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LILYFONTEIN SCHOOL

General Information &

Operational Guidelines

The following serves as an information guide on Lilyfontein School, curriculum

offerings and the operational features of our School.

Internal School Policy is based on official regulatory documents relating to all

applicable Educational Acts.

ABOUT LILYFONTEIN

Lilyfontein School is situated 20km outside East London in the Brakfontein Area.

It accommodates learners from Age 4 to Grade 12.

We provide an academic programme that is balanced with a strong and

competitive sporting programme. This is complemented by our unique

Adventure-based programme that lays foundations for the further physical and

emotional development of our students.

Geographic Information

Currently the Primary and High School from grade 4 to 12 is housed on private

land owned by Middlecourt Trust who provide all the buildings, facilities and

class equipment. Grade 0 to 3 classes are on state land. State land comprises

approximately three hectares and private land approximately 35 hectares.

Our Educational Philosophy

The school's business is about developing the whole child and ensuring a

balance between the academic, physical, cultural and spiritual spheres. This is

done in a child-centred, democratic and empathic manner.

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Our Vision

Being a family community, having pride in our school and delighting in

excellence, we strive to develop young people who are self-confident, happy

and marketable within the changing society that is South Africa.

Our Mission Statement

To be a school where our natural environment is utilised to provide quality

education based on sound Christian principles in order to contribute positively

towards a changing society as pupils are prepared for life and leadership.

Our Core Principles

Fairness, Integrity, Respect, Excellence and Service.

Our Core Values

These values underpin our Principles:

To ensure a caring and respectful environment at school.

To operate within a value system to create an infrastructure that is

conducive to good learning experiences where the positive self-image of

learners and educators is paramount. These values are Christian based

values like honesty, integrity, hard work, self-respect, respect for fellow

people and recognition of others' belief systems.

To ensure a safe learning environment through upholding the values of

self-discipline, respect for property and personal possessions and

recognition and acknowledgment of our school rules and regulations.

To develop a healthy attitude to life through providing a balanced

programme where sport and adventure-based activities enable a healthy

lifestyle.

The nature and rigours of our Outdoor and Adventure-based curriculum

demand a high level of self-discipline, mental and physical fitness.

Consequently, we regard these as fundamental values.

To expose our learners to a variety of cultural activities that will enrich their

lives.

To maintain a strong pastoral opportunity for our learners through

leadership training and community Interact projects.

To encourage a positive and constructive ethos amongst all staff

members.

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Our Norms

In order that the core principles and supporting values are lived out in the school

context, we have a few fundamental behavioural norms. These norms ensure

that learning happens in an educationally sound and safe environment for all

people on the Lilyfontein campus and are based on the following policies:

A Constitution

A Code of Conduct

Disciplinary Code

School Rules

Hostel Rules and Regulations

Disciplinary Procedures

Code of Participation of students

Parental involvement

Details of these norms are available in the Code of Conduct booklet which is

handed to all new parents during the admission process.

Principles of our Code of Conduct

Rights - It is the right of every pupil to:

experience quality education that will enable him/her to learn and grow as

an individual.

be happy and to enjoy a positive learning experience at school.

have a pleasant, safe and healthy environment.

be in a school well regarded by the community.

be safe and free from threat.

Responsibilities - It is reasonable to expect that Lilyfontein pupils will:

respect the person, right and property of others.

show courtesy.

behave in a way which reflects well on the school.

be honest and loyal and act with integrity.

strive for self-discipline and excellence.

respect and adhere to the Lilyfontein School rules.

be committed to the school curriculum; academic, physical, pastoral and

cultural.

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Ethos and Character of the School

Refers to the constitution of the School Governing Body.

Lilyfontein School is a Christian-based, English medium school espousing

the above values, norms and principles, accommodating learners from

Age 4 to Grade 12.

It is incumbent upon every member of staff and student to act properly,

decently and with propriety.

SGB and Middlecourt Trust have resolved in policy that provision will be

made for 2 classes per grade as the full complement of the school.

Class population is determined by the School Governing Body and set as

standing policy.

The school wishes to reinforce the idea of nation building, transformation

and equal opportunity.

Middlecourt Trust

Middlecourt Trust owns all the land and facilities on the 35ha section of the

school. Middlecourt’s object, as stated in the Trust Deed, is to provide the

infrastructure for a high standard of education to Lilyfontein School. Middlecourt

Trust is managed by a Board of Trustees.

Expectations

As part of the philosophy of developing the whole person, it is expected that

students also participate in the physical and cultural programmes offered at

school to complement the academic programme.

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LILYFONTEIN IDENTITY

School Colours : Khaki, Navy, Orange and White.

The School Badge:

Book: Tradition of open book (unlimited learning),

learning happens in many ways. It holds the store

of knowledge, skills and wisdom, characteristics of

which are emphasised within the learning ethos.

Lynx: The Lynx is the guardian of the book of learning.

The Lynx is a symbol of sharpness, alertness,

being smart and tenacious and also a unique

animal in our area.

Logo:

Used as a feature on various items.

Motto: Servamus “to Serve”. This underpins the Adventure Leadership

aspect of our curriculum. “Once you have learnt to serve, you

will learn to be a leader.”

ADMISSION POLICY

Preference will be given to applicants living in the broader feeder area of

the school.

The age of the applicant must conform to the accepted norm of a

particular standard.

The Applicant will be taught in English, therefore a measurable

competency in English ought to be evident.

Applicants to supply relevant documentation, ID, unabridged birth

certificate, immunisation card, recent report, proof of address and a recent

ID sized photograph.

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Parents and applicants must familiarise themselves with and conform to

the school Code of Conduct, dress code, extra mural and adventure

policies.

We are a fee paying school and therefore payment of fees is obligatory in

line with the SA Schools' Act.

The Christian-based ethos, as decided by the parent body, is to be

respected by parents and applicants of Lilyfontein School.

All admissions will operate on a waiting list system (Department of

Education regulations).

Parents and learners are expected to sign a form to acknowledge and

agree to comply with the norms of Lilyfontein.

As we offer an Adventure-based and Eco-focus we require parents to sign

an Indemnity Document to enable your child to participate in the activities.

SCHOOL HOURS

Grade 0 - R : 7:30 - 12:00

Grade 1 (Term 1 & 2) : 7:30 - 12:30

Grade 1 (Term 3 & 4) : 7:30 - 13:00

Grade 2 - 3 : 7:30 - 13:10

Grade 4 – 6 : 7:30 – 14:10

Grade 7 – 12 : 7:30 – 14:10

A warning bell is rung at 07:30 to allow learners time to line up at their classes

by 07:32.

Every Day School Routine

07:20 – Staff meeting each day for a 10 minute contact time.

School starts at 07:30 for students. Any student who is late needs to report

to the front office.

07:30 – 07:40 : Class teachers period where the following are dealt with:

absenteeism, money matters, dress check etc.

Periods for Grades 4 – 12 are 50 minutes long with two 20 minute breaks.

Friday’s periods are shortened, starting immediately at 07:30 and ending

at 13:00. This is to accommodate staff meeting and development time

from 13h15.

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Assemblies are on Fridays. Primary (Grades 1 – 7) at 07:45 and High

(Grades 8 – 12) at 09:10.

Extra murals are conducted after school and vary according to grade.

o Grade 1 – 3 13:20 - 14:10

o Grade 4 – 12 14:20 - 16:00

Some sporting disciplines may continue after 16:00.

Punctuality

In order to avoid disruptions to the learning environment, punctuality is

critical.

Learners that are late must report to reception before going to class.

Regular Attendance

It is vital to maintaining good school performance.

Healthy students must be encouraged to attend school daily.

It is incumbent on the parent to ensure that their children attend school.

In serious cases of illness (flu/other infectious conditions etc.), learners

should be kept at home until fully recovered.

A note explaining the absence is required to be filed.

After two days’ absence, a medical certificate must be produced on

returning to school.

Absence for an examination or control test requires a medical certificate.

Students absent for more than 25% of school days may not, by law, be

promoted to the next grade.

Aftercare Facility (Pre-Primary)

Hours

The aftercare is open daily from 12:00-17:00 except on the last day of the term.

Children should be fetched by 17:00 daily. A penalty fine of R20 will be

charged if children are collected after 17:15. Upon the second occurrence

the parents will receive a written notification of the unacceptability of the

situation and be requested to ensure it does not re-occur. Upon a third

occurrence within the same school year, the parents will be required to

remove their child/children from aftercare.

Parents must notify us if a child is not attending.

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Parents must inform the school if children are to be fetched by anyone

other than the parents. No child/children will be released without prior

parental consent.

Programme:

12:00 - 12:45 Controlled free play outside

12:45 - 13:00 Toilet routine, wash hands and take out lunch

13:00 - 13:30 Lunchtime

13:30 - 14:00 Play outside

14:00 - 15:00 Sleep time or quiet play (drawing, play dough, reading)

for those children who are awake

15:00 - 15:05 Toilet routine, wash hands

15:05 - 15:30 Snack time

15:30 - 16:00 Games and free play

16:00 - 17:00 Quiet inside time, drawing and story

Food

The Aftercare Centre does not provide food. Parents are welcome to provide the

child with his/her own lunch.

Payment and Notice period

Aftercare fees are available on request.

All fees are to be paid in cash at the beginning of each term.

One month's notice must be given, in writing, if you intend removing your

child from the centre.

Rules

No stones, sticks and any other potentially dangerous items are allowed.

No swearing will be tolerated.

No dangerous games e.g. open gates, stingers, etc.

No playing outside the aftercare premises.

No climbing over fences.

No toys to be brought to aftercare.

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Aftercare Facility (Foundation Phase)

Hours

Monday - Thursday 12:30 (13:00) - 16:00

Friday 12:30 (13:00) - 14:30

Options

Option 1 - Homework supervision

Option 2 - Aftercare only (no homework supervision)

UNIFORMS

Foundation Phase & Intermediate Phase (Grade 1 – Grade 6) every day. Senior

and FET (Grade 7-12) Monday – Thursday:

Navy or Khaki branded golf shirt

Navy quantec branded shorts

Navy branded tracksuit

Navy branded rain jacket. This does not replace the tracksuit or blazer. It

may only be worn on cold, wet, inclement days or adventure days.

Short white school socks with navy and orange stripe

Track shoes must be predominantly white with navy trim or “All terrain”

track shoes (with very light grey, but still predominantly white). No lumo,

dark grey or black track shoes or laces are allowed

Navy blue or black school bag. No branded bags to be used. School

branded kit bags are available from Kingons (82 Queen Street,

Cambridge, Eastern Cape, Tel: 043 726 3213)

Shirts have been designed to be left untucked for temperature purposes.

Senior Phase and FET (Grade 7 – Grade 12) Formal Uniform

This formal uniform is worn on Friday (assemblies) or other special events as

instructed.

BOYS: Official school blazer, white school shirt with pocket badge, grey

longs, plain black belt, grey socks and regulation black school

shoes. A tie in winter

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GIRLS: Official school blazer, navy gym, white shirt, white socks (not secret

socks). Winter – Navy stockings (tights – Cameo 44 Decitex) and a

tie

Sport Uniform (all grades)

Phys Ed and certain sport practices:

Khaki T shirt, navy quantec shorts and adventure shoes or

white with navy trim track shoes. The multi-purpose vest may

be worn

Matches

Rugby: Navy Judron shorts, rugby shirt, rugby socks and

predominantly white with navy trim track shoes

Cricket: A White golf shirt with logo, white with navy trim track shoes

with:

A teams: white shorts and rugby socks

B teams navy quantec shorts and school socks

U15 - 1st team: white longs

Netball: White with navy trim track shoes and hockey socks with:

Grade 1 - 3: White golf shirt with navy quantec

shorts

Grade 4 -12: Girls’ sports uniform

1st team: 1st team outfit

Hockey: White with navy trim track shoes with:

Grade 1 – 3: Boys and girls - Multi-purpose vest, navy quantec shorts and hockey socks

Grade 4 – 12: Girls – girls’ hockey outfit Boys - Multi-purpose vest, navy quantec shorts and hockey socks

1st team: 1st team hockey top and skorts

Boys’ Tennis: A white golf shirt with logo, navy quantec shorts and white

with navy trim track shoes

Girls’ Tennis: Girls’ sports uniform

Athletics: White with navy trim track shoes with multi purpose athletics

vest and navy quantec shorts

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Swimming: Black bathing costume for boys and girls with a visually bright

swimming cap.

Adventure: Khaki T-shirt/sports vest, navy quantec shorts and “All terrain”

track shoes. If school shoes are used for adventure please

ensure that they are cleaned for school.

Short white school socks with navy and orange stripe to be worn for all

sports that do not have official socks.

Matches have specific dress according to sporting code.

The white golf shirt may NOT be worn to school. The student must

change into it after school.

The multi-purpose athletics vest may be worn for external sporting events

eg Surfers, Tomato Trot etc.

Other clothing:

Matric jackets, Adventure tops, Sport / Tour jackets may only be worn on days

allowed by the School Management Team or to specific sport matches or

practices.

Hats, Caps & Sunscreens

Learners should wear either of the official school hats on outdoor outings or

athletic meetings.

Navy blue school cap

White wide brimmed 'cricket style' hat

Sun screens should be used for any outdoor activities.

Hair

Girls:

Hair must be tied up if it touches the collar. It must be neat and complement the

school uniform.

Hair must be clear of the eyes.

No fashion styles, perms, synthetic plaits, mousse or gel.

Natural colour only.

No more than two pony tails.

Only navy ribbons, bobbles, alice bands, scrunchies, etc.

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Boys:

No fashion hairstyles, natural colour only. No gel or mousse.

Hair must be brushed/combed.

Hair must be above eyebrows and ear and not touch the collar.

Cleanly shaven.

Jewellery

Girls with pierced ears may wear one small stud per ear, in the first hole of the

lobe only. Boys are not permitted to wear earrings, rings or studs in any part of

their body. No other body piercings permitted for either boys or girls.

Girls may not wear any other jewellery.

No lumo coloured watches or other watches that do not look appropriate with the uniform should not be worn.

House

Each learner will belong to a house:

Navy

Orange

The house system is in place to encourage team spirit and a healthy competitive

atmosphere.

LANGUAGE POLICY

The language policy of the school shall, according to the SA Schools Act, be

determined by the Governing Body in consultation with the parent community

and be referred to the MEC.

English is the medium of instruction and is taught at first language level in all

grades. Afrikaans is taught as a subject on the second language level. Pupils

are required to take this language at this level in all grades.

English and Afrikaans are taught as part of the Language, Literacy and

Communication Learning Area, with greater notional time given to English as the

primary language.

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CURRICULUM

General Education and Training: GET (Grade 0- 9)

Curriculum Assessment Policy Statements (CAPS).

Further Education & Training: FET (Grade 10 – 12)

National Senior Certificate (NSC) is the National Qualifications Framework

qualification at completion of Grade 12

Duration 3 years – Grades 10, 11 & 12

Entrance requirement is a Grade 9 school report reflecting the required

promotion standards for Grade 9

Subject Offerings at Lilyfontein

Compulsory Subjects (Fundamental component)

English (Language of learning and teaching at Lilyfontein)

Afrikaans (FET Additional Language level)

Mathematics or Mathematical Literacy

Life Orientation

Group B Subjects (Elective component)

Physical Science

Life Science

Geography

Accounting

Tourism

Computer Application Technology

Business Studies

Hospitality

All combinations will allow learners to obtain admission to bachelor’s degree

courses.

Extra-mural Curriculum

The aim of the extramural programme is the education of the whole child. Each

learner is therefore encouraged to participate in some activity. Emphasis is placed

on participation, sportsmanship, manners, self-control, a positive competitive spirit,

sound application of skills and a will to perform better.

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Sport happens at different times for different age groups, but ends by 16:00 on

Mondays, Tuesdays, Wednesdays and Thursdays, except if games/fixtures are

being played. Cricket matches may go on to 17:30 – parents must fetch their

children after matches.

Physical

All students enrolling at Lilyfontein will be expected to participate in the extra-

curricular programme. One sport per term.

Cultural

Drama, music, steel band, marimbas, individual singing and choir.

Lilyfontein Adventure-based Programmes

This unique aspect of Lilyfontein is termed our Phys-Ad programme: Phys (physical

development through) Ad (the Adventure Programme). This combines Physical

Education with Adventure activities.

The programme is designed to complement our ethos of educating the whole child.

Rationale:

The intended purpose of the Lilyfontein School's Phys-Ad programme is to address

the relevant content and skills of the Life Orientation CAPS curriculum. Learners

from grades 1 to 12 are given the opportunity for guided experience, to develop a

range of additional skills that serve as valuable life skills.

The Phys-Ad programme experience encompasses a holistic approach to learning

in that it is designed to address the three elements of a balanced education, namely:

The cognitive: intellectual and meta-cognitive thinking, inductive and deductive

reasoning

The structural: physical, physiological, anatomical, neuro-biological and bio-

chemical

The emotional: psychological, spiritual, mental, self-esteem, regulating emotions

None of the three elements exists on its own and therefore interact continuously for

optimum learning. It follows then that these three elements of learning need to be in

balance and operate in synergy. Any balanced education programme needs to

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incorporate opportunity for the development in all three elements. This we do

through structured, incremental and self challenging learning experiences where

safety is paramount and the learners are closely monitored. Each activity is solidly

de-briefed by experienced staff, providing opportunities for self reflection, self

evaluation and self correction.

The learners that pass through this integrated adventure programme are able to

think, investigate, solve problems, cope with anxiety and make sense of information

or situations for themselves. They are self motivated and are able to work in teams

to harness each person’s strengths towards a common goal. These are skills that

serve our learners long after they leave the school.

Programme Content:

Activities vary from year to year and the location chosen. The following are some of the

activities included in the experience.

Grade 1 to 3: General but basic adventure activities to build skills in a variety of

disciplines.

Grade 1: Individual challenges (climbing wall, paddling, hiking), orienteering,

group dynamics, introduction of basic map skills.

Optional Camp: Camp Bushbaby

Grade 2: More in-depth individual challenges (climbing wall, paddling,

hiking), orienteering, group dynamics, build on basic map skills.

Optional Camp: Camp Bushbaby

Grade 3. Sleep over, camp crafts, camp cooking, night hikes, climbing wall,

group dynamics, orienteering with map, road safety.

Camp: 1 night sleepover

Grade 4 to 7: Incremental application of general skills moving towards a focus on

specific skills with greater skills challenges. Using the skill of Self-reflection as a

functional tool to cope with personal or group issues.

Grade 4: Farm camp, budgeting, shopping, farm experiences, conservation,

horse riding, team building, individual challenges, fishing. (Self-

reflection, grace and courtesy, listening and leadership)

Camp: Farming and Fishing (3 days)

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Grade 5: Group dynamics, team building activities, communication skills,

concept of independence and inter-dependence, snorkelling,

orienteering, solitude, raft building, beach studies, self care, health

and fitness. (Self-reflection, grace and courtesy, listening and

leadership)

Camp: Beach studies (4 days)

Grade 6: A series of physical and mental challenges with a cycling focus.

Cycle care, fixing punctures, safe riding habits, kloofing, road

safety, responsibility, fitness, self-care and health. (Self-reflection,

listening and leadership skills and social etiquette)

Camp: Cycling (4 days)

Grade 7: A series of physical and mental challenges with a paddling focus.

Introduction to leadership, senior role in primary school,

paddling, orienteering, individual challenges and group challenges.

(Self-reflection, safety in paddling)

Camp: Paddling (4 days)

Grade 8 to 12: Focus on specific skills per grade with an emphasis on achieving a

particular goal. Practising the skill of self-reflection as a functional tool to cope with

personal or group issues.

Grade 8: Group dynamics, formal dinner, self challenges and abseiling

(Madonna and Child 35m) to focus on self development,

leadership, communication and trust. Hiking to develop Self-

reflection.

Camp: Hobbiton (5 days)

Grade 9: Hiking used to challenge intra-personal (self-planning, self-

organisation, self-evaluation, self-talk, self-checking, self-

encouragement) and inter-personal skills (language to encourage

and motivate, making a point in a group, supporting each other,

recognising the signs of dejection/demotivation). Environmental

awareness. (Self-reflection, mental, emotional and physical

fitness)

Camp: Amatola 80 km Hike (5 days)

Grade 10: Survival experience. Survival, canoeing and 95m abseil. Working

together to complete a series of activities designed to

encourage intra and interpersonal skills application and

consequently growth through specific debriefing techniques. This

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also includes budgeting, decision making and prioritizing. Abseil

and conservation. (Self-reflection)

Camp: Gubu Dam (4 days)

Grade 11: Put into practice the leadership skills developed during the

adventure programme by facilitating a camp for under-privileged

children. (Self-reflection).

Camp: Under-privileged Children’s Camp (2 days)

Excursions: Karoo Excursion, Nieu Bethesda and climb to the top

of the Compassberg Mountain (2nd highest freestanding peak in

South Africa).

Grade 12: Geared specifically to the vocational aspect of adventure. (Self-

reflection)

Extra –Curricular Adventure Activities

A set of extra-curricular adventure activities is also offered as part of the Extra-Mural

Programme. These are based on age group abilities:

Camp Bush Pig optional for Grades 4-7

Adventure Race (U13 – open)

Outdoor Pursuits - Otter swim (Grade 7-12), Horse trail riding, Marathon run,

mile swim etc.

Orange River Excursion (Grade 9-12)

Stationery and Books

There are different stationery and text book requirements for each grade which are

updated annually. Book lists and stationery lists are included with reports at the end

of each year. New learners will have these sent to them.

These may be purchased at our stockists.

All books are to be covered neatly and with plastic.

Grade 1 – 3 books are covered at school.

Homework Policy & Procedure

There is always homework. If your child regularly tells you that there is no

homework, alarm bells should ring.

All learners have homework and time must be spent working on the day's

work.

Catch up work is the responsibility of the learner who was absent.

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Parents need to be part of the homework routine at home by creating suitable

times and a suitable place. Please monitor TV, cell phone and computer game

usage.

o Grades 1 – 7: Parents are interactive – Listen to reading spelling,

numeracy.

o Grades 8 – 9: Parents required to check and ask for assignment

instructions, etc.

o Grades 10 & 11: Parents required to ask to see evidence of work and

provide extra tuition when necessary.

o Grade 12: Responsibility shifts to the learner.

Grade 8 - 12 require a parent signature on the informal test file every Friday.

Homework Diaries

Learners in Grades 1 – 7 must be assisted by teachers to manage diaries.

In Grades 8 – 12, learners maintain their own diaries, as this is regarded as an

important life skill.

Parent Tip

Make sure that you have the telephone number of a reliable child who is in your

child's class (It may be yours). This may help as a homework / project check!!

Examinations and Tests

A standardised testing programme happens each Thursday for High School from

7:40 – 8:30. This programme will be given to parents at the beginning of each term.

This programme together with the different forms of assessment for all learning

areas, forms the bulk of the Continuous Assessment (CASS) for the year.

Grade 1 - 3 all CASS – no examinations

Grade 4 - 6 CASS is 75% and examinations 25%

Grade 7 - 9 CASS is 60% and examinations 40% for promotion

purposes

Grade 10 - 12 CASS is 25% and examinations 75%

School attendance after examinations is compulsory.

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STUDENT LEADERSHIP DOMAIN

This falls into the Pastoral Department of the school.

Representative Council of Learners (RCL):

Learners in Grade 8 – 12 elect representatives for their class. These

representatives then form a committee that forms part of the student

representation for the school.

Senior Leaders:

Consists of the Head and Deputy Leader with a group of leaders. They

represent the leaders of the Senior students (Grade 8 – 12) and have

responsibilities they need to carry out.

Junior Leaders:

Consists of Grade 7 learners (Junior Head and Deputy). They perform

functions and responsibilities for the primary domain.

AWARD SYSTEMS

Prize Givings

Prize givings are held for each section of the school.

Foundation Phase: Grades 1 – 3

Senior Phase: Grades 4 – 7

High School: Grades 8 – 12

Primary School

Merit Award System

Merits are awarded each term according to the following rules:

Category 1: 3 Positive/Negative Symbols = 1 Merit/Demerit

Category 2: Instant Merit/Demerit

Category 3: Instant 5 day suspension pending suspension or

return on probation

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6 merits Certificate and a special treat

3 demerits: Friday detention

3 detentions: Saturday Headmaster's detention, parent meeting,

pupil placed on probation

Breaking of probation: 5 day suspension

Merits - Category 1 – Positive symbol

Good Behaviour

Neat Work

Good Work

Good Manners

Helpfulness

Follows Instructions

Positive Attitude

Good use of diary

Responsibility

Stationery & kit marked

Task well executed

Determination & perseverance

Improved attitude

Merits – Category 2 – Instant merit

Each student awarded a merit receives 2 extra house points.

Duties well executed

Diligence

Exceptional helpfulness

Exceptional co-operation

Consistent good example

Conscientiousness

Positive attitude towards peers

Excellent work

Exceptional responsibility

Demerit - Category 1 – warning symbol

Kit at home or unmarked

Disobedience

Diary, test, messages not signed

Incorrect Uniform - no letter (warning)

Teasing

Does not settle/disruptive

Books left at home

Reply slip not returned

Late for school/lines

Untidy work

Corrections not done

Eating in class

Visible underwear

Whistling in class

Demerit - Category 2 – instant demerit

Homework not done

Defacing/damaging property

Unruly behaviour

Chewing Gum

Rudeness/crudeness

Disrespect/Back chatting

Swearing

Cheating/copying

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Cellphone use during school

Assignment not handed in

Incorrect Uniform

Demerit – Category 3 - Suspension

Alcohol and substance abuse

Serious bodily harm

Stealing

High School

Lynx Award

The Lynx Performance Award is an incentive point system in which all High School

learners are able to participate. Their level of achievement depends on their level of

self-motivation and effort. Learners keep a record of points awarded according to set

criteria and in this way build a performance profile. Points are earned for academic,

sport, adventure, cultural, service activities and general points are awarded for

behaviour and dress. Service activities include:

Umpiring/refereeing

Cricket scoring

Helping at camps

Duties at events

Attending matches/supporter

Attending functions

Organising juice, etc.

Assisting with mundane tasks

Each term certificates are awarded to those learners that achieve each of the

Bronze, Silver, Gold and Platinum levels.

Prestige Awards

Prestige Awards can be for academic, sporting, cultural and pastoral achievement.

They take the form of a specific colour scroll to be worn on the school blazer.

Team award scroll only

Colours scroll and half white braiding

Honours honours badge with full white braiding

Outdoor Pursuits Awards

This is a voluntary system in which a series of challenges is offered to the learners.

Each learner applies to the Outdoor Pursuits committee for the opportunity to

engage in one of the activities of their choice. The application will be considered with

the understanding that once committed the student needs to see the activity through

to its end. On the strength of the learner's competence and compliance with all the

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set requirements, they will be awarded the Pursuits Badge to wear on their

tracksuits.

Levels of achievement in outdoor pursuits may be recognised for inclusion in the

Prestige Awards.

Disciplinary System (Grade 8-12)

Lilyfontein High School has a clear discipline policy which is designed to be positive

and developmental. The emphasis is on the learners developing a strong sense of

self-discipline. Self-discipline is paramount to meaningful learning. The Codes of

Conduct and Disciplinary Procedures are contained in the Code of Conduct booklet,

the content of which is acknowledged by parents and students.

Regulations relating to the behaviour by learners in Public School (Section 9(3) of

the SA Schools Act 1996) form the basis of the following procedures:

Regulations for Serious misconduct as described in Provincial Gazette Vol. 6

No. 415 paragraph 2 are applied when applicable and in accordance with the

due process measures as prescribed.

Internal disciplinary procedures. These are applied according to the school

policy regarding school discipline. Corrective measures, community service

and Behaviour Adjustment Time System (BATS) are sanctions.

Corrective Measures

Demerit point system used.

Demerit counts will be announced in lines at Friday's assembly.

Learners will be issued with the DT slips to be signed by parents and returned.

Disciplinary steps will be taken against students who do not return slips.

Official detention will take place on Fridays or Saturdays. Refusal to attend

detention without a valid reason and a phone call from the parents, will result

in a disciplinary procedure : community serving during breaks and repeat of

detention issued.

There are two candidates for detention: Those who do not meet:

o Academic standards due to slackness and

o Behavioural standards.

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Community Service

Services will include: Cleaning floors/windows/rooms, scrubbing, sweeping,

carrying, packing, re-packing, picking up, digging, raking, clearing, weeding,

gathering, fetching, watering, planting, washing, cleaning/washing and polishing the

buses, trimming grass edges.

Behaviour Adjustment Time System (BATS)

BATS is used for all defiance type behaviours which have caused teaching and

learning disruptions in class or on the sports field.

DRUG POLICY

Lilyfontein School has a Drug Policy within the Code of Conduct.

The aim of Lilyfontein School is that its pupils are drug-free and that the school is a

“drug-free zone”. This is achieved by :

educating the learners so that they do not resort to experimentation with drugs

with the subsequent possible addiction;

equipping learners with the necessary life skills so they do not to fall prey to

temptation; and

having measures in place which should act as a deterrent.

Measures must be in place so that clear and unambiguous procedures can be

followed whenever drug use or abuse is discovered in the school.

Drugs are currently a social reality and we need to help these young people resist.

Drug usage disallows a person the opportunity to learn as all drugs damage the

cognitive capability of the user.

Lilyfontein School maintains a zero tolerance for drugs at school. Possession or use

of drugs at school or school functions or which reflects negatively upon the school

will lead to a disciplinary hearing which will probably lead to expulsion.

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SCHOOL MANAGEMENT AND GOVERNANCE

Governance:

Lilyfontein School will be governed by a body known as a School Governing Body

(SGB) which will consist of 12 elected members: the principal, 7 parents, 2

educators, 1 non –educator staff member and 2 High School learners. Each

representative will hold a portfolio that will serve the needs of the school.

Examples include: Finance, Buildings, Hostel, Transport, Fundraising, Corporate

fundraising, Sport etc

The following SGB committees are essential to the running of the school:

SGB Executive Committee:

This committee meets once a week and consists of the Principal, Chairperson of the

SGB, Chairperson of the Finance Committee, SGB Secretary and relevant portfolio

holders.

Finance Committee:

This committee meets once a week and works in conjunction with the Bursar and

Principal to control the everyday running expenses of the school. The committee will

consist of Principal, SGB Treasurer, SGB Chairperson and stakeholders.

The Finance Committee is responsible for:

Planning, setting and approval of annual budget and presenting it to the parent

body for ratification.

Control of expenditure against the budget

Dealing with ad hoc finance decisions e.g. debt

Ensuring an annual audit is performed.

Discipline Committee:

When necessary, this committee comprises of senior members of the executive and

others as required by the nature of the hearing.

Hostel Committee:

This committee is responsible for the administration of the hostel.

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Transport committee:

This committee runs the business of our vast transport organisation which is offered

to the learners of Lilyfontein.

Building Committee:

This committee is responsible for maintaining existing buildings and ensuring that

planning for the future is done.

Selection Panel:

This panel is responsible for the selection of professional staff.

Safety & Security Committee:

This committee is responsible for ensuring adherence to all relevant Safety and

Security regulations as they relate to the school.

Management:

The school is managed by the School Management Team (SMT) together with the

Primary and High Leadership Teams (LT). The SMT is responsible for the daily

running of the school within the organisational domains of academic, pastoral,

cultural, sport, adventure and administration. Each of these domains has a staff

member coordinating a specific committee that ensures correct procedure in each

domain.

The SMT and SGB interact regularly and meet every week as an executive to

manage daily affairs of the school.

PARENT INVOLVEMENT

Parent Teachers Association (PTA)

The Governing Body established the PTA with the following objectives:

to promote and facilitate the exchange of views and the maintenance of

relationships and harmony between parents of learners attending the school

and educators at the school.

to assist the Governing Body as may be required by it in all matters which may

be of benefit to the school and the learners and their education generally.

generally to promote the interests of the parents and educators in the

involvement in the general life and interests of the school and the learners.

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Membership

All parents or legal guardians and their spouses of learners at the school, and all

educators on the staff and their spouses, can be members of the PTA.

Organisation of the PTA

The PTA is run by a committee that is elected from its members at the general

meeting held within the first term of the year.

Function of the PTA Committee

The PTA is responsible for:

The raising of funds for the benefit of the school subject to consultation with

the Governing Body fund-raiser. Such funds to be subject to the administration

and control of the treasurer of the Governing Body.

Arranging and holding functions for members to promote and facilitate a

creative relationship and harmony between parents of learners attending the

school and educators at the school.

Fulfilling a support function with regard to the educators of the school.

Parents’ involvement in their child's education is critical to a positive learning

experience for children. Parent backup at home allows children clarity of their

boundaries. School is not home. The school context is a group situation where

rules, routine and respect are paramount values to ensure a safe and positive

learning experience for each child.

Indemnity form

All parents are required to acknowledge the school’s indemnity and to sign and

return a copy for school records. Each activity will still require a signed consent

shortly before the event. Failing to sign this consent form unfortunately means the

child will not be able to participate on the day. They will have to attend school and

be placed in another class for the duration of the event.

Medical conditions

Parents are required to ensure that the school is aware of any medical conditions,

e.g. allergies, etc and that the school has all medical details. If a child is ill,

depressed or traumatised, please communicate this to the school immediately!

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Daily support for your Child's Education

Learners require a well-organised, well-lit and interruption free venue in which

to do their homework

Be interested in your child’s efforts.

Be part of an attitude that will ensure a positive approach to schooling. Please

do not run educators down in front of the child; this serves no purpose and is

counterproductive.

Misunderstandings can be sorted out through a visit to school and an

appointment with the educator, grade head or head of the Primary (Grades R-

7) or High School (Grades 8-12) sector.

Educators at Lilyfontein certainly go the extra mile. They deserve to be

allowed the opportunity to apply their trade with respect and support from the

learners and parents.

Stay involved in your child’s education up to Grade 12 and even beyond.

Attend meetings so that you can have your say in an informed manner.

Rather than resort to “car park talk” make an appointment to see an SMT or

SGB member to find a constructive solution to your problem.

Communication

Communication between school and home is very important.

Every Friday a newsletter is sent home via email or, in cases where there is no

email, on paper. Please read it!

The school communicates with you through notices – make sure your child

gives you notices, term planners, test and exam timetables and discipline or

award notices. Ask your child for the notice.

If you have a problem, make an appointment with your child's educator and

discuss the issue.

The front office can be contacted on:

o Tel: 043 737 4258

o Fax: 043 737 4363

o Email: office@lilyfontein.co.za

All newsletters and notices are also posted onto the school website

www.lilyfontein.co.za

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Academic Support & Counselling

As far as is possible, the school offers an academic support programme for Primary

learners.

There is a counselling system for the High School learners where learners are able

to discuss any problems that are affecting their learning performance.

NOTES

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