PTA General Meeting

October 16, 2015

Special Guest: Mrs. Kathy Smith

Fairfax County School Board, Sully District Member

Agenda Welcome

Guest Speaker: Kathy Smith, Sully District MemberPrincipal’s ReportPresident’s ReportTreasurer’s Report

VP ReportEvents Report

Volunteer of the MonthNew Business

Attendees

• Kathy Smith• Cindy Meylan• Wendy DeVight• Beth Hargett• Claudia Gibb• Amy Goodloe

• Amy Goodloe• Tami Randolph• Tricia Wolff• Trudi James• Michelle Doucette

Kathy Smith, Sully District Board Meeting

Guest Speaker

Principal’s Report• Thank You:

– The staff appreciates the generous teacher stipends and grade level support that will be used to support student programs.

– First Cultural Arts assembly was a huge success! Thank you to new chairs Jill Bennett and Jo Sorrell– Thanks to Baskin Robbins for hosting Spirit Night on September 30. The event raised $850. We appreciate the

business partner and community support! This money will be saved in the technology donations account for future instructional technology purchases.

• Updates:– 896 Students as of October 2.– All staff has been reminded of deadline to submit reimbursement requests for funds spent in classrooms and for

grade levels– Teams are pleased to be able to schedule grade level focused Cultural Arts presentations tied to curriculum– Great participation in National Walk/Bike to school day on October 7. – Advanced Academic Program information night was held on October 7. Jane Wheeler, AART will post information and

is the main point of contact for questions.– Book Fair is coming the week of October 19.– Will continue to provide community with updates regarding neighborhood safety concerns

• Welcome:– Kathy Smith, Sully District School Board Member

President’s ReportApproval of the Previous Minutes – Motion to approve the minutes,

second, and approvedOpen Committee Chairs – FLEX our Foreign Language program is in

need of a Chair to begin setting up classes for winterVolunteer Opportunities – Many opportunities to get involved in

the classroom and school. Look in Wolf News and emails from Room Parents.

Walk/Bike to School Day – Successful day with many kids and families participating. New bike racks were full. Police were on

bikes to help keep students safe.Membership and PTA Programs – Thank you !

Membership**

Type* Membership Goal Delta Income

Standard 4 5 1 $ 40

PTA Pledge+ 313 679 376 $ 26,150

Teacher/Staff 41 92 51 $ 615

Donations - - - $ 172

TOTALS 358 776 428 $ 26,977

* Directories are expected to be released by October 21.+ Vouchers will be released with the directory, but a Pledge list will be available at events for entry.** Numbers as of October 14, 2015

Treasurer’s Report• Cash Position

Money Minder balance has been reconciled with the bank statement dated 09/30/2015Statement Balance: $ 114,575.66Uncleared Deposits: $ 0.00Uncleared Checks: $ 2,460.78Current MM Balance: $ 112,114.88

There is a net increase in MM Balance of $47,516.39 over the 8/31/15 balance. • Significant Income (>$100)

CategoryDepositsPledge Drive $ 22,473.00 After School $ 21,918.00 Chess Club $ 9,508.00 Spirit Wear $ 1,875.00

• Income Notes

Treasurer’s Report3. Significant Expenses (>$100)

Category WithdrawalPTA Storage $ 200.00 After School $ 930.00 Cultural Arts (Assemblies) $ 895.00 Fall Robotics FLL 2015 $1,817.95 Classroom Support $ 976.49Garden Revitalization Fund $ 3,000.00New Family Welcome $ 173.73Staff Welcome Breakfast $ 124.05

• Expense Notes: – Garden Revitalization hardscape project has been completed and was $1,000 under budget.

VP - Programs• Chess Club: Starting this week with close to 70 students • Community Outreach: Beginning in October look for signup through the classroom rep.• Cultural Arts: First school wide assembly took place. One more scheduled and still

working grade level assemblies• FLEX: Open Chair Position• Food Rescue: Food Rescue Committee has a sign up

http://www.signupgenius.com/go/60b094baaa722a31-volunteeers • GRACE Arts: The selected artists are: Leonardo da Vinci, Rene Magritte, Auguste Rodin,

and Mary Cassatt. There are still plenty of spots to be filled and can be done so at: http://www.signupgenius.com/go/20f0849acaf2ea20-grace1

• Junior Great Books: we will begin to move forward training the volunteers as well as organizing the classes and materials. We are hoping to be able to begin the student groups at the beginning of October!

• Odyssey of the Mind: Flyers went out in the Wolf News this week. The PTA website has been updated with the 2015-2016 Odyssey of the Mind information with a link to register.

VP - Programs• Reflections: Chairs plan to attend Reflection chairperson meeting in Falls Church on

September 15. We will have more information then regarding any changes• Robotics: Oak Hill PTA robotics is off to a good start with 12 teams this year and all are

preparing for the tournament season. Since the end of school last year we have provided EV3 Robots to our new teams and the new 2015 Field Set up kits for all the teams. Our teams have started to equip their members with team t-shirts (provided by PTA).

• Science Olympiad• SEA Club• Shop and Support Programs: Box Top competition has begun and Amazon/Target will be

in the Wolf News mid Nov.• Spirit Logo Items/Spirit wear: Spirit Wear online store has been launched and can be

ordered through 10/15/2015 for delivery to the classrooms. The link is : https://oakhillpta.revtrak.net/tek9.asp?pg=products&grp=3

• Summer Book Exchange: Looking at large yard sales throughout the year to buy books for the older students. She will begin working on the book exchange itself in the beginning of May.

VP – After School ActivitiesFall 2015 Activities

Acting - Grades 3-6: Tuesdays, 3:35 - 4:35pmBasketball with Mr. Herring - Grades K-3 Wednesdays, Grades 4-6 Fridays, 3:40-4:40pm

Chess - All Grades: Mondays, 3:35 - 4:35pmCooking - Grades K-2: Mondays, 3:35 - 4:35

Flag Football - Grades 3-6: Wednesdays, 3:35 - 4:35Math Olympiad - Grades 4-6, Tuesdays, 3:35-4:35pm

Minecraft - Grades K-6: Thursdays & Fridays, 3:35 - 4:35Run Club - Grades K-2: Thursdays 3:40-4:40; Grades 3-6: Tuesdays, 3:40-4:40

Sports Spectacular - Grades K-2: Tuesdays, 3:35 - 4:35Zumba - Grades K-5: Wednesdays, 3:35 - 4:35

PTA Events

Oak Hill Staff, students and their families are invited to enjoy a fun fall afternoon of giant inflatables, games of skill and chance, prizes, crafts, food, apple pie, face painting and more!

Pre-order tickets today and save $$TICKETS $5 each or $20 per household or $6 at the gate and $25 per household

Both adults and children require admission which includes a wristband for all fall festival activities, PLUS 3 food tickets. Families who have pledged to the Oak Hill PTA at the suggested

level can choose to use their PTA pledge card to receive 2 free tickets per family! VOLUNTEERS NEEDED, please click the link to volunteer: Sign up Genius

Questions? Contact Rob Worthington, worthington.rob@gmail.com, Kiyoko Kuroda, kiyokokuroda@verizon.net, or Rachana Gangu, rachanagangu@yahoo.com

Oak Hill PTA presentsFall Festival 2015

Sat, Oct 24 (rain or shine)2:00 - 5:00 PM

PTA Volunteers/Superheros

• Cynthia Payne – New Parent Welcome• Joanna L’Heureux, Diana Pruitt, Rebecca Reiss-Korc, and

Robyn Schuchard – Assist Library Staff• Jason Smoot – Lunch Room Cafeteria Support• John Hall – Robotics

Volunteer of the Month

Jason Smoot