Proposers Conference...C AUTION • The MTEC-21-05-Cross-cutting Request for Project Proposals (RPP) is the official source of information regarding the active solicitation. • If

Proposers ConferenceSolicitation Number: MTEC-21-05-Cross-cutting

“Comprehensive Cross-Cutting Prevention Opportunity to Decrease Harmful Behaviors and Increase Service Member

Readiness and Performance”

January 29, 2021

MEDICAL TECHNOLOGY ENTERPRISE CONSORTIUM

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OBJECTIVES

• Provide an overview of the requirement• Identify funding expectations• Understand the solicitation and selection process • Understand proposal requirements• Understand the submission process

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CAUTION

• The MTEC-21-05-Cross-cutting Request for Project Proposals (RPP) is the official source of information regarding the active solicitation.

• If you act on information from any source other than these officialsources, it is at your risk.

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MTEC REQUIREMENT OVERVIEW

• Requests for proposals will be in the White Paper format.

• White Papers submitted must be in accordance with the mandatory format provided in the MTEC-21-05-Cross-cutting Request for Project Proposals.

• At the time of the submission, the Offeror must have already executed an MTEC Base Agreement.

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TEAMING

MTEC encourages organizations to team during the proposal preparation period (prior to proposal submission). We believe that this effort will result in three key advantages:

• Offerors will submit more targeted proposals that better address the full scope of technical requirements of an RPP.

• Offerors choose their own partners, rather than the Sponsor suggesting a teaming arrangement, so that appropriate teaming arrangements can be made that suit all parties involved.

• Timelines to award will be faster because additional time during the process will not be required for several Offerors to work on and submit a new teamed proposal.

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TEAMING TOOLS

• Collaboration Database Tool – (Only available on the MTEC Members Website) Quick and easy tool to search the MTEC membership for Collaboration Interests, Capabilities and Technical Expertise of member organizations.

• One-off Requests for Teaming – Points of Contact are provided in every RPP. MTEC can propagate your company’s capabilities to other interested parties.

• Partnering with DoD Laboratories - MTEC members have the option to leverage DoD lab capabilities. Points of contact at Army laboratories can be found on the MTEC Members Website.

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FUNDING PLAN

• The U.S. Government (USG) Department of Defense (DoD) currently has available approximately $11.3 Million (M) for the following focus areas:

1. FOCUS AREA #1 CBPR ~$4.7 MMaximum Request = $2.5M

2. FOCUS AREA #2 Measurement and Assessment ~$1.9 MMaximum Request = $750K

3. FOCUS AREA #3 Effective Primary Prevention Programming - ~$4.7 MMaximum Request = $2.5M

• Note that if a single white paper addresses more than one focus area, then the maxima are additive.

• MTEC anticipates that multiple awards (approximately 6 awards) will be made

• It is possible that a single Offeror could receive an award for more than one Focus Area.

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FUNDING PLAN

• Any potential follow-on funding is subject to availability and is expected to be awarded non-competitively and negotiated based on outcomes, cost sharing, partner matching and estimates for additional study completion.

• The DoD reserves the right to negotiate available funding up or down based on the Proposed Statement of Work.

• Cost sharing, including cash and in kind (e.g., personnel or product) contributions are strongly encouraged, have no limit, and are in addition to the Government funding to be provided under the resultant award(s).

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• The anticipated Period of Performance is expected to be up to 36 months for all focus areas.

• Dependent on the results and deliverables, additional time may be added to the POP for follow-on tasks. Such follow-on work may include:

o Developing, testing and further refining prototypes and prototype methods for disseminating and implementing prototypes.

PERIOD OF PERFORMANCE (POP)

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MTEC 21-05-CROSS-CUTTING SCHEDULE

Request Issue Date: January 13, 2021

Proposers Conference: January 29, 2021

White Paper Due: February 11, 2021 (Noon Eastern Time)

Anticipated Award Date: September 30, 2021 (subject to change)

NOTE: MTEC membership is required for the submission of a White Paper in response to this MTEC RPP. To join MTEC, please visit http://mtec-sc.org/how-to-join/

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http://mtec-sc.org/how-to-join/

PROPOSAL GUIDANCE DOCUMENTS

• MTEC RPP (MTEC-21-05-Cross-cutting)– Submission Deadlines

– Evaluation Criteria

– White Paper Format

• MTEC Base Agreement (Sample)– Must agree to abide by Terms and Conditions

• Offerors are advised to check the MTEC website periodically during the proposal preparation period for any changes as well as clarifications.

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REQUIREMENTS

• There is a statutory requirement for 1/3 cost share on projects that do not include significant participation of a Nontraditional Defense Contractor (NDC) or Nonprofit Research Institution (NRI)

• A NDC and/or NRI can be at the prime level, team members, subcontractors, lower tier vendors, or "intra-company" business units

• Examples of significant contributions include:– Supplying new key technology or products– Accomplishing a significant amount of the effort– Use of unique skilled personnel, facilities and/or equipment– Causing a material reduction in the cost or schedule or increase in the performance– Improvement in performance

• Must have a DUNS #

• Warranties and Representations required with the submission of the Enhanced White Paper (Appendix 4.3 of Enhanced White Paper, see Section 10 of RPP).

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NONTRADITIONAL DEFENSE CONTRACTOR DEFINITION

The term Nontraditional Defense Contractor is a business unit that has not, for a period of at least one-year prior to the issue date of the MTEC Request for Project Proposals, entered into or performed on any contract or subcontract that is subject to full coverage under the cost accounting standards (CAS) prescribed pursuant to section 26 of the Office of Federal Procurement Policy Act (41 U.S.C. 422) and the regulations implementing such action.

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NONPROFIT RESEARCH INSTITUTION DEFINITION

A Nonprofit Research Institution means an entity whose primary purpose is conducting research and that is (1) described in section 501(c) of the IRS code of 1986, AND (2) exempt from tax under section 501(a) of that code.

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DATA RIGHTS

• It is anticipated that anything delivered under a Research Project Award would be delivered to the Government with unlimited data rights unless otherwise asserted in the proposal and agreed to by the Government.

• If this is not the intent, then the White Paper should discuss discuss this.

• Rights in technical data in each Research Project Award shall be determined in accordance with the provisions of MTEC Base Agreement.

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FREEDOM OF INFORMATION ACT (FOIA)

• 10 U.S.C. §2371(i), as amended, provides that disclosure of the information listed below is not required, and may not be compelled, under FOIA for a period of five years if a party submits the information in a competitive or noncompetitive process having the potential for an award of an Other Transaction Agreement:

– (i) a proposal, proposal abstract, and supporting documents;– (ii) a business plan submitted on a confidential basis; or– (iii) technical information submitted on a confidential basis.

• To request protection from FOIA disclosure as allowed by statute, Offerors shall mark business plans and technical information with a legend identifying the documents as being submitted on a confidential basis.

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TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

• Per requirements from the Acting Principal Director of Defense Pricing and Contracting dated 13 August 2020, the provision at FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated in this solicitation.

• If selected for award, the Offeror(s) must complete and provide the representation as required by the provision to the Consortium Manager.

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ASSESSMENT/ROYALTY PAYMENT AGREEMENT

• Each recipient of a research project award under the OTA shall pay MTEC an Assessment Fee equal to 1% of the total funded value. Such deposits will be due within 90 days after the research project award, per section 3.4 of the Consortium Member Agreement (CMA).

• MTEC members receiving MTEC funding agreement for research projects will be required to execute a MTEC Royalty Payment Agreement or pay an additional 2% assessment fee on the award.

• The CMA is available on the MTEC website. – https://mtec-sc.org/how-to-join-2/

See Section 3.4 of the Consortium Member Agreement for additional details

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https://mtec-sc.org/how-to-join-2/

ACQUISITION APPROACH

• MTEC will use a two-stage approach to award

• Offerors will submit a white paper in Stage 1.

• The Government will evaluate White Papers submitted and will select White Papers that best meet their current technology priorities.

• Offerors whose proposed solution is selected for further consideration based on White Paper evaluation will be invited to submit a full proposal in Stage 2.

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STAGE 1 – WHITE PAPER

Stage 1: Submission of White Paper• The Offeror will submit a White Paper using the template provided in

Section 8 of the RPP.

• Required Submission Documents (1): Submitted via BIDS – White Paper: One PDF document 5MB or lower.

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WHITE PAPER CONTENT (STAGE 1)

• Cover Page (1-page limit)• Body of White Paper

• Five (5) pages: if White Paper addresses only ONE focus area. 6 pages total.

• Seven (7) pages: if White Paper addresses TWO focus areas. 8 pages total.

• Nine (9) pages: if White Paper addresses THREE focus areas. 10 pages total.

• Required Format: 11-point font (or larger), single-spaced, single-sided, 8.5 inches x 11 inches). Smaller type may be used in figures and tables but must be clearly legible. Margins on all sides (top, bottom, left, and right) should be at least 1 inch.

• Do not include confidential or proprietary information

See Section 8 of RPP for White Paper template21

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WHITE PAPER COMPLIANCE CHECK

• The CM will conduct a preliminary screening of submitted White Papers to ensure compliance with the RPP requirements.

• White Papers that do not meet these requirements may be eliminated from the competition or additional information may be requested by the CM.

• One of the primary reasons for non-compliance or elimination during the initial screening is the lack of significant nontraditional defense contractor participation, nonprofit research institution participation, small business participation or cost share (see RPP Attachment B).

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See Table 1 in the RPP for how the Cost Sharing/Nontraditional Contractor determination will be made.

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WHITE PAPER EVALUATION

• The CM will distribute all White Papers to the Government for evaluation.

• Evaluationo Offerors will receive feedback on the evaluation. o Evaluation factors:

> Factor 1 – Programmatic Relevance> Factor 2 – Technical Feasibility> Factor 3 – Project Team

• Upon review and evaluation of the White Papers, Offerors who are favorably evaluated will be invited to participate in Stage 2 for further consideration.

See Section 5 of RPP for more detail on evaluation criteria23

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STAGE 2 – FULL PROPOSAL

Stage 2: Full Proposal (for Only Those Offerors Recommended for Stage 2)

• Notification letters from MTEC will serve as the formal request for a full proposal. These letters will contain specific submission requirements if there are any changes to those contained in this RPP.

• Required Submission Documents (8): Submit via BIDS (5MB or lower) – Technical Proposal as one word or PDF document. – Statement of Work (SOW)/Milestone Payment Schedule (MPS) as one Word (.docx or .doc) – Section I: Cost Proposal Narrative as one Word or PDF document. – Section II: Cost Proposal Formats as one Excel or PDF document. – Royalty or Additional Research Project Award Assessment as one signed Word or PDF

document. – Warranties and Representations for all proposals as one Word or PDF document. – Current and Pending Support as one Word or PDF document. – Data Rights as one signed Word or PDF document.

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WHITE PAPER SUBMISSION

• White Papers shall be submitted by February 11, 2021 (Noon Eastern Time).

• Submission will be submitted using the BIDS Platform. https://ati2.acqcenter.com/

• In order to respond to an RPP on BIDS you first must register for a MTEC BIDS account, if you have not already.

– After registering, you will then be able to submit responses to an open RPP.

• Refer to Attachment H of the RPP for further instruction regarding BIDS.

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https://ati2.acqcenter.com/

BIDS: NEW REGISTRATION

Select “New Registration” from the home screen.

Navigate to the MTEC BIDS website and select “New Registration”

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Select “Submitter”.

Select “Submitter”

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Complete the registration form. Be sure to select how you want to receive the dual factor verification code (SMS text message is recommended).

Select “Submit Registration” to complete BIDS registration.

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BIDS registration is instantaneous. It does not require any verification by the MTEC team. After successfully registering, you can submit proposals to any open MTEC RPP.

• MTEC Membership is not required for submission of a white paper in response to this RPP.

• Updates to submitted documents can be made anytime prior to the due date and time.

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WHITE PAPER SUBMISSION VIA BIDS

Navigate to the MTEC BIDS site and login. After login select the “MTEC BIDS Home” link.

Login to your BIDS Account.

Then select the “MTEC BIDS Home” link

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Select the “Respond to RPP” link under the submitter tools

Click the link to respond to an RPP.

Once logged in, your username will appear here.

RPP information is provided in this section. This includes status updates.

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Select which RPP you will be responding to.

Select which RPP to respond to. If multiple RPPs are open, they will be listed here.

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Complete the submission form.

Shows remaining time before submission close.

Select the technical area your submitting to as identified in the RPP.

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Complete the submission form by uploading the required documents and click submit.

Upload White Paper documents in this section.

Once the submission form is completed select submit.

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Once you have successfully submitted an enhanced white paper, you will receive a notification with your submission number (ex. MTEC-23-24-Everest-045).

ALL WHITE PAPERS MUST BE SUBMITTED BEFORE THE SUBMISSION DUE DATE AND TIME. LATE SUBMISSIONS CAN NOT BE ACCEPTED.

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Comprehensive Cross-Cutting Prevention Opportunity to Decrease Harmful Behaviors and Increase Service Member

Readiness and Performance

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CDR Christopher T. Steele Director, Military Operational Medicine Research Program

Chair, Joint Program Committee-5

MAJ Karmon Dyches Military Deputy for Psychological Health (Sexual Assault Reduction)Dr. Katharine Nassauer Psych Resilience Program Area Manager (Resilience & Suicide Reduction)Dr. Sarah Maggio Deputy Program Area Manager (Substance Abuse Reduction)Dr. Nathaniel Mohatt Consultant to MOMRP, University of Colorado Denver Anschutz

U.S. military personnel and their families face many challenges that threaten the readiness and resiliency of the force.

The goal of this MTEC funding opportunity is to focus on preventive approaches and interventions designed to positively impact multiple outcomes including:

» Suicide ideation and behaviors and non-suicidal self-injury» Sexual violence (sexual harassment and assault)» Harassment (e.g., gender and racial discrimination, retaliation)» Domestic abuse (intimate partner violence)» Alcohol and substance use, misuse, and disorders» Psychological health issues

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Purpose

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Big Picture

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Prevention Collaboration Forum

MOMRP Cross-Cutting

Prevention Research FundingNDAA 540D Call for Prevention

Policy

Prevention Plan of Action (PPOA)

Harassment (e.g., gender & racial discrimination,

retaliation)

Sexual violence (sexual harassment

and assault)

Domestic abuse (intimate partner

violence)

Alcohol and substance use,

misuse, & disorders

Suicide ideation & behaviors and non-suicidal self-injury

Psychological health issues

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Programmatic Goal

Partner with DoD and Service level stakeholders to provide necessary research to close identified gaps in capacity building, dissemination & implementation science, tools & instruments, metrics & CDEs, and culture, messaging & context as it relates to cross-cutting prevention efforts across the DoD.

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Primary DoD StakeholdersArmy Resilience Directorate (ARD) National Guard Bureau

Office of the Assistant Secretary of the Army Manpower & Reserve Affairs (ASA M&RA) Reserve Component

Office of the Under Secretary of Defense for Personnel and Readiness (OUSD P&R), Military

Community & Family Policy (MC&FP)Defense Suicide Prevention Office (DSPO)

Walter Reed Army Institute of Research (WRAIR) DOD Sexual Assault Prevention Research Office

Air Force Directorate of Integrated Resilience (AF/A1Z) DOD Military to Civilian Transition Office

Department of the Navy Sexual Assault Prevention Research Office (DON SAPRO) OUSD P&R MC&FP Family Advocacy Program

Navy’s Twenty-First Century Sailor Office (OPNAV N17)

DOD Office of Diversity, Equity, and Inclusion (ODEI)

US Marine Corps Psychological Health Center of Excellence

Marine Corps G10 Force Preservation Behavioral Health Clinical Community

Special Operations Command/Preservation of the Force and Family (SOCOM/POTFF)

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RPP Focus Areas

Given the cross-cutting objective of this MTEC RPP, Offerors must address at least one of the following focus areas, but are strongly encouraged to consider addressing more than one focus area:

(1) FOCUS AREA #1: Community Based Participatory Research (CBPR)(2) FOCUS AREA #2: Measurement and assessment(3) FOCUS AREA #3: Effective primary prevention programming

The MTEC mechanism allows for and encourages collaboration between the Government sponsors/stakeholders as well as between awardees to accelerate development of solutions and maximize the benefit to Service Members and their

Families. Offerors should be prepared to work collaboratively with other applicants or Government sponsors and subject matter experts to ensure application of projects to a military environment. Awardees will interact with Department of

Defense and Service level offices (e.g., stakeholders, customers, end-users, and/or DOD partners). Awardees should be prepared to leverage metrics and outcomes identified by stakeholders across Military Services, to avoid duplication or

trying to retrofit a metrics solution for systems that do not ‘talk’ to each other.

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Use CBPR/participatory action research to enhance the military community relevance of research and to develop, assess, and sustain cross-cutting prevention that is culturally grounded in the military community(-ies).

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FOCUS AREA #1 Community Based Participatory Research (CBPR)

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» CBPR is defined as scientific inquiry conducted in a community with researchers and community members as partners » See Attachment G of the RPP, Supplemental Information

» Community-partnered approaches can: » generate better-informed hypotheses,» develop more effective interventions, » and enhance the translation of the research results into practice.

» Involving members of local military communities in cross-cutting prevention research may improve the quality, impact, and applicability of the research to the military.

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What is CBPR?

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Identify cross-cutting risk and protective factors of greatest importance and relevance to military community members across multiple levels of social ecology model with a focus on community-level risk and protective factors:

» How do military communities and civilian communities interact to influence the behavioral health, help-seeking behaviors, and access to services by Service Members, their families, and intimate partners;

» Programs and implementation strategies that garner leadership buy-in and empowerment, enhance structural, cultural and environmental relevance that supports behavioral health, and facilitates participation in prevention programs;

» Culturally responsive programs or interventions that have positive valence, promote norms for respect, and reduce multiple forms of workplace mistreatment;

» Define leadership behaviors required to foster and strengthen climates of mutual respect and identify contextual factors that promote or inhibit the demonstration of these behaviors;

» Strategies to improve the community climate, environments, policies, resources and programs in order to address the community-identified priorities; and

» Strategies to improve program utilization and access.

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Capabilities Needed

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Novel methodologies to efficiently identify and/or collect short-, medium-, and long-term indicators of effectiveness of cross-cutting prevention programming

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FOCUS AREA #2 Measurement and Assessment

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» Common measurement is important across programs with diverse prevention objectives to better identify which promising programs have the best cross-cutting outcomes.

» Cross-cutting prevention research is challenged by the need to potentially measure multiple outcomes, leading to multiple statistical tests and decreased study power.

» Development of an integrated cross-cutting measurement strategy and identification and validation of cross-cutting prevention outcome metrics is crucial.

» Military-relevant measures and methods are essential for evaluating program effectiveness and maximizing resources.

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Why Focus on Measurement and Assessment?

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» Proposed projects should advance the measurement and methodology for cross-cutting prevention research, including but not limited to:» Efficient, low-burden solution for assessing cross-cutting

prevention effort effectiveness that can be seamlessly integrated into workflow/efforts and inform continuous quality improvement;

» Tailored interventions that might be initiated at key transitions such as when Service Members arrive at new units or deploy;

» Validated, streamlined common data elements for cross-cutting prevention research and program effectiveness;

» New measures or measurement models for assessing impact across multiple behavioral health outcomes, e.g. a prevention index;

» Leverage existing data to develop and test analytic methods, strategies, or tools for assessing cross-cutting outcomes.

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Capabilities Needed

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Develop and/or adapt and test primary prevention (addressing individual, relationship, team, leader, community, and/or systems-level aspects) programming for the military context.

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FOCUS AREA #3 Effective Primary Prevention Programming

Society

Community

Family & Relationships

Individual

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» Approaches that take place before a negative event, harmful behavior, or psychological health issue has occurred to prevent the initial event and all ensuing negative events.» Universal Interventions- Approaches that are aimed at groups or

the general population regardless of individual risk » Selective Interventions- Approaches that are aimed at those who

are thought to have a heightened risk

» DODI 6400.09: Section 4: Elements of Integrated Primary Prevention provides details of what is expected of policy and programs

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What is Effective Primary Prevention Programming?

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» To advance cross-cutting prevention we must identify programs with the strongest cross-cutting impacts. » Effective comprehensive cross-cutting prevention programs for use

in the military to address factors across multiple levels of social ecology, and interdependence of factors across levels;

» Determine appropriate and critical periods/periods of transition/time points for effective prevention program implementation;

» Effective community models for implementing multiple strategies from the DODI 6400.09 & evaluate cross-cutting effectiveness;

» Effective interventions for use in the military that address developmental and social determinants of health

» Workplace civility interventions that focus on the promotion of norms for mutual respect and the reduction of multiple forms of related negative behaviors; and

» Sociometric research to tailor cross-cutting prevention programs to the needs of a population and/or individuals fitting certain characteristics measured via peer-nominations or self-nominations.

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Capabilities Needed

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QUESTIONS AND ANSWERS

• Q&A submitted prior to and during the call, will be reviewed now (to the maximum extent practical).

• Q&A will be posted to the MTEC website on the solicitations page: https://www.mtec-sc.org/solicitations/

• Submit any other questions to: – Questions concerning contractual, cost or pricing related to this RPP

should be directed to the MTEC Contracts Administrator, Randall Fernanders [email protected]

– Technical related questions should be directed to the MTEC Director of Research, Dr. Lauren Palestrini, Ph.D., [email protected]

– Questions concerning membership and all other questions should be directed to Ms. Kathy Zolman, MTEC Director of Program Operations, [email protected]

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https://www.mtec-sc.org/solicitations/mailto:[email protected]:[email protected]:[email protected]

Back-up Slides

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Acronym List

» ARD: Army Resilience Directorate» AF/A1Z: Integrated Resilience Directorate» CDC: Centers for Disease Control and Prevention» CDEs: Common Data Elements» DoDEA: DoD Education Activity» DoDGAR: Department of Defense Grant and Agreement

Regulations» DSPO: Defense Suicide Prevention Office» FAP: Office of the Deputy Assistant Secretary of Defense for Military

Community and Family Policy, Family Advocacy Program» FAR: Federal Acquisition Regulation» MCTO: Military-Civilian Transition Office» MTEC: Medical Technology Enterprise Consortium» NDAA: National Defense Authorization Act» NGB: National Guard Bureau» NIMH: National Institute of Mental Health

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Acronym List Cont.

» ODDR: Office of Drug Demand Reduction» ODEI: Office of Diversity, Equity, and Inclusion» OPA: Office of People Analytics» OPNAV N1Z: Strategic Affairs Office » OTA: Other Transaction Agreement» PHCoE: Psychological Health Center of Excellence» pOTA: prototype Other Transaction Agreement» PPOA: Prevention Plan of Action» SAPRO: Sexual Assault Prevention Research Office» SOCOM POTFF: Special Operations Command –

Preservation of the Force & Family» SOTR: Sponsor Office Technical Representative» TVPO: Transition to Veterans Program Office» USMC: United States Marine Corps» WRAIR: Walter Reed Army Institute of Research

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Slide Number 1Slide Number 2Slide Number 3Slide Number 4Slide Number 5Slide Number 6Slide Number 7Slide Number 8Slide Number 9Slide Number 10Slide Number 11Slide Number 12Slide Number 13Slide Number 14Slide Number 15Slide Number 16Slide Number 17Slide Number 18Slide Number 19Slide Number 20Slide Number 21Slide Number 22Slide Number 23Slide Number 24Slide Number 25Slide Number 26Slide Number 27Slide Number 28Slide Number 29Slide Number 30Slide Number 31Slide Number 32Slide Number 33Slide Number 34Slide Number 35Comprehensive Cross-Cutting Prevention Opportunity to Decrease Harmful Behaviors and Increase Service Member Readiness and Performance�PurposeBig Picture Programmatic GoalPrimary DoD Stakeholders�RPP Focus Areas�FOCUS AREA #1 Community Based Participatory Research (CBPR) �What is CBPR?Capabilities Needed�FOCUS AREA #2 Measurement and Assessment�Why Focus on Measurement and Assessment?�Capabilities Needed�FOCUS AREA #3 Effective Primary Prevention ProgrammingWhat is Effective Primary Prevention Programming?��Capabilities NeededSlide Number 51Back-up SlidesAcronym List Acronym List Cont.