Ps-ecc r18 End User Guide-V2.0

8/12/2019 Ps-ecc r18 End User Guide-V2.0

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COPYRIGHTSPS-ECC User's GuideCopyright 2011 ProgressSoft Corporation. All rights reserved.Authors: ProgressSoft , User Education Department

ProgressSoft has made every effort to ensure the validity and accuracy of this guide. However,information in this guide is subject to change without any notice. ProgressSoft doesnt guarantee thatthis guide is error-free.

IF you find any discrepancies, please report them to us in writing. Names, Companies, and data usedherein for illustration purposes are unreal unless otherwise indicated.

Its not allowed to reproduce or transmit any part of this guide in any form and for any purposeswithout proper and written permission from ProgressSoft . It is not allowed to translate any part of thisguide to any language under any circumstances without written permission from ProgressSoft .

Other products and services mentioned in this guide may be trademarks or registered trademarks oftheir respective owners.

ProgressSoft logo is a registered trademark of ProgressSoft Corporation.

This guide was developed at ProgressSoft Development Center located in the Hashemite Kingdom ofJordan


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C ONTENTS INTRODUCTION ...................................................................................................................................................... 7

ABOUT T HIS G UIDE ............................................................................................................................................... 9

Guide Contents ........................................................... .............................................................. ........................ 10 Intended Readership .............................................................. .............................................................. ............. 11 How To use this Guide .......................................................... .............................................................. ............. 11

1 G ETTING STARTED ............................................................... .............................................................. ............. 12

1.1 Running the System ................................................................. ............................................................... .. 13 1.2 Exiting the System ......................................................... .............................................................. ............. 15

2 O UTWARD ....................................................... ................................................................. ................................ 16

2.1 Outward Workflow ........................................................ .............................................................. ............. 17 2-1-1 Generals about Outward Pages & Workflow ............................................................. ........................ 20 2-1-2 Parameterized Functions in the Outward pages ................................................................................. 21

2.2 Image Capture ............................................................... .............................................................. ............. 22 2-2-1 Image Capture- Batch level .......................................................... ...................................................... 23 2-2-2 Image Capture Cheque Level ....................................................................... ................................... 28

2.3 Data Entry ........................................................... .............................................................. ........................ 32 2-3-1 Data Entry Batch Level ........................................................................................... ........................ 33 2-3-2 Data Entry Cheque Level .................................................................. .............................................. 34

2.4 Quality Assurance .......................................................... .............................................................. ............. 37 2-4-1 Quality Assurance Batch Level .......................................................................................... ............. 38 2-4-2 Quality Assurance Cheque Level ................................................................. ................................... 40

2.5 Repair ...................................................... ................................................................. ................................ 43 2-5-1 Repair Batch Level ......................................................... ............................................................... .. 44 2-5-2 Repair Cheque Level ................................................................................................ ....................... 45

2.6 Replied Batches ............................................................. .............................................................. ............. 48 2-6-1 Replied Batches Batch Level .......................................................................................................... 49 2-6-2 Replied Batches Cheque Level ............................................................. ........................................... 51

2.7 Replied Cheques ............................................................ .............................................................. ............. 54 2.8 History Resend .............................................................. .............................................................. ............. 58 2.9 Unlock Batch ...................................................... .............................................................. ........................ 60 2.10 Bulk Importer .............................................................. .............................................................. ............. 62

3 INWARD ........................................................... ................................................................. ................................ 64

3.1 Inward Workflow ........................................................... .............................................................. ............. 65 3-1-1 Generals about Inward Pages & Workflow ........................................................ ................................ 68

3.2 Early Cheques ............................................................... .............................................................. ............. 70 3-2-1 Early Cheques Cheque Level Contents ................................................................... ........................ 71 3-2-2 Early Cheques - Cheque Level Functions .................................................................. ........................ 71

3.3 Technical Clearing ........................................................ .............................................................. ............. 73 3-3-1 Technical Clearing Cheque Level Contents .................................................................................... 74 3-3-2 Technical Clearing - Cheque Level Functions ................................................................................. .. 75

3.4 Financial Clearing ........................................................ .............................................................. ............. 77 3-4-1 Financial Clearing Cheque Level Contents ............................................................. ........................ 78 3-4-2 Financial Clearing - Cheque Level Functions .................................................................................... 78


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3.5 Clearing Approval ......................................................... .............................................................. ............. 81 3-5-1 Clearing Approval Cheque Level Contents ............................................................. ........................ 82 3-5-2 Clearing Approval - Cheque Level Functions ............................................................ ........................ 82

3.6 Replied Cheques ............................................................ .............................................................. ............. 84 3-6-1 Replied Cheques Cheque Level Contents ....................................................................................... 84

3-6-2 Replied Cheques - Cheque Level Contents ........................................................ ................................ 85 3.7 Auto Replied ....................................................... .............................................................. ........................ 86 3-7-1 Auto Replied - Cheque Level Contents .............................................................. ................................ 87 3-7-2 Auto Replied - Cheque Level Contents .............................................................. ................................ 87

3.8 Manual CFI Genertor ............................................................. ............................................................... .. 88 3-8-1 Manual CFI Generator Cheque List ................................................................ ................................ 88 3-8-2 Manual CFI Generator - Cheque Level Contents ....................................................... ........................ 89

3.9 Stop Pay Management ............................................................. ............................................................... .. 90 3.10 Positive Pay Management ................................................................ ...................................................... 92 3.11 Forward Management ........................................................... ............................................................... .. 94 3.12 Unlock Cheque ............................................................ .............................................................. ............. 95

4 R EPORTS ......................................................... ................................................................. ................................ 97

4.1 Reports Main Page ........................................................ .............................................................. ............. 98 4.2 Master Query ................................................................ .............................................................. ............. 99 4.3 History Query ................................................................ .............................................................. ........... 101 4.4 Session Query ................................................................ .............................................................. ........... 103 4.5 Differences Report ......................................................... .............................................................. ........... 105 4.6 Batch Query ....................................................... .............................................................. ...................... 106 4.7 ACL Reports ................................................................................................. ............................................ 108 4.8 Outward Reports ............................................................ .............................................................. ........... 111

4-8-1 Detailed Presented Cheques Report ................................................................ ............................... 113 4-8-2 Presented Cheques By BFD Branch Report ............................................................. ...................... 115 4-8-3 Presented Cheques By Pay Bank Report .......................................................... .............................. 116 4-8-4 Detailed Honored Cheques Report ........................................................ ......................................... 117 4-8-5 Honored Cheques By BFD Branch Report ................................................................ ..................... 118 4-8-6 Honored Cheques By Pay Bank Report ......................................................................................... 119 4-8-7 Detailed Returned Cheques Report ....................................................... ......................................... 120 4-8-8 Returned Cheques By BFD Branch Report .............................................................. ...................... 121 4-8-9 Returned Cheques By Pay Bank Report ........................................................... .............................. 122 4-8-10 Detailed Waiting Cheques Report ....................................................... ......................................... 123 4-8-11 Waiting Cheques By BFD Branch Report .............................................................. ...................... 124 4-8-12 Waiting Cheques By Pay Bank Report..................................... .................................................... 125 4-8-13 Detailed System Honored Cheques Report ............................................................ ...................... 126 4-8-14 System Honored Cheques By BFD Branch Report ........................................................... ........... 127 4-8-15 System Honored Cheques By Pay Bank Report ..................................................... ...................... 128 4-8-16 Detailed System Returned Cheques Master Report ........................................................... ........... 129 4-8-17 System Returned Cheques By BFD Branch Report .......................................................... ........... 130 4-8-18 System Returned Cheques By Pay Bank Report ............................................................... ........... 131 4-8-19 Detailed No Session Available Cheques Report .......................................................................... 132 4-8-20 No Session Available Cheques By BFD Branch Report .............................................................. 133 4-8-21 No Session Available Cheques By Pay Bank Report ........................................................ ........... 135 4-8-22 Deleted Cheques ............................................................ ............................................................... 137 4-8-23 Deleted Batches ............................................................. ............................................................... 139 4-8-24 Balance ................................................................ .............................................................. ........... 141 4-8-25 User Performance .......................................................... ............................................................... 143 4-8-26 Daily Batches ................................................................ ............................................................... 145


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4-8-27 Old-Dated Cheques ....................................................... ............................................................... 147 4-8-28 Detailed Replied Cheques ........................................................ .................................................... 149 4-8-29 Replied Cheques By Branch ................................................................ ......................................... 151 4-8-30 Replied Cheques By Bank ........................................................ .................................................... 153

4.9 Inward Reports .............................................................. .............................................................. ........... 155

4-9-1 Detailed Received Cheques Report ....................................................... ......................................... 156 4-9-2 Received Cheques By Pay Branch Report ..................................................................................... 157 4-9-3 Received Cheques By BFD Bank Report ......................................................... .............................. 158 4-9-4 Detailed Accepted Cheques Report ....................................................... ......................................... 159 4-9-5 Accepted Cheques By Pay Branch Report ................................................................ ..................... 160 4-9-6 Accepted Cheques By BFD Bank Report........................ ............................................................... 161 4-9-7 Detailed Rejected Cheques Report ........................................................ ......................................... 162 4-9-8 Rejected Cheques By Pay Branch Report ........................................................ .............................. 163 4-9-9 Rejected Cheques By BFD Bank Report .......................................................... .............................. 164 4-9-10 Detailed Pending Cheques Report ....................................................... ......................................... 165 4-9-11 Pending Cheques By Pay Branch Report ................................................................ ..................... 166 4-9-12 Pending Cheques By BFD Bank Report ........................................................................... ........... 167 4-9-13 Detailed System Accepted Cheques Report ........................................................... ...................... 168 4-9-14 System Accepted Cheques By Pay Branch Report...................................... ................................. 169 4-9-15 System Accepted Cheques By BFD Bank Report ............................................................. ........... 170 4-9-16 Detailed System Rejected Cheques Report ............................................................ ...................... 171 4-9-17 System Rejected Cheques By Pay Branch Report ............................................................. ........... 172 4-9-18 System Rejected Cheques By BFD Bank Report .............................................................. ........... 173 4-9-19 Detailed Replied Cheques ........................................................ .................................................... 174 4-9-20 Replied Cheques by Branch ................................................................ ......................................... 176 4-9- 21 Replied Cheques By Bank ....................................................... .................................................... 178 4-9-22 Balance ................................................................ .............................................................. ........... 180 4-9-23 User Performance .......................................................... ............................................................... 182

4.10 Settlement Reports ................................................................. ............................................................... 184 4-10-1 Net Clearing by Bank ............................................................... .................................................... 185 4-10-2 Net Clearing by Branch ............................................................ .................................................... 187 4-10-3 Presented and Rejected Cheques By Branch .......................................................... ...................... 188 4-10-4 Presented and Rejected Cheques By Bank ............................................................. ...................... 190 4-10-5 Received and Returned Cheques By Branch .......................................................... ...................... 192 4-10-6 Received and Returned Cheques By Bank ............................................................. ...................... 194 4-10-7 Reconciliation........................................................................... .................................................... 196

4-11 Fees & Charges Reports ......................................................... ............................................................... 198 4-11-1 Fees & Charges Summary Report .................................................................................................. 198 4-11-2 Detailed Fees & Charges Report ........................................................... ......................................... 200

4-11-3 Cheque Fees & Charges Report ............................................................ ......................................... 202

APPENDIX ............................................................ ................................................................. .............................. 204

Image Enhancement Tools .............................................................. ............................................................... 205 Batch Filter ........................................................................................................ ............................................ 208 Calendar .......................................................... ................................................................. .............................. 210 Cheque Filter ................................................................................................................................................. 211 Outward Clearing - Batch Information ................................................................ .......................................... 213 Outward Clearing - Cheque Information .............................................................. ......................................... 215

Move Cheque .............................................................. .............................................................. ...................... 218 Attachment ........................................................................... ............................................................... ........... 220 Cheques Logs ................................................................................................................................................. 223 Transactions ............................................................... .............................................................. ...................... 225


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Printing Language Selection ........................................................... ............................................................... 226 Outward Bulk Approval/Delete ................................................................................................ ...................... 227

Email Cheque Information .............................................................. ............................................................... 230 Inward Clearing Cheque Filter ........................................................................................................ ........... 232 Inward Clearing - Cheque Information ................................................................ .......................................... 234

Return Reasons ........................................................... .............................................................. ...................... 237 Related Cheques ......................................................... .............................................................. ...................... 239 Forward .................................................................... ............................................................... ...................... 240 Stop & Positive Pay Filter ............................................................................................................................. 242

Master & History Query Cheque Filter ......................................................................................................... 243 Batch Query Filter ................................................................................................ ......................................... 245 Detailed Reports Cheque Filter ................................................................................................ ..................... 247 By Branch Reports Cheque Filter .............................................................. .................................................... 249 By Bank Reports Cheque Filter ....................................................... ............................................................... 250 Print ........................................................................... .............................................................. ...................... 251 Print Slip ............................................................................................................... ......................................... 252 Print Images ............................................................... .............................................................. ...................... 254 Select Reports Columns ......................................................... .............................................................. ........... 255

Print Query Results ............................................................... .............................................................. ........... 256 Select Return Reasons ........................................................................................... ......................................... 257

Nepali Date Icon ........................................................ .............................................................. ...................... 258 CFI File Format ........................................................ .............................................................. ...................... 259

R EADER ' S O PINION Q UERY FORM ................................................................ .................................................... 262


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INTRODUCTION Banking sector is mainly the heart of economy in any country. However, this sector is facing

rapid changes and experiencing a transformation in the payment methods. This comes as aresult of the up-and-coming new efficient payment and cheque clearing ways showing everynow and then to gear up competition among banks and financial institutions.

To support their adaptation to the ongoing market requirements and remain alive andcompetitive, financial institutions and banks must undergo drastic transformation and

business processes. Yet, they concurrently have to keep awaken to the fact that cheque is themost widely accepted instrument for payment and financial transactions' settlement, and thatconsumers and businesses are pleased with writing cheques, as they represent a significant

payment alternative. However, the continuous rising in cheques volumes besides the growingmanpower and infrastructure costs all come together to insist the urgent need for means of

optimizing cheque processing and proficiency, and in turn, manage the processing cost.

Coupled with technology which is sweeping rapidly over banking sector and introducing anew area in the e-banking, banks are eagerly trying to handle both the competition and therevolution in payment processing by moving payment processes and cheque clearingoperations from the traditional paper clearing stream to the electronic image exchanged basedroute.

Realizing the many benefits behind application of the image-based cheque clearing,ProgressSoft has given a push to the e-banking progress when it first introduced theautomatic web based cheque clearing system, PS-ECC .

The core of the clearing mechanism lies in the Central Bank, Clearing House, MonetaryAgency, or Federal Reserve. The role of the above is to enforce established regulations andset and impose the financial rules. The presence of this institution is crucial in verifying thatthe clearing process has taken place adequately. In addition, this party is the judge whenconflicts arise.

PS-ECC is an image-based, cost-effective, cheque processing & settlement solution whereoriginal paper cheques are transferred to electronic images for electronic processing offinancial transactions and fund transfer between banks. This solution represents a MICR-

based cheques processing where cheques' images are electronically moved from the bank inwhich they were deposited to the bank on which they were drawn resulting in a faster creditto the account at the bank of deposit and an equivalent debit to the bank on which they weredrawn.

With the broad adoption of PS-ECC , banks didnt have to wait long till they soon discoverthe many short & long term benefits besides the financial and operational improvements bornto this solution. Electronification of cheques' images has resulted in lowered chequestransportation & float expenses which used to be unavoidable when banks were using themanual clearing.


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Introduction

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With no cheques paper to process, many overhead expenses have been reduced and aselectronic clearing is faster than the manual clearing, banks exposure to fraud has beendimensioned and the potential extension of deposit deadlines expanded to provide bettercustomer services.

PS-ECC has proven the ability to reduce mistakes due to manual processing and therebyreducing operational costs and customer complaints. This is due to its addressing of the errorsoccurring on the personal level or contingently and resolving them quickly through applyingthe concept of maker checker.

PS-ECC has contributed to the cheque paper truncation and has offered query-based retrievalof archived images when needed, as well.

Being a highly configurable, user friendly and highly productive solution, PS-ECC hasreplaced the old, time-consuming, lengthy process of manual clearing and contributed to thedevelopment of efficient payment and settlement system.

For all that you are right if you think that PS-ECC has a new logical style that bears noresemblance to any other business application you have ever seen.


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ABOUT T HIS G UIDE GUIDE

I NTENDED R EADERSHIP HOW TO USE THIS GUIDE


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About Th is Guide

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G UIDE C ONTENTS This guide illustrates the PS-ECC system and covers the modules mainly meeting with thesystem end user roles and privileges.

1 G ETTING S TARTED The user guides illustration commences at the Getting Started part to indicate the first stepstowards system, demonstrating the system main modules and common features

plus mentioning some simple steps on how to run/exit the system. 2 O UTWARD

This module is used for cheques' presentment by bank of first deposit (BFD). Bank teller willscan images of the received cheques and add them into a batch. The teller proceeds by fillingthe batches' and the cheques' missing information then uploads the whole batch to theOutward clearing stages. Batches with incomplete data will pass through a Data Entry step.However, complete bathes will get verified audited in the Quality Assurance stage. BusinessAdministrator will ensure completeness and correctness of the cheques' data and thendispatch them to the ECCU or return incomplete/incorrect batches to the Repair stage to beamended there.3 I NWARD

This module is used to reply for the cheques presented by the BFD banks to the pay banksthrough the available communication channels. Cheques are replied by pay bank to the BFD

bank either accepted to be paid or rejected for certain returned reasons. This is done after passing the cheques through the technical and financial verification processes to ensurecompleteness of cheques information and verify their validity for payment.4 R EPORTS

This guide illustration proceeds to cover the PS-ECC Reports & Queries module which willhelp the administrator take the right decision as to some banking issues based on thecustomizable generated reports' accurate statistics and data.


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About Th is Guide

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INTENDED R EADERSHIP This guide is intended for PS-ECC system end users as it covers the modules which they are

privileged to access.

H OW T O USE THIS G UIDE The System's screens , icons , buttons plus some other functions are indicated in Bold , Italic and Bold & I talic format .

Appendix section affixes any extra details which may be helpful in better comprehension ofthe system functions. It includes for example:

I cons Use: a list of all icons and their functionsF il ter F ields: a detailed description for each filter field and the purpose of using the filter

field to inquire about a certain set of batches/chequesEntr y F ields: a detailed description for each input field and the type of data that shouldbe filled in each field

Info: Any general note that undergoes no certain category is explained in a shaded box titledInfo.

See Also: This shaded box refers to other related sections in the user guide.


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1 G ETTING STARTED G ETTING STARTED PAGES

1.1 R UNNING THE SYSTEM 1.2 EXITING THE SYSTEM


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[1] Getting Star ted

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1.1 R UNNING THE SYSTEM Get ready to start! Once the PS-ECC system is up and running, you must first log in to theapplication. To do so, type the URL of the system in the address bar. You will get the log-in

window (Figure 1-1). Enter the Username and Password assigned to you by the systemadministrator.

Info: The user is either privileged to change the password or keep the one assigned to himaccording to the rules of the policy that is set from the Security system and defined andcontrolled by the system administrator.

Figure 1-1: PS-ECC Log-in

Enter the User Name and Password . Choose the language that you desire from the dropdown list to change the interface language. Enter your bank code and press Enter from thekeyboard or click the designated button as shown in the figure above.

An error message will appear at the bottom of the Login dialogue box if the username and/ or password were entered incorrectly. In such case you need to repeat the action of entering the proper user name and password after you empty the entry fields. To do so, click on Clear .

If you cannot remember password of the entered username, click the .TheUser Forgot Password dialogue box will appear to you (Figure 1-2). Enter your Usernameand click Submit . Click Cancel if you want to undo submitting the username. The PS-Security system will send you a new auto-generated password and send it by e-mail to theuser for logging into the system.

Info: PS-ECC may optionally use Client Certificates" to control which users & workstationscan access the system. "Client certificates" are authentication files which users must install ontheir workstation so they can log into the PS-ECC suite application if this function isenabled.


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Figure 1-2: User Forgot Password dialogue box

Figure 1-3: New auto generated password


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1.2 E XITING THE SYSTEM In order to exit the PS-ECC system, you must logout using the function on the topright corner of all system pages.

Info: You must log out completely before closing the system; otherwise you will be countedas a logged-in user; which may cause locking some cheques and/or batches at your use and

preventing other users from accessing locked items and processing them as needed.


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2 O UTWARD Outward Pages

2.1 OUTWARD WORKFLOW 2.2 IMAGE CAPTURE 2.3 DATA E NTRY 2.4 QUALITY ASSURANCE 2.5 R EPAIR 2.6 R EPLIED BATCHES 2.7 R EPLIED CHEQUES 2.8 HISTORY R ESEND 2.9 U NLOCK BATCH 2.10 BULK IMPORTER

Related Topics

IMAGE E NHANCEMENT TOOLS BATCH FILTER CALENDAR CHEQUE FILTER OUTWARD CLEARING - BATCH I NFORMATION OUTWARD CLEARING - CHEQUE I NFORMATION MOVE CHEQUE ATTACHMENT CHEQUES LOGS TRANSACTIONS PRINTING LANGUAGE SELECTION OUTWARD BULK APPROVAL /DELETE EMAIL CHEQUE I NFORMATION

NEPALI DATE ICON


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[2] Outward

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2.1 O UTWARD W ORKFLOW Mechanized, as it is, in processing of cheques using MICR technology to handle chequeclearing and settlement functions, PS-ECC represents an efficient payment system that

manages the clearing process starting from the time a bank client hands a cheque over to theteller for clearing, until they are verified in the central clearing unit and the paying bankwhere they are decided to be paid or rejected. This is all done through the communicationchannels linking between the parties involved in the clearing process; Presenting Banks,Central Clearing Unit and Pay Banks.

The Outward workflow section is intended to explain the cheques path in the Presentmentcycle until they are dispatched to the ECCU and Pay banks.


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[2] Outward

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1. 2.2 I MAGE Capture When the bank is serving as a "D EPOSITOR " in the clearing process, Outward is the modulefor handling the presented cheques. Image Capture is the first stage where the teller capturesthe cheques' face and back images and creates batches to keep the scanned cheques inside

them. This step is achieved by the PS-ECC system utilizing an ANSI standard ChequeScanner. A user has to fill all required data and ensure that the cheques' batches are completeand balanced before uploading them; or they will reach the Data Entry page. Complete and

balanced batches will arrive at the Quality Assurance stage.

In fo : all cheques inside a batch should have the following common specifications:1. Same currency2. Same account number3. Same urgency level4. Same payment method5. Same Account Type

2. 2.3 D AT A Entry Likewise the Image Capture and Repair, this page represents a maker level in the Outwardclearing process. Authorized users in this page fill the incomplete batches and cheques and

balance them before they are routed to Outward checker level which is the QualityAssurance.

3. 2.4 Q UALITY Assurance Quality Assurance is a mandatory step for all presented cheques to pass by. It is the checkerlevel of the Outward clearing where authorized users verify the cheques quality aspects and

confirm what the scanner and data entry users have done so far. The quality assuror validatesquality of the entered data (amount and date) besides the MICR and image being captured bythe cheque scanner. Here if the cheque data is complete and correct, the cheque will bedispatched to the ECCU, otherwise it will be forwarded to the following step; repair/rescan.

4. 2.5 Repair Defected cheques are received from the QA page at this page to be fixed and then resent tothe QA page or even deleted.


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[2] Outward

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5. 2.6 R EPLIED Batches Replied Cheques page previews replied cheques and enables system users to see the chequeseligible for payment and those inelaigible. Rejected cheques can either be resent to the ECCUor sent back to the Repair page to be amended there or even deleted.

See the Outward menu below (Figure 2-1).

Figure 2-1: Outward Page

This is a zoomed syllable of the Outward menu, which indicates counts of the (regularcheques) and [urgent cheques] .

Figure 2-2: Outward Menu & Cheques/Batches Counter


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[2] Outward

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2-1-1 Generals about Outward Pages & Workflow

PS-ECC system allows users in the Outward workflow pages to use some parameterizedfunctions which the system administrator grants authorized users the privilige to use. Thesefunctions are dealt with as sub-privilege within the Outward pages. They are listed belwo in

the table with their activation preconditions and descriptions. The table may also includesome general points about the Outward workflow and functions.

Old-dated Cheques ValidationPrecondition Description

No preconditions required

Users of Outward pages - including the ImageCapture pageare not allowed to enter and scancheques with dates 6 days older than the max age pre-defined at the cheques' pay bank. However, a user mustdifferentiate between old dated cheques and thecheques which were not old dated when captured and

entered into the PS-ECC system. Those cheques whichremain un-presented in the system pages until they become old-dated; see Old-Dated Cheques report.

Bath Bulk ApprovalPrecondition Description

The function parameter must beenabled.The user is privileged to access theOutward page and use the bulkapproval of that page.

Users can approve outward batches in bulks instead ofapproving individual batches separately. The userselects a bulk of complete and balanced batches fromthe batch list and then clicks the Approve icon; whenthen the successfully approved batches proceed to thenext stage. On the other hand, failed batches willremain in their current stage.

Quality Assurance Update for Batches'/Cheques' InformationPrecondition DescriptionThe user is privileged to use the QualityAssurance page and the Update functionof that page.

Users of the Quality Assurance page may need tomodify some minor details in the cheque/batchinformation or even update their attachments rapidly.Therefore, this function is enabled for privileged usersto steer the clearing process and avoid returningcheques with minor updates to the Repair users whoare most often engaged with major updates.

Quality Assurance Delete of Batches/ChequesPrecondition Description

The user is privileged to use the QualityAssurance page and the Delete functionof that page

Users of the Quality Assurance page may need to getdispose of unapproved cheques on the spot. Therefore,this function is enabled for privileged users to steer theclearing process and avoid returning unapprovedcheques to the Repair users who are most oftenengaged with major updates.

Return Replied Cheques back to Quality AssurancePrecondition Description The parameter of the quality assuranceupdate/delete of cheques/batches must beenabled.

Users of Outward Replied Batches/Cheques pages canreturn cheques to either the Repair page or the QualityAssurance page to be fixed and repaired there. This isuseful in distributing workload among users of either

page.


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[2] Outward

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2-1-2 Parameterized Functions in the Outward pagesGeneral functions of PS-ECC Outward pages are always available; however the systemadministrator can enable or disable some of them from the system configurations accordingto the bank policies and applied regulations.

Allows editing MICR if nothing of the MICR was read improperly. Allow uploading cheques with unbalanced counts & amounts Allow uploading cheques with blank MICR Allow uploading cheques with incomplete cheque data Allow Multi Batch Approve Allow Batch Level Reject Allow selecting the Customer Preferred Language Allow adding local attachments, the maximum number of attachments, their type and

their maximum size. Allow using the Silver light controls; the administrator can enable/disable them from

the user preferences, see Image Enhancement Tools .


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[2] Outward

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2.2 IMAGE C APTURE Menu Path: Outward / Image CapturePurpose: The Image Capture function is primarily used to allow the teller create a batch in

order to enter the beneficiary information, and then put-in the cheques' scanned images; thefront and back, to send them later to the Pay Bank through the communication lines of thePS-ECC and within the same day.Target User: Teller

Figure 2-3: Image Capture / Batch Level/Basic

This page appears once you click Image Capture from the Outward menu (Figure 2-2).

Figure 2-4: Image Capture /Batch Level /Batch Custom Fields

Image Capture page enables you to work on both the Batch level and the Cheque level. Thisis why the functions activated in every level are explained separately in this section. Let usstart with the Batch level and then move to the Cheque Level.


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[2] Outward

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2-2-1 Image Capture- Batch level

The Image Capture page on the batch level (Figure 2-3 &4) displays the following sections:

Batch I tems Displays the created batches and the cheques inside.

Batch I nformation Displays (1) the batch information which you entered when youcreated the batch (2) the batch system information which the systemgenerates automatically for every batch and prevents users frommodifying it. Except for the batch system information you areallowed to modify any of its details.

Batch information is displayed in two tabs Basic and Custom . You can use the Enter andTab keys to transfer the selection (text cursor) between the batch information fields.

Basic Tab (F igur e 2-3)This tab displays regular information which you must enter for any scanned batch of

cheques.Custom Tab (F igur e 2-4)

This tab displays extra details on every batch. Every bank can specify what extra informationto include like the clients' addresses, their jobs, work places besides many other options. The

Extra information fields which every bank selects are configured through the systemconfiguration during the deployment time and take up to 50 alpha numeric characters. They

are editable where the batch information is editable. Custom information is copied to the batch information when the batch is resent for presentment.

Info: The system administrator will already have been done with setting up configurations ofthe Image Capture page; such as type of the Scanner connected to the your workstation,activating the Auto Save function which saves any entries or modifications without the needto click the update icon and activating the OCR engine reader . Consult the systemadministrator with regard to these issues.

" Two main steps when workin g on the I mage Capture page; create a batch and upl oad it"

Info: You are not allowed to enter cheques with dates 6 days older than the date of thecheques' pay bank. See Generals about Outward Pages & Workflow/ Old-dated ChequesValidation.

"Creating a New Batch"The first step in the Image Capture phase is to create a new batch for the client, and add the

presented cheques inside it. The batch must include the cheques that belong to the samecurrency, the same urgency, same payment method and the same beneficiarys accountnumber (BFD Account Number). The Scan Batch page (Figure 2-5) shows once you click

the Create Batch icon. It displays information fields in three tabs; Batch I nformation ,Batch Custom F ields and Cheques Custom Defaul t F ields . See their descriptions in the table

below.Batch Information Tab (Figure 2-5)This tab displays the information fields which tellers have to add for any batch of cheques.See their description in the table below


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Batch Custom Fields Tab (Figure 2-6)It displays two fields [Narrative 1& Narrative 2] where to add extra details on every batch.They take up to 50 alpha numeric characters and once details are entered in these fieldsthrough the Scan Batch page they appear on the batch information level/ [the Custom tab].They are editable.

Cheques Custom fields Tab (Figure 2-7)These two fields [Narrative 1&Narrative 2] are for extra information which will appear onthe cheque information level for all cheques inside the batch. This facilitates enteringcommon values for all cheques once and through a single entry. But this does not preventediting and modifying extra information for every individual cheque aside.

Figure 2-5: Scan Batch /Batch Information

Batch I nf ormation Tab

I nf ormation F ield F ield Type Description

Ur gency Pick li stSelect Priority of the batch's cheques ( Regular orUrgent ). Cheques inside the same batch have thesame urgency.

BF D Bank Entry F ieldSelect the depository bank which holds the

beneficiary account. It is your default BFD bank.

BF D Branch Entry F ieldSelect the depository branch which holds the

beneficiary account. It is your default BFD branch.

BF D Account No Entr y F ield Enter the beneficiary account number.

I nstru ment Pick li stSelect the payment method of the cheques insidethe batch (cash or deposit).

Cur rency Name Pick li stSelect Currency of the batch and the chequesinside. Cheques within the same batch must havethe same currency.

Batch Amount Entr y F ieldEnter the cheques' amount. In a balanced batch,the batch amount which you enter equals theactual amount (as detected by the system).


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Batch Count Entr y F ield

Enter count of the cheques inside the batch. In a balanced batch, the batch count which you enterequals the actual counts (as detected by thesystem).

Batch Reference En try F ield

The batch reference number refers to the banking

system transaction that will reflect the depositaction to the customer's account. This fieldaccepts up to 50 alphanumeric characters and italso accepts special characters like dashes. It iscopied to the cheque information.

Account Category Pick li st

Select the customer's account type. Cheques inthe same batch must have the same accountcategory. You might have access privilege todifferent account types. For example Corporates,Individuals, Saving, or Salary Accounts besidesother types.

Print Th umbnailCheque Report

Checkbox

Select it if you want to include within the batchinformation that a thumbnail report must be

printed for images of all cheques in the batch anddelivered to the client as a proof on receiving thecheques.

Batch DepositTi cket I ncluded

Checkbox

Select it if you want to scan the deposit ticket inaddition to the cheque(s), in order to have itselectronic image along with the cheques imagesthroughout the outward clearing stages.

Figure 2-6: Scan Batch /Batch Custom Fields


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Figure 2-7: Scan Batch /Cheque Custom Default Values

Once you are done with filling the required fields' information and ensuring that the chequesare set properly in the scanner feeder, click M ulti Scan button to start the scanning process.Clear button is used to empty the filled batch information fields and reset them to theirdefault values. Click Cancel if you want to undo scanning the current batch.

In fo : Enabling/ disabling the Single Scan button is a parameterized function that allows theuser to scan single cheques according to the bank needs.

Once the scanning process finishes you will get a new page (Figure 2-8) where the chequeinformation and image are displayed.

Figure 2-8: Image Capture Cheque Level

"Image Capture Batch Level Functions"

The following list shows the functions that you can use on the batch level

F unction F unction Name Purpose

RefreshTo download the preliminary data, In otherwords, to refresh/check the Central Bank setups

(Banks, Branches, Currencies, Urgencies)New Batch/Add cheque Use the icon which exists in the Batch Items bar


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if you want to create a new batch for a newcustomer and to start capturing the chequesimages into the new batch. Use the icon whichexists in the batch information bar if you want toadd a new cheque into the created batch. The

Add Cheque dialogue box will appear to you(Figure 2-9). Enter the Cheque Count and clickOk to continue or Cancel to undo the action.

Upload AllTo upload all batches in the Image Capture Pageand to move them to the next stage.

Delete To delete the selected batch.

Pri nt Batch Slip ReportTo print a deposit slip to the customer thatguarantees the customers right to collect hischeque.

Pri nt Cheques ReportTo print the image and information for the

selected cheque inside the batch.

Pri nt I magesPrinting a thumbnail report for images of allcheques inside the selected batch to be deliveredto the client as a proof on receiving the cheques.

SaveTo save any changes or updates on the

batch/cheque level in case the auto save optionis disabled.

Upload To upload the selected batch only.

Nepal i D ateTo view and/or insert the date in the Nepaliformat.

Figure 2-9: Add Cheques


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2-2-2 Image Capture Cheque Level

The Image Capture page on the Cheque Level (Figure 2-10 & 11) displays the chequeinformation in two tabs; Basic & Custom .

Figure 2-10: Image Capture/Cheque Information level/Basic Tab

Figure 2-11: Image Capture/Cheque Information level/Custom Tab

The Image Capture page on the cheque level (Figure 2-10 &11) displays the followingsection:

Cheque I nf ormation

(1) The cheque information which you entered for the created

batch and its copied for every cheque in the batch(2) The MICR information as detected by the MICR readerwhen you scanned the cheque

(3) The cheque system information that doesnt appear on theimage capture page, but appears on the rest of the outward

pages.The cheque system information generated automatically forevery cheque and cannot be modified by the user.

Batch I tems Displays the created batches and the cheques inside.Cheque I mage Displays cheque image with handy enhancement tools.

The Cheque's information is displayed in two tabs Basic and Custom .


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Basic Tab (F igur e 2-10)This tab displays the regular information that must be entered for any cheque inside the

batch.Custom Tab (F igure 2-11)

This tab displays the extra default information entered for all cheques inside the batch. Thesedetails were entered once and from a single entry which is the " Cheques Custom D efau lt

Fields " in the Scan Batch dialogue box. Cheques inside the same batch will have the samedefault values but still you can edit them for every cheque.

"Scanned Cheques Colors"Cheques in the Image Capture page appear with three color indicators:

Orange Indicates that there is missing data in the cheque such as amount, date.Green Indicates complete data of all cheques. Red Indicates unread or missing data in the MICR line.

In fo : Enabling/ disabling the actions of editing MICR and uploading a blank MICR are parameterized functions set according to the central bank rules.

"Upload the batch & ECC Upload Manager"Before uploading the batch ensure that "Yes" is the answer for the following questions:

"Is information of the batch and cheques inside complete?" "Do counts and amounts of the cheques match count and amounts of their batch?"

Click Upload to launch the batch uploading process. The ECC Upload Manager (Figure 2-

12) dialogue box will pop up showing the current status of the process; whether it issuccessful, pending or failed in three tabs. See the tabs descriptions in the table below.

Tab Description

Upl oading batches

It displays all the batches being uploaded; the start/end of theuploading process, the number of the cheques to be uploaded insideeach batch and the overall time taken to upload the batches. (Figure2-12)

Pendi ng batches It displays all batches with a pending status; as uploading cheques tothe server might take some time which is rendered as a pendingstatus.

Er ror in batches

It displays all batches failed to be uploaded due to:(1) Communication and technical error in the upload process or(2) Duplicate Cheques: if any of the uploaded cheques is scanned

twice.It displays detailed description about failure uploading so that youcan return the batch to the Image Capture page and correct it. Rightclick the defected batch to get a list of actions (Figure 2-13).

Send Back to Scan Page: Return the selected failed batch tothe Image Capture page to get it fixed and re-uploaded to theOutward clearing.

Send A ll Back to Scan Page: Return all failed batches to theImage Capture page to get them fixed and then re-uploaded to


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the Outward Clearing. Re-upload: try to upload the failed batch to Outward clearing. Refresh li st: recall the latest updates in the Upload Manager. Re-upl oad Al l batches: try to upload all failed batches to

Outward clearing.

Info: The ECC Upl oad M anager icon will show up for the first upload action, and then itwill remain minimized in the taskbar for any new upload action; it can be clicked to displaythe ECC U pload Manager dialogue box when needed.

"Image Capture Cheque Level Functions"

The following list shows the functions that you can perform on the cheque level:


Edit M I CR To activate the MICR fields and modify them as needed.

Delete To delete the selected cheque.

SaveTo save any changes or updates on the batch/cheque level incase the auto save option is disabled.

Attachments

To attach local files and transfer them among local userswithin your bank or attach central files to be transferred toand viewed by users at the pay banks. To learn more, SeeAttachments in the Appendix.

Figure 2-12: ECC Upload Manager/Uploading Batches


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Figure 2-13: ECC Upload Manager/Error in Batches

See Al so Related Topics2.1 OUTWARD WORKFLOW 2.2 IMAGE CAPTURE 2.3 DATA E NTRY 2.4 QUALITY ASSURANCE 2.5 R EPAIR 2.6 R EPLIED BATCHES 2.7 R EPLIED CHEQUES 2.8 HISTORY R ESEND 2.9 U NLOCK BATCH 2.10 BULK IMPORTER


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2.3 DATA E NTRY Menu path: Outward/ Data EntryPurpose: Purpose: Completing information of the batches and their cheques, if there are any

missing data from the previous step; the Image Capture. Correcting the chequesamounts/counts and the batch's actual amount if the batch is unbalanced. Finally, acceptingthe batch to be transferred to the Quality Assurance step. Also the user may delete a batch orcheque(s) from a batch in the Data Entry page.

Figure 2-14: Data Entry/Batch List

"Data Entry - Batch Filter"

You may refine the search results using the Batch Filter for this purpose. Click F ind toget the required data after you define the search criteria you want. You may leave the batchfilter with blank fields and set the variables to Al l in order display all cheques in the batchlist. To empty the fields, click Clear .

"Bulk Approve & Delete"

From the Batch list level you may be enabled to perform a bulk approval/ delete of aselected group of batches. The bulk approval in the Outward pages is a privileged functionwhich the system administrator might grant it to the users according to bank demands; whichmeans that in order for a user to approve a bulk of batches in the Data Entry page, he has tohave privilege over the Data Entry page and the bulk approval of this page. Please seeGenerals about Outward Pages and Outward Bulk Approval/Delete.


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Figure 2-15: Data Entry/Batch Filter & batch listData Entry page enables you to work on both the Batch level and the Cheque level. This iswhy the functions activated in every level are explained separately in this section. Let us startwith the Batch level and then move to the Cheque Level.

2-3-1 Data Entry Batch LevelClick the batch sequence from the Batch List to move to the Batch Level and start pickingthe cheques which you intend to modify and complete their missing information (Figure 2-16). The Data Entry page on the batch level (Figure 2-16) displays the following sections:

Batch I tems Displays the selected batch and the cheques inside.Batch I nformation Displays (1) the batch information which the scan user entered when

he/she created the batch (2) the batch system information which thesystem generates automatically for every batch and prevents usersfrom modifying it. Except for the batch system information you are

allowed to modify any of its details.Cheque Filter Refines the cheques display inside the batch and limits them to your

needs. The Cheque Filter page appears once you click the Filter icon

Batch information is displayed in two tabs Basic and Custom . You can use the Enter andTab keys to transfer the selection (Text Cursor) between the batch information fields.

Basic T abThis tab displays regular information which must be entered for any scanned batch of

cheques. If they are incomplete from the Image Capture page, you must fill them before they

are dispatched to the Quality Assurance page.Extra Inf o Tab

This tab displays extra details on every batch. Every bank can specify what extra informationto include like the clients' addresses, their jobs, work places besides many other options.

They are editable where the batch information is editable; therefore, they are editable here inthe Data Entry. Note that extra information is copied to the batch information when the batch

is resent for presentment.

Figure 2-16: Data Entry/Batch level


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"Data Entry Batch Level Functions"

The following list shows the functions that you can use on the batch level.


Approve To approve the complete and balanced batches to the Quality Assurance page.

PreviousTo display information of the previous

batch in the Data Entry page.

NextTo display information of the next batch inthe Data Entry page.

Go Back To Go back to the Batch list.

UpdateTo save any changes or updates on the

batch level.Delete To delete the selected batch

Pri nt B atch Slip ReportTo print a deposit slip to the customer thatguarantees the customers right to collecthis cheque.

PrintTo print the cheque image and the chequeinformation.

Pri nt I mages

Printing a thumbnail report for images of allcheques inside the selected batch to bedelivered to the client as a proof onreceiving the cheques.

Send Cheque I nf o EmailSend the cheque information including thecheque image by email to the recipientwhich you select.

2-3-2 Data Entry Cheque Level

The Data Entry page on the cheque level (Figure 2-17) displays the following sections:


(1) The cheque basic information which were entered for thecreated batch and its copied for every cheque in the batch(2) The MICR information as detected by the MICR readerwhen the cheque was scanned(3) The cheque system information which the system generatesautomatically for every cheque and prevents users frommodifying it.(4) The default extra information which the scan user enteredonce and for all cheques inside the scanned batch. Except for thecheque system information you are allowed to modify any of thecheques details.



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The Cheque's information is displayed in three tabs Basic , System and Extra Inf o .

Basic TabThis tab displays the regular information that must be entered for any cheque inside the

batch. Fill the missing information and ensure that all cheques inside the batch are balanced with the whole batch count and amount.

System TabThis tab displays the information which the system generates automatically for every

scanned cheque inside the batch. System information is not editable.Extra In fo Tab

This tab displays the extra default information entered for all cheques inside the batch.These details were entered once and from a single entry which is the " Cheques CustomDefault F ields " in the Scan Batch dialogue box. All Cheques inside the same batch will

have the same default values but still you can edit them for every cheque if needed.

Figure 2-17: Data Entry/Cheque Level

"Data Entry Cheque Level Functions"

The following list shows the functions that you can perform on the cheque level in the DataEntry page:



Save To save any changes or updates on the cheque level.

Attachments


Prin t BatchSli p Report

To print a deposit slip to the customer that guarantees thecustomers right to collect his cheque.

PrintTo print information and image for the selected chequeinside the batch.

Pri nt I magesPrinting a thumbnail report for images of all cheques insidethe selected batch to be delivered to the client as a proof onreceiving the cheques.


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M ove ChequeMoving the cheque and adding it into another batch withinthe same stage.

Cheque Logs

To view all changes and updates applied on the chequeinformation level; as any change to any value appears in adetailed report including the Old Value and the New Value.

See Cheque Logs in the AppendixTransactions

To view detailed information of the chequestransactions/ movements in the clearing stages.

Nepal i DateClick this icon to view or insert the date in the Nepaliformat.

See Al so Related Topics2.1 OUTWARD WORKFLOW 2.2 IMAGE CAPTURE 2.3 DATA E NTRY 2.4 QUALITY ASSURANCE 2.5 R EPAIR 2.6 R EPLIED BATCHES 2.7 R EPLIED CHEQUES 2.8 HISTORY R ESEND 2.9 U NLOCK BATCH 2.10 BULK IMPORTER


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2.4 Q UALITY ASSURANCE Menu path: Outward/ Quality AssurancePurpose: This internal auditing procedure evaluates the cheque transactions to ensure

sameness and correctness of cheques' data. Cheques are verified against a checklist of qualityassurance points which are set and standardized according to the banks regulations and rules. Next the verification step, the user will either reply cheques to the ECCU with acceptance orreject the whole batch to the Repair &Scan page to be amended there.Target User: Business Administrator, Head Teller and Tellers Supervisor

Figure 2-18: Quality Assurance

The Quality Assurance page emphasizes the concept of Maker/Checker due to the highlysensitive sort of data being processed in the system. Every single cheque in the clearing cycleshould pass through the Quality Assurance stage to proceed on to the next destination.

Bulk Approve & Delete

From the Batch list level you may be enabled to perform a bulk approval/ delete of aselected group of batches. The bulk approval action in the Outward pages is a parameterizedfunction which the system administrator enables or disables according to bank demands. Inaddition, bulk approval and delete are granted as sub-privileges per page; which means that inorder for a user to approve or delete a bulk of batches in the Quality Assurance page, he hasto have privilege over the Quality Assurance page and the bulk approval/delete of this page.Please see Generals about Outward Pages and Outward Bulk Approval/Delete.

"Quality Assurance - Batch Filter"

You may refine the search results using the Batch Filter for this purpose. Click Find toget the required data after you define the search criteria you want. You may leave the batchfilter with blank fields and set the variables to Al l in order display all cheques in the batch

list. To empty the fields, click Clear .


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Figure 2-19: Quality Assurance / Batch Filter

2-4-1 Quality Assurance Batch Level

Click the batch sequence from the Batch List to move to the Batch Level and start pickingthe required cheques intended to be verified and audited. The Quality Assurance page on the batch level (Figure 2-20) displays the following sections:

Batch I tems Displays the selected batch and the cheques inside.Batch I nformation Displays (1) the batch information which the scan user entered when

he/she created the batch or updated and completed later in the DataEntry page (2) the batch system information which the systemgenerates automatically for every batch and prevents users frommodifying it. Except for the batch system information you areallowed to modify any of its details.

Cheque Filter Refines the cheques display inside the batch and limits them to yourneeds. The Cheque Filter page appears once you click the Filter icon

Batch information is displayed in two tabs Basic and Extra Inf o . You can use the Enter andTab keys to transfer the selection (text cursor) between the batch information fields.


cheques. You are allowed to modify the batch information if you are granted the privilege tomodify the batch information.

Extra In fo Tab This tab displays extra details on every batch. Every bank can specify what extra information

to include like the clients' addresses, their jobs, work places besides many other options.They are editable where the batch information is editable; therefore, they are editable here inthe Quality Assurance. Note that extra information is copied to the batch information when

the batch is resent for presentment.


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Figure 2-20: Quality Assurance / Batch Level

"Quality Assurance - Batch Level Functions"From the batch level view, you can use a set of functions and perform a set of actionsaccording to the imposed business situation:


ApproveTo approve the complete and balanced

batches to the ECCU.

Reject

To reject a defected cheque which needsamendment and/or update back to theRepair page to be fixed there; first youneed to select the cheque and mark it forrepair using the M ark Toggle for Repair

icon . After that, click the Reject buttonand the cheque is sent to the Repair page.

Reject fu nction: the need to resend the incorrect cheque back to repair is sometimesminimized here as you may be privileged to update the batches/cheques information or evendelete the mistaken ones if needed. Update/delete functions in the Quality Assurance pageare parameterized functions and granted as sub-privileges over the page; see them illustratedin Generals about Outward Pages

M ark Toggle for Repair

Its mandatory to mark the defected chequefor repair before rejecting it; or an errormessage will appear to you " Once or more

cheques should be marked for repair "Previous

To display information of the previous batch in the Quality Assurance page.

NextTo display information of the next batch inthe Quality Assurance page.




Pri nt B atch Slip Report

To print a deposit slip to the customer that

guarantees the customers right to collecthis cheque.


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PrintTo print information and image for theselected cheque inside the batch.

Pri nt I mages

Printing a thumbnail report for images of allcheques inside the selected batch to bedelivered to the client as a proof on

receiving the cheques.Send Cheque I nf o Email

Send the cheque information by email to therecipient which you select.

2-4-2 Quality Assurance Cheque LevelClick the cheque sequence to move to the cheque level where you can assure the quality ofthe cheques information against points of the quality assurance checklist by selectingcheckboxes of the confirmed points and leaving the unconfirmed points unchecked.

The Quality Assurance page on the cheque level (Figure 2-21) displays the followingsections:


(1) The cheque basic information which were entered for thecreated batch and its copied for every cheque in the batch(2) The MICR information as detected by the MICR readerwhen the cheque was scanned(3) The cheque system information which the system generatesautomatically for every cheque and prevents users frommodifying it.(4) The default extra information which the scan user enteredonce and for all cheques inside the scanned batch. Except for thecheque system information you are allowed to modify any of thecheques details.


Qual ity Assur ance L ist Cheques are compared against points of this checklist to ensuretheir appropriateness and their matching with the banksstandards and regulations.




System TabThis tab displays the information which the system generates automatically for every





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Figure 2-21: Quality Assurance Cheque Level

"Quality Assurance Cheque Level Functions"

The following list shows the functions that you can perform on the cheque level in theQuality Assurance page:


DeleteTo delete the selected cheque. See Update & Delete in theGenerals about Outward Pages

SaveTo save any changes or updates on the cheque level. SeeUpdate & Delete in the Generals about Outward Pages

Attach






M ove ChequeMoving the cheque and adding it into another batch withinthe same page.

Cheque Logs

To view all changes and updates applied on the cheque

information level; as any change to any value appears in adetailed report including the Old Value and the New Value.See Cheque Logs in the Appendix

TransactionsTo view detailed information of the chequestransactions/ movements in the clearing stages.

Nepal i Date Click this icon to view or insert the date in the Nepaliformat.


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See Al so Related Topics2.1 OUTWARD WORKFLOW 2.2 IMAGE CAPTURE 2.3 DATA E NTRY 2.4 QUALITY ASSURANCE

2.5 R EPAIR 2.6 R EPLIED BATCHES 2.7 R EPLIED CHEQUES 2.8 HISTORY R ESEND 2.9 U NLOCK BATCH 2.10 BULK IMPORTER


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2.5 R EPAIRMenu path: Outward / RepairPurpose: This page receives any cheques flagged for repair either the Quality Assurance

page or the Replied Cheques. It is used to fix the defected batches/cheques and edit theirinformation, delete the undesired batches, or delete the undesired cheques. Repaired chequesare sent back to the Quality Assurance page.

Figure 2-22: Repair page

"Bulk Approve & Delete"

From the Batch list level you may be enabled to perform a bulk approval/ delete of aselected group of batches. The bulk approval action in the Outward pages is a privileged

function that can be granted by the system administrator according to the bank demands. SeeGenerals about Outward Pages and Outward Bulk Approval/Delete.

"Repair - Batch Filter"

You may refine the search results and use the Batch Filter . Click Find to get the requireddata after you define the search criteria you want. You may leave the batch filter with blankfields and set the variables to All in order display all cheques in the batch list. To empty the

fields, click Clear .


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Figure 2-23: Repair page/Batch Filter

2-5-1 Repair Batch LevelClick the batch sequence from the Batch List to move to the Batch Level and start pickingthe required cheques intended to be repaired and fixed.

The Repair page on the batch level (Figure 2-24) displays the following sections:

Batch I tems Displays the created batches and the cheques inside.

Batch I nformation Displays (1) the batch information which the scan user entered whenhe/she created the batch or updated and completed later in the DataEntry page (2) the batch system information which the systemgenerates automatically for every batch and prevents users frommodifying it. Except for the batch system information you areallowed to modify any of its details.

Cheque Filter Refines the cheques display inside the batch and limits them to your

needs. The Cheque Filter page appears once you click the Filter icon.

Batch information is displayed in two tabs Basic and Extra Inf o . You can use the Enter andTab keys to transfer the selection (text cursor) between the batch information fields.


cheques. You are allowed to modify the batch information if needed.Extra In fo Tab

This tab displays extra details on every batch. Every bank can specify what extra informationto include like the national ID, the clients' addresses, their jobs, work places besides manyother options. They are editable where the batch information is editable; therefore, they are

editable here in the Repair page. Note that extra information is copied to the batchinformation when the batch is resent for presentment.


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"Repair - Batch Level Functions"From the batch level view, you can use a set of functions and perform a set of actionsaccording to the imposed business situation:


ApproveTo approve the corrected cheques after

being amended and fixed to the QualityAssurance page.

PreviousTo display information of the previous

batch in the Repair page.

NextTo display information of the next batch inthe Repair page.




Pri nt B atch Slip ReportTo print a deposit slip to the customer thatguarantees the customers right to collecthis cheque.

PrintTo print information and image for theselected cheque inside the batch.

Pri nt I mages

Printing a thumbnail report for images of allcheques inside the selected batch to bedelivered to the client as a proof onreceiving the cheques.

Send Cheque I nf o EmailSend the cheque information by email to the

recipient which you select.

Figure 2-24: Repair page/Batch level

2-5-2 Repair Cheque LevelClick the cheque sequence to move to the cheque level where you can edit the chequesinformation and verify them against points of the Quality Assurance list by selectingcheckboxes of the confirmed points and leaving the unconfirmed points unchecked.


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The Repair page on the cheque level (Figure 2-25) displays the following sections:


(1) The cheque basic information which were entered for thecreated batch and its copied for every cheque in the batch(2) The MICR information as detected by the MICR reader

when the cheque was scanned(3) The cheque system information which the system generatesautomatically for every cheque and prevents users frommodifying it.(4) The default extra information which the scan user enteredonce and for all cheques inside the scanned batch. Except for thecheque system information you are allowed to modify any of thecheques details.


Qual ity Assur ance L ist Cheques are compared against points of this checklist to ensuretheir appropriateness and their matching with the banksstandards and regulations and draw attention of the qualityassuror to the solved points which were not confirmed in thequality assurance page.




System Tab This tab displays the information which the system generates automatically for every




Figure 2-25: Repair /Cheque Information level


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"Repair -Cheque Level Functions"



Save To save any changes or updates on the cheque level.

Attachment






M ove ChequeMoving the cheque and adding it into another batch withinthe same stage.

Cheque Logs

To view all changes and updates applied on the chequeinformation level; as any change to any value appears in adetailed report including the Old Value and the New Value.See Cheque Logs in the Appendix

TransactionsTo view detailed information of the chequestransactions/ movements in the clearing stages.

Nepal i Date Click this icon to view or insert the date in the Nepaliformat.

See Al so Related Topics2.1 OUTWARD WORKFLOW 2.2 IMAGE CAPTURE 2.3 DATA E NTRY 2.4 QUALITY ASSURANCE 2.5 R EPAIR 2.6 R EPLIED BATCHES 2.7 R EPLIED CHEQUES 2.8 HISTORY R ESEND 2.9 U NLOCK BATCH

2.10 BULK IMPORTER


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2.6 R EPLIED BATCHESMenu path: Outward/ Replied BatchesPurpose: 1. Viewing all cheques that were sent to the Pay bank showing the status ( BFD

waiting reply ). 2. Viewing all replied cheques; accepted and rejected, showing the status(replied items ). 3. Sending rejected cheques to the repair page to be fixed and amended there.4. Sending rejected cheques to the quality assurance to be fixed and amended there. 5. Accepting the batch permanently in order to send all cheques inside the batch to the historydatabase.

Figure 2-26: Replied Batches

"Bulk Approve"

From the Batch list level you may be enabled to perform a bulk approval of a selectedgroup of batches which will move them and the cheques inside to the history database. Any bulk action in the Outward pages is a parameterized function which the system administratorenables or disables according to bank demands. See Generals about Outward Pages andOutward Bulk Approval/Delete.

"Replied Batches - Batch Filter"The Replied Batches page (Figure 2-26) initially appears to the user displaying all repliedand waiting for reply batches. However, you may refine the search results and use the Batch

Filter . Click Find to get the required data after you define the search criteria you want.You may leave the batch filter with blank fields and set the variables to All in order display

all cheques in the batch list. To empt

Documents

Ps-ecc r18 End User Guide-V2.0