Prospectus · 2/20/2019 · organization's marketing goals with a customized sponsorship program. Orlando, FL October 24–26, 2019 ... Lanyards Lighted Panels Mailing List Rental

OBESITY • DIABETES • DYSLIPIDEMIA • HYPERTENSION

Exhibitor & Sponsorship Prospectus

Disney's CoronaDo springs resort

October 24–26, 2019

Reach clinicians in the cardiometabolic field:

2 CombatTheEpidemic.comFor more information or customized solutions, contact:David DePinho 609.371.1137 x4160 | [email protected] Doyle 609.630.6226 | [email protected]

The Summit is a 3-day program devoted to the diagnosis, management, and prevention of cardiometabolic disease, including hypertension, diabetes, dyslipidemia, obesity, and more.

3 DAYS OF PRACTICAL EDUCATION

Accreditation Council for Continuing Medical Education (ACCME)

American Academy of Family Physicians (AAFP)

American Nurses Credentialing Center (ANCC)

American Council for Pharmacy Education (ACPE)

Commission on Dietetic Registration (CDR)

ATTENDEE DEMOGRAPHICS

2018 PROFESSIONAL AUDIENCE:

11+ 4+ 7+ 8+diabetessessions

hypertension sessions

cvd sessions

obesitysessions

47+36+17MD/DO

47%

Nurses, RD, CDE & Allied

17%

Family Medicine Physicians

Internists

Nurse Practitioners

Physician Assistants

Registered Nurses

Pharmacists

Cardiologists

Endocrinologists

Nephrologists

Pediatricians

Certified Diabetes Educators

Dietitians

NP/PA

36%

We support our exhibitors in a variety of Ways.Contact us to discuss how to reach your organization's marketing goals with a customized sponsorship program.

Orlando, FLOctober 24–26, 2019


PARTNERSHIPS Partner with leading clinical organizations, associations, and societies

DIGITAL ADVERTISING Available on our multi-specialty platform, as well as exclusive conference coverage opportunities

APP OPTIONS Custom app push notifications and activity feed posts during the live event

PRINT DISTRIBUTION Provide your materials for distribution via your method of choice including seat drops, door drops, bag stuffing, and direct-mail options

MAIL CAMPAIGNS Comprehensive options with customized list segmentation and stand-alone messaging

EMAIL CAMPAIGNS Work with our team to distribute your message to attendees, journal subscribers, and other targets via email

SOCIAL CAMPAIGNS Partner with us to get your messages out to our highly engaged social attendees

ALIGN YOUR COMPANY WITH OUR TRUSTED FAMILY OF BRANDSMake the most of your CRS experience and reach more than 250,000 primary care providers with advertising options available before, during, and after the event.

CONNECT DIRECTLY TO PHYSICIANS ON THE FRONT LINES!Consultant360 is the award-winning peer-reviewed online destination for the US primary care and specialist community providing clinical articles, case reports, expert commentaries, photo-based quizzes, and other clinician-authored content in a practical, engaging, and concise format.

Get exposure to any of these Consultant360 audiences with digital sponsorship as part of your CRS package:

Consultant360

Consultant for Pediatricians

Clinical Geriatrics

DermCare360

HIV-AIDS360

HepatitisC360

Interdisciplinary Autoimmune Network

SchizophreniaCare360

Reaching

across the country.PRIMARY CARE



ALIGN WITH EXPERTISE

Daniel Einhorn, MD, FACP, FACEClinical Professor of Medicine University of California, San DiegoMedical Director, Scripps Whittier Diabetes InstituteAssociate Editor, Journal of DiabetesPresident, Diabetes and Endocrine AssociatesLa Jolla, California

CO-CHAIR PANEL

Margo B. Minissian, PhD, ACNP, CLS, AACC, FAHA Nurse Scientist Cardiology Nurse PractitionerClinical Lipid SpecialistCedars-Sinai Heart InstituteWomen's Heart CenterLos Angeles, California

EmeritusEdward Shahady, MD, FAAFP, ABCLClinical Professor of Family Medicine University of FloridaEditorial Board Member, Consultant President and Medical Director Diabetes Master Clinician Program Inc. Fernandina Beach, Florida

Peter H. Jones, MD, FACP, FNLADirector, Weight Management Center Houston Methodist Hospital Associate Professor of MedicineCenter for Cardiovascular Disease PreventionHouston Methodist DeBakey Heart and Vascular CenterBaylor College of MedicineHouston, Texas

Timothy S. Harlan, MDAssociate Dean for Clinical Services Executive Director, Goldring Center for Culinary MedicineAssociate Professor of Medicine Tulane University School of Medicine New Orleans, Louisiana

Jeffrey P. Levine, MD, MPH

Professor and Director of Women's Health ProgramsDepartment of Family Medicine and Community HealthRutgers Robert Wood Johnson Medical SchoolNew Brunswick, New Jersey



MEET THE CLINICIANS FACE TO FACE IN THE EXHIBIT HALLThe Summit Exhibit Hall is where all the action happens. With food service and prize giveaways attracting the crowds, exhibitors get frequent opportunities to engage.

CRS BOOTH RATES

$3,400 for 10' x 10'

$6,800 for 10' x 20'

$13,600 for 20' x 20'

BOOTH PACKAGES

BOOTH PACKAGES INCLUDE

Draped 8' back wall and 3' side rails

Company listing in the Conference Guide

Complimentary exhibit badges (quantity based on the size of the booth space)

Standard 7" x 44" booth identification sign showing exhibitor name and booth number

DIRECT CONNECT WITH PRIMARY CARE!

Showcase your organization's cardiometabolic care products and services.



BE SEEN AT THE SUMMIT Attain the undivided attention of family medicine and other clinicians with an exclusive high-visibility sponsorship.

ADVERTISING OPPORTUNITIES

Bag Inserts

Conference Guide Ad

Conference Tote Bags

E-Blast to Registrants

Floor Decals

Grand Opening Reception

Hanging Banners

Hotel Room Door Drops

Innovation Theaters

Lanyards

Lighted Panels

Mailing List Rental

Meterboard Signs

Mobile App

Mobile App Push Notifications

Passport to Prizes

Tabletop Decals

WiFi

BRAND VISIBILITY



INNOVATION THEATERSBENEFITS INCLUDE:

One hour of dedicated promotional time

Up to 400 professional attendees

Signage outside the meeting room

Acknowledgment of support in the 2019 Cardiometabolic Risk Summit printed materials

Email invitations distributed to pre-registered attendees

Food and beverage consisting of plated meal and non-plated meal options

Audiovisual support, including projection package and microphones

total cost:

$64,000–$108,000

SUMMIT PRESENTATIONS



Gain access to the incredible volume of clinicians who play to win—put yourself on the board!

Exhibitors who purchase a spot on the game board are guaranteed extra foot traffic at their booth.

A limited number of spots are available on the game board that attendees receive in their conference bag upon arrival.

WINNERS ARE CHOSEN IN THE EXHIBIT HALL, WHERE ALL THE ACTION HAPPENS!

PASSPORT TO PRIZES

Attendees MUST visit the booth of each participating exhibitor in order to be eligible for prizes.

You'll have the opportunity to engage each guest at your booth before signing off.

GUARANTEED BOOTH TRAFFIC

MAJOR ATTENDEE PARTICIPATION

Hundreds of Participants Come to Your Booth to Play the Game!



THE CONFERENCE AUDIENCE AT YOUR FINGERTIPSPut your message out to attendees with the conference mobile app. The app is the attendee gateway to session slides, claiming credits, and socially interacting at the conference.

Get visibility on this conference goers' must-have FREE app and be seen by all.

SPONSORSHIP INCLUDES:

“Sponsored by (company logo)” on front splash page

“Sponsored by (company logo)” in footer, located above the bottom tool/search bar

Active button (company logo) linking to your company information

Two (2) scheduled push notifications during the conference

APP SPONSORSHIP EXCLUSIVE$25,000This exclusive app sponsorship gives your brand a direct connection to all app users throughout the Summit and afterward.

INCREASE BRAND AWARENESS, drive traffic to your booth, and possess a strong visual presence before, during, and after the conference with app notifications.

MOBILE APP EXCLUSIVES



Abbott Laboratories

Advanced Clinical Products

Akrimax Pharmaceuticals

Alcoholics Anonymous

Allergan, Inc.

Amarin Pharmaceuticals

American Board of Obesity Medicine

American Heart Association

AMGEN

Apollo Endosurgery

Association of Physician Assistants in Cardiology

AstraZeneca

Bariatrix Nutrition Group

Boehringer Ingelheim

Boston Heart Diagnostics

CA Walnut Commission

Calvin Scott Inc.

The Cardio Group

Cell Science Systems

Certified Culinary Medicine Specialist (CCMS) Program

Children’s Healthcare of Atlanta

Cinsulin

Cleveland Heart Lab

Consultant

Cyrex Laboratories, LLC

Eisai Inc.

Everidis Health Sciences

Feel Good Inc.

Genzyme

Goldring Center for Culinary Medicine at Tulane University

GuardaHeart

Health Diagnostic Laboratory, Inc.

HeartSmart Technologies

Ideal Protein of America

Janssen Pharmaceuticals, Inc.

Kaneka Pharma America, LLC

Konsyl Pharmaceuticals, Inc.

Korr Medical Technologies

LipoScience

Matrix Medical Network

Merck

National Committee for Quality Assurance

NeuroScience, Inc.

New Whey Nutrition

Novartis

Nutrition 411

Nutritional Resources, Inc./HealthWise

Overeaters Anonymous

Quest Diagnostics

The Registry of Physician Specialists

Robard Corporation

Salix Pharmaceuticals

Sanofi-Regeneron

Singulex, Inc.

SleepImage

SmartBeat

Take Shape for Life

Tethys Bioscience

Texas Beef Council

TriHealth Physician Partners

Vasolab

Veridia Diagnostics

VIVUS, Inc.

Wexford Health Sources, Inc.

Wolters Kluwer

BE A PART OF THE SUMMIT Join the growing list of companies and organizations that have exhibited and sponsored at CRS!

CRS EXHIBITORS



ENTRANCE

210

Food &Beverage

Food &Beverage

213 312

211 310

205 304

203 302

201 300

303 402

301 400210

210

210

309 408

307 406

313 412

311 410

217 316 317 416

208

206

204

Food &Beverage

Food &Beverage

CRS EXHIBITORS MAP & SCHEDULE

EXHIBIT HALL SCHEDULE*THURSDAY, OCTOBER 24, 2019 Grand Opening in Exhibit Hall

FRIDAY, OCTOBER 25, 2019 Continental Breakfast

Morning Coffee Break

Lunch and Closing Raffle

exhibit hall hours do not conflict with the cme/ce-accredited educational sessions.

*Schedule is subject to change.

EXHIBIT HALL BOOTH MAPDISNEY'S CORONADO SPRINGS RESORT CONVENTION CENTER ORLANDO, FLORIDA


Orlando, FLOctober 24–26, 2019 2019 Sponsorship

Options

Platinum Sponsorship

$100,000 $118,600 (estimated value)

Lunch Product Theater: 1 hour of dedicated promotional time for up to 300 attendees ($81,000)

Grand Opening Reception in the Exhibit Hall ($15,000)

Logo Recognition on Attendee Registration Desk ($7,500)

10' x 20' booth with furniture + 6 complimentary badges ($7,600)

Bag Insert ($3,500)

Ad in Conference Guide ($4,000)

Gold Sponsorship

$50,000$54,300 (estimated value)

Mobile App Sponsorship ($25,000)

Grand Opening Reception in the Exhibit Hall ($15,000)

Hanging Banners: 24'4" W x 4' H ($6,000)


10' x 10' booth with furniture + 2 complimentary badges and Passport to Prizes ($4,300)

Silver Sponsorship


Mobile App Sponsorship ($25,000) This exclusive app sponsorship gives your brand a direct connection to all app users throughout the Summit and afterward.

Lighted Panels ($4,500)


Bag Insert ($3,500)


Bronze Sponsorship


Keycards ($9,500)


Bag Insert ($3,500)

Mobile App Push Notifications ($1,750)

E-Blast to Attendees ($1,500)


orLanDo, FLOctober 24-26, 2019



ADVERTISEMENT IN THE CONFERENCE GUIDE $4,000 PER PAGEThe CRS Conference Guide will be provided to all attendees in their conference tote bag. Get your message into their hands with an advertisement that will be seen as attendees refer to the guide for important conference information. The sponsoring company will receive a full-page, four-color ad.

BAG INSERT $3,500 PER PAGEEducate attendees on a specific product or service from your company with a custom insert stuffed into CRS tote bags, which are distributed to registered attendees as they check in at CRS. Pricing is based on an 8.5" x 11" double-sided flyer. Materials must be created and shipped by the sponsor.

CONFERENCE TOTE BAGS $7,500Place your company or product logo on conference bags distributed to attendees as they check in at CRS. One-color, one-side imprinting is included.

E-BLAST TO ATTENDEES $1,500Send a custom email to registered CRS attendees. HTML file must be provided by the sponsor. CRS will manage the email distributions on the sponsor’s behalf and provide click-through data and reports.

FLOOR DECALS$4,500

Printed floor ads placed in the ballroom foyer will be sure to grab the attention of participants as they walk to and from CRS registration and function rooms. Cost includes the production of six 2’ x 2’ stickers and placement. Stickers can be square or circular. Artwork is provided by the sponsor.

GRAND OPENING RECEPTION IN THE EXHIBIT HALL$15,000

Welcome attendees with an upscale evening reception on the opening night of the conference. Branded signage and napkins, a mobile app push notification, and promotion on the session room rotating slides will remind participants of your hospitality and sponsorship.

HANGING BANNERS Advertise on hanging banners that are prominently visible from the CRS meeting space. Hotel must confirm the availability of any of the below locations, as they are reserved on a first-come, first-served basis.

LOCATION 1: CORONADO BALLROOM FOYER $8,500This banner is located in the foyer immediately outside of the CRS General Session room. It is sure to make an impression on attendees as they mingle in the foyer for breaks and pass by it to visit the registration desk and head back to their guest rooms. The banner is double-sided and measures 94" H x 120" W. CRS will manage the on-site logistics. Sponsor will supply artwork. One banner is available.

FULL LIST OF OPTIONS

SPONSORSHIP ITEMS LIST



LOCATION 2: FIESTA BALLROOM FOYER $6,000This banner is located in the foyer immediately outside of the CRS Innovation Theater Rooms. Attendees will see this banner when they pass by to get to the Exhibit Hall and Innovation Theaters and when they head back toward the General Session room and guest rooms. The banner is double-sided and measures 36" H x 94" W. CRS will manage the on-site logistics. Sponsor will provide artwork. One banner is available.

HOTEL ROOM DOOR DROPS$4,500Hotel room door drops allow you to deliver your own company literature right to the attendee’s hotel door at Disney's Coronado Springs Resort. Materials must be printed and shipped by the sponsor. Cost includes distribution of one double-sided 8.5" x 11" flyer. CRS will manage the on-site logistics.

INNOVATION THEATERS

Innovation Theaters are 1-hour marketing presentations about your company’s products. These sessions are promotional and do not offer continuing medical education credit. CRS will arrange all logistical aspects—such as venue, audiovisual equipment, lead retrieval, food and beverage service, and audience recruitment—while you customize your presentation’s content for attendees. Three lunch timeslots are available (two on Thursday, one on Friday). One dinner timeslot is available on Friday night. The brunch timeslot is for Saturday.

LANYARDS$4,000Place your logo on the CRS lanyard that attendees wear with their required name badge. Electronic artwork must be provided by the sponsor. Price assumes one-color imprinting. CRS will manage production and on-site logistics.

LIGHTED PANELS$4,500Display your advertisement on lighted graphic panels throughout high-traffic areas of CRS. Lighted panels are single-sided, 28.25" W x 75" H. Electronic artwork must be produced by the sponsor. CRS will manage production and on-site logistics.

MAILING LIST$1,500Rent the mailing list of pre-registered CRS attendees and/or final participants for a one-time use.

METERBOARD SIGNS$3,800Three double-sided vertical signs standing 7.25' H will display your marketing messaging. Placed in the highly-trafficked Coronado and Fiesta Ballroom foyers at Disney's Coronado Springs Resort, the signs will be viewed by attendees as they walk to registration, educational sessions, Innovation Theaters, and the Exhibit Hall. Sponsor provides electronic artwork. CRS manages production and on-site logistics. This item is limited to one sponsor.

FULL LIST OF OPTIONS (CONT.)

$108,000 Unopposed Brunch on Saturday for 400 attendees

$81,000Lunch on Thursday or Friday for 300 attendees each

$64,000 Dinner on Friday for 200 attendees



MOBILE APP$25,000Get your message into the hands of your target audience—literally—through their smartphones and other mobile devices by sponsoring an easy-to-use mobile app that provides pertinent conference information including session schedule, daily events, presentation slides, and exhibitor listings. The sponsor will receive two push notifications, and their logo will be prominently displayed on the app’s home screen.

MOBILE APP PUSH NOTIFICATIONS$1,750Drive attendees to your booth or Innovation Theater with a mobile app announcement. Customized messages must be created and provided by the sponsor (character limitations apply). Announcements are appropriately timed to maximize your traffic.

PASSPORT TO PRIZES BOOTH TRAFFIC ENHANCER$500The Passport to Prizes booth traffic enhancer gives attendees an extra incentive to stop by your booth. For only $500, your company name is printed in the Passport to Prizes booklet supplied to all professional attendees in the conference tote bag. Your company listing shows that you are a participating exhibitor and therefore eligible to sign attendees’ passports so they can qualify for prize drawings, enticing maximum traffic to your booth. Attendees must earn the signature by speaking with your staff about your available offerings.

WIFI$25,000Increase your exposure to CRS attendees by providing free WiFi access. The WiFi sponsorship allows you to customize the login screen and will take attendees directly to your website. Sponsorship recognition will also appear on conference signage. WiFi will be available throughout the CRS meeting space.

TABLETOP DECALS$6,000Your messaging will cover the high-top tables in the Exhibit Hall. Attendee will utilize the tables during receptions, breakfast, and breaks in the hall. Sponsor will provide the artwork and CRS will manage the production and on-site placement. Sponsorship includes 20 tables.

CRS BOOTH RATES

booth packages include: • Standard 7" x 44" booth identification sign showing

exhibitor name and booth number

• Draped 8' back wall and 3' side rails

• Exhibitor company description in the conference guide

• Complimentary exhibit badges (quantity based on the size of the booth space)

FURNITURE PACKAGEExhibitors may add a draped table, two chairs, and a wastebasket to their exhibit booth for a fee of $500. Orders must be placed by September 27, 2019. Please select the corresponding box on the Exhibitor Agreement. Additional furniture can be purchased through Freeman Decorators. An Exhibit Service Manual will be sent to exhibitors 60 days in advance.

FULL LIST OF OPTIONS (CONT.)

$3,400 10' x 10' Booth

$6,800 10' x 20' Booth

$13,600 20' x 20' Booth



HOTEL INFORMATIONThe Summit offers special attendee rates at this enchanting resort hotel. Book within our room block at Disney for just $229 per night. Get park perks, free airport shuttle service, and a Disney experience during the conference.

DISNEY’S CORONADO SPRINGS RESORT 1000 Buena Vista Drive Orlando, FL 32830 407.939.4686

The Cardiometabolic Risk Summit has secured a limited number of rooms at a special discounted rate of $229 per night plus tax for standard single or double rooms. This special rate will only be available until September 18, 2019 on a first-come, first-served basis. We encourage meeting participants to book rooms early. Reservations can be made by calling 407.939.4686 or by booking online at https://book.passkey.com/event/49816777/owner/70576/home.

SCHEDULE & TRAVEL

https://book.passkey.com/event/49816777/owner/70576/home




Complete this form to reserve exhibit space for Cardiometabolic Risk Summit (CRS). Please note that by submitting this form, you understand that your use of this space is subject to the conditions and terms provided on the back of this agreement, which upon acceptance by CRS will become a binding contract between you, as the exhibitor, and CRS. Subsidiaries of one company may have more than one name. Unaffiliated companies may not have a combined listing.

EXHIBITING COMPANY INFORMATION (as it should appear in the conference guide)

company name

company address

city state zip code

company telephone company fax

company website

Connor DoyleAssociate Manager of National Accounts NACCME, LLCPhone: 609.630.6226Cell: 609.575.7946Email: [email protected]

David DePinhoSenior Vice President, Group PublisherMultispecialty & Managed MarketsHMPPhone: 609.371.1137 x4160Cell: 732.406.4267Email: [email protected]

EXHIBITOR APPLICATION AND CONTRACT

CONTACT INFORMATION

contact name contact title

contact email contact telephone

authorized signature date

please note that by submitting this form, you understand that your use of this space is subject to the conditions and terms provided, which upon acceptance by crs will become a binding contract between you, as the exhibitor, and crs.

PAYMENT INFORMATION We agree to pay the total booth cost as rent for the space allotted to us. We understand that a 50% deposit must accompany the application, with the balance due June 28, 2019. After this date, payment in full must accompany all space applications. Make check payable to HMP or provide credit card information below.

CANCELLATIONS Notification of intent to cancel must be provided in writing. Cancellations before June 28, 2019 will result in the forfeiture of 50% of the total booth fee; cancellations after this date will result in the forfeiture of the total booth fee. Notice of cancellations must be submitted in writing.

Only charge the deposit to my credit card at this time.

Charge the entire amount to my credit card at this time.

Check enclosed: Make check payable to HMP and mail with your application to:

HMP, Dept. 1110039, PO Box 150422 Hartford, CT 06115-0422

A 3% administrative fee will be applied to all credit card payments.

Credit card type: Visa MasterCard American Express

Discover

name on credit card (please print)

credit card number

expiration date security code postal code

RETURN COMPLETED AGREEMENT TO:

EXHIBIT BOOTH CRS BoothsOctober 24–26, 2019Disney's Coronado Springs Resort Orlando, Florida

$3,400 for 10' x 10' 3 complimentary badges



Furniture Package Add 1 draped table, 2 chairs,

and a wastebasket for $500 (must be ordered by September 27, 2019)

Traffic Enhancers Passport to Prizes ($500)

Booth Location

total booth cost: $

1st choice: 2nd choice: 3rd choice:



SPONSOR COMPANY INFORMATION

company name

company address

city state zip code

company telephone company fax

company website

CRS SPONSORSHIP OPPORTUNITIESAll sponsorships are EXCLUSIVE to one company unless the item is marked with an asterisk.

SPONSORSHIP AGREEMENT

Connor DoyleAssociate Manager of National Accounts NACCME, LLCPhone: 609.630.6226Cell: 609.575.7946Email: [email protected]

David DePinhoSenior Vice President, Group PublisherMultispecialty & Managed MarketsHMPPhone: 609.371.1137 x4160Cell: 732.406.4267Email: [email protected]

RETURN COMPLETED AGREEMENT TO:

CONTACT INFORMATION

contact name contact title

contact email contact telephone

authorized signature date

PAYMENT INFORMATION We agree to pay the total sponsorship fee. We understand that a 50% deposit must accompany the application with the balance due June 28, 2019. After this date, payment in full must accompany all sponsorship applications. Make check payable to HMP or provide credit card information below.

Only charge the deposit to my credit card at this time.

Charge the entire amount to my credit card at this time.

Check enclosed: Make check payable to HMP and mail with your application to:

HMP, Dept. 1110039, PO Box 150422 Hartford, CT 06115-0422

A 3% administrative fee will be applied to all credit card payments.

Credit card type: Visa MasterCard American Express

Discover

name on credit card (please print)

credit card number

expiration date security code postal code

Innovation Theater – Saturday Brunch $108,000

Innovation Theater – Lunch $81,000 Choose one: Thursday Slot 1 Thursday Slot 2 Friday

Innovation Theater – Friday Dinner $64,000

Mobile App $25,000

WiFi $25,000

Grand Opening Reception in Exhibit Hall $15,000

Conference Tote $7,500

Hanging Banners $8,500 Coronado Ballroom Foyer $6,000 Fiesta Ballroom Foyer

Tabletop Decals $6,000

Floor Decals $4,500

Hotel Room Door Drop* $4,500

Lighted Panels* $4,500

Advertisement in Conference Guide* $4,000

Lanyards $4,000

Meterboard Signs $3,800

Bag Insert* $3,500

Mobile App Push Notifications* $1,750

E-Blast to Attendees* $1,500

Mailing List Rental* $1,500

Passport to Prizes Booth Traffic Enhancer*

$500



This form indicates the policies and regulations set forth as part of the contract for the conference referenced in this contract with CRS, part of HMP. CRS reserves the sole right to render all interpretations, to amend and enforce these policies and regulations, and to establish any and all further regulations not specifically covered below to assure the general success and well-being of the conference. CRS reserves the right to decline, prohibit, and/or deny any exhibit or sponsorship that in its sole judgment is contrary to the character, objectives, and best interests of the conference or suitable for its attendee audience.

1. exhibitor’s inforMation Kit: A complete Exhibitor’s Information Kit containing all the necessary order forms for drayage, electrical service, furniture rental, carpeting, cleaning, etc, will be sent via email to each exhibitor after confirmation of space assignments. The official decorating company of the Event will also provide instructions within the Kit so forms may be processed online.

2. general exhibit inforMation: All exhibits must be set up by the time and date in the conference Exhibitor Information Kit. The exhibits officially close at the time and date in the Exhibitor Information Kit. No exhibitors may dismantle exhibits until the official closing time. CRS reserves the right to assign booth space.

3. exhibitor services: The official decorating and drayage company of the Event will provide and distribute an Exhibitor Information Kit containing literature and rates for all services and equipment. All furnishings and special requirements should be ordered through that decorating company.

4. display rules and regulations: CRS follows the IAEE Guidelines for Display Rules and Regulations: https://www.hmpglobal.com/meetings/IAEEGuidelines.pdf

5. exhibit coordinator: The Exhibitor Information Kit will provide an exhibitor contact. For identified events, the official decorating company will direct and manage all of the following services and will have a service desk in operation at the time of installation and dismantle: Exhibitor’s Information Kit distribution, furnishings, labor, rent or exhibit displays, signage, material handling services, and transportation services.

6. photography in the exhibit hall: The use of cameras (including but not limited to cellular phones, film, digital, video taking, or image or sound capturing) or audio taping equipment is prohibited anywhere during the conference without prior permission from CRS.

7. subletting of space: The exhibitor agrees that the display will be confined to the area of space reserved and that subletting or showing products other than those manufactured or represented by the exhibitor is strictly prohibited.

8. arrangeMent of exhibits: The exhibitor agrees to manage his/her exhibits so as not to obstruct or interfere in any way with the general view, the view of the exhibits of other exhibitors, or the free passage of spectators. The decision of CRS as to what constitutes such obstruction or interferences will be final.

9. care of space: The exhibitor agrees not to deface, injure, or mar the exhibition hall of the venue, any of the furniture or fixtures contained therein, and/or any of the property of whatever nature placed therein. The exhibitor will be liable to CRS and/or the venue for any damage resulting to such exhibition hall, furniture and fixtures contained therein, and/or such property placed therein by CRS, which will occur by reason of the commission or omissions of any exhibitor and/or its agents, servants, or employees. The exhibitor will defend and hold harmless CRS from all claims and suits against CRS arising from the aforesaid commissions or omissions of the exhibitor, their agents, servants, or employees. All material used by exhibitors must conform to the requirements of the Fire Department of the city in which the venue is located.

10. insurance: CRS assumes no responsibility for the safety of the personnel and property of exhibitors or the personal property of their officers, agents, servants, or employees. Any exhibitor wishing to insure his/her personnel or goods against injury, theft, damage by fire, accident, or other cause must do so at his/her own expense.

11. security: CRS and the venue are not responsible for loss of or damage to exhibitor property. Exhibitors will be required to display proper credentials to gain access to the exhibit floor.

12. liability: CRS will not be liable for any damages in the event that performance of this contract is rendered impossible for any of the following causes: destruction of the exhibit hall or any substantial portion thereof by fire, earthquake, the elements, a public enemy, strikes or other public disorder, impossibility of performance created by lay or any public authority, and/or for any cause beyond its control or the control of the venue.

13. children: Under no circumstances will children under the age of 18 be allowed in the exhibit hall during installation or dismantle. For reasons of insurance, children are not permitted on the show floor. Because of limited seating capacity and the highly technical nature of the programs, children under the age of 18 are not invited to attend presentations.

14. shipping instructions: Please ship early and prepay all transportation charges. Collect shipments will not be accepted and all shipments should be labeled with return address. Additional shipping instructions and labels will be provided in the Exhibitor’s Information Kit. All shipments should be packed securely and fully prepaid. Bills of lading should be forwarded to the drayage agent when shipment is made. Each exhibitor agrees to ship his/her materials at the company’s own risk and expense.

15. conduct of exhibits: Canvassing or distributing of promotional materials outside the exhibitor’s own booth will not be permitted. CRS reserves the right to monitor and reduce any exhibitor sound system so that it does not interfere with the show and/or other exhibitors. Exhibitors may not serve or dispense food or beverages of any type from their booths or in the exhibit area without the consent of CRS. No part of the display including products is permitted outside the exhibit space. Products and furnishings should be arranged with the safety of the exhibitors and attendees in mind. Each exhibitor must make provisions for the safeguarding of his goods, materials, equipment, and display at all times. The exhibitor will indemnify and hold CRS and the venue harmless against all such claims.

All of the exhibitor’s property should be deemed to remain under the exhibitor’s custody and control in storage, in transit to or from, or within the confines of CRS or its service contractor.

16. utilities and services: Rates and data for electrical power, telephone connections, and internet will be provided in the Exhibitor’s Information Kit.

17. booth relocation: CRS reserves the right to rearrange the floor plan at any time. CRS reserves the right to relocate exhibitors should it become necessary for causes beyond the control of CRS, or advisable in the best judgment of CRS. After assignment of space, exhibitor agrees to accept relocation to other comparable space if CRS deems such a relocation to be necessary or appropriate.

18. cancellation policy: Any cancellation of or reduction in space must be communicated to CRS in writing. Cancellation of or reduction in space in no way relieves Company of its financial obligations as outlined herein. A full one hundred percent (100%) of the total Contract amount will be due for any cancellations received less than 6 months before the date of the Event as outlined herein. Management may, at its sole discretion, reassign any canceled space.

19. payMent: If CRS has not received payment in full before the date of the Event, Company may be refused the opportunity to participate until its financial obligation is satisfied.

a. For any signed Contract received more than six (6) months before the date of the Event outlined herein, Company will remit payment to CRS according to the following schedule:

i. A non-refundable fifty percent (50%) of the total Contract amount is due upon signing this Contract. Payment not made via credit card upon signing this Contract will be invoiced. Payment must be received by CRS according to the payment terms stated on the Invoice. Until payment is received, CRS may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

ii. The remaining fifty percent (50%) of the total Contract amount is due no less than six (6) months before the date of the Event as outlined herein. Payment not made in full via credit card upon signing this Contract will be invoiced. Payment must be received by CRS according to the payment terms stated on the Invoice. Until payment is received, CRS may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

b. For any signed Contract received within six (6) months before the date of the Event outlined herein, Company will remit payment to CRS according to the following schedule:

i. A non-refundable one hundred percent (100%) of the total Contract amount is due upon signing this Contract. Payment not made via credit card upon signing this Contract will be invoiced. Payment must be received by CRS according to the payment terms stated on the Invoice. Until payment is received, CRS may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

c. Payment can be made by credit card or by check.

i. Make check payable to HMP and mail with a copy of your signed contract to:

HMP, Dept. 1110039 PO Box 150422 Hartford, CT 06115-0422

ii. credit card: A 3% Administrative Fee will be applied to all credit card payments. To pay by credit card, please contact Jennifer Cooper at [email protected].

d. rigging: Additional rigging fees may apply for hanging signs in booths. Rates will be provided in the Exhibitor’s Information Kit.

e. intellectual property: Exhibitor grants CRS a limited, non-exclusive, non-transferable license to use exhibitor’s name and marks in connection with the Event. Exhibitor may not use CRS’s name, trademarks, logos, or research in its booth or in any information it provides to its clients, except to inform clients that it will be participating as an exhibitor or sponsor of the event. The use of CRS’s logo/name or the event logo/name by exhibitor before, during or after the event is strictly forbidden without the prior written consent of CRS.

f. decoration: CRS shall have full discretion in the placing, arrangement, and appearance of all items displayed by exhibitor and may require the replacing, rearrangement, or redecorating of any item or of any booth, and no liability shall attach to management for costs that may devolve upon exhibitor thereby.

g. outside activities: Exhibitor shall not conduct any event that will take qualified show attendees from the Event. Exhibitor shall not conduct or sponsor at any time during the Event any off-site hospitality events.

h. lotteries & contests: The operation of games of chance, lottery devices, or the actual or simulated pursuit of any recreational pastime is permitted only to the extent permitted by applicable law and upon CRS’s written approval.

i. adMission: CRS shall have sole control over admission policies at all times.

Booth personnel are restricted to exhibitor’s employees and authorized representatives. All exhibitor personnel must wear an Exhibitor badge at all times. CRS reserves the right to limit the number of booth personnel at any time. Exhibitor’s booth must be staffed during exhibit hall hours.

sponsor and education provider logistics and Meeting provider

TERMS & CONDITIONS


Documents

Prospectus · 2/20/2019 · organization's marketing goals with a customized sponsorship program. Orlando, FL October 24–26, 2019 ... Lanyards Lighted Panels Mailing List Rental