governance & Compliance Officer

Doyle Street, Mareeba - 3 Reserves Reconfiguration. 80% done

Chillagoe Industrial Estate - 50 Block Reconfigure. 50% done

Raleigh Street, Dimbulah - Reserves amalgamation. Completed

Mareeba Landfill - Site Survey Update. Completed

Mareeba Landfill - Monthly Survey

Mareeba United Football Club - Lease Survey. 50% done

Riverside Caravan Park - Survey. 80% done

Mulligan Highway - TMR. 90% done

Molloy / Mossman Road - TMR. 90% done

Greenhills Drive, Kuranda - Bus Stop. Completed

Chewko Road, Mareeba - Rehabilitation. 20% done

Aerodromes Leases Overview Plan. Completed

Mt Molloy Transfer Station - Boundary Pick Up. Completed

Anzac Avenue / Ceola Drive, Mareeba - Intersection Survey. Completed

Therwine Street, Kuranda - Extra Survey at request of LA3 Architect

Mareeba Sewerage Treatment Plant. Completed

Monaro Close, Kuranda. Bus Park Survey

Pensioner Precinct Footpath. Survey underway

Mareeba Cemetery Plan Update


Page 221

Quality

Ganger Development Program

Dimbulah Lions Festival Road Closure and Traffic Guidance Scheme

Costin Street Pavement Traffic Guidance Scheme

Mareeba Rodeo Road Closure and Traffic Guidance Scheme

Soils Lab Quality System maintenance

Mareeba Aerodrome Inspections GIS

Budget Maps

Updating benefitted areas GIS layers

Creating aerodrome leases GIS menu in MapInfo

Modifying layout in MapInfo

Updating GIS layers

Rural addressing

External requests for maps

NDRRA Flood Mapping

Creating road imagery GIS files Project Management

Kuranda, One Mega Litre Reservoir - Construction expected to be completed 30 June 2015

Kuranda Heights Road, Upgrade Water Main - Proposed start 01 June 2015

Granite Creek Mareeba - Booster pump for Mareeba Industrial Estate

MSC Transfer Station - Fuel Bunding Upgrade - Final Plans completed - Roof over Oil Recovery. Final Plans completed - Hoist Installation - Final Plans completed

2014/15 Asphalt Programme - 98% complete

2014/15 Bitumen Reseal Programme - completed. Awaiting Pavement Marking and Defects Liability

Mareeba Swimming Pool - Retractable Shade Sail - Formal quotation received

Therwine Street, Kuranda Redevelopment - Public consultation complete.

Mareeba Sporting Precinct Master Plan - Stakeholder consultation being finalised

Kuranda Community Precinct - Library - Contractor approved

2015/16 Bitumen Programme - Tender Procurement Evaluation

Mareeba Gymnasium - Extension complete - Lighting upgrade to existing hall

Mareeba Industrial Estate, Booster Pump Station. Completed

Historical Society Shed, Centenary Park Mareeba. Extension

Heritage Centre, Mareeba - Re-install pavers completed Investigations

Speed Limit Reviews - Ongoing

Mareeba Aerodrome - Upgrading of Lights - Ongoing

Disaster Management - Sub Plans

Maintenance of Asset Registers

Installation of Traffic Counters

Maintenance of PPT

Subdivisional Works


Page 222

- Operational Works - Ongoing - Development Applications - Ongoing - On/Off Maintenance Inspections - Ongoing

Driveway Application Inspections - Ongoing

Signage Audits - Ongoing

Gates and Grids - Ongoing

Road Safety Audits - Various roads in the Shire for funding purposes

As Constructed information for Capital Works Completion and Donated Assets FLEET & WORKSHOP SECTION

Evaluation of Panel of Providers, Expressions of Interest for Occasional Plant Hire

Finalise request for quotation documentation for GPS Fleet Management System and submit to the nominated suppliers, evaluate supplier responses.

Deliver new Isuzu Dual cab Tipper work truck to Civil works.

Re-draft workshop risk assessment plan, finalise and check workshop rectification plan to comply with safety audit.

Draft GPS Fleet Management System Policy.

Fleet Allocations officers monthly report to Director Infrastructure Services external plant hire and external services.

Mareeba Workshop

Routine Vehicle/Plant Services 21

Planned routine maintenance 60

Breakdowns < 8 Hrs Downtime 12

Breakdowns > 8 Hrs Downtime 2 - Asset No 5007 New Holland tractor failed water pump and fit new radiator core. - Asset No 1230 Replace pinion bearing in differential.

Reported Damage and Repairs - Asset 689 Isuzu tipper tailgate damaged when hoist was lifted (In house repair) - Asset 685 Hino dual cab tipper, driver's side window smashed when hit by a

stone kicked up from a brush cutter (In house repair) - Asset 1313 Nissan Ute vehicle hit by rock while parked at the rear car park

Rankin Street (vandalism) vehicle repaired at panel shop - Asset 5006 Massey Ferguson tractor stick come up off front wheel and damaged

oil filter (In-house repair)

Minor Plant purchases <$5000 $2,816


Page 223

FACILITIES SECTION

Caravan Parks

Dimbulah Caravan Park In May 2015, 711 bookings were recorded for Dimbulah Caravan Park, while in May 2014 the total was 677, showing a slight increase. In April 2015, there were 648 bookings, which means there has been a slight decline compared to the previous month. For the month of May the use of the caravan park and the swimming pool in Dimbulah seem to be strongly influenced by the availability of seasonal work in the area and the weather conditions.

Mareeba Riverside Caravan Park In comparison with April 2015 with a total of 2631 bookings, the occupancy rates for Riverside Caravan Park remained constant in May, where 2665 bookings were recorded. The park has been nearly fully booked during these months. We have no reliable data from

Figure 1. Monthly comparison Dimbulah Caravan Park

0

50

100

150

200

250

300

350

400

Un-poweredsite

PoweredSites

Dongas Cabins Permanentsin house

Dimbulah Caravan Park Comparision April 2014 to April 2015 and May 2015

May-14

Apr-15

May-15

Figure 2. Monthly comparison Mareeba Riverside Caravan Park

0

200

400

600

800

1000

1200

1400

Un-powered site Powered Sites Permanents in house

Mareeba Riverside Caravan Park Comparison April 2015 to May 2015

Apr-15

May-15


Page 224

before July 2014 so comparison with the previous year would not be meaningful. As May is end of the backpacker season the tourist will now start to come to the park.

Public Halls

The total number of hall bookings has increased from 46 in April 2014 to 48 in April 2015. In May 2015 Dimbulah Hall recorded 21 bookings, the highest number compared to the other public halls. In this hall many recurring sport activities are being held. No bookings were made for the Mt Molloy hall. Bookings are still not taken for the Kuranda Precinct except for the Kuranda Community Precinct Advisory Committee as building works have started for the new Council facility. Almaden Hall was used for the Wheelbarrow race. Koah Community Hall is now getting booked through MSC and we received six bookings for the month. Two were for the Community meetings and four for driver training.

Figure 3. Monthly comparison halls


Page 225

Swimming Pools

The chart in Figure 1 shows that the usage for the swimming pools is increasing for Mareeba and Kuranda compared to April 2014. In Kuranda a grant was received to cover swimming lessons for children, even though the cooler weather has resulted in attendance down for May.. The Dimbulah swimming pool usage is on a slight decline. The weather had cooled down at night time making the pool too cold to swim in comfortably which caused attendance to drop. Dimbulah closes for this reason in May of each year.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Nil External Nil


Nil

Figure 41. Monthly comparison swimming pools

0

500

1000

1500

2000

2500

3000

3500

Mareeba Kuranda Dimbulah

Monthly Comparision Swimming Pools

May-14

Apr-15

May-15


Page 226

POLICY IMPLICATIONS

Nil



Nil



Nil

ATTACHMENTS

Nil Date Prepared: 7 May 2015


Page 227

ITEM-8 2015-2016 REGIONAL RESEAL PROGRAMME CONFIDENTIAL

REASON FOR CONFIDENTIALITY

This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(e) contracts proposed to be made by Council.


Page 228


Page 229

WORKS

ITEM-9 INFRASTRUCTURE SERVICES - WORKS SECTION - PROGRESS REPORT - MAY 2015


MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of May 2015.


"That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of May 2015."

BACKGROUND

Works Group Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations:


Page 230

The table below shows the current budget position of road maintenance for Mareeba Shire Council.

Currently there is $2,000 of expenditure for preparation and line marking work for the 2014/15 reseal and asphalt program to be credited to the maintenance budget.

Location Activity

Ootann Road, Almaden Grading unsealed roads

Spring Valley Road, Almaden Grading unsealed roads

Bower Road, Arriga Bitumen patching, grading unsealed roads

Fossilbrook Road, Fossilbrook Grading unsealed roads

Bilwon Road, Biboohra Bitumen patching, line marking for reseals, prep work for reseals

Healy Road, Chewko Grading unsealed roads

Maniopota Road, Chillagoe Grading unsealed roads, road inspections

Contract Clearing Account, Chillagoe General operations

Boonmoo Road, Dimbulah Slashing

Braund Road, Dimbulah Grading unsealed roads

Leafgold Weir Road, Dimbulah Slashing

Wolfram Road, Dimbulah Slashing

Drumduff Road, Highbury Clean Inlet/outlets culverts, road inspections

McDougall Road, Julatten Road inspections, slashing

Nine Mile Road, Julatten Road inspections, slashing

Black Mountain Road, Julatten Grading unsealed roads, road inspections, slashing

Barron Falls Road, Kuranda Bitumen patching, road furniture, slashing

Masons Road, Kuranda Bitumen patching, slashing

Myola Road, Kuranda Bitumen patching, road inspections, slashing

Oak Forest Road, Kuranda Bitumen patching, road inspections, slashing

Rob Veivers Drive, Kuranda Bitumen patching, concrete footpath maintenance, slashing

Location Activity

Warril Drive, Kuranda Bitumen patching, road inspections, road furniture, slashing

Anzac Avenue, Mareeba Concrete footpath maintenance

Chewko Road, Mareeba Road inspections, road furniture, slashing

Cobra Road, Mareeba Road Inspections, grading unsealed roads

Emerald End Road, Mareeba Culvert repairs, slashing

Emerald Falls Road, Mareeba Grading unsealed roads, road inspections

George Fabris Road, Mareeba Grading unsealed roads

Kenneally Road, Mareeba Road inspections, tree clearing / vegetation management

Lockwood Road, Mareeba Road Inspections, grading unsealed roads

Palm Close, Mareeba Concrete footpath maintenance

Ray Road, Mareeba Bitumen Patching, grading unsealed roads

Wessel Road, Mount Molloy Grading unsealed roads, slashing

Algoma Road, Mutchilba Bitumen Patching, grading unsealed roads, pavement repairs

Collins Weir Road, Mutchilba Grading unsealed roads

Masterson Road, Mutchilba Grading unsealed roads, pavement repairs

Masterson Street, Mutchilba Pavement repairs

Springs Road, Paddy's Green Bitumen patching, slashing

Speewah Road, Speewah Bitumen patching, road furniture, slashing

Mt Mulligan Road, Thornborough Grading unsealed roads

Location YTD Actual YTD Budget Annual Budget

Mareeba Shire Council $2,714,822 $2,635,66559 $2,875,271


Page 231

Capital Work

Costin Street Pavement Rehabilitation Irrigation and landscape works were completed in May at the Costin Sreet Pavement Rehabilitation project. The pavement rehabilitation will commence early June with a programmed completion date prior to the end of the financial year. Third Party Works PEND-1926 Mossman - Mt Molloy Road Pavement Rehabilitation Works were completed in May on the eleven sections of pavement rehabilitation on the Mossman - Mt Molloy Road. The total area of rehabilitated pavement was 13,200m2. The project was estimated to cost $1.426M. A final claim was submitted at the end of May and claims totalled $1,428,402.48 excluding GST. Cost to Council including commitments total $1,226,995. PEND-1926 Mulligan Highway Pavement Rehabilitation Works continued during May on pavement rehabilitation on the Mt Molloy - Lakeland Road at Mt Molloy. The total area of rehabilitated pavement is 13,200m2. The project is estimated to cost $1.03M and will be completed by mid-June. Wet weather has delayed the application of the final two coat bitumen seal. Claims submitted to the end of May total $680,757.96 excluding GST for works completed.


Page 232

DTMR Routine Maintenance Performance Contract (RMPC)

Routine maintenance activities were undertaken during May at the following locations;

The total claim to DTMR for the works listed above for the month of May was $303,431.34

Primary Location Activity Name

Kennedy Highway - Cairns / Mareeba Repair signs (excluding guide signs)

Kennedy Highway - Cairns / Mareeba Rest area servicing

Kennedy Highway - Cairns / Mareeba Other minor culvert pipes and pit work, yearly pipe inspections

Mulligan Highway - Mareeba / Molloy Surface Correction >150LM per 1km) isolated depression includes traffic control

Mulligan Highway - Mareeba / Molloy Other bituminous surface work

Mulligan Highway - Mareeba / Molloy Pavement repairs, gravel (Mech. < 500m2 per 1km) excludes traffic control

Mulligan Highway - Mareeba / Molloy Other surface drain work

Mulligan Highway - Mareeba / Molloy Other roadside work

Mulligan Highway - Mareeba / Molloy Emergency call out activities- traffic accident

Mulligan Highway - Molloy / Lakeland Tractor slashing, rural

Mulligan Highway - Molloy / Lakeland Roadside litter collection, rural

Mulligan Highway - Molloy / Lakeland Rest area servicing

Mossman / Mt Molloy Road Other bituminous surface work

Mossman / Mt Molloy Road Roadside litter collection, rural

Mossman / Mt Molloy Road Emergency Call Out Activities, tree over road

Mareeba Connection Road Other minor culvert pipes and pit work, yearly pipe inspections

Herberton / Petford Road Medium formation grading (western) with extras and water cart

Mareeba / Dimbulah Road Tractor slashing, boom mower

Mareeba / Dimbulah Road Traffic control for slashing

Burke Developmental Road Medium formation grading (Western) with extras and 2 water carts excludes traffic control

Burke Developmental Road Other formation work

Burke Developmental Road Other minor culvert pipes and pit work, yearly pipe inspections

Burke Developmental Road Tractor slashing, rural


Page 233

Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations:

The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council.

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in May at the following locations:

Location

Parks and Gardens, Chillagoe

Basalt Gully and Bi-Centennial Lakes, Mareeba

Mary Andrews Gardens, Mareeba

Centenary Park, Mareeba

Barron Esplanade, Mareeba

Byrnes Street Medians, Mareeba

Railway Park, Dimbulah

Anzac Park, Mareeba

Jack Bethel Park, Mareeba

Kuranda Parks, Library, CBD and Streets

Town Hall Park, Dimbulah

Borzi Park, Mareeba

Davies Park, Mareeba

Firth Park, Mareeba

Vains Park, Mt Molloy

Hunter Park, Fallon Road, Kuranda

Mowing Mareeba Streets

Furniture and Playground Equipment

Sunbird Park, Mareeba

Mowing, Biboohra Streets

Landfill Access Reserve


Mareeba Shire Council $1,437,983 $1,319,051 $1,533,865

Location

Barron Street Koah (2) Closhey River

Black Mountain Road Duggan Creek

Bolton Road Clohesy River Bridge

Butchers Creek Road Butchers Creek Bridge

Hodzic Road Oakey Creek Bridge

Kanervo Road Davies Creek Bridge

Springmount Road Bridge(Walsh River)

MacDonald Creek Pedestrian Bridge


Page 234

The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council.



CONSULTATION

Internal Infrastructure Services staff External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Included in 2014/2015 budget Operating Included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget?

Yes



Advice is provided to residents and businesses affected by any activities.


Mareeba Shire Council $372,348 $452,872 $494,042


Page 235

ATTACHMENTS

Nil Date Prepared: 9 June 2015


Page 236


Page 237

ITEM-10 LEVEL 3 BRIDGE INSPECTIONS - PROGRESS REPORT DOCUMENT INFORMATION

MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report is intended to inform Council on the progress with regards issues highlighted during the recent Level 3 RPEQ Bridge Inspection program.


"That Council receive and note the progress report on Level 3 Bridge Inspection Program."

BACKGROUND

Pitt & Sherry (Operations) Pty Ltd were engaged by Mareeba Shire Council to undertake Level 3 Inspections of 22 bridges throughout the shire. The inspections were carried out during January and February 2015. Level 3 Bridge Inspections typically address bridge condition and structural assessment. The reports were received for the 22 bridges containing recommendations of load limits and corrective and preventative actions to prolong the useful life of the bridges. Below is a summary of the bridges inspected and the recommendations.


Page 238

Bridge Recommendations

Flin Creek - Pinnacle Road Based on the inspection and load assessment results it is considered that a posted load limit is not required at this stage. Due to deterioration signs observed it is recommended implementing/maintaining a regular inspection regime to monitor the condition of the bridge. To prevent/slow further deterioration of the stringers consideration should be given to

applying anti‐termite and anti-fungal treatment to the stingers.

Bullock Creek - Hoey Road Based on the inspection and load assessment results it is recommended that load limit of 15t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Due to the advanced deterioration of the timber stringers it is recommended that regular inspection regime (including timber drilling) is implemented to monitor the bridge condition. Consideration should also be given to treating the internal rotting.

Jeffrey Road Based on the inspection and load assessment results it is recommended that load limit of 10t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to prevent further deterioration of the middle stringer it

is recommended installing anti‐splitting bolts/banding and treating any surface rotting as a matter of urgency. Due to the level of deterioration observed it is recommended implementing/maintaining a regular inspection regime to monitor the bridge condition.

Boggy Creek - Hillview Road

Based on the inspection and load assessment results it is recommended that load limit of 10 tonne be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to monitor the bridge condition it is recommended implementing/maintaining a regular inspection regime.

Oakey Creek - Hodzic Road

Based on the inspection and load assessment results it is recommended that a load limit of 11t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers it is recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Consideration should be given to replacing the bridge deck in the near future because the deterioration of the stringers is expected to progress which will affect the load capacity of the bridge. It is also recommended replacing the missing running planks to prevent damage to the crossdecking planks.

Shanty Creek - Kovacic Road

Based on the inspection and load assessment results it is recommended that load limit of 14 tonne be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advanced deterioration of the timber stringers observed, it is recommended implementing/maintaining a regular inspection regime (including timber drilling) to monitor the bridge condition. Consideration should be given to treating the stringers to prolong their design life.

Clohesy River - Barron Street

Based on the inspection and load assessment results it is recommended that load limit of 9t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Due to the advance deterioration of the timber stringers it is recommended that a regular inspection regime is implemented and maintained to monitor the bridge condition. Consideration should be given to treating the pocket/internal rotting observed. If the proposed load limit is not practical then consideration should be given to replacing the deck or introducing another pier to reduce the longer span.


Page 239


Bushy Creek - Chapmans Road

Based on the inspection and load assessment results it is recommended that load limit of 15t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. In order to prevent further deterioration of stringer 1 due to pocket rotting observed it is recommended implementing a suitable treatment solution. Alternatively, the stringer should be replaced. Consideration should be given to replacing the deteriorated retaining logs at both abutments. It is also recommended implementing/maintaining a regular inspection regime to monitor bridge condition.

Davies Creek - Davies Creek Road

Based on the inspection and load assessment results it is recommended that a load limit of 30t be imposed to the bridge. This load limit corresponds to the T44 type of vehicles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit. It is also recommended implementing/maintaining a regular inspection regime to monitor the bridge condition. Due to discrepancy between the anticipated life expectancy of the bridge and its current condition it is recommended confirming the year of construction of the bridge.

Clohesy River - Bolton Road

Based on the inspection and load assessment results it is recommended that load limit of 14t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. It is also recommended implementing/maintaining a regular inspection regime to monitor the bridge condition.

Leadingham Creek - Leadingham Creek Road

Based on the inspection and load assessment results it is recommended that load limit of 14t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers consideration should be given to replacing the bridge superstructure in the near future because the stringers are expected to deteriorate at a rapid pace and the capacity of the bridge will be reduced significantly.

Nissan Creek - Mt Lewis Road

Based on the inspection and load assessment results it is recommended that load limit of 12 tonne be imposed on the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which is less restrictive. Due to stringers deterioration observed it is recommended implementing a regular inspection regime (including timber drilling) to monitor the stringers condition. In order to prevent further splitting of stringer 4 it is recommended replacing this stringer or installing banding. If the proposed load limit or the replacement of the superstructure is not practical at this stage temporary strengthening of the deck should be considered. The strengthening may be in the form of transverse steel beams connected to the stringers (to improve the load distribution between the stringers) or other.

Bridge 7 -Black Mountain Road

Based on the inspection and load assessment results it is recommended that load limit of 10t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber girders consideration should be given to replacing the bridge superstructure because the stringers are believed to be nearing their design life. A suitable form of replacement may be made through the use of concrete deck planks.


Page 240

It is intended that any signage issues will be dealt with using the Bridge Sections Operational Budget. This process has commenced. Over the coming months each bridge will be inspected by Council's Director of Infrastructure Services and ancillary staff to determine future rehabilitation activities. These activities will be dependent on safety, criticality, budget constraints and other programmed capital works. The outcome from the inspections and any future planned rehabilitation works will be reflected in Council's PPT and 10 year forward capital works program. The bridges assessed as most at risk, namely Grove Creek Bridge at Speewah and Walsh River Bridge at Springmount Road have been included in 2015/16 and 2016/17 Capital Works programmes respectively.



CONSULTATION

Internal Director Infrastructure Services Infrastructure Services staff External Pitt and Sherry (Operations) Pty Ltd


Nil


Flaggy Creek - Mona Mona Road

Based on the inspection and load assessment results it is recommended maintaining a load limit of 8t currently imposed on the bridge bearing in mind that the load limit is suitable to the deck only. The substructure capacity cannot be determined. Due to the advanced deterioration of the abutments/piers consideration should be given to replacing or reinforcing them. In the meantime, it is recommended a strict monitoring regime be implemented for the substructure in an attempt to observe movement in the abutment prior to a possible collapse.

Chinaman Creek - Hales Siding Road

Based on the inspection and load assessment results it is recommended that load limit of 13t be imposed to the bridge. This load limit corresponds to the small truck with closely spaced axles and the load limit for the longer trucks is higher. Therefore, consideration should be given to imposing axle load limit than vehicle load limit which may be less restrictive. Due to the advance deterioration of the timber stringers consideration should be given to replacing the bridge superstructure because the stringers are believed to be nearing their design life.


Page 241

POLICY IMPLICATIONS

Nil


Capital Grove Creek Bridge is included in 2014/2015 budget Operating Bridge maintenance is included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget?

Yes



Advice is provided to residents and businesses affected by any activities.

ATTACHMENTS



Page 242


Page 243

WATER & WASTE

ITEM-11 QMSC2015-04 TO QMSC2015-11 WASTE TRANSFER STATION OPERATORS CONTRACTS


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

Mareeba Shire Council employs contractors to operate waste transfer stations in a number of locations throughout the region. Contracts are awarded on a three year term with the opportunity to extend the contract for a further 12 months if considered and approved by Council. The tender also calls for the supply of plant to undertake transfer station maintenance such as slashing and tidying of waste areas and these costs are inclusive of the quoted rates for site operations.


"That Council award Request for Quotes QMSC2015-04 to QMSC2015-11 to the following:

QMSC2015-04 Dimbulah Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $33,391.80 (Inc. GST).

QMSC2015-05 Irvinebank Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $31,249.00 (Inc. GST).

QMSC2015-06 Julatten Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $37,065.60 (Inc. GST).

QMSC2015-07 Kuranda Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $102,211.20 (Inc. GST).

QMSC2015-08 Mareeba Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $129,415.00 (Inc. GST).

QMSC2015-09 Mt Carbine Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $18,651.60 (Incl. GST).

QMSC2015-10 Mt Molloy Transfer Station to M and C Zillfleisch for the period 1 July 2015 to 30 June 2018 for the sum of $18,651.60 (Incl. GST).


Page 244

QMSC2015-11 Mutchilba Transfer Station to Evy Entertainment for the period 1 July 2015 to 30 June 2018 for the sum of $22,261.20 (Inc. GST)."

BACKGROUND

The current contracts for the provision of supervision services at the Mareeba Shire Council Transfer Stations, expires on 30 June 2015. To assist Council in the implementation of these new contracts, Council engaged the services of a Probity Auditor. A copy of the Independent Probity Audit Report is attached. Awarding of the new contracts to begin 1 July 2015 is required to provide continuity of service at these facilities. Request for Quotes (QMSC2015-04 to QMSC2015-11) for the position of Contract Operator - Mareeba Shire Council Transfer Stations were invited and closed on Tuesday, 31 March 2015. Council requested a second option for operating hours at the Kuranda Transfer Station with the view of reducing the opening hours during week days to improve the financial running expenses of the transfer station. A car counter was deployed at the Kuranda Transfer Station for the period Monday, 9 March to Wednesday, 25 March. The results of the car counter highlighted that the peak periods for residents utilising the transfer station are from the hours of 9am to 2pm. In respect of the Kuranda Transfer Station tenders were invited to provide offers for two options: Option A Existing hours of 8am to 5pm Tuesday and Thursday with no change on the

weekends; Option B 1pm to 6pm Tuesday and Thursday with no change on the weekends. From all submissions made option B was the lowest cost to Council. Should Council proceed with this there will need to be an information campaign to advise residents of the change. In respect of the preferred tenderer the decrease in cost between option A and option B is approximately $14,000 per annum. Option A is however recommended for adoption by Council in this instance, due to the obvious preference of residents to utilise the transfer station during the morning period. During the assessment process relevant reference checks were undertaken and the two recommended contractors have the required background and skill set to adequately meet Council's requirements. Nature and Extent of Contract The contract specified a lump sum amount (inclusive of GST) for operating the Transfer Stations for a set schedule of hours per annum inclusive of the costs of any necessary plant. The term of the contracts is to be for three years with the option, at Council's discretion to extend the contracts for a further year.


Page 245

Assessment Criteria The tenderers were advised in the tender documentation that the tender would be based on the following:

Details of pricing and scoring will be distributed to Councillors separate to the Agenda.


GOV 3 - Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

CONSULTATION

Internal Director Infrastructure Services Procurement Officer Supervisor Waste Services Engineer Water and Waste Environmental Compliance Officer Budget Officer External Probity Auditor


Local Government Act 2009

POLICY IMPLICATIONS

Nil



Nil

Criteria Score

a) Relevant Experience 15%

b) Key personnel skills, experience and resources 20%

c) Local Content 10%

d) Work methodology and approach 15%

e) Price 40%


Page 246



Successful tenderer is to be advised with sufficient time for transition to the new financial year.

ATTACHMENTS

1. Independent Probity Audit Report dated 10 June 2015. Date Prepared: 10 June 2015


Page 247


Page 248


Page 249


Page 250


Page 251

ITEM-12 INFRASTRUCTURE SERVICES - WATER AND WASTEWATER - MONTHLY OPERATIONS REPORT - MAY 2015


MEETING: Ordinary



EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of May 2015.


"That Council receive and note the May 2015 Monthly Water and Wastewater Report."


GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1. Capital Works Projects

Kuranda Water Reservoir - Base slab poured and work on wall structures underway.

Mareeba STP Draft Tender Specification Documents with Council officers for review.

Mareeba STP Critical Infrastructure Upgrade - Rising Main project preliminary design drawings with Council, DTMR under road boring approval granted for the project.

The existing generator at Chillagoe will suffice for the new package water plant in an emergency situation provided the booster pump is not engaged. Funds previously approved by Council for the installation of the larger generator will not be required, however the security fencing will still need to be erected.

2. Environmental Monitoring - Treatment

Mareeba STP non-compliant. Exceeded the Ammonia maximum limit.

Kuranda STP remains compliant with licence conditions.


Page 252

3. Budget - Water

Graphical - Revenue

Graphical – Expense

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.00

MSC Water Income to Month of May

Annual Budget YTD Budget YTD Actual

* Depreciation costs are now part of the operational expense

0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

WaterTreatment Plant

Op/Mtce

WaterReticulation

Op/Mtce

WaterDepreciation

Water NCPAdmin Charges

MSC Water Expense to Month of May



Page 253

4. Budget - Wastewater

Graphical - Revenue

Graphical – Expense

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.003,500,000.004,000,000.004,500,000.00

Wastewater Rates WastewaterInterest Earned

Const Wks

Wastewater NCPInternal Revenue

Wastewater NCPCommunity Service

Obligation

Wastewater 3rdParty Works

Wastewater SundryIncome

MSC Wastewater Income to Month of May



0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

WastewaterTreatment Plant

Op/Mtce

WastewaterReticulation

Op/Mtce

WastewaterDepreciation

Wastewater NCPAdmin Charges

MSC Wastewater Expense to Month of May



Page 254

5. Chlorine Residual Readings

6. Mareeba Water Supply Scheme – Operations Data

7. Kuranda Water Supply Scheme - Operations Data

Chlorine Residual Readings 2015Australian Drinking Water Guidelines Maximum 5mg/L

May 2015 Fri 1st Mon 4th Wed 6th Fri 8th Mon 11th Wed 13th Fri 15th Mon 18th Wed 20th Fri 22nd Mon 25th Wed 27th Fri 29th

Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L)

Mareeba Rankine St 1.26 1.38 1.30 1.62 1.24 1.37 1.61 1.34 1.29 1.32 1.39 1.38 1.37

Wylandra Drive Mareeba 1.08 0.71 0.76 1.12 0.87 0.88 1.01 1.04 1.01 1.08 0.98 1.03 1.13

Gregory Terrace Kuranda 0.86 0.95 0.92 0.87 0.85 0.45 0.52 0.61 0.80 0.80 0.76 1.05 1.12

Mason Rd PS Kuranda 1.00 1.10 1.04 0.98 0.90 0.91 0.95 0.90 1.00 0.99 0.94 1.10 1.19

Chillagoe 0.62 0.48 0.54 0.56 0.71 0.68 0.72 0.56 0.58 0.56 0.71 0.68 0.70

Dimbulah 1.46 1.19 1.20 1.00 1.33 1.33 1.21 1.14 1.24 1.18 1.42 1.30 1.41

0

100

200

300

400

500

0

2,000

4,000

6,000

8,000

10,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mareeba WTP - Average Daily Production 2015

Average DailyProduction(kL per Day)

Rainfall (mm)

0

100

200

300

400

500

0

500

1,000

1,500

2,000

2,500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Mareeba WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection(L per Day)

Rainfall (mm)

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Kuranda WTP - Average Daily Production2015


Rainfall (mm)


Page 255

8. Mount Molloy Water Supply Scheme - Operations Data

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Lit

res/D

ay/C

on

necti

on

Kuranda WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)

0

100

200

300

400

500

0

25

50

75

100

125

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mt Molloy GS - Average Daily Production2015


Rainfall (mm)

0

100

200

300

400

500

0

150

300

450

600

750

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Mt Molloy GS - Average Daily Consumption by Connection2015


Rainfall (mm)


Page 256

9. Dimbulah Water Supply Scheme - Operations Data

10. Chillagoe Water Supply Scheme - Operations Data

0

50

100

150

200

250

0

100

200

300

400

500

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Dimbulah WTP - Average Daily Production2015


Rainfall (mm)

0

50

100

150

200

250

0

250

500

750

1,000

1,250

1,500

1,750

2,000

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res/D

ay/C

on

necti

on

Dimbulah WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)

0

100

200

300

400

500

0

50

100

150

200

250

300

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Chillagoe BF - Average Daily Production2015


Rainfall (mm)


Page 257

11. Mareeba Wastewater Treatment Plant - Operations Data

0

100

200

300

400

500

0

500

1,000

1,500

2,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res/D

ay/C

on

necti

on

Chillagoe BF - Average Daily Consumption by Connection2015


Rainfall (mm)

0

60

120

180

240

300

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Aug

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Mareeba STP - Average Daily Inflow2015

Average Daily Inflow(kL per Day)

Rainfall (mm)

0

60

120

180

240

300

0

250

500

750

1,000

1,250

1,500

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res/D

ay/C

on

ne

cti

on

Mareeba STP - Average Daily Inflow by Connection2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


Page 258

12. Kuranda Wastewater Treatment Plant - Operations Data

Date Prepared: 4 June 2015

0

150

300

450

600

750

0

100

200

300

400

500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Kuranda STP - Average Daily Inflow2015

Average DailyInflow(kL per Day)

Rainfall (mm)

0

150

300

450

600

750

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Kuranda STP - Average Daily Inflow by Connection2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


Page 259

ITEM-13 INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - MAY 2015


MEETING: Ordinary



EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of May 2015.


"That Council receive and note the Infrastructure Services, Waste Operations Progress Report, May 2015."

BACKGROUND

The following is a summary of the waste activities undertaken during the month of May 2015.

1. Waste Operations

3,971 vehicles deposited waste to Mareeba Landfill or Waste Transfer Station

155 Vehicles removed waste from Mareeba Waste Transfer Station

305 cubic metres of mulch sold (184 bulk in bulk sales and 121 in small lots)

Mulching in Kuranda and Mareeba completed

4.18 tonnes of recyclable material transported to Cairns MRF (including chemical drums)

Simms Metal removed 188.54 tonnes of scrap metal from Mareeba

All transfer stations and Mareeba landfill are currently operational


Page 260

2. Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of May 2015.

3

9

17

2 1

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

New Service

Missed Service

Repair/Replace

General Enquiries

Complaints


Page 261

3. Waste Collected at Each of the Transfer Stations Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the SITA facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

29

81

0

79

MAREEBA SHIRE WASTE (Number of Units)

Animals

Batteries

Car Bodies

Equivalent Passenger tyres

17 7 25

487

0

MAREEBA SHIRE WASTE (Tonnes)

Commercial & Industrial

Building & Demolition

Scrap Metal

Domestic Household Waste

Oil


Page 262

4. Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the SITA Bedminster plant in Cairns and deposited into the Mareeba landfill.

5. Revenue The income is derived from:

Commercial disposal (predominantly SITA)

Interest earned

Interest on Constrained Works

Recycling (steel, batteries)

Rates The expenditure is derived from:

Waste administration

Landfill management

Transfer station management

5,039

299

WASTE TO MAREEBA LANDFILL (Tonnes)

Sita Waste

Mareeba Shire Waste to Landfill(Domestic & Commercial)


Page 263

6. Financial Operational Budget Information per budget Section Overall Graphical – Revenue


Graphical – Expenditure



ECON 3 Accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

0

500

1,000

1,500

2,000

MGB Service UnservicedLevy

Scrap -AllMetal

CommercialDisposal

WasteInterest

Interest -Const. Works

Tho

usa

nd

s

MSC Waste Income to Month of May


0

500

1,000

1,500

2,000

Waste Admin WTS All Metal Recycling NCP Admin Charges

Tho

usa

nd

s

MSC Waste Expense to Month of May



Page 264

CONSULTATION

Internal Director Infrastructure Services Waste Staff External Nil


Nil

POLICY IMPLICATIONS

Nil



Yes


Nil

ATTACHMENTS



Page 265

CHIEF EXECUTIVE OFFICER

ORGANISATIONAL DEVELOPMENT

ITEM-14 SERVICE LEVEL REVIEW AND ORGANISATIONAL STRUCTURE CONFIDENTIAL

REASON FOR CONFIDENTIALITY

This report is CONFIDENTIAL in accordance with Section 275(1)(a) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(a) the appointment, dismissal or discipline of employees.


Page 266


Page 267

BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at Mareeba 9:00 am on Wednesday 1 July 2015


Page 268


Page 269

APPENDIX 1 - SUMMARY OF NEW PLANNING DEVELOPMENT

APPLICATIONS AND DELEGATED DECISIONS MAY 2015


Page 270


Page 271

APPENDIX 2 - CONFIDENTIAL ITEMS


Page 272