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ProspectorColorado
Horizon Users Group
George MachovecAssociate Director
Colorado Alliance of Research Libraries
April 21, 2006
http://prospector.coalliance.org
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Original Project Goals
To create a regional union (global) catalog
for many of the major academic and public
libraries in Colorado & Wyoming To allow patrons to easily request items
from other participating libraries and have
them delivered to a nearby local library
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Prospector Operations
Operated out of offices for Colorado
Alliance of Research Libraries by
consortium staff Prospector Committees
Prospector Directors annual meeting
Prospector Cataloging Reference Committee
Prospector Document Delivery Committee (circ)
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Participating Libraries
Academic/Special CU/Boulder (III)
CU/Health Sci (III)
CU/Colo Springs (III) Auraria Library (III)
CU/Law Library (III)
CSU (III)
UNC (III) DU/Penrose (III)
Mesa State College (III)
DU/Law (III)
Colorado College (III)
Fort Lewis (III)
Regis Univ (III)
CSM (Voyager)
U of Wyo (Voyager)
Colorado StatePublications (III)
Center for ResearchLibraries (III)
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Participating Libraries - Public
DPL (CARL)
Jefferson County
Public Library (III) Arapahoe Library
District (III)
Aurora Public Library(III)
Boulder Public
Library (III)
Broomfield PublicLibrary (III)
Louisville Public
Library (III)
Fort Collins Public
Library (III)
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How is Prospector Built?
Uses INN-Reach Union Catalog software
from Innovative Interfaces Inc.
Real-time updating of records from localsystems
Generic record concept
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Prospector Database Size
(in Millions)
0
5
10
15
20
25
1999 2000 2001 2002 2003 2004 2005 2006
Unique Bibs
Items
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Database Size (April 2006)
Current Database 6.7 million MARC records
Over 21 million item records
65.31% of records held by 1 library
12.77% of records held by 2 libraries
6.67% of records held by 3 libraries
5.13% of records held by 4 libraries 3.61% of records held by 5 libraries
6.52% of records held by 6+ libraries
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INN-REACHServer
LocalSystem
LocalSystem
LocalSystem
LocalSystem
LocalSystem
LocalSystem
Environment
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Record Types in Prospector
Bibliographic records
Item records
including circulation status codes
Summary serial holdings records
Order records
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How are Bib Records Added?
First match point is OCLC number.
Secondary match point is ISBN or ISSN
combined with title key match
If a match occurs the encoding level is
checked (highest prevails)
If match occurs and encoding levels are
equal then the precedence table is checked
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Prospector Access
Prospector Staff Website:
http://www.coalliance.org/prospector
Prospector System:http://prospector.coalliance.org
Prospector Borrowing/Lending Statistics
http://prospector.coalliance.org:4444/olinkpatrep/report2/0//?
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Unique Features
Multi-state (Colorado/Wyoming)
Multi-library type (academic, public,
special)
Multi-system (III/CARL/Voyager)
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Document Ordering
User is prompted for affiliation, name and
library card number
System checks with local OPAC to ensuretheir good standing
User selects pick-up location (options
predefined by each library) The system does load balancing to determine
who gets the request (users do not select)
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Lending/Borrowing
INN-ReachCatalogServer
LocalSystem
LocalSystem
LocalSystem
LocalSystem
Patron Request
Item Circulated
Patron Verified
Request Filled
Item Request
Item Sent
Record
Contribution
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Document Ordering Features
Libraries have local control over what items
can be delivered
Libraries have local control over which of yourpatrons can borrow
If local copy is checked-out or missing it may
be requested through Prospector System is sensitive to multi-volume sets so
particular volumes may be selected
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Primary Circulation Policy
21 day loan period
1 renewal
Holds permitted but no recalls
40 requests/check-outs per person
Delivery via existing courier
Overdue fines and lost book fees are set by
each local library
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Additional Circulation Policies
Media. 1 week, no renewals. To support sites
who want to delivery videos, CDs and otherspecial media. 1 week, no renewals.
PASCAL Journals. 1 week, no renewals.
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Use Statistics (Last 12
Months) Over 333,000 volumes were actually
delivered
86.3% fulfillment rate
Most common reason for non-fulfillment is
that the item was not on the shelf
Turnaround 3-4 days as most libraries pull
& ship daily.
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Prospector Lends
0
50000
100000
150000
200000
250000
300000
350000
1999 2000 2001 2002 2003 2004 2005
Deliveries
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Volumes delivered
1999 9,794 (8 libraries for 5 months)
2000 39,754 (12 libraries)
2001 71,510 (14 libraries)
2002 100,000 (14 libraries)
2003 129,712 (17 libraries)
2004 272,768 (21 libraries)
2005 333,300 (21 libraries)
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Prospector/Swift/OCLC
ReturnablesSource: Colorado State Library
0
20000
40000
60000
80000
100000
120000
140000
Q3/Q4 2003 Q1/Q2 2004
OCLC
SWIFT
Prospector
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Top Lenders in Prospector
(by Volume)
October 2004-2005
0
10000
20000
30000
40000
50000
60000
JCPL ALD Aurora DPL FCPL CSU CUB
Lent
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Top Borrowers in Prospector
(by Volume)
October 2004-2005
0
10000
20000
30000
40000
50000
60000
70000
80000
JCPL FCPL ALD DPL Aurora CUB CSU
Borrowers
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New Libraries added in 2006
Colorado State Publications January 2006
University of Wyoming April 2006
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Adding non-III Libraries
Direct programming to a proprietary API
published by III Difficult and expensive to do
We did it for DPL (CARL), CSM (Endeavor)
and the Univ of Wyoming (Endeavor)
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Adding non-III Libraries
Direct Consortial Borrowing (DCB)
Solution being developed by III
Allows INN-Reach systems to add non-Innovative systems
Will be released in fall 2006
Being beta tested in Michigan where over 100non-III libraries have been added in a statewide
system (including Horizon libraries)
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Direct Consortial Borrowing (DCB)
It is an intermediate server that sits between
your Horizon system and Prospector
It batch harvests bibs, items, circ transactionsand patron data (at least once per day)
It maps this data into an INN-Reach
understandable format and feeds it directly intoProspector
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Direct Consortial Borrowing (DCB)
One DCB server can support multiple
libraries on different systems
Michigan supports >100 libraries on a singleserver
III costs yet to be determined but based on
library size and number of branches
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Costs for Joining Prospector
DCB costs from III yet to be announced
Annual membership fee (varies year-to-
year) but in the $8K-9K range
One-time Prospector membership fee to
help offset some of the embedded costs
already expended
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Some Prospector advantages
Up and running for over 7 years
Professional managed by Colorado Alliance
Single physical union catalog. You always searchall libraries in one search
Super easy and fast for your patrons
You get access to all of the lendable items from
the major public and academic libraries evenprivate schools like Regis, Colorado College andDU!
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Some Prospector advantages
Article delivery integration with your link
resolver (e.g. Gold Rush or other brand)
High fulfillment
Fast fulfillment
Uses existing courier
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Huge Success!
Prospector is a huge success with both patrons and
library staff!
It is playing an important role in deliveringmaterials in a time of declining budgets
It leverages and promotes inter-institutional
cooperation
It is being used as a tool for shared collection
development and other related projects