Proposed Raffles Hall Constitution for AY1314

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RAFFLES HALL CONSTITUTION

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CONTENTS

ARTICLE I TITLE Pg. 3

ARTICLE II OBJECTIVES Pg. 3

ARTICLE III MEMBERSHIP Pg. 3

ARTICLE IV PRIVILEGES OF MEMBERS Pg. 4

ARTICLE V OBLIGATIONS OF MEMBERS Pg. 5

ARTICLE VI THE JUNIOR COMMON ROOM COMMITTEE Pg. 6

ARTICLE VII DUTIES AND POWER OF JCRC MEMBERS Pg. 8

ARTICLE VIII THE INTERIM COMMITTEE Pg. 13

ARTICLE IX GENERAL MEETINGS Pg. 14

ARTICLE X AMENDMENTS TO THE CONSTITUTION Pg. 17

ARTICLE XI ELECTIONS TO THE JCRC Pg. 17

ARTICLE XII DISCIPLINARY COMMISSION Pg. 20

ARTICLE XIII GENERAL Pg. 20

RAFFLES HALL RESOLUTIONS (AS AT 22 JANUARY 2014) Pg. 22

THE CONSTITUTION OF RAFFLES HALL

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ARTICLE I – TITLE

This document shall be known as the Constitution of Raffles Hall.

ARTICLE II - OBJECTIVES

1. To promote and safeguard the interests of the members of the Hall.

2. To uphold and respect the dignity and equality of every member of the Hall.

3. To promote and further academic, social, cultural, community services and sports activities.

4. To afford a recognized means of communication with the Master, the Senior Common Room Committee (SCRC), the National University of Singapore Students’ Union, other Halls of Residence and other external bodies.

ARTICLE III- MEMBERSHIP

1. Ordinary Members

All students registered with the National University of Singapore and residing in the Hall during the academic year shall be ordinary members. (Unless specified otherwise, ‘member’ shall be taken to mean ordinary members.)

2. Affiliate Members

All students registered with the National University of Singapore who are not ordinary members may, with the approval of the JCRC, become affiliate members.


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ARTICLE IV-PRIVILEGES OF MEMBERS

1. Ordinary members shall:

a) Have the right to stand for elections to the Junior Common Room Committee (JCRC), nominate or second a candidate for the election subject to the provisions of Article XI.

b) Have the right to stand for elections for all positions in the JCRC as laid out in Article VI, including the portfolios of the President and Vice-Presidents, provided they have stayed in the Hall for at least one academic semester prior to the submission of election bids.

c) Have the right to speak and vote at General Meetings of the Hall.

d) Have the right to attend and speak at meetings of the JCRC and its committees, subject to a simple majority vote of the members of the JCRC and the committees respectively.

e) Be eligible for membership of various committees.

f) Have the right to use all facilities as approved by the JCRC.

2. Affiliate members shall have no other rights than those stated below:

a) The right to attend General Meetings and to speak at such meetings

b) The right to use all facilities as approved by the JCRC.

c) The right to be considered by the JCRC as a representative of the Hall in any activities.

3. Former Ordinary members

Ordinary members of the previous academic year who have held positions of responsibility for the duration of that whole academic year who are no longer ordinary members in the current academic year shall have speaking rights at the Annual General Meeting of the current academic year. Such rights will be terminated after the end of that academic year.


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ARTICLE V - OBLIGATIONS OF MEMBERS

1. Members and affiliate members shall:

a) Uphold the good name of the hall.

b) Be bound by the Constitution, resolutions passed at a general meetings and decisions of the JCRC. Resolutions of general meetings and decisions of the JCRC should not supersede the Constitution.

c) Abide by the Hall Constitution, and any act or decision inconsistent with the constitution shall be invalid to the extent of the inconsistency.

d) Be bound by resolutions passed at a general meeting save where it is inconsistent with the Constitution.

e) Be bound by the decision of the JCRC save where it is inconsistent with the Hall Constitution or resolutions passed at a general meeting.


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ARTICLE VI – THE JUNIOR COMMON ROOM COMMITTEE

1. There shall be a Junior Common Room Committee of the Hall.

2. Composition

The JCRC shall consist of eleven members who shall be the following:

• President

• Internal Vice President

• External Vice President

• Honorary General Secretary

• Finance Director

• Media Director

• Social Director

• Welfare Director

• Sports Director

• Vice Sports Director

• Culture Director

3. Duration

The term of office of the JCRC shall be one year and shall commence from the Annual General Meeting and terminate at the following General Meeting with the handing over to the incoming JCRC.

Upon each nominee’s successful election results, they shall hold a ‘Designate’ title to their elected position.

4. Functions

The JCRC shall:

a) Be responsible for carrying out the objectives as set out in Article II.

b) Be responsible for carrying out decisions laid down by the Hall at General Meetings.

c) Be in charge of all properties belonging to the Hall and those acquired by or entrusted to the JCRC.


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d) Control the finance of the JCRC.

e) Be responsible for an annual report of the activities of the JCRC.

f) The JCRC shall not disclose any information deemed sensitive.

5. Powers

The JCRC shall have the power:

a) To decide on any matter not provided for in the Constitution. The decision may be reviewed at a General Meeting of the Hall.

b) To make rules for its proper administration not inconsistent with the Constitution.

c) To appoint committees and/or special officers where necessary for the proper execution of its duties.

d) To call upon members to attend its meetings. Such members may take part in the relevant discussions but shall not have the right to vote.

e) To approve an application for use of facilities under the charge of the JCRC provided that such use is not in conflict with the objectives of the Constitution.

6. Removal of the JCRC

The Hall may at a General Meeting, remove any JCRC member by a resolution which is passed by a simple majority of those present and voting, provided that the above removal shall be tabled as an item on the agenda for that General Meeting.


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ARTICLE VII – DUTIES AND POWERS OF JCRC MEMBERS

1. The President shall:

a) Enforce the Constitution.

b) Have the right to call meetings of the JCRC and of the Hall.

c) Preside at all meetings of the JCRC and the Hall unless the JCRC or the Hall respectively, by a simple majority decides otherwise.

d) Have a casting vote at the meetings of the JCRC

e) Represent the JCRC and the Hall at all meetings of the SCRC.

f) Countersign all bills for payment by the Finance Director Secretary.

g) Be in charge of external relations and be the spokesman for the members of the Hall.

h) Coordinate the work of the JCRC.

i) Have all powers not assigned to any other member of the JCRC.

j) Be in charge of liaising with external parties.

k) Be in charge of the continuity and branding of the Hall.

2. The Vice President (Internal) shall:

a) Assume all duties and powers of the President in the latter’s absence.

b) Assume the office of the President in the event of the latter’s position falling vacant and shall hold the office until a new President is elected.

c) Attend to all complaints which do not fall under the jurisdiction of any members in the JCRC.

d) Engage the Hall’s alumni.

e) Assume the duties and powers of the Honorary General Secretary in the latter's absence

f) Hold the office of the Honorary General Secretary in the event of the latter’s position falling vacant and shall hold the office until a new Honorary General Secretary is elected.

g) Be the ex officio of Raffles Hall Musical Production

3. The Vice President (External) shall:

a) Increase communication between the vital FOP committees.


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b) Increase communication between the FOP committees and the JCRC, therefore providing more support for the FOP Committees.

c) Create a memorable first impression of Hall to all freshmen.

d) Assist the President in any external liaison.

4. The Honorary General Secretary shall:

a) Be responsible for the convening all meetings of the JCRC and the Hall.

b) Submit at such meetings any matter for discussion received from the members and the Master.

c) Keep or cause to be kept minutes of all meetings and post up on the JCRC notice board or on the Hall’s website, a copy of the minutes within seven days of each meeting with the exception of the Annual General Meeting which shall be within fourteen days.

d) Record every formal meeting between the JCRC members and the SCRC and submit any such record to the Master for his approval and signature and permit it to be inspected by any member of the Hall.

e) Keep a register of all resolutions passed by the Hall and the JCRC at the respective meetings.

f) Maintain a record of resident’s activities in the Hall.

g) Be in charge of secretarial correspondence.

h) Be in charge of the Raffles Hall library and equipment and reading material thereof.

5. The Finance Director shall:

a) Be in charge of the finance of the JCRC.

b) Present to the Annual General Meeting on behalf if the JCRC:

i. The audited Statement of Income and Expenditure.

ii. The audited Inventory.

iii. The accounts of the JCRC.

c) Receive on behalf of the JCRC, all monies due to the Hall and promptly pay them into appropriate accounts.

d) Pay all bills of the JCRC which have been countersigned by the President as provided for in the Article VII Para 1(f).


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e) Submit the books of the Hall for inspection by any member of the Hall provided one week’s notice has been given to the Finance Secretary.

f) In the event of the JCRC going out of office before the completion of its term:

i. Close all accounts, and

ii. Submit on behalf of the JCRC the audited accounts covering its period of the office and audited inventory to the Finance Director Secretary of the incoming JCRC within ten days.

g) Present on the behalf of the JCRC the provisional budget to the SCRC.

h) Not hold office for more than one term of office.

6. The Media Director shall:

a) Be in charge of and maintain all online platforms such as the Raffles Hall Website, Facebook page and Rzone.

b) Be in charge of all media committees.

7. The Social Director shall: be in charge of organising:

a) Increase communication between the vital block committees

b) Increase communication between the block committees and the JCRC, therefore providing more support for the block committees

c) Be in charge of organising social functions and general recreational activities of the Hall.

d) Be in charge of any Voluntary Programme of the Hall

8. The Welfare Director shall:

a) Be in charge of the dining hall.

b) Handle all problems concerning food.

c) Be responsible for other welfare delegated by the JCRC.

d) Be responsible for the Welfare of the Residents of the Hall.

e) Maintain the gym, and all equipment present in the gym for usage during Sesmster 2 of the Academic Year.

f) Be responsible for the maintenance of the following locations.

i. Upper Lounge

ii. Lower Lounge


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iii. Conference Room

iv. Meeting Room

v. TV Room

vi. Study Room

9. The Sports Director shall:

a) Maintain all sports equipment, the hardcourt, and the takraw court.

b) Maintain the gym, and all equipment present in the gym for usage during Sesmster 1 of the Academic Year.

c) Be responsible for the promotion and organizing of Inter-Hall Games.

d) Represent all the sports teams of Raffles Hall as well as the Sports Management Committee.

10. The Vice Sports Director shall:

a) Assume all duties and powers of the Sports Director in the latter’s absence.

b) Assist the Sports Directors in representing the sports teams of Raffles Hall, as well as the Sports Management Committee.

11. The Cultural Director shall:

a) Promote and organize cultural activities. which shall include both fine and performing arts.

b) Manage all cultural groups of the Hall.

c) Be in charge of the Band Room, Dance Studio and all musical equipment of Hall property. thereof.

12. Upon successful election, the members of the incoming JCRC will be known as the JCRC Designates. They shall hold that designation until the next AGM, where they will be officially sworn in to take over from the outgoing JCRC, thereafter they shall relinquish the designation.

a) The President Designate shall:

i. Be present at all meetings of the JCRC and the Hall on being elected, unless the JCRC decides otherwise.

ii. Enforce the Constitution.

iii. Co-ordinate the work of the JCRC Designate.

b) The Internal Vice President Designate shall:


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i. Be present at all meeting of the JCRC and the Hall on being elected, unless the incumbent JCRC decides otherwise

ii. Assume all duties and powers of the President Designate in the latter’s absence.

iii. Assume the office of the President Designate in the event of the latter’s position falling vacant, and shall hold office until a new President Designate is elected.

c) The External Vice President Designate shall:

i. Be present at all meetings of the JCRC and the Hall on being elected, unless the incumbent JCRC decides otherwise.

ii. Assume all duties and powers of the Internal Vice President Designate in the latter’s absence.

iii. Assume all duties and powers of the Internal Vice President Designate and the President Designate in the absence of both.

d) The Junior Common Room Committee (JCRC) Designates shall:

i. Be present at all meetings of the JCRC and the Hall on being elected, unless the incumbent JCRC decides otherwise.

ii. To understudy the JCRC portfolios which they would be assuming.

iii. To render assistance to the President Designates and Vice Presidents Designate.

13. The Internal Vice President Elect shall:


ii. Assume all duties and powers of the President Elect in the latter’s absence.

iii. Assume the office of the President Elect in the event of the latter’s position falling vacant and shall hold office until a new President Elect is elected.

14. The External Vice President Elect shall:


ii. Assume all duties and powers jointly with the Internal Vice President Elect of the President Elect in the latter’s absence.


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iii. Assume the office of the President Elect in the event of the latter’s position falling vacant and shall hold office until a new President Elect is elected.

15. The Junior Common Room Committee (JCRC) Elects shall:


ii. To understudy the JCRC portfolio which they would be assuming.

iii. To render their assistance to the President Elect and Vice President Elect.

ARTICLE VIII – THE INTERIM COMMITTEE

1. In the event that the JCRC resigns en bloc it shall submit such resignation to the hall at an Extraordinary General Meeting convened for the purpose, whereupon the Hall shall elect an Interim Committee.

2. In the event of a vote of no confidence being passed on the JCRC office at a General Meeting, the Hall shall elect an Interim Committee at the same meeting.

3. The Interim Committee shall consist of a chairman, a secretary, a treasurer and two other members.

4. The Interim Committee shall assume all the duties, powers and obligations of the JCRC until a new JCRC is elected into office.

5. The first meeting of the incoming JCRC shall be convened within two weeks of the elections.

6. The Interim Committee shall submit a report and a Statement of Accounts covering its period of office to the incoming JCRC.


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ARTICLE IX – GENERAL MEETINGS

1. General meetings shall be convened by the Honorary General Secretary and shall be:

a) The Annual General Meeting (AGM) or

b) The Special General Meeting (SGM) or

c) The Extraordinary General Meeting (EOGM) or

d) The Emergency General Meeting (EGM).

2. Meetings of the JCRC

a) These shall be either Ordinary (i.e AGM and SGM), or Extra-ordinary (i.e. EOGM and EGM) and are official.

i. Ordinary meetings shall be held at least twice during the term of office.

ii. The Honorary General Secretary shall give three clear days’ notice of the meetings to the hall.,

iii. Members of the JCRC shall file two clear days’ notice to the Honorary General Secretary of amendments to the agenda for such meetings.

iv. The date and time of meeting shall be determined by the President but the first meeting in the academic year shall be held not later than the tenth week of the first term.

b) Extra-ordinary meetings shall be held whenever matters requiring urgent attention arise or when a written request signed by three members of the JCRC is received by the Honorary General Secretary, who shall convene the meeting within five days of the receipt of the written proposal.

i. Only the matter for which the Extraordinary meeting is called shall be on the agenda.

ii. Pursuant to the Extra-ordinary meeting, the Honorary General Secretary may file a notice to the Hall which is not less than ten hours.

c) Six members of the JCRC shall constitute a quorum. A JCRC decision shall be made by a simple majority.

d) Decisions of the JCRC are only valid if made in an official meeting.


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e) Decisions of individual JCRC members are only valid if the member is empowered by the Constitution or has power delegated to him by the JCRC in an official meeting.

3. The AGM shall convene after the Annual Elections of the entire JCRC. The agenda for the AGM shall consist of the following in that order:

a) Minutes of previous General Meeting(s).

b) Matters arising therefrom.

c) The Audited Statement of Income and Expenditure.

d) Annual Report.

e) Address of the outgoing President of the JCRC.

f) Address of the President Elect.

g) Election of three auditors who shall be members of the Hall but who shall not be members of the JCRC or any other Hall Committee and must have stayed in the hall for at least two academic semesters.

h) Any other matter of which in writing with a proposer and a seconder has been given to the Honorary General Secretary two days before the meeting.

4. Notice of the AGM shall be posted up on the Hall notice board five days before the meeting.

5. The JCRC shall convene the SGM in the third week of the second term where evaluations of the performance of each JCRC member shall be the only item of the agenda.

6. Notice of the SGM shall be posted up on the JCRC notice board three days before the meetings.

7. EOGMs of the Hall shall be convened by the Honorary General Secretary on:

a) The instruction of the JCRC.

b) The instruction of the President of the JCRC.

c) The written application to the Honorary General Secretary of at least twenty-five members of the Hall, together with a written statement of the matter(s) for which the meeting is called. Such a meeting shall be held within five days of the instruction or application.

8. Notice of EOGM shall be posted on the JCRC notice board not less than three clear days before the time of the meetings. Only the matter(s) for which the meeting is called shall be on the agenda.


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9. EGMs shall be convened by the Honorary General Secretary on:

a) The instruction of the JCRC.

b) The instruction of the President of the JCRC. Such a meeting shall be held within two days of the instruction.

10. Notice of EGMs shall be posted on the JCRC notice board not less than ten hours before the time of the meeting. Only matter(s) for which the meeting is called shall be on the agenda. In the event of controversy arising as to what the matter(s) is(are), the President’s ruling shall be final.

11. No General Meetings shall be convened during the vacations.

12. Quorum:

a) If within half an hour after the time appointed for the commencement of the meeting, a quorum is not met, the meeting shall commence.

b) One hundred members shall form a quorum for all General Meetings. For all General Meetings other than the AGM, the meeting lapses if there is a motion from the floor that there is no quorum and on a count of the members present the quorum is not met.

c) In the case of the AGM, if there is a motion from the floor that there is no quorum and on a count of the members present the quorum is not met, the meeting is adjourned.

d) All proceedings before the lapse of a General Meetings shall be valid.

13. The Honorary General Secretary of the JCRC shall take the chair at all General Meetings of the Hall. In his absence, the Vice President Internal shall take the chair. In the absence of both, one of the members present shall be elected to the chair.

14. No members shall vote by proxy. Voting at all general meetings shall be by secret ballot. Voting by a show of hands shall be taken only if insisted unanimously by all present.

15. Unless otherwise provided, a motion in a General Meeting shall be declared carried if voted for by a simple majority of those present and voting.

16. A vote of no-confidence on the JCRC member in his capacity as a member of the JCRC may be taken only if it has been tabled on the agenda of any General Meeting other than the Annual General Meeting.

a) In the event that a vote of no-confidence is moved on the JCRC or any JCRC member in his capacity as a member of the JCRC at the AGM, the meeting shall adjourned and resumed not earlier than 12 hours.


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ARTICLE X – AMENDMENTS TO THE CONSTITUTION

1. Any amendments to the Constitution shall be made at the AGM or at an EOGM.

2. The proposed amendment(s) shall be made by any twenty-five members of the Hall in writing to the Honorary General Secretary or by the JCRC at least five clear days before the AGM or the EOGM as the case may be.

3. The proposed amendment(s) shall be posted up in full on the JCRC notice board at least 3 clear days before the meeting at which the amendment(s) is(are) proposed to be made.

4. Amendments shall be carried out only if at least two thirds of the members present and voting have voted in favour of them.

ARTICLE XI – ELECTIONS TO THE JCRC

1. All members have the right to vote in the elections to the JCRC unless disqualified in accordance with Article XII.

2. The Returning Officer shall:

a) Be appointed by the Master of the Hall.

b) Be responsible for the preparation of the register of voters.

c) Supervise the elections but shall not himself contest or sponsor any candidate for any office at such elections.

d) Be responsible for counting votes.

3. The election timetable shall be as follows:

Event Time

Notice for nomination At least one clear day from nomination day

Nomination period 1600-2000 hours during nomination day

Scrutiny of and objections to nomination papers by any members

2000-2200 hours on nomination day

Notice of accepted nominees By 1200 hours of the day following nomination day


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Polling day Within three or five days of notification of accepted nominees

Polling period 1600-2000 hours on polling day

a) The Annual Elections shall be completed by the end of the sixth week of the first term with the exception of the President Elect, Vice President Elect and the JCRC Elects. They will be elected by the twelfth week of the second term of the year preceding the assumption of the office. They will be vested with the powers of the Presidency and the Vice-Presidency at the AGM.

a) The Annual Elections shall be completed by the end of the tenth week of the second semester in the academic year for all positions in the JCRC. For any uncontested positions or unsuccessfully secured positions after the Annual Elections in Semester Two, there will be a By-Election for these positions by the sixth week in the following semester.

b) The Election referendum will be held for each and every candidate running in the JCRC elections and the President Elect and the Vice President Elect.

i. Each uncontested candidate will retain his post regardless of the results of the referendum.

ii. The President and the Vice-President Elect will retain their post in the JCRC only if there is a confirmatory referendum of a simple majority of the total vote cast.

iii. For every position, there must be a majority of votes (greater then 50%), for the candidates successful acceptance into office. Otherwise the candidate will not assume his or her position in JCRC.

4. Nomination:

a) Only a member whose name appears in the Register of Voters shall be eligible to sign nomination papers as a proposer or as a seconder.

b) Each candidate shall be nominated by a proposer and a seconder.

c) No proposer or seconder may sign more than one nomination paper for each office at each election.

d) No candidate may be nominated for more than one office at each election.

e) For any JCRC member contesting any Directorship in the by-election, he or she must first resign from his or her initial directorship. Should


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which the by-election result be unsuccessful, he or she will not assume either Directorships.

f) For any JCRC member contesting either the President or Vice-President position in the by-election, he or she shall not first resign from his or her initial directorship. Should which the by-election result be unsuccessful, he or she will assume the initial Directorship.

g) Candidates whose nomination papers are rejected by the Returning Officer shall have the rights to appeal to the JCRC whose decision shall be final. Such appeals shall be in writing and must not be later than two days after nomination day.

5. If after the close of nomination:

a) Where only one member has been nominated for an office, the Returning Officer shall declare the candidate elected to the office, but where this situation is a result of the rejection of one or more candidates by the Returning Officer, then this power of declaration shall be suspended until an appeal under Article XI 4(f) has been decided by the JCRC.

b) No member has nominated to a particular office, the Returning Officer shall call for fresh nominations.

c) Where there are no nominees after 2 calls for fresh nominees, and

i. if those calls for nomination were for the purpose of adducing nominees for by-elections, the current JCRC shall have the power to co-opt members, or

ii. if those calls for nominations were for the purpose of adducing nominees for the Annual General Elections, the incoming JCRC shall have the power to co-opt members.

d) A referendum will be held for each and every co-opted candidate into the JCRC.

e) The appointed candidate shall only retain their post in the JCRC only if there is a confirmatory referendum of a simple majority of the total vote cast.

6. Voting:

a) Each voter shall cast only one vote for each office contested.

b) Voting shall be by secret ballot.

c) No member shall vote by proxy.

d) Where the number of votes cast for two or more candidates for an office is the same, there shall be a re-election for the office. If the


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number of votes for such a re-election is also the same, the JCRC shall have the casting vote. For this purpose, the JCRC’s decision shall be final.

7. Any member of the Hall may present a complaint in writing to the JCRC regarding the elections within forty-eight hours of the announcement of the result of the elections.

ARTICLE XII – DISCIPLINARY COMMISSION

1. Disciplinary action may be taken against any member who has acted contrary to the Constitution or decisions made by the JCRC in accordance with the Constitution.

2. When the need arises, the Disciplinary Commission will be formed.

a) The Commission shall consist of the following six members:

i. Two members of the SCRC, of whom at least one shall be a Resident Fellow. They will be appointed by the JCRC. Who will be solely appointed by the SCRC.

ii. Two members of the JCRC appointed by the JCRC.

iii. Two other members of the Hall other than a member of the JCRC, to be chosen by the Hall at a general meeting.

3. Duties and Power:

The commission shall investigate at all cases of breach of discipline by members referred to it by the JCRC or the Master and shall submit its recommendations to the Master. The Master will take such action on the recommendations as he thinks fit. A copy of the recommendations with reasons must be displayed on the JCRC notice board.

ARTICLE XIII – GENERAL

1. Interpretation of the Constitution:

a) In the event of controversy arising from the interpretation of the Constitution at a General Meeting, a ruling shall be made by a simple majority vote of the Hall.

b) In the event of a controversy arising from the interpretation of the Constitution at a JCRC meeting, a ruling shall be made by a simple majority vote of the JCRC. Any appeal against this ruling shall be lodged in accordance with procedures for calling an EOGM.

2. Resignations:

a) Any office bearer resigning from his office shall tender his resignation in writing and shall not be deemed to have resigned until his


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resignation has been accepted by all the following: Master of Raffles Hall, SCRCs of Raffles Hall, President of Raffles Hall. Should the President of Raffles Hall tender his resignation, the Vice-Presidents will have to accept the resignation in place of himself.

b) Any member of the JCRC wishing to resign shall tender his resignation at a General Meeting. The member shall be accountable for his term of office.

c) Any member of a committee of the JCRC wishing to resign shall tender his resignation to the JCRC through the head of the committee concerned.

3. Vacancy in the JCRC:

a) In the event of there being a vacancy in the JCRC for any reason whatsoever, the Returning Officer shall hold a by-election to fill that vacancy. However, if the vacancy falls within six weeks of the next Annual General Elections, the JCRC may co-opt members to fill that vacancy without calling for by-elections.

4. Notice Boards:

a) Members shall have the right to have their opinions posted on the notice board made available for this purpose by the JCRC for at least three clear days, provided that the authorship of the opinion has been confirmed by a JCRC member and the name of the author is on the opinion.

b) Notices and posters shall be allowed only in places specified by the JCRC.

5. Online Feedback Form Forum

a) Members shall have the right to have their opinions posted on the online Forum made available for this purpose by the JCRC, provided that the authorship of the opinion has been confirmed by a JCRC member and the name of the author is on the opinion.

b) The JCRC has the right to remove these opinions after one academic semester.

6. Auditors:

a) The auditors shall audit the Statement of Income and the Expenditure and inventories at the end of the financial year. They may from time to time audit the accounts and/or inventories as they deem necessary.

7. Statements to the Press:


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a) All statements on matters within the province of the JCRC shall be made by the President or in the absence of the President by the Honorary General Secretary or the Vice President after due consultation with the JCRC.

RAFFLES HALL RESOLUTIONS

(AS AT 22 JANUARY 2014)

1. That proper space or store-room space should be allocated to the A&G committee and there should be a proper method of granting loans of the A&G materials to the residents.

(AGM 85/86)

2. That there should be roper storage space for all Orientation stock.

(AGM 85/86)

3. That the Finance Secretary should be accountable for the Orientation inventory of the preceding year.

(AGM 85/86)

4. That all lost trophies are to be written off. Old trophies should be condemned, then duplicated and replaced for display.

(AGM 85/86)

5. That the Annual Report and the Statement of Income be made available to the residents 24 hours before the AGM.

(AGM 85/86)

6. The JCRC members are to take personal charge of all items which have been removed for repair or other purposes.

(AGM 87/88)

7. That the Welfare Secretary should maintain a log book on all equipment borrowed.

(AGM 87/88)

8. That all future Board of Photographers cover their expenditure from their revenue.

(AGM 87/88)

9. That the JCRC is to hand over the JCRC room during the Orientation period to the RHOC.

THE CONSTITUTION OF RAFFLES HALL: RAFFLES HALL RESOLUTIONS

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(AGM 87/88)

10. That the JCRC is given the discretion to award a maximum of 4 bonus points to outstanding groups/individuals.

(AGM 87/88)

11. That future auditors check inventories at least 4 times:

a) during handing-over.

b) mid-term

c) beginning of the long vacation.

d) after orientation.

(AGM 87/88)

12. That a referendum be held for each and every uncontested candidate of the JCRC Elections. The candidate will retain his post in the JCRC regardless of the results of the referendum.

(AGM 88/89)

13. That the Chairman of Head of the Committee who has lost an item or items, conduct an investigation and pinpoint the person or party responsible. The name(s) are to be filed up and brought up for actions by the House at the coming General Meeting. This resolutions also applies to Sports Captains and Cultural Group Managers.

(AGM 89/90)

14. That all books are to be catalogued including reference books for the coming academic year.

(AGM 89/90)

15. That all appointed groups (committees, cultural groups and sports teams) should continue in their respective functions until the AGM of the coming academic year.

(AGM 89/90)

16. That all chairpersons, culture group heads, sports captains are to be present at all AGMs, SGMs, and any other meetings as sanctioned by their relevant secretaries.

(AGM 91/92)

17. To establish a commission of enquiry to investigate the loss of items belonging to the Hall. The person or party who loses item(s) belonging to the Hall will have to explain the loss to the house and may be forced to pay for replacement.


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(AGM 92/93)

18. That the minutes of every GM be passed at the next available GM and that such passing of the minutes to be deemed to be added to the agenda of the next GM by the JCRC.

(AGM 93/94)

19. That the JCRC’s proposal for the points system for the 1996/1997 be accepted as the points system that Raffles Hall follows from now.

(EGM 96/97)

20. That all forums will start half an hour after the stipulated starting time regardless of it the quorum is met.

(SGM 02/03)

21. That the points system mooted in 1996/1997 is now invalid and the points system for 2004/2005 be accepted and followed in Raffles Hall from now on.

(EOGM 04/05)

22. That the points system mooted in 2004/2005 is now invalid and the JCRC’s proposal for the points system be accepted and followed in Raffles Hall from now on.

(Points Forum (2) 07/08)


(Points Forum (2) 08/09)

24. In response to push for a vote of no confidence on the current JCRC Culture Secretary, the current Culture Secretary shall henceforth continue his/her portfolio and the current Culture Secretary’s room balloting status will be determined at the end of the current Academic Year.

(EOGM #1 08/09)


(Points Forum 11/12)

26. That the post of External Liaison Director be removed and the Internal Vice President take over all duties of the External Liaison Director

(AGM 11/12)

27. That the post of Freshmen Orientation Projects Director be renamed as External Vice President


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(AGM 11/12)

28. That the number of auditors elected be increased from two to three

(AGM 11/12)

29. The changes to the constitution shall be deemed as major updates to the constitution.

(AGM 11/12)

Documents

Proposed Raffles Hall Constitution for AY1314